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Home My WebLink AboutCOM 0011.007 2018-2020 Harry ICim Deanna S. Sako Mayor � . ej Director ...OF•H�� Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 C=3 CD n.a CD March 18, 2019 c-41 D C) Aaron Chung, Council Chair, w �. and Members of the Hawai`i County Council '^ County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds March 1 through March 15, 2019 Attached is a Report of Transfers Authorized showingtransfers made from March 1 through p March 15, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, /4/1/ Kay Oshiro Controller Attachments Comm. No. I n Ref.To: Hawaii County is an Equal Opportunity Employer and Provid ef. Date BAR 2 2019 Report of Transfers Authorized For the period: March 1 to March 15, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 24 3/5/19 Highway DPW 5301.02 Highway Maint Admin OCE 42,000.00 5301.06 Highway Maint Admin Eqpt 42,000.00 5301.02 Highway Maint Admin OCE 150,000.00 5301.06 Highway Maint Admin Eqpt 150,000.00 25 3/5/19 Solid Waste DEM 5610.02 Recycling Programs-Cty OCE 250,000.00 5604.06 Landfills Eqpt 250,000.00 26 3/11/19 General P&R 5505.02 Parks Maint OCE 3,400.00 5421.16 Hilo&W.HI Vets Cern Eqp 3,400.00 27 3/11/19 Highway DPW 5281.33 Signals&St Lights Equip 50,000.00 5281.06 Traffic Division Equip 50,000.00 495,400.00 495,400.00 Page 1 of 1 RECEIVE' Form#:A-102 COUNTY OF HAWAII - Revised:07/01 Mg 2 REQUEST TO TRANSFER FUNbS ill 12 OFFICE OF THE MAYOR AUNTY OF HAW.`.!' DEPARTMENT: Public Works DIVISIO1'L: Itghways Y _ --- - CONTACT:- Neil Azevedo PHONE: 961-8321 DATE: 02 /28 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.111 OCE-Rental/Lease $ 42,000.00 020.301.5301.02.111 OCE-Rental/Lease 150,000.00 TOTAL: $ 1lg2,00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.454 Equipment, Computer Eqpt $ 42,000.00 020.301.5301.06.449 Equipment, Motor Vehicle 150,000.00 TOTAL: $ - Q 12l000 EXPLANATION (Provide complete explanation): To transfer available funds from the lease payment account to purchase two (2)GIS laptops and one full size scanner and plotter for GIS mapping work and sixteen(16) iPads for district supervisors collecting data and pictures of Highways projects. Also,to transfer available funds from lease payment account to purchase two (2) Super Duty pick up trucks similar to Ford F250. These two trucks will be replacing CH2762 and CH 1947 due to on-going repairs and aging equipment. Funding in the lease account is available due to the delay of incurring costs of lease payment in current fiscal year and the timing of the receipt of the new equipment. 4 SUBMITTED BY: DATE: / / Department Head ACTION: % Recommend Approval _Recommend Deferral _Recommend Denial DATE: MgR 0 4/2019 Director of Finance Ap oved _Deferred _Denied Signed: DATE: 3 / / <7 Managing Director 4 - Mayor // Transfer No. 2-L1- 2 (03 • RECEIVE Form#:A-102 COUNTY OF HAWAII ?f19 P11111 5 Pin 12 Revised:07/01 ", REQUEST TO TRANSFER FUNDSICE OF THE MAYOR COUNTY OF HA'h'' m DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid W4 to Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 02 / 27 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5610.02.115 Recycling Programs-Cty Oce, Misc. $ 250,000.00 Contracts TOTAL: $ 250,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.480 Landfills,Eqpt, Misc. Equipment $ 250,000.00 TOTAL: $ 250,000.00 EXPLANATION (Provide complete explanation): Funds are available in the Recycling Programs Miscellaneous Contracts account due to expenditures for the Non-Vehicular Scrap Metal being less than anticipated. The funding is needed in the Landfills Equipment account to purchase three (3) Pump Station Trailers for the Solid Waste Operations. i SUBMITTED BY: / = zJ /z DATE: �' / 7t •e•a ment Head ACTION: '`Recommend Approval Recommend Deferral _Recommend Denial • Signe dam._ ' �� DATE: MAR /0 4 2019 Director of Finance ` A proved Deferred _Denied Signed: DATE: .3 r ManagingDirector Mayor Transfer No. 2� " ?14615i **Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Jason Mattos PHONE: 961-8719 DATE: 02 / 13 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Park Maint—Water, Gas and Sewer $ 3,400.00 TOTAL: $ 3,400.00 TO: ACCgyNT NUMBER ACCOUNT TITLE AMOUNT 010.506.5421.16.480 Hilo & W HI Vets Cern—Misc Equipment $ 3,400.00 TOTAL: $ 3,400.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a Casket Lowering Device for the Hilo Veterans Cemetery. This is used to lower casket into the ground at our Veterans Cemetery. The current device is over 12 years older and constantly needs repairs. Our staff would be unable to have casket burials without this device. Funds are available from Water, Gas and Sewer account due to lower than anticipated expenditures. SUBMITTED BY: / DATE: Department Head ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial Signed: L--fl r� MAR8 2O�9 DATE: Director of Finance proved Deferred _Denied A /A,:( Signed: rDATE: / / /9 Managing Director Mayor Transfer No. (o 25015 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Aaron Takaba? PHONE: 808-961-8341 DATE: 03 / 05 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.33.454 Traffic Division, Signals& St. Lights, $ 50,000,00 Computer Equipment . TOTAL: $ 50,000.00 - TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equipment, Misc.- $ 50,000.00 Equipment TOTAL:$ 50,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Signals& Street Lights, Computer Equipment(33.454)account due to lower than anticipated computer equipment needs for the remainder of the fiscal year. Funds are needed to purchase Signs and Markings forklift required for daily operations. SUBMITTED BY: DATE: '3 / / I it Department ead ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial Signed: - _ r—/° r DATE: MO 0 8/ 2019 Director of Finance proved _Deferred _Denied Signed: l DATE: Managing Director fry " Mayor Transfer No. 2-1