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HomeMy WebLinkAboutCOM 0017.003 2018-2020 Harry Kim Paul K.Ferreira , �`''• `. Police Chief Mayor 417 ..... Kenneth Bugado Jr. Deputy Police Chief County of Hawaii POLICE DEPARTMENT 349 Kapiolani Street • Hilo,Hawaii 96720-3998 (808)935-3311 • Fax(808)961-8865 CD 0) Cc DATE: JANUARY 31, 2019 .. —4-1C? TO: AARON CHUNG, COUNCIL CHAIR AND COUNCIL MEMBERS .� 1/4.)-) �Y VIA: KAY OSHIRO, CO ROLLER Ripratit, .b FROM: PAUL K. FERREIRA, POLICE CHIEF RE: NOTIFICATION OF GRANT AWARD COMPLIANCE WITH ORDINANCE NO. 10-59, SECTION 7(1) Name of Grant Program: U.S. Marshals Project JLEOTFS4 Grantor: U.S. Department of Justice, US Marshals Service County Grantee Department or Agency: Hawaii County Police Department Grant No. (IF KNOWN): Amount of Grant: $7,000.00 Amount of County Match: none County Revenue & Expenditure Account Numbers: 010.201.5216.54:3309.34 Grant Period (Commencement &Completion): October 1, 2018 to September 30, 2019 Purpose of Grant: To assist the US Marshals Service in the capture of fugitives wanted by the Hawaii Fugitive Task Force. Is'final report required by grantor? Yes ® No Notification attached: Yes ® No, because Not Required Comm. No. 11 Ref. To: "Hawai'i County is an Equal Opportunity Provider and Employer" Ref. Date MAR 1 4 2019 c I.J.S.Department of JusticeJoint L•aw EnfOrc,; .eii Operations Task Force. United States Marshals Service Obligation Document mismoinzammuns1Irani - ' ! li"'rl " "' INSTRUCTIONS: See last page tbr detailed instructions. • C G " SL+C.'1l ON 14 ioliILIC lit N 1 h a r ._ . .... :i -. v v... 4..,rAi. .n .. ,,..- ,.s..`.3i. < .. §'.e.:g «...m.'rag,,. rd.Y..aar.u.3.:.-4 5n(.,.r.t e `.£Y_^X.,:th,, ,av, a ., .tx. .....1.3:r, ...,.. ... • - DOCUMENT CONTROL.#: " P s lECTTON`� PART. e4trWt*C�AGEI+ICIFJS"a i .�. _ ,...., ..__. ... ,.,.,La�..,......-.. ...�k"x.,fa,,, ,...�saa�.�, t a,,. .J .,� .as nw�<. , :Ri. .,i, Notification.to state and local agencies of funding provided in support of Joint Law,Enforcement Operations,pursuant to the Memorandum of Understanding.(MOU):between: Hawaii Police Department and District of Hawaii(22)' All.ether terms and conditions of the'MOU remain the same. '' `k S'ECTTONr3 ER7©`it TE 2FDRMANC ' . ,....... ,_-,,,. . October 1,20.18..wax to 4 _ ._ September 3,0,2019 '..- . ; S(0TOtif- PROX110- t1', A _.... _xs . ,.. ., ,f� _` __ ., -. FISCAL YEAR ORGANIZATION' FUND PROJECT SOC/'PURPOSE DOLLAR AMOUNT 2019 F150/1)22 AFFB-OP JLEOTFS4 25302-`TFO Overtime 57,000.00 TotalOb.ligation Amount: 57,000.00 '; ,: � ; Ir SEC°IiLOI;At'tf;tSt�®�[`kj'tt®fi;T.IGATftONV ! _ . °� � ,f q initial FY19 TFO OT allocation SPCTI01 '�b( 07- TJP1197., T>C�1�1 e t 1 ' . ,,. He,r,,. ..., .,...:I.« �.., a;#a,,,, � ,.� s,mYv��.x:..�-.-.-,. .e.a,...,.,,,.a.t,.. sagas.., .. . at $ _._;,..� .. ....A� ' .. DISTRICT/RETE CONTACT STATE/LOCAL iCINTACT: Name: Justin Leong • Name: Phone: 808-475-8716 . ?hone: . E-mail: justin.leong a usdoj.gpv 'E-mail RE i®II 7 A I OWtt, 11TONI1, ._. _x... r. .....,<_ :,-.. E USMS Representative-Certification Of Funds:. Signature: CHANNING IWAMURO. :oigimu slga. tidIANNINGIWAawno. ;\!lac.101%,13.1•3.ls 36as IY110' Date: 2/.13/2018, Channing T:iwalnuro, Administrative Officer Chief Deputy.or RFTF Commander-Obligation Approval: Digiiall aign.dhy,.KI1SS,rAcOBS Signature: RUSS JACOBS Due: 012:12..1361A07-io"oa• Date: 12/1.3/201,8 Russ Jacobs,(A)Cliief Deputy U.S..Marhal Reimbursement of overtime work.shall be consistent with the,Fair Labor Standards.Act.,Annual overtime for each slate or local law enforcement of/ices is capped at the equivalent of 25%of a a3-1811-12;Step;1, of the generyg pay scale jet the 14 SReinzbursenzent,for all types of qualified e.yre uses shalt be contingent upon at ailnbd/3i of ftuuls and the submission of a proper request far r e imbursement which shall be submitted monthly or quarterly orra fscal year basis.and iidriclrproviiies-the irarnes of theirn estigators•wlio'iticin red.overtithe for the Task Force during the quarter: the number of overtime hours incurred,the hourltregtdar;and:over•time rates in effect for each investigator. Departmental Repr ntative kn le - ement: Signature: - c, .. .w=___ `'"— Date: JAN 1 5 Z[A9 COUNTY OFA HAW:ATT / APPROVED AS To. FORM AND LEGALITY: f 4, f9 /f l e BY. 6j..d �: >lelf --1 Form USM-607 IPagel oft. — Rev.06116' 1 HARRY KIM, MAYOR` D-g iV-CORPORATION. COUNSEL /mt.t FORM USM-607 INSTRUCTION , The Joint Law Enforcement Operations Task Force Obligation Document is designed to provide district and regional fugitive task forces with one standard obligating form to record new obligations in UFMS.To adjust funding in an existing obligation,please refer to Form USM-607A,Joint Law Enforcement Operations Task Force Modification Document.Funding in support of the JLEO mission is pursuant to the existing Memorandum of Understanding(MOU)between the USMS and the JLEO participant. Reimbursements are subject to the availability of funds and contingent upon the submission of proper documentation.Please note that overtime reimbursements require the submission of agency invoices and supporting documentation on a quarterly basis. In the event that the USMS will use a payment method OTHER than reimbursement directly to the state or local agency,additional guidance will be provided by USMS Headquarters.The district or RFTF office is responsible for communicating payment procedures Funds Transfer(EFT)through the U.S. Department of Treasury. to their partnering agencies.All payments are made via Electronic g P SECTION 1:Obligation Number A.Enter UFMS Document Control Number. SECTION 2: Participating Agencies A.BOX 1:Enter name of state or local JLEO participating agency. B.BOX 2:Use drop down menu to select appropriate USMS District/RFTF. SECTION 3:Period of Performance A.Insert valid period of performance for the obligation.Obligations created using the one-page JLEO Task Force Obligation Form may not cross fiscal years.If there is a need to cross fiscal years,please utilize a Purchase Order for the obligation. B.Period of performance must begin no earlier than the date of funds availability(provided by 100 and the Asset Forfeiture Division)and end no later than September 30 of the following calendar year. SECTION 4:Appropriation Data A. Enter information across appropriate field for all items being obligated.All fields for a line item must be completed in order to proceed to the next step. B.Project Codes:District task force obligations are funded under the JLEOTFS4 project code for a JLEO obligation.RFTF project codes have been assigned by region and will be entered by Headquarters IOD staff. SECTION 5; Description of Obligation A.Enter description of obligation(optional).Include any pertinent information such as number of TFO vehicles,for example. SECTION 6:Contact Information A.Enter DistrictlRFTF contact information(Box 1)and State/Local contact information(Box 2). SECTION 7: Authorizati n A.Certification of Funds:Signature will be applied by USMS District official or IOD representative(RFTF)after the Asset Forfeiture Division has confirmed that funds have been moved into the budget. B.Obligation Approval:Signature will be applied by District or RFTF representative upon receipt of obligation document.To ensure sufficient internal controls and proper segregation of duties,the district/RFTF representative approving obligation forms cannot also approve invoices or reimbursements related to the same obligation.(See U.S.Office of Management and Budget(OMB)Circular A-123 and USMS Office of Finance guidance for further information regarding internal controls.) C.Acknowledgement:Signature will be applied by state or local agency representative.The obligation is not valid until all parties have signed.When completed,the form will be returned to the District/RFTF office.Districts are responsible for entering obligations into UFMS.RFTF obligations will be forwarded to Headquarters IOD to be entered into UFMS. • Form USM•607 Page 2 of 2 Rev.06/16 k r''''''' Department of Finance F-111(09/2015) CONTRACT ROUTINGFORM Date:: 1/16/2013 Department: Police Department Contact: Andrea Lani.Akau. 96172359:i /Name) • (reiephon4apnsiev!..:4: c_ Name of Contractor:. United states marshals.service .-. -,---, --.. Ofncine,complete Form V,!?and forward to:AccountsfOr V en dor Number: assignment of vendor namper,beforeprocessing contract) -4 .rri _.._. To.assiSt the US Niarshels ServiCellithe capture of fugitives want,qtffay -:17 Purpose/Title of Contract: the HaWaii FugitiVeTa'Sk.Face 7...., ..... ..., [ 1 Ernployment Fi intr_Gpvernmeilt ...-T I..... , c9 LII PRC Approval bat,e, (Employment): 0 ERC Approval Date (If Applicable): i „,-- --..., . . Account No. to Charge: 01Q. 01:52:16.54; 309.34 Fiscal Year:..c2019 _...) Amount of Cant t-C-$ 7 0000-6-(Ikicorning.fundS) FRESH Req. No • Procurement Approval: (7------fr‘:'VC ‘'-e-'-' contract N o,.: ‘ „, RA'contracts requiring multi"-yeat commitments, acceptance of federal funds or funds in a future FY: Council Resolution-Number:. , Date Approved: (Attach copy of resolution) . Route to: ri Contractor(Review and sign contract before hotary:pabliC): Date completed&fdrwarded to next: 0 Department Head(s). (.5ignatarets)recommending approval) Date cornpleted,&forwarded to.next: 1/16/18 GIP (Additional Fi Human Resources: (Director of HuniatfReSourceS'CertifiCation, CI" --6 reaairedfora Contractfor services whiehare exempt pursuantio c----1 MS§76-77(7), (8).or(42)only..DirectOfof 1'faman ReSo'urces reView 1— required fOrrealjests,for exemption ander 1-1135§76,77(16)) Date.completed &.forWarded tonext: —). E purchasing Agent (ProcW7ernOtir reVieW and'repOrting) C-_ bate completed &forwarded to neXt: t-/3-6 V tau 1---- El COntroller/Director Of Finance (Certification offandS) in Date coMpleted&forwarded to next: 144-.-kViCotrilliSr-I,Likik.5 C3 , '45) ta-1 ra 'Corporation Counsel (Approve as toform and legality) Date completed &forwarded to next: kt a•$ ittiP.- 1X1 Mayor (Review,notarized`signature and dote). JAN 29.2.019 Date completed &returned to originating Dept:. RETURN TO DEPARTMENT REQUESTING CERTIFICATION for issuance ofnotice:to:proceed and distripution•of contract copies to affected,parties and Controller After execution of'contract,retain this form in proairernent file.iivitft.all reqpired'attachrnents Page 1 of 4 _ AL1-145ga, _. Department of Finance F-111(09/2015) CHECKLIST FOR CONTR CTS (For Informational Purposes Only—Not Required to be Completed) Initial Date Included in the contract: Sec.103D-310(see also HAR§3-122-112) Sec. 104 prevailing wages for construction exceeding$2,000 Sec. 103-55 wage certificate requirement(services over$25,000) Inclusion of current applicable general conditions by reference Inclusion of federally mandated terms or use of federal forms if federal funding involved Federal or State Grant funds utilized __— On the contract: Departmental recommendation of approval _ Notarized signature of authorized representative of contractor Notarized signature of bonding agent(if applicable) _ Corporate seal of contractor(if applicable) _ Appropriate clause for procurement exemption under HAR §3-120-4(g)(if applicable) Appropriate clause regarding exemption from civil service (if applicable) Attached to contract: Hawaii Compliance Express Certificate showing the vendor as compliant. In accordance with HRS Section 103-53. _ Bond(if non-construction or under$5,000,attach chief procurement officer's approval to require bond) - Finance Director's certification of availability of funds Resolution of corporate or partnership authority Sec.103-55 wage certificate(if services over$25,000) Insurance certificate(s)(if applicable) Sec.103-55 wage certificate(if services over$25,000) Other: After execution of contract,retain this form in procurement file with all required attachments Page 2 of 4 /1.21 edliN Department of Finance F411(09/2015) �eDD �AOCU �IN+Rj�Q� A1ION The information below is required so that Purchasing Division and Corporation Counsel can determine if proper procurement procedures were followed in selection of contractor. Bid No.: (IFB or RFP) Job No.: Vendor selected by: "Attach certified cost and pricng Competitive sealed bidding(IFB) (HRS§103D-302) $100,0 data from vendor f L 0(? +DO or more. ❑ Competitive sealed proposals(REP)(HRS§103D-303) ❑ Professional services procurement(HRS§ 103D-304) (complete and attach Professional Services Data-Form F-111P}* ❑ Small purchases(under$25,000)(HRS§103D-305) ❑ Sole source procurement(attach approval)(HRS+§103D-30s)* ❑ Emergency procurement(attach approval)(HRS§103D-307)* 1 Exempt from State Procurement Code: Reason: Intergovernmental grant contract/revenue received Statutory/H.A.R.Authority: Required Website Posting: State County -_ (Date) (bate) Optional Advertising: 0 Hawai`i Tribune-Herald 0 West Hawaii Today D Other: Date(s) advertised: Date of Pre-Bid Conference (if any): - Bid opening date or deadline for receipt of . proposals: Number of (Attach recap of responses to IFB,RFP,or quotation requests) responses: (If only one response,see Procurement RulesSec.3-122-35 for IFBs or 3-122-59 for RFPs) , Was awardee lowest dollar offer? Yes 0 No 0 If no, explain award (use extra page if more space needed): I, Paul K Ferreira- ,am employed by the County of Hawaii (print name) in the capacity of Police Chief and hereby verify that the (position) informatio d ab e' true and accurate in the best of my knowledge. 1115/19 7 le - Date) (Signature).- (,fxtension No.) After execution of contract,retain this form in procurement file with all required attachments Page 3 of 4 /alb\ Department of Finance F-ill(09/2015) Department Head Certification Regarding Civil Service Exemption: CHOOSE ONE ONLY ❑ I certify that to the best of my knowledge,this contract is for goods only and any services provided are incidental to the delivery, installation and/or warranty/maintenance of said goods. N/A N/A Department Head Date Or ❑ I certify that to the best of'my knowledge,services to be performed under this contract have riot been customarily and historically performed by Hawaii County civil servants. N/A _-- N/A Department Head Date • Or ❑ I certify that the services to be performed under this contract are exempt from civil service pursuant to§76-77( ),Hawai'i Revised Statutes. N/A /IA Department Head Date (This box is NOT to be checked for exemption under§76-77(7),(8),or(32).For exemptions under Section 76-77(7), (8)or(12)complete Attachment A,B or C of Department cif Human Resources Procedures on"Contracting Services and Civil Service Exemptions"and submit to Director of Human Resources for approval with appropriate clause on signature page c>f contract.) Or ❑ I certify that the services to be performed under,this contract are exempt from civil service pursuant to§76-77(16), Hawaii Revised Statutes,as it is for positions or contracts for personal services with private persons or entities for services lasting no more than one year and at a cost of no more than $750,000. N/A ---- N/A Department Head Date (Note:Attachment D of Department of Human Resources Procedures on"Contracting Services and Civil Service Exemptions"must be completed and included with the Contract Routing Form for review by the Director of Human Resources.) (If more than one department or agency involved,complete a copy of this page for each.) After execution of contract,retain this form in procurement file with all required attachmems Page 4 of 4