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Home My WebLink AboutCOM 0085.000 2018-2020 JMtrfGs----- ------- Harry `--YHarry Kim \��'�. Deanna S. Sako Mayor ; �r Director 3I+meq_!.-� .. .rt. 'fry 6;N►'�'`` " County of Hawaii — Finance Department T` 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 V7 - - January 16, 2019 Aaron Chung, Council Chair and Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Capital Budget Enclosed is a bill for an ordinance amending Ordinance 18-69,the Capital Budget to change the Department of Environmental Management's project named"Lanihau Sewage Pump Station Force Main Replacement"to "Lanihau Wastewater Pump Station Force Main Replacement". This _ . project currently has appropriations of$200,000 from the County (general obligation bonds and other sources) and $1,100,000 from State Revolving Funds (SRF). In addition to the project-name changed indicated above, this bill is to increase the current fiscal year's appropriation of the SRF portion of funding by $400,000, bringing the total SRF appropriation to $1,500,000. The Department of Environmental Management requests that this bill be waived from the Finance Committee and be placed on the February 5, 2019 Council agenda in order to expedite this project. If there are any questions, please do not hesitate to call Robin Bauman of the Department of Environmental Management at 961-8179. Deanna S. Sako Director of Finance Enc. • c: Environmental Management 4<iiPjAk lk) Comm. No. Hawaii County is an Equal Opportunity Provider and Employer Ref. To: u1� te�,►l�N i��FoT9 Ref. o Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Environmental Management DATE: 01/10/2019 STAFF Dora Beck PHONE: 961-8513 CONTACT: A. REQUEST: Request to amend Ordinance 18-69, Capital Improvement Budget, to increase the appropriation for the following project: Lanihau Scwagc Wastewater Pump Station Force Main Replacement- $200,000 from General Obligation Bonds and Other Sources Lanihau Sewage Wastewater Pump Station Force Main Replacement -$ 00,000 $1,500,000 from State Revolving Fund B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Lanihau Wastewater Pump Station 55-year old Force Main is at the end of it's useful life and requires replacement. The Force Main ruptured releasing sewage to to Kailua Bay on June 12, 2017. Emergency repairs were made by Hawai'i County Department of Environmental Management (DEM). An assessment made at the time of the force main repairs concluded that the integrity of the existing 6-inch cast iron line was severely compromised and could rupture again. The appropriation increase requested is based on engineers cost estimates for construction and project contingencies. The project name is being revised to match the project name as it is listed with the Department of Health's CWSRF program. A Project Data/Financial Impact Statement is attached. We respectfully request that this bill be waived from the Council's Finance Committee in order to expedite this project. L SIGNED: DATE: /// �q Department Head County of Hawai'i PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2018-2019 1. DEPARTMENT AND DIVISION: Department of Environmental Management-Wastewater Division 2.DATE: 1/14/2019 3. PROJECT NAME: DEM-Lanihau Wastewater Pump Station Force Main Replacement 4.SUBMITTER: Dora Beck 5. COUNCIL BENEFIT DISTRICT(S): 7,8 6.TMK/JUDICIAL: 7-5-006:043/N.Kona 7. LOCATION(COUNCIL DISTRICT): 7 8.TOTAL COUNTY FUNDS NEEDED THIS FY: $200,000 9. PROJECT ELIGIBIILTY,✓all El Land acquisition 0 Infrastructure improvement ❑ New bldg,structure,or addition 10. PROJECT URGENCY/NEED,lone: that apply: 0 Nonrecurring rehabilitation ❑Planning,feasibility,eng.,or design study 0 Information/communication tech. 0 High 0 Med. 0 Low 11. PROJECT/PROGRAM Replacement of Lanihau Sewage Pump Station Force Main DESCRIPTION: 12. PROJECT JUSTIFICATION&OUTCOME(S),select and/or answer all that apply: D. Repair/maintenance/replacement of Necessary repair/maintenance/replacement. A. Addresses public health/safety,Vif Yes: 0 Reduces risk of a documented hazard. facility/infrastructure/building,/if Yes: 0 B. Service improvements,/all that apply: 0 Access to 0 Quality of ❑ Quantity of E. New facility/infr./bldg.,✓if Yes: 0 Needed to continue current level of services. C. Enhances environment and/or quality of life, El Preserves/Protects Env. ❑ Enhances Education and Arts F. Operational efficiency and leveraging Results in net decrease in operating cost and maintains services. Vall that apply: 0 Enhances/Protects Culture El Promotes Economic Vitality opportunities: Has no reduction of construction costs. Additional info: 13. LONG RANGE PLANS/ 0.Dept.Priority Existing Force Main installed 1962 and ruptured 6/12/2017 0 General Plan COMMUNITY VALUES,Vall ❑ CDP ❑Other Plans that apply and provide details: ❑.r Comm.Value Existing Force Main installedt in 1962 and is beyond its useful life ❑Admin Priorit; Additional info: Failure of the Force Main will result in sewage spill to Kailua Bay. 14.CTY.MATCHING FUNDS REQ'D?/if Yes:❑(DESCRIBE: 15.LEGAL MADATE?Vif Yes: ❑ DESCRIBE: 16.SUSTAINABILITY FOCUS,Vall that apply: ❑ Manages growth ❑ Enhances education,culture,arts 0 Preserves/protects our natural/cultural env. Provide additional information as appropriate: 0 Strengthens and sustains our community 0 Promotes health and safety 0 Fosters inter-departmental collaboration Additional info: Failure of the Force Main will result in sewage spill to Kailua Bay resulting in violation of State and Federal requirements and disruption to businesses in the area. 17.PROJECT READINESS,Vall 0 Project currently underway 0 Previously Appropriated 0 Staff available to manage project ❑ External funds/resources ready to proceed that apply: ❑Identified operating budget needs ❑ Can realistically encumber funds List phases already completed:Preliminary Engineering Report,design,and specifications near completion Additional info: 18. EXPENDITURE PHASING(X$1000): Prior Funds Allotted This FY 18-19 Beyond 6 (not lapsed) Request FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Years TOTAL: Planning Land Acquisition Design/Survey 200 $200 Construction 1,500 $1,500 TOTAL: $1,700 $1,700 19. 0&M COSTS (x$1000): 20. FUNDING SOURCE(x$1000): Cty G.O.Bond/Other 200 $200 State Revolving Fund 1,500 $1,500 State CIP Federal Private(Grants) CBA(Fair Share,Park Dedication,etc) TOTAL: $1,700 $1,700 AARON S.Y.CHUNG MAILE MEDEIROS DAVID =�° fir 9�. KAREN EOFF Chairperson MATT KANEALI`I-KLEINFELDER a �ti�i`. *i � j°� ��•* ASHLEY L.KIERKIEWICZ HERBERT M."TIM"RICHARDS,III _ —�� SUSAN L.K.LEE LOY Vice Chair ',a'se: HAvP.�� VALERIE T.POINDEXTER 4.., a to% REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 January 18, 2019 Aaron S.Y. Chung, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 21 : AN ORDINANCE AMENDING ORDINANCE NO. 18-69, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEREOF FOR THE FISCAL YEAR JULY 1, 2018 TO JUNE 30, 2019 Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Maile Davis hairperson Committee on Finance prove' Date/Waive to Council: Disapproved/Date/Refer to FC: .WAaron S.Y. Chung, Council Chair Aaron S.Y. Chung, Council Chair Hawai`i County Council II 10l 201 q Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer