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Home My WebLink AboutCOM 0170.000 2018-2020 /�;/ZY Oq ' Harry Kim ., +.%,41Deanna S. Sako a Mayor 4_.,i.z,: Director T_a 4..4 ,x:;?:.0. iT`°F__- Steven A.Hunt Deputy Director • County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 ) , (808)961-8234 • Fax(808)961-8569 . March 8, 2019 c-s. Aaron Chung, Council Chair and =`r Members of the Hawai`i County Council ,- Hawai`i County Council `' 25 Aupuni Streetca, Hilo, Hawai`i 96720 =a :=r"' ? ' RE: Amend Ordinance 17-48 Enclosed is a bill for an ordinance to amend Ordinance 17-48 which authorizes the Mayor to enter into an intergovernmental agreement for a State Water Pollution Control Revolving Fund Loan (SRF) for financing solid waste improvement projects. The purpose of this measure is to increase the authorized amount for this project from $20,000,000 to $24,000,000. This increase is to enable the department to award the project to the lowest responsive bidder, as well as to provide for construction management contingencies. - The Department of Environmental Management requests that this bill be waived from the Finance Committee and be placed on the March 28, 2019 Council agenda. If there are any questions, please do not hesitate to call Robin Bauman of the Department of Environmental Management at 961-8179. Deanna Sako Director of Finance Enc. cc: Environmental Management 111143 , comm. I�•• Ref. To:11)1 hbl CW 1K) Hawaii County is an Equal Opportunity Employer and Provider Ref. Date MAR 1 1 2019 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 3/6/19 STAFF CONTACT: Greg Goodale PHONE: 961-8515 A. REQUEST: An Ordinance amending Ordinance 17-48 authorizing the Mayor to enter into an intergovernmental agreement for a State Water Pollution Control Revolving Fund Loan for Solid Waste improvement projects and authorizing the issuance of$24,000,000 General Obligation Bonds of the County of Hawai'i for the purpose of financing the following project: South Hilo Sanitary Landfill Final Closure: $24,000,000 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): This project is needed to satisfy the closure requirements of the Solid Waste Management Permit No. SW- 311286 for the South Hilo Sanitary Landfill Final Closure in accordance with HAR 11-58.1 - Solid Waste Management Control. The project will be funded via the State Water Pollution Control Revolving Fund Loan Program (Project No. NPS0062-42) and currently has a commitment letter for$20,000,000.00 of which $1,000,000 has been allotted for design. Seven (7) bids for the construction were received on February 28, 20,19. The lowest responsive bid was $19,662,145.00. Additional funds are required to award the project to the lowest responsive bidder, as well as to provide for construction management and contingencies. The State Department of Health has confirmed that additional monies are available for the South Hilo Sanitary Landfill Final Closure project and will be issuing a revised commitment letter. The requested SRF amount includes costs for design, construction, construction management and contingencies. We respectfully request that this bill be waived from Committee and placed on the next Council agenda in order to expedite the availability of funding to be able to award the project. SIGNED: , fAilL - DATE: 3/7// p Department Head •UUa4 County of Hawai'i PROJECT DATA/FINANCIAL IMPACT STATEMENT Fiscal Year 2018-2019 1. DEPARTMENT AND DIVISION: Environmental Management-Solid Waste Division 2.DATE: 3/6/2019 3. PROJECT NAME: DEM-South Hilo Sanitary Landfill Closure 4.SUBMITTER: Greg Goodale 5. COUNCIL BENEFIT DISTRICT(S): -. 