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Home My WebLink AboutCOM 0011.008 2018-2020 +SY Oi-ham_ .. •. Harry Kim yi; ' Deanna S. Sako Mayor _ ,gip. r ' Director Steven A.Hunt Deputy Director County of Hawaii 1 Finance Department o 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 ° (808)961-8234 • Fax(808)961-8569 _ — CD 0- ..�+. April 1, 2019 (.11 '3' t.J — Aaron Chung, Council Chair, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds March 16 through March 31, 2019 • Attached is a Report of Transfers Authorized showing transfers made from March 16 through March 31, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. 11 b Hawai'i County is an Equal Opportunity Employer and Provider Ref. To: G Ref. nate APR 0 2 2019 Report of Transfers Authorized For the period: March 16 to March 31, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 28 3/18/19 Highway DPW 5281.33 Signals&St Lights Equip 325,000.00 5281.02 Traffic Division OCE 635,000.00 5281.32 Traffic Signals&St Lights 310,000.00 29 3/18/19 General P&R 5505.02 Parks Maint OCE 49,900.00 5505.11 Parks Maint Equip 49,900.00 30 3/18/19 General P&R 5505.02 Parks Maint OCE 1,200.00 5421.12 Hilo&W.Hi Vets Cern Oce, Misc 1,200.00 31 3/19/19 General DPW 5232.06 Bldg lnspctn-Equipt 14,557.46 5232.02 Bldg Inspctn OCE 14,557.46 32 3/19/19 General Fire 5227.01 Helicopter Services 30,000.00 5225.02 Equip Maint-OCE 30,000.00 33 3/19/19 General Police 5212.01 Kona Police-S&W 650,000.00 5203.51 Admin Sery S&W 900,000.00 5212.21 Kona Police CID-S&W 250,000.00 34 3/19/19 Highway DPW 5301.76 Roadside Maintenance Svc 480,000.00 5281.22 Traffic Safety 480,000.00 35 3/28/19 General DPW 5183.02 Engineering Division OCE 50,000.00 5171.80 Building R&M Equip 50,000.00 36 3/28/19 General DPW 5183.02 Engineering Division OCE 26,000.00 5173.06 Public Works Admin Equip 26,000.00 2,186,657.46 2,186,657.46 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 3 / 8 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.33.454 Traffic Signals & Street Lights Equipment $ 325,000 020.281.5281.32.115 Traffic Signals & Street Lights OCE Misc. 310,000 TOTAL: $ 635,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.02.341 Traffic Division OCE Misc. $ 635,000 TOTAL: $ 635,000 EXPLANATION (Provide complete explanation): To transfer funds to one base Traffic OCE account in order to purchase a building in Kona. There was excess funds in the Traffic OCE accounts because we expended less than anticipated. SUBMITTED BY: DATE: MAR 1 2 2019 Dep rtment Head ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial MAR 1 5 219 DATE: Director of Finance / proved _Deferred _ Denied Signed: DATE: 3 / /rig Managing Director fav Mayor Transfer No. 23 A. 9114IA **Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Jason Mattos PHONE: 961-8719 DATE: 02 / 13 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT ACCOUNT TITLE AMOUNT NUMBER Park Maint—Water, Gas and Sewer $ 49,900.00 010.500.5505.02.113 TOTAL:$ 49,900.00 TO: ACCOUNT ACCOUNT TITLE AMOUNT NUMBER Parks Maint—Misc Equipment $ 49,900.00 010.500.5505.11.449 TOTAL:$ 49,900.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a vehicle for the Park Maintenance Plumbers. Vehicle will be utilized to transport plumber(s) with tools, equipment and supplies to repair parks islandwide. The currently vehicle is over 10 years old and constantly needing repair. Plumbers are unable to use this vehicle for long distances. Funds are available from Water; Gas and Sewer account due to lower than anticipated expenditures. • / SUBMITTED BY:ri"-- DATE.: O� / / Department Head ********************************************************************************************************************* ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signe ¢--,o DATE:�� I R 1 5 /2��9 Director of Finance pproved _Deferred _Denied Signed: DATE: I' e Managing Director Mayor Transfer No. 2.9 nIicia '2�1oS1 **Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Jason Mattos PHONE: 961-8719 DATE: 02 / 08 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Park Maint—Water, Gas and Sewer $ 1,200.00 TOTAL: $ 1,200.00 TO: ACCUCUNT NUMBER ACCOUNT TITLE AMOUNT 010.5,0 .5421.12.235 Hilo & W HI Vets Cern—Misc Materials $ 1,200.00 TOTAL: $ 1,200.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase replacement flags for our Veterans Cemeteries. Flags are placed on gravesites on Veterans Day and Memorial Day celebrations. Funds are available from Water, Gas and Sewer account due to lower than anticipated expenditures. --- SUBMITTED BY: l DATE: - / / / (�_ Department Head **************/************* ************************************************************************************ ACTION: '0 Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: �---y� �' DATE: MSR 1 3/ 2019 - ` Director of Finance Approved _Deferred _Denied Signed: DATE: 3 / M aging Director ,p, Mayor Transfer No. 30 r , n s I IG 119 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Sharilyn Olivar PHONE: 961-8463 DATE: 3 / 15 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.06.454 Bldg Inspctn-Equipt, Computer Eqpt& Sof $ 14,557.46 TOTAL: $ 14,557.46 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.115 Bldg Inspctn Oce, Misc Contract Service $ 14,557.46 TOTAL: $ 14,557.46 EXPLANATION (Provide complete explanation): Unexpended funds in Computer Eqpt due to decrease in equipment requirements. Funds needed to pay for CSI Magnet contract. SUBMITTED BY: DATE: / 1g / 11 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: MAR 1 8 2019 Director of Finance Ap oved —Deferred Denied Signed: DATE: 3 / 17/ �7 Managing Director 1- ✓ Mayor Transfer No. 31 rAIItaiii '),c)11 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION ,-,a . CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 02 / 28 / 19 c, o : Q �' c n =z1 . FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 - m i O ' FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT T ; 010.221.5227.01.228 HELICOPTER SERVICES-EQPT PARTS $ 30,000 =, r - :, tfl N TOTAL: $ 30,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.02.228 EQPT MAINT OCE-EQPT PARTS $ 30,000 TOTAL: $ 30,000 EXPLANATION (Provide complete explanation): Additional funds are needed in Equipment Maintenance OCE–Equipment Parts due to higher equipment repair parts purchases. Funds are available in the Helicopter Services–Equipment Parts. Required maintenance based on helicopter tach time did not occur. SUBMITTED BY: `CV.— DATE: 02 / 28 / 2019 Department Head ACTION: I Recommend Approval _Recommend Deferral _Recommend Denial MA1 8 2019 Signed:n i° 4-- DATE: / / 'T Director of Finance Appr ved _ Deferred _Denied Signed: DATE: 3 / /7/ Mana ing Directorayor Transfer No. J7 . a5(a 44 c ( a 121119 _._,: Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 03 13 19 co 0 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 = o _ cC) z71 X FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT- -< c, �' o co <7 010.201.5212.01.011 Kona Police—S&W, Regular S&W $ 650,000.00" s 71 n 010.201.5212.21.011 Kona Police CID—S&W, Regular S&W250,000.00} `'' T3 T1 <T) -:) cn N TOTAL: $ 900,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W, Regular S&W $ 900,000.00 TOTAL: $ 900,000.00 EXPLANATION (Provide complete explanation): Request to transfer'due to budget shortage in Admin Sery S&W, Regular S&W. The shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts and collective bargaining unit adjustments. Excess funds in Kona Police-S&W, Regular S&W and Kona Police CID- S&W, Regular S&W due to retirements, transfers and vacant positions. e�, SUBMITTED B �� DATE: MA 1 4 209 Department Head ACTION: ✓ Recommend Approval _ Recommend Deferral _ Recommend Denial igned: DATE: MAq 1 8 ?019 Director of Finance V A ppr ed _Deferred _Denied Signed: DATE: //," / 1 Managing Directorayor til Transfer No. ,3D - 6121114 asl yf Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 03 / 14 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT - -== 020.301.5301.76.235 Roadside Maintenance Service, Misc. $ 480,000.00 c-, o M Materials c n =3 z rn - ' --IC) rT a [) C' P1 TOTAL: $ 480,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT _; Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PLAID'.I C V\6C LAS DIVISION: Aftrvl l V1 I SfrctI 1 OY) CONTACT: SI�‘f-rnn OilV tr PHONE: q(/-8)-1(, 3 DATE: 3 / / j 9 FISCAL PERIOD: July 1, 20 IS' to June 30, 20 1 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT CHIC}, l� 3 . 51 D. (>2M5 Eni/ �� OCA, �l/1/5� CenirciC,-1 $ 5r, L Ob TOTAL: $ 5D, C>O� TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT CCl . ) , sl-7 �. Ota! alp i:--)LH/hen'- $ 57),000 TOTAL: $ 3'/ PC6 EXPLANATION (Provide complete explanation): TZPtrChit One. J Tian S+ liVac 0y -fir Dail d i nC ct c r t rs C,ovt%Vh1 'I cle. . Fins were aat/Ail a m /ma c l��ezr li tc C Ccs c�.0�cl�.. i_x cl s les s thew-) cti? t).a11p J SUBMITTED BY: DATE: -5 / -7Z/ / Department Head *************7****************************************************************************************************** ACTION: V Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: r,,..._ � DATE: MA1R 2 2 /2019 Director of Finance lAp oved _ Deferred _ Denied Signed: DATE: / /7 Mayor Transfer No. 35 a��3(o 2- Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PLLb l work G DIVISION: Ad m l v1 I sly-0170 )- CONTACT: Shar II i1nn C) tVY PHONE:61(cl-8L-}-(c 3 DATE: 3 / 22 / 1 9 FISCAL PERIOD: July 1, 20 lg to June 30, 20 N FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT OIC. lS5. 5/ . C2. lIS �G��r�e�P'IhC� CCE MIsc_ CtrrrrcL $ J J 6 TOTAL: $ v26'I COC TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT CIO. 173. 517 . t)(e..' 11 Pitlo/ic. LtiIC)rks AC/Min. &7UI pinert/ $ C'no TOTAL: $ ' CDO EXPLANATION (Provide complete explanation): P l-7C Cl Sky 6 a SI C<< k i iii n en-1- - ,r c� c Isle � P fU I.�I,t r, �J I It �dlcF>� e� � � ) � q y 7 Rtro_ C y—ikreAc n cl s were availab it In ne rrnc 066 o1L-Ie ,x�ncitrl less ->�ha ) an tic(pct cf J SUBMITTED BY: DATE: / 17 Department Head ACTION: /Recommend Approval Recommend Deferral _Recommend Denial Si ned: DATE: MAR/ 2 2 2p19 Director of Finance v proved _Deferred _ Denied Signed: DATE: 3 / 2-,19 Mayor Transfer No. ,%