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Home My WebLink AboutCOM 0231.000 2018-2020 Harry Kim �N??`-°F".+y; Deanna S. Sako Mayor 11.-4. 1db,.. Director � r°`1Steven A.Hunt --rs•r•'. ' - Deputy Director • County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 Apri14, 2019 C �Dej "D7 -`.r— Aaron Chung, Council Chair and _ 1 - , , Members of the Hawai`i County Council .w t. : Hawai`i County Council '. 25 Aupuni Street r °' Hilo, Hawai`i 96720 . = ND __ Re: Resolution for multi-year agreement Enclosed is a resolution authorizing the payment of funds for more than one fiscal year, for a multi-year Enterprise Agreement with ESRI (Industry standard GIS software provider). The Department of Information Technology indicates that this agreement will better support the County GIS deployment requirements for initiatives such as disaster relief recovery and the new online building permit system. The Department of Information Technology requests that this resolution be waived from Finance Committee and be placed on the April 24, 2019 Council agenda in order to expedite this process. If there are any questions, please do not hesitate to call Jules Ung of the Department of Information Technology at 932-2975. Deanna S. Sako Director of Finance Enc. cc: IT <AtS. 136- 1 a K Comm. No. ` ' '._I Ref. To:cooUnul �,1v(vo) Hawai'i County is an Equal Opportunity Employer and Provider Ref. Date APR 0 8 21119 Form#: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: IT DATE: 4/1/19 STAFF CONTACT: Jules Ung PHONE: 808-932-2975 A. REQUEST: Approval is requested to enter into a 3-year Enterprise Agreement with ESRI (Industry standard GIS software provider). In addition to maintenance of all deployed ESRI software, this will provide the flexibility to deploy software and licensing when and where needed with Tier 1 support center for internal users. Additionally, the ESRI EA will provide annual reporting, centralized management for efficiency, and the capacity to support a cloud based platform. The County's current licensing model is insufficient for GIS needs. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The current GIS licensing model for the County of Hawaii is incrementally more expensive each year, highly limiting in deployment configuration, and reaching a threshold where transitioning from it to an Enterprise Agreement can better support County GIS deployment requirements for initiatives such as disaster relief and recovery and the new online building permit system. The ESRI EA is a fixed cost per year 3-year contract that provides: unlimited GIS server components and configurations, unlimited desktop software, and virtually unlimited ArcGIS Online capabilities. ESRI has offered a jumpstart kit to the County which puts first year at our existing estimated maintenance of $69,237.37, 2'nd year at$100,000, and 3'rd year at standard pricing of$150,000. The total cost for the first 3-year contract would be around $320,000, or approximately a 29% discount. After that each 3-year contract would be at standard pricing for all years. SIGNED: z9:4„...4...0 .. DATE: 4/1/2019 artment Head 3161065 oJN. OF ti4 ,,�. AARON S.Y.CHUNG MAILE MEDEIROS DAVID rt 9�. KAREN EOFF 74 Chairperson y,�&. , MATT KANEALI`I-KLEINFELDER *• ti t�14'ill�I:r c*% ASHLEY L.KIERKIEWICZ ' '- - ' SUSAN L.K.LEE LOY • HERBERT M."TIM"RICHARDS III _-- Vice Chair •s• Vo;:•:� VALERIE T.POINDEXTER > ;r:M• OF HP. REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street Hilo,Hawai`i 96720 April 5, 2019 Aaron S.Y. Chung, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 136-19 : A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR ESRI SOFTWARE FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, ',Ir Maile David, Chairperson Committee on Finance •ppr_• l ate/Waive to Council: Disapproved/Date/Refer to FC: Jr Aaron S.Y. Chung, Council Chair Aaron S.Y. Chung, Council Chair Hawai`i County Council 415/1 d Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer