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Home My WebLink AboutCOM 0171.000 2018-2020 ;MSY•os M,. Harry Kim �'•c '�. Deanna S. Sako • Mayor � �`� ' Director e;k: q• •H/�f..... Steven A. Hunt /Tff OF .- Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 C-7 Zig CD cr) • —4 . March 8, 2019 co cD-r Aaron Chung, Council Chair and tr. Members of the Hawai`i County Council Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 Re: Capital Budget • Enclosed is a bill for an ordinance amending the Capital Budget to increase the current fiscal year's appropriation of the Department of Environmental Management's South Hilo Sanitary Landfill Closure project by $3,000,000. This bill increases the FY2018-19 appropriation from $20,000,000 to $23,000,000; all of which will be funded via the State Water Pollution Control Revolving Fund Loan Program (SRF). The Department of Environmental Management requests that this bill be waived from the Finance Committee and be placed on the March 28, 2019 Council agenda in order to expedite the availability of funding to be able to award the project. If there are any questions,please do not hesitate to call Robin Bauman of the Department of Environmental Management at 961-8179. • Deanna S. Sako Director of Finance - Enc. c: Environmental Management B.‘‘,‘ Comm. o. tit Hawaii County is an Equal Opportunity Provider and Employer Ref. to• G Ref. Date R 1 1 2019 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 3/6/19 STAFF CONTACT: Greg Goodale PHONE: 961-8515 A. REQUEST: Request to amend Ordinance 18-69, Capital Improvement Budget for FY2018-2019, to increase the appropriation for thefollowing project: South Hilo Sanitary Landfill Final Closure —$20,000,000 $23,000,000 from State Revolving Fund B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): This project is needed to satisfy the,closure requirements of the Solid Waste Management Permit No. SW- 311286 for the South Hilo Sanitary Landfill Final Closure in accordance with HAR 11-58.1 - Solid Waste Management Control. The project will be funded via the State Water Pollution Control Revolving Fund Loan Program (Project No. NPS0062-42) and currently has a commitment letter for$20,000,000.00 of which $1,000,000 has been allotted for design. Seven (7) bids for the construction were received on February 28, 2019. The lowest responsive bid was $19,662,145.00. Additional funds are required to award the project to the lowest bidder, as well as to provide for construction management and contingencies. The State Department of Health has confirmed that additional monies is available for the South Hilo Sanitary Landfill Final Closure project and will be issuing a revised commitment letter. The request includes costs for construction, construction management and contingencies. We respectfully request that this bill bewaived from Committee and placed on the next Council agenda in order to expedite the availability of funding to be able to award the project. A Project Data/Financial Impact Statement is attached. 6/ C_ SIGNED: f DATE: 3/77i Department Head - County of Hawai'i PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2018-2019 1. DEPARTMENT AND DIVISION: Environmental Management-Solid Waste Division 2.DATE: 3/6/2019 3. PROJECT NAME: DEM-South Hilo Sanitary Landfill Closure 4.SUBMITTER: Greg Goodale 5. COUNCIL BENEFIT DISTRICT(S): 3 6.TMK/JUDICIAL: 2-1-013:152,156,162/S.Hilo 7. LOCATION(COUNCIL DISTRICT): 3 8.TOTAL COUNTY FUNDS NEEDED THIS FY: 9. PROJECT ELIGIBIILTY,/all ❑ Land acquisition 0 Infrastructure improvement 0 New bldg,structure,or addition 10. PROJECT URGENCY/NEED,lone: that apply: 0 Nonrecurring rehabilitation ❑Planning,feasibility,eng.,or design study 0 Information/communication tech. 0 High ❑ Med. 0 Low 11. PROJECT/PROGRAM This project is for the closure of the South Hilo Sanitary Landfill which is mandated by Federal and State regulations as this facility will reach capacity in the coming year. DESCRIPTION: 12. PROJECT JUSTIFICATION&OUTCOME(S),select and/or answer all that apply: D. Repair/maintenance/replacement of Necessary repair/maintenance/replacement. A. Addresses public health/safety,/if Yes: 0 Reduces risk of a documented hazard. ; facility/infrastructure/building,/if Yes: 0 B. Service improvements,/all that apply: ❑ Access to 0 Quality of ❑ Quantity of E. New facility/infr./bldg.,/if Yes: 0 N/A C. Enhances environment and/or quality of life, 0 Preserves/Protects Env. ❑ Enhances Education and Arts F. Operational efficiency and leveraging Results in net increase in operating cost. /all that apply: 0 Enhances/Protects Culture 0 Promotes Economic Vitality opportunities: N/A Additional info: 13. LONG RANGE PLANS/ 0 Dept.Priority Required by State and Federal regulations ❑ General Plan COMMUNITY VALUES,/all ❑ CDP 0 Other Plans that apply and provide details: ❑Comm.Value ❑Admin Priority Additional info: 14.CTY.MATCHING FUNDS REQ'D? /if Yes:❑ DESCRIBE: 15.LEGAL MADATE?/if Yes: 0 DESCRIBE:The EPA and State DOH require proper closure of this facility upon reaching final capacity 16.SUSTAINABILITY FOCUS,/all that apply: ❑ Manages growth ❑ Enhances education,culture,arts 0 Preserves/protects our natural/cultural env. Provide additional information as appropriate: ❑Strengthens and sustains our community 0 Promotes health and safety ❑ Fosters inter-departmental collaboration Additional info: 17.PROJECT READINESS,/all O,Project currently underway - 0 Previously Appropriated El Staff available to manage project ❑ External funds/resources ready to proceed that apply: 0 Identified operating budget needs 0 Can realistically encumber funds _List phases already completed: Additional info: Prior Funds Allotted This FY 18-19 Beyond 6 18. EXPENDITURE PHASING(X$1000): (not lapsed) Request FY 19-20 FY 20-21 FY 21-22 FY 22-23 FY 23-24 Years TOTAL: Planning $0 Land Acquisition — SO Design/Survey 1,000 $1,000 Construction 23,000 $23,000 TOTAL: $1,000 $23,000 $0 $0 $0 $0 $0 $0 $24,000 19. 0&M COSTS (x$1000): $0 20. FUNDING SOURCE(x$1000): . . ,x. $0 Cty Cty G.O.Bond/Other $0 State Revolving Fund 1,000 23,000 $24,000 State CIP - $0 Federal $0 Private(Grants) $0 CBA(Fair Share,Park Dedication,etc) $0 TOTAL: $1,000 $23,000 $0 $0 $0 $0 $0 $0 $24,000 �tv.?t Nq ., AARON S.Y.CHUNG MAILE MEDEIROS DAVID %0°' ' 9. °�, ` - KAREN EOFF �. MATT KANEALI I KLEINFELDER Chairperson •} ►yam�. * 4 !it rr'9,•*% ASHLEY L.KIERKIEWICZ HERBERT M."TIM"RICHARDS,III SUSAN L.K.LEE LOY Vice Chairsr;� ,, M;;:Q.� VALERIE T.POINDEXTER 4..,?VP; tics REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 March 11, 2019 Aaron S.Y. Chung, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 44 : AN ORDINANCE AMENDING ORDINANCE NO. 18-69, AS AMENDED, RELATING TO PUBLIC IMPROVEMENTS AND FINANCING THEROF FOR THE FISCAL YEAR JULY 1, 2018 TO JUNE 30, 2019. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter,timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Maile David, C erson Committee on Finance •pproves late/Waive to Council: Disapproved/Date/Refer to FC: Aaron S.Y. Chung, Council Chair Aaron S.Y. Chung, Council Chair Hawaii County Council Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer