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Home My WebLink AboutCOM 0011.005 2018-2020 = °Ml,F'!;% �.'•, Deanna S. Sako akoHanKim - 4Ie. Mayor Director 1* County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 ti ca C) cp February 27, 2019 ' ; =-t Aaron Chung, Council Chair, - C", and Members of the Hawai`i County Council = County of Hawai`i Hilo, Hawai`i 96720 _" Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds January 16 through January 31, 2019 and February 1 through February 15, 2019 Attached is a Report of Transfers Authorized showing transfers made from January 16 through January 31, 2019 and February 1 through February 15, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, /*of Kay Oshiro Controller Attachments Comm. No. 11.6 Ref. To: FC# Hawai'i County is an Equal Opportunity Employer and Providegtef. Date FEB 2 8 2019 Report of Transfers Authorized For the period: January 16 to January 31, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 15 1/29/19 General P&R 5523.02 Panaewa Zoo OCE 3,500.00 5523.25 Panaewa Zoo Equipment 3,500.00 3,500.00 3,500.00 Page 1 of 1 Form#:A-102 COUNTY OF HAWAI'I Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Panaewa Zoo CONTACT: Reid Sewake PHONE: 961-8560 DATE: I / 18 I. 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.02.235 Panaewa Zoo Oce,Misc Material& Supplies $ 3,500 • TOTAL: $ 3,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5523.25.480 Panaewa Zoo Equip, Misc Equipment $ .3,500 TOTAL: $ 3,500 EXPLANATION (Provide complete explanation): Funds are needed to purchase a surplus forklift to unload and transport freight such as animal feed,heavy material and supplies delivered to the zoo. Funds are available from Misc Material and Supplies due to lower than anticipated expenditures. • SUBMITTED BY: moi- r DATE: Departm ead **************7***** **** ************* ******** * * ************************************************************ ACTION: Recommend Approval Recommend Deferral Recommend Denial pp — — Signed: IDS- P A� DATE: JAN 3 20)9 Director of Finance pproved —Deferred Denied Signed: DATE: / )11/7 Managing Director ayor W1Ll�"R>;IT1GIT+OKABE 1a B Transfer No. Report of Transfers Authorized For the period: February 1 to February 15, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 16 2/5/19 Solid Waste DEM 5610.02 Recycling Programs-Cty OCE 15,000.00 5610.06 Recycling Programs-Cty Eqpt 15,000.00 17 2/5/19 General Police 5203.02 Police Adm Div-OCE 80,524.08 5203.20 Police Adm Div-Equip 80,524.08 18 2/5/19 General Police 5203.71 Traf Svc S&W 90,000.00 5203.61 Technical Sery S&W 90,000.00 19 2/6/19 General Police 5203.61 Technical Sery S&W 80,000.00 5203.51 Admin Sery S&W 450,000.00 5203.71 Traf Svc S&W 80,000.00 5203.81 Dispatch S&W • 40,000.00 5205.01 Criminal Intell Unit S&W 30,000.00 5206.01 CID-JAB-VICE-S&W 80,000.00 5208.01 N Hilo Police-S&W 60,000.00 5212.01 Kona Police-S&W 80,000.00 20 PENDING 21 2/12/19-- General Civil Defense 5241.02 Civil Defense Agc OCE 8,795.90 5241.06 Civil Defense Agc Equip 8,795.90 22 2/14/19 Sewer DEM 5631.02 Wastewater OCE 211,400.00 5631.21 Wastewater Eqpt 160,000.00 5631.02 Wastewater OCE 48,600.00 5631.21 Wastewater Eqpt 27,650.00 5631.21 Wastewater Eqpt 72,350.00 904,319.98 904,319.98 • • • Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515' DATE: 01 / 30 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.02.115 Recycling Programs-Cty Oce, Misc. $ 15,000.00 Contracts TOTAL: $ 15,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.06.480 Recycling Programs-Cty Eqpt.Misc. Equip $ 15,000.00 TOTAL: $ 15,000.00 EXPLANATION (Provide complete explanation): Funds for the Do-It-Yourself Used Motor Oil(UMO)Program are budgeted for in the Recycling Programs Oce. The funding is needed in the Recycling Program Equipment account to purchase three containment units for the Do-It-Yourself Used Motor Oil Program. 1)) SUBMITTED BY: /�' L - DATE: / / 2/ / if De•artm t Head *************/,**************,***********,*****************************************,******************************** ACTION: V Recommend Approval Recommend Deferral _Recommend Denial FEB 0 4 2019 Signed: �--- p i✓ DATE: / / tDirector of Finance Approved _Deferred _Denied Signed: DATE: Z.- / ' / r Managing Director fot, Mayor 1 Transfer No. /C • /2)k531G Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona • PHONE: 961-2273 DATE: 01 / 31 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.111 Police Adm Div-Oce, Rental/Lease of Equ $ 80,524.08 TOTAL: $ 80,524.08 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.480 Police Adm Div-Equip, Misc. Equipment $ 80,524.08 TOTAL: $ 80,524.08 EXPLANATION (Provide complete explanation): Request to transfer due to initial appropriation was noted as a lease but in fact it is not a lease but an agreement to pay annually directly to the vendor, AXON Enterprises, Inc. SUBMITTED BY: -- DATE: Department Head *************** ***************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial FEB 012019 Signed: -^/ � DATE: Director of Finance Approved _Deferred _ Denied • 2" lam' Signed: DATE: Managing Director Mayor Transfer No. /7 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police • DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: --95---/--25-4.1-; 21111/1 C . FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201,5203.71.011 Traf Svc S&W, Regular S&W $ 90,000.00 TOTAL: $ 90,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.61.011 Technical Sery S&W, Regular S&W $90,000.00 TOTAL: $ 90,000.00 EXPLANATION (Provide complete explanation): Request to transfer funds due to movement of the Sergeant position from Traffic Services, Home Dept.#3271 to Technical Services, Home Dept.#3262. Regular S&W appropriations were not transferred effective 9/2018. • • SUBMITTED BY: , LOLGtDATE: a' / 0 1 / )-oi P De artment e �� ad ************** ****************************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial FEB U 4 2019 Signed: /0I, . DATE: / / Director of Finance pproved _Deferred _ Denied Signed: DATE: / f-/ /7 managing Director ft)Y Mayor Transfer No. / 8 . 2t}c,31 g • Form#:A-102 COUNTY OF:HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 • DATE: 2 / 4 / 19 . i, FISCAL PERIOD: July 1, 20 18 to June 30;20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.61.011 Technical Sery S&W, Regular S&W • $ 80,000.00 010.201.5203.71.011 TratSvc S&W,Regular S&W • 80,000.00 010.201.5203.81.011 Dispatch S&W. Regular S&W 40,000.00 • 010.201.5205.01.011 Criminal Intel)Unit S&W,Regular S&W 30,000.00 010.201.5206.01.011 CIB-JAS-VICE-S&W,Regular S&W 80,000.00 • 010.201.5208.01.011 N Hilo Police—S&W,Regular S&W 60,000.00 • • 010.201.5212.01.01 1 Kona Police-S&W,Regular S&W 80,000.00 TOTAL: $ 450,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W, Regular S&W $ 450,000.00 TOTAL: $ 450,000.00 • EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Administrative Services S&W. There is(2) recruit classes running simultaneously and the shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts and collective bargaining unit adjustments. SUBMITTED BY: eL2-yfrrt,,,12CIi oft DATE: 0,2- / 044 / A-017 Department He-d *************:r* *********************************,**************************,t**********,r*,r*****,r********vex*,r********* ACTION: v Recommend Approval _Recommend Deferral _Recommend Denial Signed: /'f DATE: FEB/ 0 5 ?019 Director of Finance XApproved ^Deferred _Denied c Signed: // DATE:7 Managing Director foie- Mayor • Transfer No. 19 , x,5,05 MCiarLIvrIl Form#:A-102 COUNTY OF HAVV `UFB 7 ( '49 Revised:07/01 REQUEST TO TRANSFEck o JIV, SwAYO" BY DEPARTMENT: Civil Defense Agency DIVISION: " • CONTACT: Talmadge Magno PHONE: 935-0031 DATE: 01 / 30 / 19 FISCAL PERIOD: July 1, 20 to June 30, 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE _ AMOUNT 010.241.5241.02.115 Civil Defense Agc Oce, Misc. Contract $ 8,795.90 Services TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.241.5241.02.115 Civil Defense Agc Equip, Misc. Equipment $ 8,795.90 a(i.Ltgo TOTAL:. $ 8,795.90 - EXPLANATION (Provide complete explanation): Contingency funds provided to purchase radio equipment was deposited into the Civil Defense Miscellaneous Contract account,transferred to Civil Defense equipment account to complete the equipment purchase. / SUBMITTED BY: DATE: 6., •/-- / 64 / r� Dee_rtment He..: *********************************** ***********. ****************************************************************** ACTION: ✓ Recommend Approval _Recommend Deferral ____Recommend Denial Signed: 0,-----e3 , ' DATE: - FE 0 6 ?019 iDirector of Finance X A proved _Deferred Denied iy / Signed: DATE: / / anaging Directorayor tM Transfer No. 2 I ;=i014 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: WASTEWATER CONTACT: DORA BECK PHONE: 808-961-8513 DATE: 02 /8 /19 ,-V _ FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 cc FROM: ACCOUNT NUMBER ACCOUNT TITLE ��_. AMOUNT _ 030.631.5631.02.111 Wastewater Oce, Rental/Lease of Equip $211,400 0 m 030.631.5631.02.109 Wastewater Oce,Equipment Repairs/Maint $48,600 y` rn723 ,T 73 fV ' _ TOTAL: $260,000 s TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.631.5631.21.449 Wastewater Eqpt,Motor Vehicle $160,000 030.631.5631.21.454 Wastewater Eqpt,Computer& Software 27,650 030.631.5631.21.480 Wastewater Eqpt, Misc. Equipment 72,350 TOTAL: $260 000 EXPLANATION (Provide complete explanation): Funds are available in the Wastewater Oce, Rental/Lease of Equipment account due to payments for lease financed equipment starting later than anticipated. Funds are available in the Wastewater Oce, Equipment Repairs?'Maint account and can be better utilized to replace certain equipment which are either beyond repair or impractical to repair. ' Funds are needed in the equipment accounts to replace three(3)wastewater vehicles,various pumps, locators and other miscellaneous equipment that have reached the end of their useful lives. Funds are also needed to purchase software for the new CCTV van. r SUBMITTED BY: A.I rI DATE: Z , // ID •artment Head ***************i ************************************************************************************iii************* ACTION: VRecommend Approval Recommend Deferral Recommend Denial Signed: M +�� .� _ DATE: FEB 1 3 ?019 Director of Finance X_ proved Deferred Denied 'WyY Signed: Managing Director Mayor DATE: / / 9 Transfer No. �2 ,24,7.29