3 6.TMK/JUDICIAL: 2-1-013:152,156,162/S.Hilo 7. LOCATION(COUNCIL DISTRICT): 3 8.TOTAL COUNTY FUNDS NEEDED THIS FY: 9. PROJECT ELIGIBIILTY,V all ❑ Land acquisition - 0 Infrastructure improvement El New bldg,structure,or addition 10. PROJECT URGENCY/NEED,lone: that apply: ❑ Nonrecurring rehabilitation ❑Planning,feasibility,eng.,or design study 0 Information/communication tech. 0 High ❑ Med. El Low 11. PROJECT/PROGRAM This project is for the closure of the South Hilo Sanitary Landfill which is mandated by Federal and State regulations as this facility will reach capacity in the coming year. DESCRIPTION: 12. PROJECT JUSTIFICATION&OUTCOME(S),select and/or answer all that apply: D. Repair/maintenance/replacement of Necessary repair/maintenance/replacement. A. Addresses public health/safety,"'if Yes: 0 Reduces risk of a documented hazard. facility/infrastructure/building,✓ifYes: 0 B. Service improvements,✓all that apply: 1❑ Access to ❑ Quality of ❑ Quantity of E. New facility/infr./bldg.,✓if Yes: ❑ ;N/A C. Enhances environment and/or quality of life, 0 Preserves/Protects Env. El.Enhances Education and Arts F. Operational efficiency and leveraging Results in net increase in operating cost. ✓all that apply: ❑ Enhances/Protects Culture 0 Promotes Economic Vitality Opportunities: N/A Additional info: 13. LONG RANGE PLANS/ 0 Dept.Priority Required by State and Federal regulations ❑ General Plan COMMUNITY VALUES,✓all ❑ CDP ❑ Other Plans that apply and provide details: ❑ Comm.Value CI Admin Priority Additional info: 14.CTY.MATCHING FUNDS REQ'D?Vif Yes:❑ DESCRIBE: - 15.LEGAL MADATE?✓if Yes: 0 I DESCRIBE:The EPA and State DOH require proper closure of this facility upon reaching final capacity 16.SUSTAINABILITY FOCUS,✓all that apply: ❑ Manages growth El Enhances education,culture,arts 0 Preserves/protects our natural/cultural env. Provide additional information as appropriate: D Strengthens and sustains our community 0 Promotes health and safety El Fosters inter-departmental collaboration Additional info: 17.PROJECT READINESS,Vall 0 Project currently underway El Previously Appropriated 0 Staff available to manage project ❑ External funds/resources ready to proceed that apply: 0 Identified operating budget needs 0 Can realistically encumber funds List phases already completed: Additional info: 18. EXPENDITURE PHASING(X$1000): Prior Funds Allotted This FY 18-19 Beyond 6 (not lapsed) Request FY 19-20 . FY 20-21 FY 21-22 FY 22-23 FY 23-24 Years TOTAL: Planning $0 Land Acquisition $0 Design/Survey 1,000 _ $1,000 Construction 23,000 $23,000 TOTAL: $1,000 $23,000 $0 $0 $0 $0 $0 $0 $24,000 19. 0&M COSTS (x$1000): $0 20. FUNDING SOURCE(x$1000): ' f- Cty G.O.Bond/Other $0 State Revolving Fund 1,000 _ 23,000 $24,000 State CIP $0 Federal $0 Private(Grants) $0 CBA(Fair Share,Park Dedication,etc) $0 TOTAL: $1,000 $23,000 $0 $0 $0 $0 $0 $0 $24,000 Jt11•9t tint>. AARON S.Y.CHUNG MAILE MEDEIROS DAVID = (°'` "#'•�' 9�,', KAREN EOFF • ,�. ��dn�, MATT KANEALI`I-KLEINFELDER Chairperson s �:+/�. s1•: •* ASHLEY L.KIERKIEWICZ HERBERT M."TIM"RICHARDS,III • =-'="=-- SUSAN L.K.LEE LOY Vice Chair Mq�,�'.�;'•` VALERIE T.POINDEXTER F of 4+P • REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`196720 March 11, 2019 Aaron S.Y. Chung, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Bill No. 43 : AN ORDINANCE AMENDING ORDINANCE NO. 17-48, WHICH AUTHORIZED THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT FOR A STATE WATER POLLUTION CONTROL REVOLVING FUND LOAN FOR SOLID WASTE IMPROVEMENT PROJECTS AND AUTHORIZED THE ISSUANCE OF GENERAL OBLIGATION BONDS FOR THE PURPOSE OF FINANCING THE SOUTH HILO SANITARY LANDFILL FINAL CLOSURE PROJECT. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, Ii ai e David, irperson Committee on Finance pprovedi ate/Waive to Council: Disapproved/Date/Refer to FC: Aaron S.Y. Chung, Council Chair Aaron S.Y. Chung, Council Chair Hawai`i County Council 31011 Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer