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Home My WebLink AboutCOM 0117.007 2018-2020 AaronChung =. �►`,�F N�'J/P S. Y. .'•'.+,'•-.. Phone No.: (808)961-8272 • Council Chair&Presiding Officer Fax No.: (808)961-8912 District 2 South Hilo % aaron.chung@hawaiicounty.gov • • HAWAII COUNTY COUNCIL County of Hawai`i Hawaii County Building 25 Aupuni Street u::b art Hilo,Hawai'i 96720 C, • —0 -c ro C) Date: April 12, 2019 To: All Council Members w x' From: � Aaron S. Y. Chung, Chair Re: Supplemental Budget Requests Attached for your information and review are the supplemental budget requests received from the departments. ASYC:de xc: J. Henricks A. Brown Comm. No. t n '1 Ref.To: t' S Ref. Dote APR 1 6 2019 Hawai`i County Is An Equal Opportunity Provider And Employer SUPPLEMENTAL BUDGET REQUESTS Departments 1 Aging 2 Civil Defense 3 Corporation Counsel 4 County Clerk _ 5 Environmental Management 6 Finance 7 Fire 8 Housing 9 Human Resources 10 Information Technology 11 Legislative Auditor 12 Liquor Control 13 Mass Transit 14 Parks & Recreation 15 Planning ( 16 Police 17 Prosecuting Attorney 18 Public Works 19 Research & Development 1 Harry Kim �Y,oF;, Mayor ; �o°• 9,•. C. Kimo Alameda, Ph.D. Y sw7 Executive on Aging : +. • County of Hawaii d o OFFICE OF AGINGcD o �C Aging and Disability Resource Center, 1055 Kino'ole Street,Suite 101,Hilo,Hawaii 96720-3872 —; Phone(808)961-8600• Fax(808)961-8603 • Email: hcoa@hawaiiantel.net West Hawai'i Civic Center,74-5044 Ane Keohokalole Highway,Kailua-Kona 96740 -..– (,--< Phone(808)323-4390• Fax(808)323-4398 20 -1 c7 >n, MEMORANDUM �� w N TO: Aaron S.Y. Chung, Chair and Presiding Officer Hawaii County Council, Council Member, District 2 _ FROM: C. Kimo Alameda, Ph.D., County Executive on Aging , • i.: DATE: April 10, 2019 SUBJECT: Supplemental Requests — Office of Aging The Office of Aging does not have any pending Supplemental Requests for FY20. Please contact me should you have any questions or require additional information. .44;.• AcVainic Harry Kim .«I•: Talmadge J. Magno dfavor .i•'•.``'+,:: *� -• Carl Defense Administrator Wil Okabe )4Of O4"'� Uanaging Director Barbara Kossow Count II. Pnivatii Deputy,11anaging Director CIVIL DEFENSE AGENCY 920 Ululani Street • Hilo,Hawaii 96720-3958 (808)935-0031 • Fax(808)935-6460 April 5, 2019 Deanna Sako Director of Finance Department of Finance 25 Aupuni Street Suite 2103 Hilo, HI 96720 Subject: Budget Additions/Reductions Dear Ms. Sako, Civil Defense is requesting two proposed amendments for your review and consideration in the Mayor's May 5th amended budget. These additions were identified after our initial budget submission requests and would prove both necessary and/or beneficiary to our operations at Civil Defense. The first additional request is to add $26,813 to Civil Defense Equipment Repairs Account. The additional funding is specifically for line item 9 'Other Radio Equip Rep'. As you know, Civil Defense has taken over responsibilities for Hawaii County's Radio System from Police. While funds were previously transferred from Police's budget to Civil Defense's budget, it did not include A/C Maintenance at all the tower sites. Civil Defense is requesting to do quarterly maintenance at all tower sites and this service will require an additional $26,813 to the existing budget. Proper maintenance of A/C equipment at these tower sites is an essential component to the functionality and longevity of the current radio system equipment. The second and last request is an additional $1,200 to our'Computer Equipment' account. This is to replace one desktop computer used by the Civil Defense Secretary. This computer is over 5 years old and is the only computer used by staff that has not been recently replaced. While most positions received grant funded lap top computers in 2017,a desktop computer was essential for the Secretary position to ensure security of the personnel information it stores. Since the computer is over 5 years old and quickly declining, Civil Defense would like to replace it next fiscal year. I-fm4ai'i County is an equal opponunity provider and employer Thank you for your consideration and review of our proposed amendments. Also, we appreciate and thank your efforts every year to maintain the Civil Defense budget as a means for us to accomplish the missions necessary to prepare, respond, and recover from any disaster. Respectfully, )9- Talmadge Ma rho g g Civil Defense Administrator xy ti�Tr�a<'y'•O.. PROPOSED BUDGET REVISIONS Department: Hawaii County Civil Defense Agency Date: 4/4/2019 Obj/ 2019-20 Revised 2019-20 Account No. Line Account Description Estimate Add/(Reduce) Estimate Item Expenditures 010.241.5241.02 109 Civil Defense Agc Oce,Equip Repairs 103,202 26,813 130,015 9 Other Radio Equip Rep 64,107 26,813 90,920 010.241.5241.06 454 Civil Defense Agc Equip,Computer Equip 475 1,200 1,675 2 Computer Equipment - 1,200 1,200 Total expenditure adjustment 28,013 28,013 Department of Finance n .g Diht 04/05/19 Form# F-IIOLrev.09/13 Y 1 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Civil Defense Agency CONTACT: Barry Periatt PHONE: 935-0031 DATE: 3/28/2019 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Radio Technician I PRIORITY#: 3 Position#: Grade/RU: SR 19/ 1 Annual Salary: $47.100.00 For Positions-) Home Dept: 5200 Effective Date: 07/01/2019 BUDGET: El New Cost Item 0 Increase to Current Cost Item (explain) Amount Requested: $ 47,100 DIVISION: 5200 ACCOUNT#: 5241.01 JUSTIFICATION: ❑ Legal Mandate D Safety❑ Reduce Costs❑ Increase Efficiency®Other: Extra Workload Erplaiir Below: The creation of the Radio Systems Manager position and its placement in the Civil Defense Agency combined with the conversion to a new wireless radio system and the reestablishment of capabilities destroyed by the Kilauea Lower East Rift Zone Event (KLERZE)in lower Puna all occurring within the same time period has created a situation where the Radio Systems Manager is overwhelmed by the system requirements. If the current situation persists the County's radio y stem ma y fail to meet the emergency services communication needs. The current situation is a temporary condition that will be resolved once the new radio system is fully implemented and the KLERZE restoration are complete. In the meantime the Radio Systems Manager will focus on full implementation of the radio system and the KLERZE restoration and a temporary hire Radio Technician I will address the daily maintence of the radio system. The daily maintenance of the radio system requires routine system analysis and maintenance of 21 radio tower sites located across the island. Most radio tower site maintenance is done by contracted workers who must be escorted to the site and supervised while fulfilling their contractual obligations. One site visit may consume the entire day due to travel time and time on site. O APPROVED: S 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 0443119 Form#F-11OLrev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Civil Defense Agency CONTACT: Barry Periatt PHONE: 935-003I DATE: 3/28/2019 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Information Systems Analyst PRIORITY#: 2 Position#: Grade/BU: SR16/ I Annual Salam: $28.728.00 For Positions 4 Home Dept: 5200 Effective Date: 07/0 I/2019 BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $28,728 DIVISION: 5200 ACCOUNT#: 5241.01 JUSTIFICATION: ❑ Legal Mandate ❑Safety ❑ Reduce Costs ® Increase Efficiency®Other:New Info System Evplain Below: The Civil Defense Agency is seeking to maximize a series of Homeland Security Grant purchases that were made to enhance the County of Hawaii's Geographic Information System capability through a temporary Information Systems Analyst position. The desired endstate is an information management system for the Emergency Operations Center. The current Civil Defense staff does not have the skill sets to bring this project to fruition. Civil defense does not have a dedicated Geographic Information System (GIS) Analyst who does possess the knowledge and skills to complete this project. The Department of Public Works (DPW) GIS Analyst II is able to assist with the backend interface with ArcGIS and the SQL portal on a part-time basis, but cannot dedicate the time requried to create a platform/process for system inputs, data analysis,and products (reports/briefings/maps). This position will corrdinate with the DPW GIS Analyst to develop the input platform using Survey 123 for ArcGIS, enter existing data from past incidents, run the analysis, consult with Civil Defense staff on data analysis results, and then refine the input platform based on the consultation. This a time consuming iterative process that must be done numerous times to determine how to classiy and quantify the critical information requirements data into a usable data set. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/11/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS CDEPARTMENT: Corporation Counsel CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Travel& Conferences PRIORITY#: 1 Position#: Grade/BU:: l Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 10,000 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.02.104 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: One of our department's objectives is to offer at least two training opportunities to each attorney annually.We would also like to be able to provide training opportunities for civil service staff.Continuing education is critical to our ability to provide the most informed and effective legal advice and representation.Our current training budget is not sufficient to meet our training objectives. O APPROVED: $ 0 DENIED 0 DEFERRED: _ NOTES: DATE: ITEM: Law Clerk PRIORITY#: 2 Position#: Grade/BU:: l Annual Salary: $ For Positions-, Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 8,700 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.01.011 JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: The Law Clerk program is a valuable tool for future recruitment of good attorneys,and the work provided is an asset to the department.In past years,two law students were hired to intern during their summer break for 2-3 months. Due to budget constraints,the 2nd law Clerk was eliminated from our FY17-18 and FY18-19 budgets. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: Laptop PRIORITY#: 3 Position#: Grade/BU.: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,500 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.06.454 JUSTIFICATION: Cl Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: This will replace a laptop purchased in 2013 that is without warranty. Because this is used by an attorney,it is very critical,especially during emergencies when attorneys are EOC responders. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/11/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Corporation Counsel CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 11/01/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Desktop PC PRIORITY#: 4 Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,000 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.06.454 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ®Increase Efficiency❑ Other: This will replace a PC purchased in 2012 that is without warranty. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: Heavy Duty Shredder PRIORITY#: 5 Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 723 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.06.450 JUSTIFICATION: ❑Legal Mandate ❑ Safety®Reduce Costs ®Increase Efficiency❑ Other: Due to the confidential nature of law offices,shredding documents is an ongoing,daily occurrence.A new shredder would replace the shredder purchased in 2009 is not working at 100%. The repair technician has indicated that replacement is warranted.Purchasing a new shredder will also eliminate our dependence on contracting for these services. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: Deputy Corporation Counsel PRIORITY#: 6 Position#: CC- Grade/BU.: l Annual Salary: $99,600 For Positions 4 00086 Home Dept: 2100 Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 99,600 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ®Increase Efficiency❑ Other: We request to fund the currently unfunded Deputy position#CC-00086. This position would provide legal services,working out of the Hilo Office. Additional funds for furniture,phone line,and supplies would not be required. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/11/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS ( DEPARTMENT: Corporation Counsel CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 4/08/19 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Misc Contract Services -Expert Witness Fees PRIORITY#: R Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 140,000 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.02.115 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ❑Increase Efficiency® Other: There will be five interest arbitrations(BU02,BU03,BU04,BU13&BU14)during FY19-20. Request is based on the cost of the expert for the HFFA BU11 interest arbitration($27,923.17). 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: Travel-Local Litigation PRIORITY#: 2 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: • BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 10,000 DIVISION: ADMINISTRATION ACCOUNT#: 010.131.5131.02.104 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ❑Increase Efficiency® Other: There will be five interest arbitrations(BU02,BU03,BU04,BU13&BU14)during FY19-20. Request is based on the cost of the travel for the HFFA BUl l interest arbitration($2,689.63). This includes two day trips and two weeklong trips per arbitration. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU.: _ l Annual Salary: $ • For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ❑Increase Efficiency❑ Other: i� 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Espejo, Darlene rFrom: Henricks,Jon Sent: Friday,April 12,2019 2:48 PM To: Chung,Aaron Cc: Miwa,Amy; Espejo, Darlene; Brown,Aaron;Tagawa, Darren Subject: Supplemental Budget Requests - Office of the County Clerk Hi Aaron, Our Office did not submit any supplemental budget requests for the 2019-2020 operating budget. Jon Jon Henricks County Clerk County of Hawaii 25 Aupuni St. Room 1402 Hilo, Hawai'l 96720 (808) 961-8580 ( `t• 1 H DEPT. OF ENVIRONMENTAL MANAGEMENT-ADMIN PRIORITY LISTING FY2019-2020 Priority Item Description Cost 1 Clerk Ill $ 35,855.00 2 Laptpp PC, lightweight 12"with Docking Station $ 1,572.00 3 Scanner with Flatbed $ 1,296.00 4 SUV(4WD) $ 36,000.00 5 Compact-Four Door Sedan $ 24,000.00 6 Guest Chairs $ 1,300.00 7 Shredding of Documents $ 1,000.00 8 Moving Expenses $ 10,000.00 9 Conference-Meeting Recording System $ 1,700.00 TOTAL $ 112,723.00 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM-Admin CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/31/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Clerk III PRIORITY#: 1 Position#: 00- Grade/BU: SR1O/BU03 Annual Salary: $32,664.00 04668 For Positions+ Home Dept: 9210 Effective Date: 07/01/19 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $35,855.00 DIVISION: ADMIN ACCOUNT#: See Attached JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency®Other`.Add'1 workload Explain Below: This position is needed to help with maintaining/organizing/scanning files and documents, and answering phones in the Administration office. In the past,the office has managed these tasks without a clerk's help by using part-time student help and the Director's Private Secretary. However,the task of information management is becoming increasingly involved as the Department moves toward electronic filing. Accurate and appropriate execution of this task requires the presence of a full-time, experienced individual. We have not been able to transition more records to electronic filing and record retention because we do not have the staff to work on that. The Department's main phone line is currently being answered by multiple positions sharing the work load which impacts their own work load and does not provide as consistent phone coverage as you would have with one person providing primary coverage. This position would also be able to provide much needed assistance in our Accounting and HR areas in the event of absences and periods of vacancies, either by having a source to provide TA coverage or to help pick up some of the clerical tasks. Due to the length of time it takes to fill positions,it is very difficult just to maintain daily functions during those transition periods. Funding this position,#00- 04668, is the most efficient way to provide some level of relief to a number of positions with very full workloads that are forced to take on additional duties when we are short handed. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Clerk Ill cost.xlsx Account FY 2019-20 Number Account Description 2019-2020 Estimate 5671 Environmental Mgmt 5671.01 Environmental Mgmt S & W 011 Environmental Mgmt S &W, Regular S &W 32,664.00 1 REGULAR S&W 32,664.00 Clerk III - $32664 Environmental Mqmt S & W Total 32,664.00 5671.06 Environmental Mqmt Eqpt 450 Environmental Mgmt Eqpt, Office Equip-Fi 900.00 1 CHAIR 400.00 2 DESK 500.00 454 Environmental Mgmt Eqpt, Computer Eqpt& Softwar 2,291.00 1 DESKTOP COMPUTER 1,000.00 2 LASERFICHE LICENSE . 600.00 3 SCANNER 391.00 4 HEADSET 300.00 Environmental Eqpt Total 3,191.00 TOTAL FUND: 35,855.00 Page 1of1 Department of Finance 04/12/19 Forint':F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Laptop PC, Lightweight 12" with Docking Station , PRIORITY#: 2 • Position#: Grade/BU: t Animal Salary: $ For Positions-> Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 1,572 DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.454 JUSTIFICATION: ❑Legal Mandate 0 Safety❑Reduce Costs®Increase Efficiency 0 Other: Explain Below: Laptop PC with docking station is needed for the Director. Laptop is needed when working in West Hawaii, when working from Civil Defense during emergencies, and in other situations that may require the Director to be able to work from different locations. • • O APPROVED: $ o DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Scanner w/Flatbed for DEM Admin Employees PRIORITY#: 3 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 1,296 DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.454 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: Shared scanner is used to archive documents in the laserfiche. Current scanner is 9 years old and has reached the end of its useful life. It is running very slow for scanning and the feeder does not work well. A dependable machine is necessary since we are working to archive documents to laserfiche. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-I I OL rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: SUV (4WD)for Deputy Director PRIORITY#: 4 Position#: Grade/BU: l Annual Salmy: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 36,000 DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.449 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other: Explain Below: Sports Utility Vehicle to replace the Deputy Director's 2009 Dodge Durango (AWD vehicle). A reliable vehicle is needed to travel around the Hawaii Island for site inspections,to attend meetings, and to respond to emergencies after hours and on weekends. In the event the Director is not available and the Deputy Director is designated as the Director, a 4-Wheel Drive vehicle is necessary to respond and drive to the Solid Waste landfills, O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 _ ITEM: Compact-Four Door Sedan for DEM Admin Employees PRIORITY#: 5 Position#: Grade/BU: l Annual salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 24,000 DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.449 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs® Increase Efficiency❑ Other: Explain Below: Vehicle is used for daily mail run,to attend trainings and meetings, and occassional trips to West Hawaii facilities. DEM Admin is currently using the 2000 Taurus which is 18 years old and reaching the end of its useful life. Current equipment has low mileage but it's very old and not in good condition. We probably will experience soon an increase in maintenance related to old age. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-1 10L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Guest Chairs for Conference Room PRIORITY#: 6 Position#: Grade/BU:: / Annual Salary: $ For Positions-) Home Dept: Effective Date: BUDGET: 0 New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 1,300 DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.450 JUSTIFICATION: 0 Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: New guest chairs are needed in our conference room. Estimate is for 12 chairs. We are currently using old chairs, discarded by other departments, that are mixed and matched. Chairs are very old and are being disposed of as they become unsafe to use. We are requesting to have matching and durable chairs that look more professional for interviews and meetings. o APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Shredding of Documents PRIORITY#: 7 Position#: Grade/BU.• l Annual Sala;y: $ For Positions-3 I Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 1,000 DIVISION: ADMIN ACCOUNT#: 010.671.5671.02.115 JUSTIFICATION: ❑Legal Mandate ❑Safety®Reduce Costs®Increase Efficiency❑ Other: Explain Below: Old documents are stored in our storage room which is nearly running out of space. We are in the process to archive documents electronically and documents that are over the retention period need to be shreded to free up space in our storage. We currently have a shedder that shreds 16 sheets of paper per pass. We don't have a high capacity paper shredder that can handle a load of about 100 boxes. It's more efficient and cost effective to send documents to a commercial shredder. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Fonn#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 10/25/18 FISCAL PERIOD From: July 1, 2019 To: June 30, 2020 ITEM: Moving Expenses PRIORITY#: 8 Position II: Grade/BU: / Annual Salwy: $ For Positions-) i Home Dept: Effective Date: BUDGET: ❑New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 10,000 DIVISION: ADMIN ACCOUNT#: 010.671.5671.02.341 JUSTIFICATION: ❑Legal Mandate ❑ Safety®Reduce Costs®Increase Efficiency®Other:Relocation Explain Below: The Department is looking to consolidate the Divisions under one roof. A new office location has not yet been identified so the costs that will be associated with moving are unknown. We are estimating about$10,000 for miscellaneous expenses which may include costs such as hiring movers or renting moving trucks, installing phone lines, and other costs that will be necessary to make the space functional. The last time we moved in 2013, we spent about$7,500.00. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM CONTACT: Robin Bauman PHONE: 961-8179 DATE: 11/20/18 . FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Conference-Meeting Recording System S stem PRIORITY#: Position#: Grade/BU: l Annual Salary: $ For Positions Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,700 DIVISION: ADMIN ACCOUNT#: 010.671.5671.06.480 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: The Department of Environmental Management (DEM)provides administrative support for the Environmental Management Commission. A reliable recording system is needed to record the meetings in order to produce the minutes. This is a request to replace the current recording system,which was purchased in 2012. It makes poor quality recordings on outdated microcassettes that need to be flipped over to side B and have new ones inserted as a meeting progresses. Because of the poor sound quality, we have been borrowing the Board. of Ethics' recording system. DEM is also providing administrative support for the Solid Waste Advisory Committee(SWAC),which convenes every ten years to update the Integrated Solid Waste Management Plan. We have been using the borrowed Board of Ethics' recording system for the SWAC meetings as well. A recording system that records onto a hard drive or CD, and which uses better quality microphones, would be more efficient. Also,the more microphones there are, the more the speech is picked up. This is most important when meetings are held in large rooms such as the Aupuni Center Conference Room and Community Hale at WHCC. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: DEPT.OF ENVIRONMENTAL MANAGEMENT-WASTEWATER DIVISION PRIORITY LISTING FY2019-2020 Priority Item Description Cost Notes Asset Management 1 Asset Management Specialist $ 121,837 7/1/19 Hire date 2 Inventory Clerk $ 61,352.00 7/1/19 Hire date ▪ CIS Analyst $ 83,258.-00 7/1/19 Hire date 4 Data Processing Clerk $ 59,594.00 7/1/19 Hire date 5 Procurement Specialist $ 121,937.00 7/1/19 Hire date Engineering Environmental Engineer IV $ 95,138.00 7/1/19 Hire date Environmental Engin^ II 86,502.00 7/1/19 Hire date R1-West Hawaii 1 Recycle tem.Coordinat. $ 51,350.00 6/1/20 Hire date ▪ Sewer M,aintenanee Repai-er $--457441:80 6/1/20 Hire date 3 Plant Maintenance M h. i $---4-57937:00 6/1/20 Hire date 4 $ 16,,588:80 6/1/20 Hire date 5 $ 61,5-27.00 6/1/20 Hire date OCE&Equipment $ 300,000.00 2 100 HP Pump $--12-77100:00 8 7.5 HP Pump $ 2i,-989:89 4 - - - $---417638:-30 5 Protect Management Services $ 250,000.00 6 Additional WW Vehicles(5): $ 290,132.00 1/2 Ton Pick Up Truck 2x4(2) 4WD SUV 1/2Pick Up Truck 4x4 One Ton Service Truck 4x4 w/Auto Crane 7 Replacement Vehicles(2): $ 129,400.00 One Ton Pick Up Truck w/extra cab 4x4 Ford F350 Van 8 Standy Vehicles(4): $ 198,300.00 1/2 Ton Pick Up Truck 4x4 w/Utility box(2) 1/2 To Pick Up Truck 2x4 w/Extra cab One Ton Pick Up Truck w/Utility box 4x4 9 Electricity for West Side Facility R-1 $ 126,500.00 10 Flowmeters and Transducer: $ 47,500.00 Primary Sludge Flowmeter(2) Thickened Sludge Flowmeter Waste-Actived Sludge Flowmeter Return Activated Sludge Flowmeter(3) Centrifuge Feed Flowmeter Trash Pump Tranducers(3) 11 Odor Control $ 100,000.00 12 Air Conditioner(7): $ 3,500.00 HWWTP(4) Papaikou(2) Walaha(1) 13 Leases: 300KW Generator,3500 Gal Pumper Truck,Roll Off Grit Truck,Utility Cart $ 101,100.00 14 Air Compressor $ 1,750.00 15 Office Equipment-Chairs $ 12,000.00 16 CCTV High Cube Van $ 389,820.00 17 Printer/Copier/Scanner $ 850.00 TOTAL $ 2,993,401.00 Note:Stricken items listed above have been included in the March 1st budget. Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmnetal Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/1/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Asset Management Specialist PRIORITY#: 1 Position#: new Grade/BU: SR20/BU13 Annual Salary: $48,948 For Positions+ Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 121,937 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency®Other:New Service Explain Below: The Department of Environmental Management will be implementing an Asset Management Program for the entire County of Hawaii Wastewater system. This includes the Hilo, Papaikou, Kulaimano, Kapehu,Honokaa,Kaloko, and Kealakehe Wastewater Treatment plants and 16 pump stations. Over 96 miles of gravity mains will also be implemented into the Asset Management Program. This program is expected to be operational in mid,-2019 and will consist of the development/maintenance of software, data collection, data interpretation, inventory, and overall procedure changes to the current processes. The key elements of the Asset Management program will include: Level of service definition; selection of performance goals;information system; asset identification and valuation; failure impact evaluation and risk management; condition assessment;rehabilitation and replacement planning; capacity assessment and assurance; maintenance analysis and planning;financial management and continuous improvement. Some of the benefits of implementing this system include: Extended life of assets; reduce emergency situations; continually assess asset conditions; better scheduling of maintenance and inspections;better estimate cost to repair,rehabilitate, or replace; project priorities are based on risk and funding availability. The Asset Management Specialist will play a key role in calculating life-cycle cost analysis along with risk assessment. This will also include updating/developing a plan for maintaining, repairing and replacing inventories assets. They will also be responsible for Probability of Failure classification updates and new inspection data findings. This position will oversee the Inventory Clerk's position. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20:xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S &W 48,948.00 1 HILO (based on July 1, 2019 hire date) F110L 48,948.00 provided by Dora Asset Management Specialist BU13 SR20 48,948.00 Wastewater S& W Total 48,948.00 5631.02 Wastewater Oce 1,030.00 102 CELL PHONE+DATA PACKAGE 1,030.00 Wastewater OCE Total 1,030.00 5631.21 Wastewater Eqpt 449 Wastewater Eqpt., Motor Vehicle 39,600.00 4WD SUV 39,600.00 450 Wastewater Eapt., Office Equip-Fixt-Furn 1,000.00 1 CHAIR 400.00 2 DESK 500.00 3 OFFICE PHONE 100.00 454 Wastewater Eqpt., Computer Eqpt&Software 2,253.00 1 DESKTOP COMPUTER/LAPTOP W/DOCKING 1,000.00 2 LASERFICHE LICENSE 600.00 3 SOFTWARE PROGRAMS (ADOBE, PROJECT) 4 SCANNER 391.00 5 PRINTER 262.00 Wastewater Eqpt Total 42,853.00 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 14,592.00 1 EMPLOYEE HEALTH PLANS 14,592.00 (AVG. FAMILY MEDICAL=11216/MO.) Health Benefits Total 14.592.00 5902.17 Retirement Benefits 341 Retirement Benefits, Misc. Charges 10,769.00 1 PENSION ACCUMULATION 10,769.00 Retirement Benefits Total 10,769.00 5902.20 Employer FICA 341 FICA Employer Share, Misc.Charges 3,745.00 1 FICA 3,745.00 (7.65%of S&W) Employer FICA Total 3,745.00 5902 Employee Benefits&FICA TOTAL 29,106.00 901 Pensions &Contribs Grand Total: 29,106.00 911 Miscellaneous Grand Total: 121,937.00 TOTAL FUND: 121,937.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-1I0L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmnetal Managthnent CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/1/2018 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Inventory Clerk PRIORITY#: 2 Position#: new Grade/BU: SRI 1 /BUO3 Annual Salary: $34,020 For Positions 4 Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ►/ New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 61,352 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: ❑.Legal Mandate. ❑ Safety❑Reduce Costs❑ Increase Efficiency® Other:New Service Explain Below: The Department of Environmental Management will be implementing an Asset Management Program for the entire County of Hawaii Wastewater system. This includes the Hilo, Papaikou, Kulaimano, Kapehu, Honokaa, Kaloko, and Kealakehe Wastewater Treatment plants and 16 pump stations. Over 96 miles of gravity mains will also be implemented into the Asset Management Program. This program is expected to be operational in mid-2019 and will consist of the development/maintenance of software, data collection, data interpretation, inventory, and overall procedure changes to the current processes. The key elements of the Asset Management program will include: Level of service definition; selection of performance goals; information system; asset identification and valuation; failure impact evaluation and risk management; condition assessment; rehabilitation and replacement planning; capacity assessment and assurance; maintenance analysis and planning;financial management and continuous improvement. Some of the benefits of implementing this system include: Extended life of assets; reduce emergency situations; continually assess asset conditions; better scheduling of maintenance and inspections; better estimate cost to repair, rehabilitate, or replace;project priorities are based on risk and funding availability. • In order to ensure adequate service and a successful inventory record keeping, an Inventory Clerk position is required to manage and oversee all supplies. An accurate inventory is essential in providing financial management and replacement planning. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Number Account Description 2019-2020 Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S&W 34,020.00 1 HILO (based on July 1, 2019 hire date) F110L 34,020.00 provided by Dora Inventory Clerk BUO3 SR11 34,020.00 Wastewater S& W Total 34,020.00 5631.02 Wastewater Oce 100.00 102 OFFICE PHONE 100.00 Wastewater OCE Total 100.00 5631.21 Wastewater Eqpt 450 Wastewater Eqpt., Office Equip-Fixt-Furn 900.00 1 CHAIR 400.00 2 DESK 500.00 454 Wastewater Eqpt., Computer Eapt&Software 1,653.00 1 DESKTOP COMPUTER 1,000.00 2 SCANNER 391.00 3 PRINTER 262.00 Wastewater Eqpt. Total 2,553.00 Health Benefits Health Benefits, Misc.Charges 14,592.00 5902.15 EMPLOYEE HEALTH PLANS 14,592.00 341 14.592.00 1 Health Benefits Total Retirement Benefits 14,592.00 Retirement Benefits, Misc.Charges 5902.17 PENSION ACCUMULATION 7,484.00 (22% of S&W) 341 7,484.00 1 Retirement Benefits Total Employer FICA 7,484.00 FICA Employer Share, Misc. Charges 5902.20 FICA 2,603.00 341 Employer FICA Total 2,603.00 1 Employee Benefits &FICA TOTAL 2,603.00 5902 Pensions &Contribs Grand Total: 24,679.00 901 24,679.00 Miscellaneous Grand Total: TOTAL FUND: 911 61,352.00 61,352.00 Page 1of1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Envirommnetal Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/1/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: GIS I Analyst PRIORITY#: 3 Position#: new Grade/BU: SR21 /BU13 Annual Salary: $50,916 For Positions-� Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 83,258 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: El Legal Mandate 0 Safety❑Reduce Costs❑ Increase:Efficiency® Other:New Service Explain Below: The Department of Environmental Management will be implementing an Asset Management Program for the entire County of Hawaii Wastewater system. This includes the Hilo,Papaikou, Kulaimano, Kapehu,Honokaa, Kaloko, and Kealakehe Wastewater Treatment plants and 16 pump stations. Over 96 miles of gravity mains will also be implemented into the Asset Management Program. This program is expected to be operational in mid-2019 and will consist of the development/maintenance of software, data collection, data interpretation, inventory, and overall procedure changes to the current processes. The key elements of the Asset Management program will include: Level of service definition; selection of performance goals; information system; asset identification and valuation; failure impact evaluation and risk management; condition assessment;rehabilitation and replacement planning; capacity assessment and assurance; maintenance analysis and planning; financial management and continuous improvement. Some of the benefits of implementing this system include: Extended life of assets; reduce emergency situations; continually assess asset conditions; better scheduling of maintenance and inspections; better estimate cost to repair, rehabilitate, or replace; project priorities are based on risk and funding availability. In order to ensure adequate service and a successful Asset Management system, a GIS Analyst position is required to manage and interpret all geographical data. This also includes identifying and updating of key assets. This position will also perform sewer hydraulic network models to help determine sewer capacity limitations and maintain a Web based GIS for field data collection. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S&W 011 Wastewater S&W, Regular S&W 50,916.00 1 HILO (based on July 1, 2019 hire date) F110L 50,916.00 provided by Dora GIS Analyst I BU13 SR21 50,916.00 Wastewater S& W Total 50,916.00 5631.02 Wastewater Oce 100.00 102 OFFICE PHONE 100.00 Wastewater OCE Total 100.00 5631.21 Wastewater Eqpt 450 Wastewater Eqpt., Office Eguip-Fixt-Furn 900.00 1 CHAIR 400.00 2 DESK 500.00 454 Wastewater Eqpt., Computer Eqpt&Software 1,653.00 1 DESKTOP COMPUTER 1,000:00 2 SCANNER 391.00 3 PRINTER 262.00 Wastewater Eqpt. Total 2,553.00 Health Benefits Health Benefits, Misc.Charges 14,592.00 5902.15 EMPLOYEE HEALTH PLANS 14,592.00 341 14,592.00 1 Health Benefits Total Retirement Benefits 14,592.00 Retirement Benefits, Misc.Charges 5902.17 PENSION ACCUMULATION 11,202.00 (22% of S&W) 341 11,202.00 1 Retirement Benefits Total Employer FICA 11,202.00 FICA Employer Share, Misc. Charges 5902.20 FICA 3,895.00 341 Emplover FICA Total 3,895.00 1 Employee Benefits &FICA TOTAL 3,895.00 5902 Pensions&Contribs Grand Total: 29,689.00 901 29,689.00 Miscellaneous Grand Total: TOTAL FUND: 911 83,258.00 83,258.00 Page 1 of 1 Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S&W 011 Wastewater S&W, Regular S&W 32,664.00 1 HILO (based on July 1, 2019 hire date) F110L 32,664.00 provided by Dora Data Processing Clerk BU03 SR10 32,664.00 Wastewater S& W Total 32.664.00 5631.02 Wastewater Oce 100.00 102 OFFICE PHONE 100.00 Wastewater OCE Total 100.00 5631.21 Wastewater Eqpt 450 Wastewater Eqpt., Office Equip-Fixt-Furn 900.00 1 CHAIR 400.00 . 2 DESK 500.00 454 Wastewater Eqpt., Computer Eqpt&Software 1,653.00 1 DESKTOP COMPUTER 1,000.00 2 SCANNER 391.00 3 PRINTER 262.00 Wastewater Eapt. Total 2,553.00 Health Benefits Health Benefits, Misc. Charges 14,592.00 5902.15 EMPLOYEE HEALTH PLANS 14,592.00 341 14,592.00 1 Health Benefits Total Retirement Benefits 14,592.00 Retirement Benefits, Misc. Charges 5902.17 PENSION ACCUMULATION 7,186.00 (22% of S&W) 341 7,186.00 1 Retirement Benefits Total Employer FICA 7,186.00 FICA Employer Share, Misc.Charges 5902.20 FICA 2,499.00 341 Employer FICA Total 2,499.00 1 Employee Benefits & FICA TOTAL 2,499.00 5902 Pensions &Contribs Grand Total: 24,277.00 901 0 24,277.00 Miscellaneous Grand Total: TOTAL FUND: 911 59,594.00 59,594.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmnetal Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/1/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Data Processing Clerk PRIORITY#: 4 Position#: new Grade/BU: SR10/BU13 Annual Salary: $32.664 For Positions 4 Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ®New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $ 59,594 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION:❑Legal Mandate ❑ Safety El Reduce Costs❑Increase Efficiency® Other:New Service Explain Below: The Department of Environmental Management will be implementing an Asset Management Program for the entire County of Hawaii Wastewater system. This includes the Hilo, Papaikou, Kulaimano, Kapehu,Honokaa, Kaloko, and Kealakehe Wastewater Treatment plants and 16 pump stations. Over 96 miles of gravity mains will also be implemented into the Asset Management Program. This program is expected to be operational in mid 2019 and will consist of the development/maintenance of software, data collection, data interpretation, inventory, and overall procedure changes to the current processes. The key elements of the Asset Management program will include: Level of service definition; selection of performance goals; information system; asset identification and valuation; failure impact evaluation and risk management; condition assessment;rehabilitation and replacement planning; capacity assessment and assurance;maintenance analysis and planning; financial management and continuous improvement. Some of the benefits of implementing this system include: Extended life of assets;reduce emergency situations; continually assess asset conditions;better scheduling of maintenance and inspections;better estimate cost to repair, rehabilitate, or replace; project priorities are based on risk and funding availability. In order to ensure adequate service and a successful Asset Management system, a.Data Processing Clerk position is required to manage and interpret all non-geographical data. This will include data and work order input, status checking of data collected by field personnel and identifying missing data. Inspection data and images will also be the responsibility of the data processing clerk. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Envirommnetal Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/1/2018 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: Procurement Specialist PRIORITY#: 5 Position#: new Grade/BU: SR20/BU 13 Annual Salary: $48,948 For Positions 4 Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 121,937 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency® Other:New Service Explain Below: The Department of Environmental Management will be implementing an Asset Management Program for the entire County of Hawaii Wastewater system. This includes the Hilo, Papaikou, Kulaimano, Kapehu,Honokaa,Kaloko, and Kealakehe Wastewater Treatment plants and 16 pump stations. Over 96 miles of gravity mains will also be implemented into the Asset Management Program. This program is expected to be operational in mid-2019 and will consist of the development/maintenance of software, data collection, data interpretation, inventory, and overall procedure changes to the current processes. The key elements of the Asset Management program will include: Level of service definition; selection of performance goals; information system; asset identification and valuation; failure impact evaluation and risk management;condition assssment;rehabilitation and replacement planning; capacity assessment and assurance; maintenance analysis and planning; financial management and continuous improvement. Some of the benefits of implementing this system include: Extended life of assets;reduce emergency situations;continually assess asset conditions; better scheduling of maintenance and inspections; better estimate cost to repair,rehabilitate, or replace;project priorities are based on risk and funding availability. In order to ensure adequate service and a successful Asset Management system, a Procurement Specialist position is required to oversee procurement of non-routine assets by managing price negotiations while observing State Procurement rules;tracking orders; and resolving/validating pricing. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S&W, Regular S&W 48,948.00 1 HILO (based on July 1, 2019 hire date) F110L 48,948.00 provided by Dora Procurement Specialist BU13 SR20 48,948.00 Wastewater S& W Total 48,948.00 5631.02 Wastewater Oce 1,030.00 102 CELL PHONE+DATA PACKAGE 1,030.00 Wastewater OCE Total 1,030.00 5631.21 Wastewater Eqpt 449 Wastewater Eqpt., Motor Vehicle 39,600.00 4WD SUV 39,600.00 450 Wastewater Eqpt., Office Equip-Fixt-Furn 1,000.00 1 CHAIR 400.00 2 DESK 500.00 3 OFFICE PHONE 100.00 454 Wastewater Eqpt., Computer Eqpt&Software 2,253.00 1 DESKTOP COMPUTER/LAPTOP W/DOCKING 1,000.00 2 LASERFICHE LICENSE 600.00 3 SOFTWARE PROGRAMS (ADOBE, PROJECT) 4 SCANNER 391.00 5 PRINTER 262.00 Wastewater Eqpt Total 42,853.00 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 14,592.00 1 EMPLOYEE HEALTH PLANS 14,592.00 (AVG. FAMILY MEDICAL=11216/MO.) Health Benefits Total 14,592.00 5902.17 Retirement Benefits 341 Retirement Benefits, Misc. Charges 10,769.00 1 PENSION ACCUMULATION 10,769.00 Retirement Benefits Total 10,769.00 5902.20 Employer FICA 341 FICA Employer Share, Misc. Charges 3,745.00 1 FICA 3,745.00 (7.65% of S&W) Employer FICA Total 3,745.00 5902 Employee Benefits& FICA TOTAL 29,106.00 901 Pensions &Contribs Grand Total: 29,106.00 911 Miscellaneous Grand Total: 121,937.00 TOTAL FUND: 121,937.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Environmental Engineer IV PRIORITY#: 1 Position#: new Grade/BU:: SR24/BU 13 Annual Salary: $59,616 For Positions-� Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ®New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $ 95,138 DIVISION: WASTEWATER ACCOUNT#: See Attached JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: Due to the current lack of a sufficient number of permanent full-time engineering positions in the Wastewater Division to manage the large number of wastewater capital and opeations projects,there is a need to look at securing the services of a consultant to provide project management services to help with initiating startup of projects that are in the planning and/or design stages. These projects involve new collection systems, new treatment/dipsoal facilities,new R-1 system, new sewage pump station, existing facilities that need renovation or repair or replacement. Currently,the Wastewater Division is staffed with four(4) full-time engineers. As far as projects identified as priority items at the present time and into FY19-20,there are twenty-one (21) Capital Improvement Projects amounting to approximately$70M; and thirteen(13) Operations Equipment Repair/Replacement Projects amounting to approximately$90M. Because of the complexity and details involved with the present projects, each engineer is able to manage two to three project contracts at best. The addition of new full-time engineering positions would help to spread the workload which would ease the stress level. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Number Account Description 2019-2020 Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S &W 59,616.00 1 HILO (based on July 1, 2019 hire date) F110L 59,616.00 provided by Dora Environmental Engineer IV BU13 SR24 59,616.00 Wastewater S& W Total 59,616.00 5631.02 Wastewater Oce 100.00 102 OFFICE PHONE 100.00 Wastewater OCE Total 100.00 5631.21 Wastewater Eqpt 450 Wastewater Eqpt., Office Equip-Fixt-Furn 1,000.00 1 CHAIR 400.00 2 DESK 500.00 3,OFFICE PHONE 100.00 454 Wastewater Eqpt., Computer Eqpt& Software 2,153.00 1 DESKTOP COMPUTER/LAPTOP W/DOCKING 1,000.00 2 LASERFICHE LICENSE 0.00 3 SOFTWARE PROGRAMS(ADOBE, PROJECT) 500.00 4 SCANNER 391.00 5 PRINTER 262.00 Wastewater Eqpt Total 3,153.00 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 14,592.00 1 EMPLOYEE HEALTH PLANS 14,592.00 (AVG. FAMILY MEDICAL=11216/M0.) Health Benefits Total 14,592.00 5902.17 Retirement Benefits 341 Retirement Benefits, Misc. Charges 13,116.00 1 PENSION ACCUMULATION 13,116.00 Retirement Benefits Total 13,116.00 5902.20 Employer FICA 341 FICA Employer Share, Misc. Charges 4,561.00 1 FICA 4,561.00 (7.65% of S&W) Employer FICA Total 4,561.00 5902 Employee Benefits & FICA TOTAL 32,269.00 901 Pensions &Contribs Grand Total: 32,269.00 911 Miscellaneous Grand Total: 95,138.00 TOTAL FUND: 95,138.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS . DEPARTMENT: Department of Env.Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Environmental Engineer II PRIORITY#: 2 Position#: new Grade/BU:: SR22/BUI3 Annual Salary: $52,956 For Positions Home Dept: 9210 Effective Date: 7/1/19 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 86,502 DIVISION: WASTEWATER ACCOUNT#: See Attached JUSTIFICATION: 0 Legal Mandate 0 Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain lair Below:: Due to the current lack of a sufficient number of permanent full-time engineering positions in the Wastewater Division to manage the large number of wastewater capital and opeations project,there is a need to look at securing the services of a consultant to provide project management services to help with initiating startup'of projects that are in the planning and/or design stages. These projects involve new collection systems,new treatment/diposal facilities,new R-1 system,new sewage pump station, existing facilities that need renovation or repair or replacement. Currently,the.Wastewater Division is staffed with four(4)full-time engineers. As far as projects identified as priority items at the present time and into FY19-20,there are twenty-one (21) Capital Improvement Projects amounting to approximately $70M; and thirteen(13) Operations Equipment Repair/Replacement Projects amounting to approximately$90M. Because of the complexity and details involved with the present projects, each engineer is able to manage two to three project contracts at best. The addition of new full-time engineering positions would help to spread the workload which would ease the stress level. The addition of lower level engineers would serve to assist the upper level engineers while undergoing training to possibly advance. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet'FY19-20.xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S&W 011 Wastewater S&W, Regular S&W 52,956.00 1 HILO (based on July 1, 2019 hire date) F110L 52,956.00 provided by Dora Environmental Engineer II BU13 SR22 52,956.00 Wastewater S& W Total 52,956.00 5631.02 Wastewater Oce 100.00 102 OFFICE PHONE 100.00 Wastewater OCE Total 100.00 5631.21 Wastewater Eat 450 Wastewater Eqpt., Office Eguip-Fixt-Furn 1,000.00 1 CHAIR 400.00 2 DESK 500.00 3 OFFICE PHONE 100;00 454 Wastewater Eapt.,Computer Eqpt&Software 2,153.00 1 DESKTOP COMPUTER/LAPTOP W/DOCKING 1,000.00 2 LASERFICHE LICENSE 0.00 3 SOFTWARE PROGRAMS(ADOBE, PROJECT) 500.00 4 SCANNER 391.00 5 PRINTER 262.00 Wastewater Eqpt Total 3,153.00 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 14,592.00 1 EMPLOYEE HEALTH PLANS 14,592.00 (AVG. FAMILY MEDICAL=11216/MO.) Health Benefits Total 14,592.00 5902.17 Retirement Benefits 341 Retirement Benefits. Misc.Charges 11,650.00 1 PENSION ACCUMULATION 1-1,650.00 Retirement Benefits Total 11,650.00 5902.20 Employer FICA 341 FICA Employer Share, Misc.Charges 4,051.00 1 FICA 4,051.00 (7.65%of S&W) Employer FICA Total 4,051.00 5902 Employee Benefits&FICA TOTAL 30.293.00 901 Pensions&Contribs Grand Total: 30,293.00 911 Miscellaneous Grand Total: 86,502.00 TOTAL FUND: 86,502.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmental Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Recycle Water Coordinator PRIORITY#: 1 Position#: new Grade/BU: SR24/BC 13 Annual Sala,y: $64,476 For Positions 4 Home Dept: 9220 Effective Date: 6/1/20 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 51,350 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: 0 Legal Mandate 0 Safety❑Reduce Costs ❑Increase Efficiency®Other:New Service Explain Below: The Department of Environmental Management will be implementing improvements to the Kealakehe Wastewater Treatment Plant(KWWTP). The improvements are expected to be complete in mid-2020 and will consist of upgrades to the plant to produce recycled water by father treatment of wastewater making it suitable and safe for irrigation, industrial and other applicable uses as defined and regulated by the current Department of Health(DOH)Reuse Guidelines and Hawai'i Administrative Rules, Chapter 11-62. In addition to the upgrades to the plant, a new pumping, storage and distribution system is needed to ultimately deliver the recycled water. An estimated 5.5 miles of distribution piping is expected to be built to deliver recyled water for irrigation of the buffer zone around the KWWTP, to the commercial developments along either side of the Queen Ka'ahumanu Highway up to the Kohanaiki Industrial area north of the KWWTP, and to the old Kona Airport Park and Queen Liliukolani Trust properties to the south of the KWWTP. The distribution of the estimated 800 million gallons per day of recycled water produced at the KWWTP will need to be managed by the Recycle Water Coordinator. Responsibilites of this position consists of public/educational outreach, interfacing with recycled water customers to ensure customer satisfaction, confirming recycled water service, ensuring that the recycled water pumping, storage and delivery service system is safe and adequately operating and maintained, and ensuring that recycled water volume and quality in the distribution system is meeting customer demands. In order to ensure adequate service and a properly operating distribution system,this postion will also need a Sewer Maintenance Repairer to address distribution system problem/repairs and a Plant Mainteance Mechanic to address problems/repairs of recycled water meters. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Number Account Description 2019-2020 Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S&W 5,373.00 1 HILO (based on June 1, 2020 hire date) per 5,373.00 10/26/18 verbal instructions R.Bauman Per Bill Recycling Water Coordinator BU13 SR26C ($64,476) Wastewater S& W Total 5,373.00 5631.02 Wastewater Oce 315.00 102 CELL PHONE +DATA PACKAGE 315.00 Wastewater OCE Total 315.00 5631.21 Wastewater Eqpt 449 Wastewater Eqpt., Motor Vehicle 39,600.00 4WD SUV 39,600.00 450 Wastewater Eqpt., Office Equip-Fixt-Furn 1,000.00 1 CHAIR 400.00 2 DESK 500.00 3 OFFICE PHONE 100.00 454 Wastewater Eqpt.. Computer Eqpt&Software 2,253.00 1 DESKTOP COMPUTER/LAPTOP W/DOCKING 1,000.00 2 LASERFICHE LICENSE 600.00 3 SOFTWARE PROGRAMS (ADOBE, PROJECT) 4 SCANNER 391.00 5 PRINTER 262.00 Wastewater Eqpt Total 42,853.00 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 1,216.00 1 EMPLOYEE HEALTH PLANS 1,216.00 (AVG. FAMILY MEDICAL=11216/MO.) Health Benefits Total 1,216.00 5902.17 Retirement Benefits 341 Retirement Benefits, Misc. Charges 1.182.00 1 PENSION ACCUMULATION 1,182.00 Retirement Benefits Total 1,182.00 5902.20 Employer FICA 341 FICA Employer Share, Misc. Charges 411.00 1 FICA 411.00 (7.65%of S&W) Emplover FICA Total 411.00 5902 Employee Benefits & FICA TOTAL 2,809.00 901 Pensions &Contribs Grand Total: 2,809.00 911 Miscellaneous Grand Total: 51,350.00 • TOTAL FUND: 51,350.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmental Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: Sewer Maintenance Repairer PRIORITY#: 2 Position#: new Grade/BU: BC10/BU1 Annual Salaiy: $58,992 For Positions+ _ Home Dept. 9220 Effective Date: 6/1/20 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 45,441 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION:.Legal Mandate [] Safety Reduce Costs ®Increase Efficiency ►1 Other:New Service Explain Below: The Department of Environmental Management will be implementing improvements to the Kealakehe Wastewater Treatment Plant(KWWTP). The improvements are expected to be complete in mid-2020 and will consist of upgrades to the plant to produce recycled water by father treatment of wastewater making it suitable and safe for irrigation, industrial and other applicable uses as defined and regulated by the current Department of Health(DOH) Reuse Guidelines and Hawai'i Administrative Rules, Chapter 11-62. In addition to the upgrades to the plant, a new pumping, storage and distribution system is needed to ultimately deliver the recycled water. An estimated 5.5 miles of distribution piping is expected to be built to deliver recyled water for irrigation of the buffer zone around the KWWTP, to the commercial developments along either side of the Queen Ka'ahumanu Highway up to the Kohanaiki Industrial area north of the KWWTP, and to the old Kona Airport Park and Queen Liliukolani Trust properties to the south of the KWWTP. The distribution of the estimated 800 million gallons per day of recycled water produced at the KWWTP will be managed by Recycle Water Coordinator who maintains responsibility for recycled water storage, delivery and adequate quality of recycled water in the distribution system. The Sewer Maintenance Repairer position is needed by mid-2020 to maintain and make repairs within the recycled water distribution system. The existing sewer maintenance repairer positions are dedicated to the sewer collection system. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S &W 4,916.00 1 HILO (based on June 1, 2020 hire date) per 4,916.00 10/26/18 verbal instructions R.Bauman Per Bill Sewer Maintenance Repairer BC10 ($58,992) Wastewater S& W Total 4,916.00 5631.02 Wastewater, OCE 551.00 235 SAFETY SHOES 118.00 102 CELL PHONE+DATA PACKAGE 315.00 Wastewater Oce Total 551.00 5631.21 Wastewater Eqpt 449 Wastewater Eqpt., Motor Vehicle 36,400.00 1 1/2 TON W/UTILITY BOX 36,400.00 450 Wastewater Eqpt., Office Equip-Fixt-Furn 900.00 1 CHAIR 400.00 2 DESK 500.00 Wastewater Eqpt. Total 37,300.00 5902 Employee Benefits& FICA • 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 1,216.00 1 EMPLOYEE HEALTH PLANS 1,216.00 Health Benefits Total 1,216.00 5902.17 Retirement Benefits 341 Retirement Benefits, Misc.Charges 1,082.00 1 PENSION ACCUMULATION 1,082.00 Retirement Benefits Total 1,082.00 5902.20 Employer FICA 341 FICA Employer Share, Misc.Charges 376.00 1 FICA 376.00 Employer FICA Total 376.00 5902 Employee Benefits & FICA TOTAL 2,674.00 901 Pensions &Contribs Grand Total: 2,674.00 911 Miscellaneous Grand Total: 8,141.00 TOTAL FUND: 45,441.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmental Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/26/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Plant Maintenance Mechanic PRIORITY#: 3 Position 11: new Grade/BU: BC I2/BU I Annual Salary: $63,492 For Positions-) Home Dept: 9220 Effective Date: 6/1/20 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 45,927 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ®Increase Efficiency®Other:New Service Explain Below: The Department of Environmental Management will be implementing improvements to the Kealakehe Wastewater Treatment Plant(KWWTP). The improvements are expected to be complete in mid-2020 and will consist of upgrades to the plant to produce recycled water by father treatment of wastewater making it suitable and safe for irrigation, industrial and other applicable uses as defined and regulated by the current Department of Health(DOH) Reuse Guidelines and Hawai'i Administrative Rules, Chapter 11-62. In addition to the upgrades to the plant, a new pumping, storage and distribution system is needed to ultimately deliver the recycled water. An estimated 5.5 miles of distribution piping is expected to be built to deliver recyled water for irrigation of the buffer zone around the KWWTP, to the commercial developments along either side of the Queen Ka'ahumanu Highway up to the Kohanaiki Industrial area north of the KWWTP, and to the old Kona Airport Park and Queen Liliukolani Trust properties to the south of the KWWTP. The distribution of the estimated 800 million gallons per day of recycled water produced at the KWWTP will be managed by the Recycle Water Coordinator who maintains responsibility for confirming proper operation of recycled water service meters as well as proper operation of recycled water pumping and storage. The Plant Maintenance Mechanic position is needed by mid-2020 to maintain and make repairs to recycled water service meters and pumps. The existing Plant Maintenance Mechanic position is dedicated to the wastewater treatment system. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Account Description 2019-2020 Number Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S &W 5,291.00 1 HILO(based on June 1,2020 hire date) per 5,291.00 10/26/18 verbal instructions R.Bauman Per Bill Plant Maintenance Mechanic BC12($63,492) Wastewater &W Total 5,291.00 5631.02 Wastewater, OCE 551.00 235 SAFETY SHOES 118.00 102 CELL PHONE+DATA PACKAGE 315.00 Wastewater Oce Total 551.00 5631.21 Wastewater Eqpt 449 Wastewater Eqpt.,Motor Vehicle 36,400.00 1 1/2 TON W/UTILITY BOX 36,400.00 450 Wastewater Eqpt., Office Equip-Fixt-Furn 900.00 1 CHAIR 400.00 2 DESK 500.00 Wastewater Eqpt. Total 37,300.00 5902 Employee Benefits&FICA 5902.15 Health Benefits 341 Health Benefits,Misc.Charges 1,216.00 1 EMPLOYEE HEALTH PLANS 1,216.00 Health Benefits Total 1,216.00 5902.17 Retirement Benefits 341 Retirement Benefits,Misc.Charges 1,164.00 1 PENSION ACCUMULATION 1,164.00 Retirement Benefits Total 1,164.00 5902.20 Employer FICA 341 RCA Employer Share, Misc.Charges 405.00 1 FICA 405.00 Employer FICA Total 405.00 5902 Employee Benefits & FICA TOTAL 2,785.00 901 Pensions&Contribs Grand Total: 2,785.00 911 Miscellaneous Grand Total: 8,076.00 TOTAL FUND: 45,927.00 Page 1 of 1 Department of Finance 04/12/19 Form/I:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmental Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/26/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Wastewater Treatment Plant Operator IV (2) PRIORITY#: 4 Position#: new Grade/BU: BC13/BU1 Annual Salary: $ 65,808 For Positions Home Dept: 9220 Effective Date: 6/1/20 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 16,888 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: ❑Legal Mandate ❑ Safety❑ Reduce Costs ❑ Increase Efficiency® Other:New Service Explain Below: The Department of Environmental Management will be implementing improvements to the Kealakehe Wastewater Treatment Plant(KWWTP). The improvements are expected to be complete in mid-2020 and will consist of upgrades to the plant to produce recycled water by father treatment of wastewater making it suitable and safe for irrigation, industrial and other applicable uses as defined and regulated by the current Department of Health (DOH)Reuse Guidelines and Hawai'i Administrative Rules, Chapter 11-62. The upgrades to the plant will result in a reclassification of the KWWTP from a Grade III to a Grade IV by the DOH. While the plant continues to process wastewater, it will be modified to include additional processes that will result in a high-quality, recycled water that is tertiary-treated and known as "R-1" water which is the highest grade of recycled water that can be used for irrigation, agriculture, construction, cleaning, cooling, firefighting, and other applications. An estimated 800 million gallons per day of recycled water will be produced at the KWWTP. The process that produces this will not only require additional operators to manage,but requires that the positions hold a Grade IV operator license commensurate with the plant classification. Currently, there are no Grade IV operator positions at the KWWTP and these positions are needed by mid-2020. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Supplemental Budget Position Requests Worksheet FY19-2O.xlsx Account FY 2019-20 Number Account Description 2019-2020 Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S &W 10,968.00 1 HILO (based on June 1, 2020 hire date) per 10,968.00 10/26/18 verbal instructions R.Bauman Per Bill Wastewater Treatment Plant Operator IV BC13 (2 positions) (Annual salary$65,808) Wastewater S& W Total 10,968.00 5631.02 Wastewater, OCE 236.00 235 4 SAFETY SHOES 236.00 Wastwater OCE Total 236.00 5902 Employee Benefits & FICA 5902.15 Health Benefits 341 Health Benefits, Misc. Charges 2,432.00 1 EMPLOYEE HEALTH PLANS 2,432.00 (AVG. FAMILY MEDICAL=1216/MO.I Health Benefits Total 2,432.00 5902.17 Retirement Benefits 341 Retirement Benefits, Misc. Charges 2,413.00 1 PENSION ACCUMULATION 2,413.00 (?a%jatasmi Retirement Benefits Total 2,413.00 5902.20 Employer FICA 341 FICA Employer Share, Misc. Charges 839.00 1 FICA 839.00 (7.65% of S&W) Employer FICA Total 839.00 5902 Employee Benefits & FICA TOTAL 5,684.00 901 Pensions &Contribs Grand Total: 5,684.00 911 Miscellaneous Grand Total: 16,888.00 TOTAL FUND: 16,888.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev,09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Environmental • Management CONTACT: Dora Beck PHONE: 961-8513 DATE: 10/31/18 FISCAL PERIOD From: July 1, 2019 , To: June 30, 2020 ITEM: Plant Electrician/Electronics Repairer PRIORITY#: 5 Position#: new Grade/BU: BC 12/BU 1 Annual Salary: $63,492 For Positions�l Home Dept: 9220 Effective Date: 6/1/20 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 61,527 DIVISION: WASTEWATER ACCOUNT#: See attached JUSTIFICATION: ❑Legal Mandate ❑ Safety Reduce Costs® Increase Efficiency ►/ Other:New Service Explain Below: The Department of Environmental Management will be implementing improvements to the Kealakehe Wastewater Treatment Plant(KWWTP). The improvements are expected to be complete in mid-2020 and will consist of upgrades to the plant to produce recycled water by futher treatment of wastewater making it suitable and safe for irrigation, industrial and other applicable uses as defined and regulated by the current Department of Health (DOH)Reuse Guidelines and Hawai'i Administrative•Rules, Chapter 11-62. The upgrades to the plant will result in a reclassification of the KWWTP from a Grade III to a Grade IV by the DOH. While the plant continues to process wastewater, it will be modified to include additional processes that will result in a high-quality,recycled water that is tertiary-treated and known as "R-1" water which is the highest grade of recycled water that can be used for irrigation, agriculture, construction, cleaning, cooling, firefighting, and other applications. An estimated 800 million gallons per day of recycled water will be produced at the KWWTP. This additional process means more instrumentation in a larger motor control center. The Plant Electrician/Electronics Repairer position is needed to maintain the additional instrumentation and electronicsservicing the recycle water production system poised to be installed by mid-2020. This position can also address electronics problems associated with the wastewater treatment system. Currently, electronics problems associated with the wastewater treatment process at the KWWTP is handled by the Plant Electrician/Electronics Repairer in East Hawaii. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: 1 Supplemental Budget Position Requests Worksheet FY19-20.xlsx Account FY 2019-20 Number Account Description 2019-2020 Estimate 5631.01 Wastewater 5631.01 Wastewater S &W 011 Wastewater S &W, Regular S&W 5,291.00 1 HILO(based on June 1, 2020 hire date)per 5,291.00 10/26/18 verbal instructions R.Bauman Per Bill Plant Electrician/Electronics Repairer BC12 ($63,492) Wastewater S& W Total 5,291.00 5631.02 Wastewater,OCE 551.00 235 SAFETY SHOES 118.00 102 CELL PHONE+DATA PACKAGE 315.00 Wastewater Oce Total 551.00 5631.21 Wastewater Eqpt 449 Wastewater Eqpt.,Motor Vehicle 52,000.00 1 ONE TON VAN W/UTILITY BOX 52,000.00 450 Wastewater Eqpt., Office Equip-Fixt-Furn 900.00 1 CHAIR 400.00 2 DESK 500.00 Wastewater Eqpt. Total 52,900.00 5902 Employee Benefits &FICA 5902.15 Health Benefits 341 Health Benefits,Misc.Charges 1,216.00 1 EMPLOYEE HEALTH PLANS 1,216.00 Health Benefits Total 1,216.00 5902.17 Retirement Benefits _ 341 Retirement Benefits,Misc.Charges 1,164.00 1 PENSION ACCUMULATION 1,164.00 Retirement Benefits Total 1,164.00 5902.20 Employer FICA 341 FICA Employer Share,Misc.Charges 405.00 1 FICA 405.00 Employer FICA Total 405.00 5902 Employee Benefits&FICA TOTAL 2,785.00 901 Pensions &Contribs Grand Total: 2,785.00 911 Miscellaneous Grand Total: 8,076.00 TOTAL FUND: 61,527.00 Page 1 of 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: Repair of generators & ATS equipment PRIORITY#: 1 Position#: Grade/BU: / Animal Salary: $ For Positions) Home Dept: Effective Date: BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 300,000 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.109 JUSTIFICATION: D Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: Emergency standby and portable generators that serve as backups to the standby plus associated automatic transfer switches (ATS) for switching between HELCO power and the generator are aged and in need of repair to prolong useful life. There are seven(7) standby generators and seven(7)portable generators are approximately 20 to 30 years old and serve the eastside facilities consisting of eight(8) sewage pump stations and five (5)treatment plants. Disrepair will result in inoperable pumps and other power dependent equipment when there is a power outage. Pump station design standards also require presence of a functioning standby generator during times of emergency. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 100 hp pump PRIORITY#: 2 Position#: Grade/BU: / Annual Salary: $ For Positions Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 127,100 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.480 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ®Increase Efficiency❑ Other: Explain Below: The existing pumps at the Kealakehe Sewage Pump Station are 20 to 30 years old and are in need of replacement. Pumping efficiency decreases rapidly as pumps age resulting in energy inefficiencies. There is also risk of failure and with consequence of sewage spills if the backup pump isn't able to handle higher than normal flows, especially during extreme wet weather conditions. • O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Fonn#{:F-1 l OL rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 7.5 hp pump PRIORITY#: 3 Position#: Grade/BU:: l Annual Sala,y: $ For Positions 4 Home Dept: Effective Date: BUDGET: 14 New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 22,900 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.480 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ►/ Increase Efficiency❑ Other: Explain Below: The existing pumps at the Pahoehoe Sewage Pump Station are 20 to 30 years old and are in need of replacement. Pumping efficiency decreases rapidly as pumps age resulting in energy inefficiencies. There is also risk of failure and with consequence of sewage spills if the backup pump isn't able to handle higher than normal flows, especially during extreme wet weather conditions. O APPROVED: $ o DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:I:-110L rev,09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Computerized Maintenance Management Software PRIORITY#: 4 (CMMS) Program Position#: Grade/BU: l Annual Salary: $ For Positions-1► Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 41,698 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02,115 JUSTIFICATION:❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency® Other:Asset Management Explain Below: The Environmental Protection Agency throught the State of Hawai'i,Department of Health has granted funding to the County of Hawai'i to initiate and implement an Asset Management Program to manage the County's wastewater assets. The selection of sewer infrastructure to be either replaced, rehabilitated or repaired is based on a prioritization system that also offers transparency to the use of County funds. That prioritizaton system is achieved in part through the use of a strategic Asset Management Program which includes many components, one of which is a Computerized Maintenance Management Software program which will require some funding by the County. The funds requested will be used to secure the services of a consultant to prepare a Request for Proposal describing the desired CMMS capabilities, evaluate and discuss the bids,help the County negotiate with the selected CMMS vendor and finally procure a CMMS program. It is anticipated that a CMMS program will be ready to be purchased in mid-2019. The goal is to have a working Asset Management System in place in the next 2 to 3 years. The DOH has indicated that not having an Asset Management System in place can affect the County's future ability to apply for SRF loan funding. The estimated amount needed for this project is $200,000. The status quo subsidy budget provides for $158,302. This request reflects the additional funds needed to bring it up to $200,000. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance • 04/12/19 Form#:F-110L rev.09/13 • COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Project Management Services PRIORITY#: 5 Position#: Grade/BU l Annual Salary: $ For Positions 4 • Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 250,000 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.115 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑ Reduce Costs .1 Increase Efficiency❑Other: Explain Below: Due to the current lack of a sufficient number of permanent full-time engineering positions in the Wastewater.Division to manage the large number of wastewater capital and opeations project,there is a need to look at securing the services of a consultant to provide project management services to help with initiating startup of projects that are in the planning and/or design stages. These projects involve new collection systems,new treatment/disposal facilities,new R-1 system, new sewage pump station, existing facilities that need renovation or repair or replacement. Currently, the Wastewater Division is staffed with four(4)full-time engineers. As far as projects identified as priority items at the present time and into FY19-20,there are twenty-one (21) Capital Improvement Projects amounting to approximately$70M; and thirteen(13) Operations Equipment Repair/Replacement Projects amounting to approximately$90M. Because of the complexity and details involved with the present projects, each engineer is able to manage two to three project contracts at best. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form##;F-1 IOL rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Additional WW Vehicles PRIORITY#: 6 • Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 290,132 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.449 JUSTIFICATION: 0'Legal Mandate ❑ Safety®Reduce Costs®Increase Efficiency LI Other: Explain Below: Qty: 2: 1/2-ton Pick-up truck 2x4=$56,300 Since 2017,the number of technical staff located in East Hawai'i that manage wastewater projects has increased from a total of four(4) employees to six (6) employees today. With the number of projects that must be worked on including twenty-one (21) Capital Improvement and thirteen(13) Operations Equipment Repair/Replacement projects that are located throughout the east and west side sewer systems,there will be a need for additional vehicles for technical staff to use in order to travel to the site locations of their assigned projects. Qty: 1: 4WD SUV= $39,600 This will replace the existing vehicle for the WWD Deputy Chief. Existing vehicle has 120k miles and can be placed into the vehicle pool as an additional vehicle for the technical staff. Qty: 1: 1/2-ton Pick-up truck 4x4-$37,500 This vehicle is for the East Superintendent position which currently does not have an assigned vehicle. Prior vehicle is being used by the east side electricians. Qty: 1: One-ton Service Truck 4x4 w/Auto Crane=$156,732 This vehicle would help the west side Mechanic lift pumps and motors for maintenance and repairs. Currently,this type of equipment is rented or loaned from the east side as available. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Replacement WW Vehicles PRIORITY#: 7 Position#: Grade/BU: l Annual Salmy: $ For Positions) Home Dept: _ Effective Date: BUDGET: ►4 New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 129,400 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.449 JUSTIFICATION: ❑Legal Mandate ❑ Safety Z Reduce Costs ®Increase Efficiency❑ Other: Explain Below: Qty: 1: One-ton Pick-up truck w/extra cab 4x4= $59,400 This will replace the existing vehicle for the West Superintendent position. Existing vehicle has 153k. miles and can be placed into the vehicle pool as an additional vehicle for west operations staff. Qty: 1: Ford 350 Van=$70,000 This vehicle is to replace the utility vehicle to transport tools and equipment for the WW Plant Maintenance Mechanics. Existing vehicle is currently corroded and deteriorating. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Standby WW Vehicles PRIORITY#: 8 Position#: Grade/BU• / Annual Salary: $ For Positions Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 198,300 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.449 JUSTIFICATION: ❑Legal Mandate ❑ Safety Z Reduce Costs®Increase Efficiency❑ Other: Explain Below: These are vehicles to be taken home by employees who are assigned to standby work as defined by BUlAgreement. East Side Operations: Qty: 2: 1/2-ton Pick-up truck 4x4 w/utility box=$91,000 West Side Operations: Qty: 1: 1/2-ton Pick-up truck 2x4 w/extra cab=$47,900 Qty: 1: One-ton Pick-up truck 4x4 w/utility box=$59,400 O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-1 10L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Electricity for West side facility PRIORITY#: 9 Position#: Grade/BU: / Annual Salary: $ For Positions Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 126,500 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.114 JUSTIFICATION: ❑ Legal Mandate ❑ Safety®Reduce Costs® Increase Efficiency❑Other: Explain Below: The Department of Environmental Management will be implementing improvements to the Kealakehe Wastewater Treatment Plant(KWWTP). The improvements'are expected to be complete in mid-2020 and will consist of upgrades to the plant to produce recycled water by further treatment of wastewater making it suitable and safe for irrigation, industrial and other applicable uses as defined and regulated by the current Department of Health(DOH)Reuse Guidelines and Hawai'i Administrative Rules, Chapter 11-62. In addition to the upgrades to the plant, a new pumping, storage and distribution system is needed to ultimately deliver the recycled water. An estimated 5.5 miles of distribution piping is expected to be built to deliver recyled water for irrigation of the buffer zone around the KWWTP,to the commercial developments along either side of the Queen Ka'ahumanu Highway up to the Kohanaiki Industrial area north of the KWWTP, and to the old Kona Airport Park and Queen Liliukolani Trust properties to the south of the KWWTP. The distribution of the estimated 800 million gallons per day of recycled water produced at the KWWTP will result in an additional cost of electricity need to run the recycle water process. Request reflects an estimated 6 months of additional electricity costs to run the recycle water process. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 • COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: Flowmeters and transducer PRIORITY#: 10 Position _ Grade/BU: / Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 47,500 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.228 JUSTIFICATION: ❑Legal Mandate ®Safety❑Reduce Costs❑Increase Efficiency❑ Other: Explain Below: The following measuring devices are new items that when installed will collect additional process control data that will be useful in troubleshooting problems or analyze efficiency of plant functions at the Hilo Wastewater Treatment Plant: Qty: 2: Primary Sludge Flowmeter=$10,000 Qty: 1: Thickenend Sludge Flowmeter= $5,000 Qty: 1: Waste-activated Sludge Flowmeter=$5,000 Qty: 3: Return activated Sludge Flowmetet=$15,000 Qty: 1: Centrifuge Feed Flowmeter=$5,000 The following is a replacement item as the existing units have reached the end of their useful lives: Qty: 3: Trash pump transducers=$7,500 O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Odor Control PRIORITY#: 11 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 100,000 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.228 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs❑Increase Efficiency❑ Other: Explain Below: This two-unit odor control system is needed to backup the existing system at the Kealakehe Sewage Pump Station should the existing odor control system experience a failure. O APPROVED: $ O DENIED o DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Formii:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Air Conditioners PRIORITY#: 12 Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 3,500 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.10 JUSTIFICATION: ❑Legal Mandate ❑ Safety U Reduce Costs® Increase Efficiency❑Other: Explain Below: Replacement units will be needed for environmental control in offices occupied by operations staff and for equipment rooms at plant and pumping facilities: East side facilities: Qty: 4: Hilo Wastewater Treatment Plant Admin offices & Solids Building=$2,000 Qty: 2: Papaikou Wastewater Treatment Plant=$1,000 West side facilities: Qty: 1: Waiaha Sewage Pump Station=$500 O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From:' July 1,2019 To: June 30,2020 ITEM: Equipment Lease items (various) PRIORITY#: 13 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 101,100 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.02.111 JUSTIFICATION: ❑Legal Mandate ❑Safety❑Reduce Costs® Increase Efficiency❑ Other: Explain Below: Lease items are for the West side facilities and are needed as equipment dedicated to specific purposes as emergency or maintenance related work is done at the facilities. 300kw generator: $32,400/year 3,500 gal pumper truck: $40,500 Roll off grit box flat bed truck: $25,200 Utility Cart: $3,000 o APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-1 10L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Depaltment of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Air Compressor PRIORITY#: 14 Position#: Grade/BU.• / Annual Sala,y: $ For Positions 4 Home Dept. Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,750 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.480 JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: Replace non-functioning air compressor for the West side sewer maintenance repair group. Needed to perform repair or maintenance on tools. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Office Equipment-Chairs PRIORITY#: 15 Position#: Grade/BU.• l Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 12,000 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.450 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency❑Other: Explain Below: New replacement chairs are needed for WWD Admin office and west side operations. • O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-1 10L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Closed Circuit Television Van High Cube PRIORITY#: 16 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 389,820 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.449 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: New CCTV van to replace the existing van which was a replaced unit from the east side facilities. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-1 IOL rev.09/I3 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Department of Env. Man. CONTACT: Dora Beck PHONE: 961-8513 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Printer/Copier/Scanner PRIORITY#: 17 Position 11: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 850 DIVISION: WASTEWATER ACCOUNT#: 030.631.5631.21.454 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑ Reduce Costs®Increase Efficiency❑ Other: Explain Below: Three units are needed to replace old units at tye Keaalakehe WWWTP and the Kealakehe sewage pump station where staff offices are located. 0 APPROVED: $ o DENIED 0 DEFERRED: NOTES: DATE: FY19-20 Solid Waste Supplemental Budget Request Priorities Amount Requesting S&W/Benefits Operations Equipment Total 1 Purchase of Pump Stations $ 240,000.00 $ 240,000.00 2 120 cubic yard trailers(2) $ 36,400.00 $ 36,400.00 3 Construction Equipment Mechanic $ 104,984.00 $ 26,000.00 $ 64,150.00 $ 195,134.00 4 Recycling Specialist II $ 55,092.00 $ 55,092.00 5 Rebuild Turntable on Grappler Trucks $ 21,000.00 $ 21,000.00 6 Hilo Baseyard, EHRSS,and Scalehouse Fiber Optic Connection $ 60,000.00 $ 60,000.00 7 Waimea Baseyard Fiber Optic Connection $ 60,000.00 $ 60,000.00 8 Purchase of Water Tanker Trailer $ 100,000.00 $ 100,000.00 9 Green Waste Chipping Contract at Waiohinu and Ke'ei $ 200,000.00 $ 200,000.00 10 Ten (10)iPads for Transfer Station Attendants $ 5,000.00 $ 12,500.00 $ 17,500.00 11 EHRSS Rolling Doors Repair $ 100,000.00 $ 100,000.00 TOTAL $ 160,076.00 $ 508,400.00 $ 416,650.00 $ 1,085,126.00 Department of Finance 01/02/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 3 -Pump Stations PRIORITY#: 1 1 Position#: Grade/BU:: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $240,000.00 DIVISION: SOLID WASTE DMSION ACCOUNT#: 085.601.5604.06.480 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: The Division has 20 stations located in communities island wide that collect municipal solid waste (MSW). The proposed budget request is for the purchase of three (3) "trailer mounted" pump station units. The Division depends on mobile and stationary equipment at these sites to "compact" collected wastes and efficiently store as much material prior to scheduling the removal of wastes from those sites.Nine (9) stations are opened daily and the remaining open on alternating days 3x a week. This supplemental budget request will allow the Division to maintain"pump stations" in these communities in FY19-20 as it expects an increased need to efficiently "compact" and store collected wastes in communities located in East Hawaii once the South Hilo Sanitary Landfill closes in FY19-20. These trailer mounted "pump stations" will support the Divisions goals for an efficient workforce and operations by continuing to provide the same service to communities island wide even after the South Hilo Sanitary Landfill closes. The trailer mounted units allow MSW to be compacted without committing monies to purchase a stationary pump station at a site that only opens 3 days a week, can be used at alternating sites easily with currently owned fleet pick-up trucks, and provides a mechanism for the Division to maintain or replace aging equipment without the need to close a site or commit truck-tractors to a site to use as a "pump unit". This budget item supports the County's Integrated Solid Waste Management Plan for convenience centers/transfer stations use in the future. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-1 IOL rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management CONTACT: Greg Goodale PHONE: 961-8515 DATE: 01/17/19 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 120 cubic yard trailers (2) PRIORITY#: Position#: Grade/BU: l Annual Salary: $ For Positions-) Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 36,400 DIVISION: SOLID WASTE ACCOUNT#: 085.601.5604.02.111 JUSTIFICATION: ®Legal Mandate ❑ Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: The Solid Waste Division is requesting to lease finance two (2) 120 cubic yard (CY) Walking Floor Refuse Trailers to be used to transport refuse from the Waiohinu Transfer Station in South Kona-Ka'u to the West Hawaii Sanitary Landfill (WHSL). Currently,the Solid Waste Transfer Station in Waiohinu is in need of repairs after heavy rains and the 2010 earthquake that caused erosion damage to the facility trash chute. The Solid Waste Division has awarded a contract that will upgrade the facility to provide a "tip area" for community residents utilizing the station. Plans include a larger "tipping floor" area for use of a 120 cu.yd. capacity walking floor trailer at the Waiohinu Station which is a change from the existing 70 cu.yd. compactor trailer. The new configuration will allow the Division to bring loads from multiple transfer stations to be consolidated at Waiohinu. The walking floor trailers will allow operations to manage sites open on alternating days at Glenwood and Volcano and decrease drive times between those sites and the West Hawaii Sanitary Landfill. The walking floor trailer's being purchased will have a 120 cu.yd. capacity, allowing the Division to manage several sites in the South Kona-Ka'u District including Pahala, Miloli'i and Hawaii Ocean View Estates. This then will mean that 1 larger trailer will be used to transport MSW from the Ka'u area to West Hawaii rather than several smaller trailers traversing the same corridor. Purchase price is estimated at$143,000 each or$286,000 for two (2) 120 CY refuse trailers. The estimated lease payment is $5,200 per month total for two (2) refuse trailers. This equipment will be lease financed such that the County will own the equipment at the end of the five year lease. Funding for the lease is not included in the Fiscal Year 2018-19 budget as the delivery of these trailers is not expected until next fiscal year due to the long lead time for this equipment. If necessary,the Non- Vehicular Scrap Metal line under Recycling (5610.02.115) could be reduced by the requested amount in the FY19-20 status auo budget as these trailers are a higher nrioritv for the division. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 01/02/19 Forint!:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 12/28/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Construction Equipment Mechanic PRIORITY#: 2 Position#: Grade/BU: BC11 /BUO1 Annual Salary: $61,152.00 For Positions 4 Home Dept: 9360 Effective Date: 07/01/19 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 195,134.00 DIVISION: SOLID WASTE DIVISION ACCOUNT#: See Attached JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs 11 Increase Efficiency❑Other: Explain Below: The Solid Waste Division(SWD) is requesting for a Construction Equipment Mechanic that will be utilized at the West Hawaii Sanitary Landfill (WHSL). Currently, SWD utilizes the County's Automotive Division(ATM) in Waimea. The Mechanic at ATM needs to travel to the WHSL to work on SWD's heavy equipment because it is too large and costly to bring to the Waimea shop. The cost to the SWD when heavy equipment breaks is extremely high,therefore,having a mechanic on site who is readily available to work on the machines is optimal. This position-will service and repair heavy equipment located at the WHSL. Servicing of heavy equipment could take an entire day due to the specific equipment being serviced and the specific level of servicing required. This position is expected to work on 3 bulldozers,2 landfill compactors, 1 wheeled loader, and 1 water truck. The ATM Division provides equipment repair for SWD's truck- tractor and trailer fleet in West Hawaii as well as support vehicles for facility attendants managing transfer stations. There are times when all mechanics are busy with work on these fleet repairs making it difficult to respond to heavy equipment needs at the WHSL. This Mechanic position could be asked to do service work on truck-tractors for the Waimea and Kona base yards when ATM is unavailable. As the County of Hawaii moves forward with the closure of the South Hilo Sanitary Landfill and the WHSL becomes the only landfill in the County, it will be extremely important to ensure landfill equipment remain operational as there will be no other place for Solid Waste to be taken. • O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Account „ Account Description Details FY2018-19 +' Number E Estimate Estimate 5604 Landfills 5604.51 P-Hulu W.HI L-Fill S&W 011 P-Hutu W.HI L-Fill S&W,Regular S&W 61.152 6 MECHANIC 61,152 021 P-Hutu W.Hi L-Fill S&W,Overtime S&W 10.000 1 OVERTIME S&W 10,000 099 P-Hutu W.Hi L-Fill S&W,Miscellaneous S& 200 2 MEALS 200 P-Hulu W.H/L-Fill S&W Total 71,352 5604.52 P-Hutu W.HI L-Fill OCE 102 P-Hutu W.HI L-Fitt Oce,Telephone 2.000 1 TELEPHONE&INTERNET 2,000 112 P-Hutu W.HI L-Fill Oce.Mileage&Auto A 1,000 1 WORK ON DAY OFF 1,000 235 P-Hulu W.Hi L-Fill Oce,Misc Materials& 23.000 1 SAFETY EQUIPMENT 3,000 2 HAND TOOLS 20,000 P-Hulu W,HI L-Fill OCE Total 26,000 5604.56 P-Hulu W.HI L-Fill Eqpt 480 P-Hulu W.HI L-Fill Eqpt.Misc.Equipment 64.150 1 DESKTOP COMPUTER/PRINTER 2,000 2 4X4 PICKUP TRUCK 60,000 3 DESK 1,000 4 OFFICE CHAIR 450 5 FILE CABINET 700 P-Hulu W.HI L=Fill Eapt Total 64,150 5604 Landfills TOTAL 161.502 , 5902 Employee Benefits&FICA 5902.15 Health Benefits 341 Health Benefits,Misc.Charges 13.500 1 EMPLOYEE HEALTH PLANS 13,500 Health Benefits Total 13,500 5902.17 Retirement Benefits 341 Retirement Benefits,Misc.Charges 13,453 • 1 PENSION ACCUMULATION 13,453 Retirement Benefits Total 13.453 5902.20 FICA Employer Share 341 FICA Employee Share.Misc.Charges 4,678 1 FICA EMPLOYER SHARE 4,678 FICA Employer Share Total 4,678 5902 Employee Benefits&FICA TOTAL 31,632 901 Grand Total: 31.632 5911 Miscellaneous 5911.86 Workers Comp 011 Workers Comm Regular S&W 0 341 Workers Comp,Misc.Charges 2.000 1 WORKERS COMPENSATION 2,000 Workers Comp Total 2,000 5911 Miscellaneous TOTAL 2.000 5913 Miscellaneous 5913 Miscellaneous TOTAL 0 911 Grand Total: 2,000 TOTAL FUND: 195,134 Department of Finance 01/02/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Environmental Management CONTACT: Mike Kaha PHONE: 961-8570 DATE: 12/20/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Recycling Specialist II PRIORITY#: 3 Position#: 00- Grade/BU: SR20/BU13 Annual Salary: $55,092.00 For Positions 4 04986 Home Dept: 9360 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 55,092.00 DIVISION: SOLID WASTE-RECYCLING ACCOUNT#: 085.601.5610.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: The Solid Waste Division proposes the State grant funded HI-5 position become a permanent position funded by the County. This will provide for improved contract management, stable continuity of services to the community and allow the position to take on additional recycling duties beyond the HI-5 program. Currently, the position is reimbursed through State grant funds. Should the grant funds be cut,the County would be relieved of the program and its responsibilities to the State for the HI-5 program. By making this position a permanent position that will be funded through the County,the responsibilities of the position would change to concentrate on current County program oversight in West Hawaii The position would be responsible for coordinating West Hawai'i public outreach and education activities with the Recycling Outreach/Educational Specialist(Recycling Specialist I),the Recycling Specialist II in East Hawaii, and with the Recycling Coordinator. With the current County recycling programs including paper fibers,ADF glass,non HI 5 plastics and aluminum,the need for island-wide monitoring of all recycling centers and contracted vendors and development of new local end-markets for recycled materials, this position is needed. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance01/02/19 Form#:F-110L rev.09/13 ( (' COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Rebuild Turntable on two (2) Grappler Trucks PRIORITY#: 4 Position#: Grade/BU:: l Annual Salary: $ For Positions t ons.4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $21,000 DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5604.02.109 JUSTIFICATION: ❑Legal Mandate ® Safety El Reduce Costs®Increase Efficiency 0 Other: Explain Below: The Division uses "Grappler Trucks" in its operations for pick up of large and bulky items like white goods(with and without refrigerant) and scrap metals. The use of this equipment has minimized back injuries and muscle strain. The Division has become more efficientin its operations to collect.metals and other large bulky items abandoned at transfer stations island wide. This supplemental budget request allows the Division to continue benefitting from using this equipment by rebuilding and repairing equipment instead of looking to replace and purchase new equipment which can be more costly. Repaired equipment will allow the Division to manage maintenance on recently purchased "Grappler Trucks" in a timely manner. Division plans for increased diversion and recycling in FY19-20 is dependant on equipment being available to its operations. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 01/02/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Hilo Baseyard, EHRSS, and Scalehouse Fiber Optic PRIORITY#: 5 Connection Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 60,000 DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5604.02.110 JUSTIFICATION: ❑Legal Mandate El Safety❑Reduce Costs®Increase Efficiency El Other: Explain Below: The County's IT Department has completed upgrades to its electronic communications systems in the Hilo district located at the Mass Transit Facility by way of fiber optic connection. Fiber optic connection to the County's servers are now available to the Solid Waste Division's Hilo Baseyard operations in FY2019-20 by connecting to the new fiber optic line to Mass Transit. This budget request will provide access to a stable, functioning, and secure connection to the County's servers and allow the Division to be more efficient in its operations. The Solid Waste Division depends on its supervisors located in Hilo to manage all of its operations located in Hilo,Hamakua,Volcano, and Puna communities including the East Hawaii Organics Facility, East Hawaii Sort Station and the South Hilo Sanitary Landfill Scalehouse. This fiber optic connection will allow the Division to be more efficient in its operations in these areas. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 01/02/19 Form#:F-1 10L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Waimea Baseyard Fiber Optic Connection PRIORITY#: 6 Position#: Grade/BU: l Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 60,000 DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5604.02.110 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency El Other: Explain Below: The County's IT Department has completed upgrades to its electronic communications systems in the Kona-Kohala district located at the Department of Public Works Highway's Division(DPW) - Waimea Baseyard by way of fiber optic connection. Fiber optic connection to the County's servers are now available to the Solid Waste Division-Waimea Baseyard operations in FY19-20 by connecting to the new fiber optic line to DPW. This budget request will provide access to a stable,functioning, and secure connection to the County's servers and allow the Division to be more efficient in its operations. The Solid Waste Division depends on its supervisor located in Waimea to manage all of its operations located in Kohala,Hamakua, and Waimea/Waikoloa including the West Hawaii Sanitary Landfill and West Hawaii Organics Facility. This fiber optic connection will allow the Division to be more efficient in its operations in these areas. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance C• 01/02/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Water Tanker Trailer PRIORITY#: 7 Position#: Grade/BU: / Annual Salawy: $ For Positions+ I Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 100,000.00 DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5604.06.480 JUSTIFICATION: ®Legal Mandate ❑ Safety 0 Reduce Costs®Increase Efficiency 0 Other: Explain Below: The Division requests the funding to purchase a new water tanker trailer at the West Hawaii Sanitary Landfill. The Division expects that added tonnages and daily loads received at the West Hawaii landfill will increase in FY19-20 due to the planned closure of the South Hilo Sanitary Landfill. The Division's landfill operating permit issued by the Depaauient of Health requires adequate management and dust control created by its landfilling operations. Additionally,the County of Hawaii is committed to increasing the collection of Green Waste island-wide in support of a new Compost Facility being built in Hilo. The increase in collection of Green Waste at the West Hawaii Sanitary Landfill supports the purchase of a higher volume water tanker for fire fighting operations. The current landfill water truck is too small (5000 gallons) for the increased operational activities planned in FY19-20 and the future. • O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance ( 01/02/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Green Waste Chipping Contract at Waiohinu and Ke'ei PRIORITY#: 8 Position Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date. BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 200,000.00 , DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5610.02.115 JUSTIFICATION: 0 Legal Mandate ® Safety 0 Reduce Costs 0 Increase Efficiency 0 Other: Explain Below: The Division currently collects Green Waste at its Waiohinu and Ke'ei Transfer stations. These stations are located in remote communities that require "re-loading" of collected materials into bins used to transport the green waste to one of two facilities on island for further processing into mulch. The current • operations requires the commitment of equipment and manhours that cannot be supported efficiently under the current planned budget. This supplemental budget would allow the Division to contract Green Waste "chipping" at these remote locations and eliminate the budget constraint for ongoing labor and equipment. The community in the area would have the added benefit of a "mulched" material for use by farmers and homeowners. The service allows the Division to better use the limited space at these facilities because the "chipped" material uses less space, is readily available for pick up, and is safer to manage from a fire safety standpoint. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 01/02/19 Formik:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 12/20/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 10 - Electronic Tablets PRIORITY#: 9 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 17,500.00 DIVISION: SOLID WASTE DIVISION ACCOUNT#: See Attached JUSTIFICATION: ❑Legal Mandate ® Safety D Reduce Costs®Increase Efficiency®Other: Explain Below: The Solid Waste Division(SWD) is requesting to purchase ten(10) electronic tablets which will be used at transfer stations by our Solid Waste Facility Attendants (SWFA) for the purpose of communicating and documenting conditions and needs at various SWD facilities. This will include reporting the levels of the refuse containers and when they need to be emptied, and the levels of the recycling container to report to the contractors. They will also be used to record and report any unusual conditions that might occur at the transfer stations. Having this type of device to conduct communication is important in that radio communications in not often reliable which does not allow for messages or information to be transmitted from the sites back to the baseyards. This request is intending to procure the tablets, software and monthly service that is required for the communication. O APPROVED: $ o DENIED 0 DEFERRED: NOTES: DATE: Account Details FY2019-20 Account Description Number Estimate Estimate 5604.02 Landfills OCE 102 Landfills OCE,Telephone 5,000 6 iPad Service 5,000 Landfills OCE Total 5,000 5604.06 Landfills Eqpt 454 Landfills Eqpt, Computer Eqpt&Software 12,500 1 iPads (10) 12,500 Landfills Eqpt Total 12,500 Department of Finance 1 01/02/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: DEM- Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 11/01/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: East Hawai'i Regional Sort Station Rolling Doors PRIORITY#: 10 Repair Position#: Grade/BU: l Annual Salary: $ For Positions Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 100,000 DIVISION: SOLID WASTE DIVISION ACCOUNT#: 085.601.5604.02.110 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: The Division is planning for an increased use of its East Hawai'i Regional Sort Station as part of its Integrated Solid Waste Management Plan relating to the projected closure of the South Hilo Sanitary Landfill in FY2019-20. The Division has made an inspection of this facility and determined there is a need to repair'rolling doors' damaged due to normal operational wear and tear. This repair is necessary based on the expected increased usage of the facility in FY2019-20 due to the projected closure of the South Hilo Sanitary Landfill around June 2019. The expected increased in daily usage of these doors in FY2019-20 will further strain the already damaged doors and will affect the safe and efficient use of the facility and otherwise affect the divisions operations negatively. O APPROVED: $ o DENIED 0 DEFERRED: NOTES: DATE: 1 ; Department of Finance 04/04/19. Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: FINANCE CONTACT: CHRIS NAKANO PHONE: 933-6240 DATE: 4/4/2019 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: NEW CASHIERING SYSTEM PRIORITY#: 1 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 75,000 DivisioN: TREASURY ACCOUNT#: 5124.06.454 JUSTIFICATION: ❑ Legal Mandate ❑ Safety 0 Reduce Costs ❑ Increase Efficiency ®Other: CURRENT CORE CASHIERING SYSTEM IS NOT BEING SUPPORTED BY VENDOR O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: ❑ Legal Mandate ❑Safety❑ Reduce Costs ❑ Increase Efficiency❑ Other: O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU: l Annual Salary: $ For Positions 4 : Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: ❑ Legal Mandate ❑ Safety ❑ Reduce Costs ❑ Increase Efficiency p Other: O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Form#:F-1 10L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Finance CONTACT: Steven Hunt PHONE: 961-8596 DATE: 04/11/2019 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: 5 New VRL Hybrid Clerks (2-Kona, 1-Waimea, 1- PRIORITY#: Pahoa, 1-Hilo) 3 Position#: New Grade/BU: SRI3/3 Annual Salary: S 183.660 For Positions-) Home Dept: 2256 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 183,660 DIVISION: VEHICLE REGISTRATION LICENSING ACCOUNT#: 5127.11.011 JUSTIFICATION: ❑ Legal Mandate 0 Safety❑ Reduce Costs❑ Increase Efficiency® Other: Explain Below: Despite the statewide decline in resident population,Hawai`i County's population has bucked the trend and has continues to grow, as has the demand for services. In particular,between FY10 and FY18 the number of registered motor vehicles and number of drivers license transactions have increased 18.2% and 10.6%,respectvely. Moreover, due to increasingly stringent requirements associated with the Real ID Act and establishing legal presence,the processing time per transaction has also increased. Additionally, the staff have been tasked with knowing how to read and interpret trusts,powers of attorney, letters of testiment, and other legal documents authorizing certain types of transactions. Those obtaining driveres licenses are now completing their voter's registration at the same time. And, other types of transactions such as State IDs with gold stars and Limited Purpose Licenses are being issued. Our VRL offices are one, if not the most,public facing offices within the County and the existing staff has simply not been able to keep pace with the demands placed upon them. This has resulted in disgruntled customers -often waiting up to 3 hours to be served- as well as high staff turn over due to stress and burn out. The four offices that seemingly need the most assistance are Kona, Waimea,Pahoa, and Hilo. The most efficient way to meet the demands of both motor vehicle registration and drivers licensing is to have hybrid clerks that can perform both functions. This allows for greater flexibility in meeting daily influxes in either transaction type as well as giving management to potential to cover staff shortages in specific office locations should they arise. While the queuing system in Kona has been effective in line management and allowing customers the opportunity to sit down while waiting for their number to be called, it affords little consolation to those that must be turned away when the que is full and the line must be cutoff. Ultimately, only additional staffing will allow the VRL offices to process a greater number of transactions. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 11/01/18 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Finance-Real Property Tax CONTACT: Lisa Miura PHONE: 961-8260 DATE: 11/1/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Tax Collection Assistant PRIORITY#: I Position#: New Grade/BU: SRI 5/3 Annual Salary: $42,000 For Positions 4 Home Dept: 2200 Effective Date: 7/1/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $42,000 DIVISION: REAL PROPERTY TAX ACCOUNT#: JUSTIFICATION: 0 Legal Mandate ❑Safety❑Reduce Costs® Increase Efficiency❑Other: County of Hawaii has the most foreclosures of any county in the state,mainly due to the lower market values on this island.RPT would like to hire an additional collector to focus on sending notifications of tax sale after 1 year delinquency.This individual would work towards payment plans and providing more lead time to the taxpayers.We have been unable to act to the HCC 2 year delinquency. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: ITEM: Real Property Appraisal Assistant II PRIORITY#: 2 Position#: Grade/BU: SR-14/3 Annual Salary: $36,000 For Positions 3 Home Dept: 2200 Effective Date: 7/1/2019 BUDGET: El New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 36,000 DIVISION: REAL PROPERTY TAX ACCOUNT#: JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency❑Other: Real Property Assistant is a career ladder which would allow a staff person with no appraisal experience or degree to assist appraisal staff further,including the Appraisal Supervisor.This would free up the appraisers who arc paid higher to focus on values. O APPROVED: $ _ 0 DENIED O DEFERRED: NOTES: DATE: ITEM: Abstractor I PRIORITY#: 3 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: _ Effective Date: BUDGET: El New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested:, $ 37,000 DIVISION: REAL PROPERTY TAX ACCOUNT#: JUSTIFICATION: ❑ Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency❑Other: Fund the unfunded position as the last two remaining long time abstractors are planning to retire in FY2018-2019 and 2019-2020. Anticpiated number of recordings to increase. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 11/05/18 Form#:F-1 I OL rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: FINANCE CONTACT: Naomi ODell PHONE: 961-8021 DATE: 10/30/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Additional Work Station PRIORITY#: I Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Dale: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 9,787.00 DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 010.121.5127.26.454/480 JUSTIFICATION: 0 Legal Mandate 0 Safety 0 Reduce Costs®Increase Efficiency 0 Other: • Explain Below: Our Hilo Driver License office,requests the addition of one(1)work station. The expenses associated with the additional work station include: (1) - Computer: with an estimated cost of$1,060.00 (1) -Attachmate Software: with an estimated cost of$427.00 (1)-Eye Machine: with an estimate cost of$900.00 (1) -Receipt printer(compatible with iNovah cashiering system): estimated cost of$600.00 (1) -Panasonic scanner: estimated cost of$1,200.00 (1)-3M scanner: estimated cost of$5,600.00 This additional workstation will allow staff the opportunity to service more customers. This window is located between the CDL window and cashier window. Examiners have reported that when they return from a road test they sometimes find it difficult to locate a window in which to complete issuance of a driver's license. Having another workstation will increase productivity for this office and reduce wait time for our customers. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 11/05/18 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Finance CONTACT: Dawn Long PHONE: 961-8040 DATE: 10/30/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Vehicle-Compact Sedan(Ford Focus or Equivalent) PRIORITY#: 2 Position#: Grade/BU: / Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: El New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 40,000.00 DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 010.121.5127.26.449 JUSTIFICATION: Legal Mandate ®Safety❑Reduce Costs❑Increase Efficiency❑Other:Lack of vehicles Explain Below: We are requestng the purchase of(2)brand new compact vehicles to be used in Hilo and Kona. Currently,our Divison has (2)older model vehicles with high mileage that are being shared between the Hilo, Kona and Waimea. These vehicles are used by our employees to make bank deposits/change, travel to and from practical test sites and for supplementing coverage/training at other office sites. We have been sharing vehicles from Real Property Tax(Hilo/Kona) and the Kona Mayor's office. However,there have been times when vehicles were not available and empolyees were required to use their personal vehicles. We are seeing a rise in cost for mileage reimbursement. Our office is requesting the purchase of a Ford Focus or equivalent, as that vehicle will suffice for our Division's needs, as well as cost saving fuel economy. The MSRP for brandnew Ford focus is approximately$17,000 before taxes and fees. We are estimating$20,000.00 per vehicle after taxes and cost of the vehicle could pay for itself with the funds spent in mileage reimbursement each year over the course of an average automobile loan period. Given the age of our Division's current vehicle and its current condition,we believe by providing our employees with reliable transportaion to our offices will be agreat long-term investment for our Divison, along with keeping our mileage expese at a minimum. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 11/0/18 Formll:F-11 OL rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REOUESTS DEPARTMENT: Finance CONTACT: Dawn Long PHONE: 961-8040 DATE: 10/30/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Security System Upgrade-Hilo MVR PRIORITY#: 6 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 14,582.01 DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 010.121.5127.12.115 JUSTIFICATION: ❑Legal Mandate ® Safety 0 Reduce Costs❑Increase Efficiency❑Other: Explain Below: We are requesting(4)additional camera units within the Hilo MVR office.These units are capable of viewing 360,270 and 180 degrees panoramic images, enabling us to get a wide range of coverage with just a few units. Currently,we have (2) cameras available only in the front lobby area. Coverage of those cameras are poor and resolution is bad and outdated on our current units. With our current units, we are unable to clearly see transactions occuring and are unable to see clear images of our customers when they enter Iobby area. Our staff has expressed their concerns regarding their safety. With the addition of an updated survelliance system,our employees will have a better sense of security in the workplace. We are also requesting additional cameras in our back office area covering all entry/exit doors as well as the hallway and vault entry/exit. These additional cameras are necessary,as cash handling is also done in the back office area. In the event an incident should occur in our office,we would have a clear and concise recording of the incident. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: ti,c/f/� Department of Finance 11/01/18 Form#:F-1 10 rev.09/13 e COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: FINANCE CONTACT: CHRIS NAKANO PHONE: 933-6240 DATE: 11-1-2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: NEW DESK TOP PC PRIORITY he: Position#: Grade 1 BU:: l Annual For Positions 4 Salary: $ Home Dept: Effective Dale: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 1,000 DIVISION: TREASURY ACCOUNT#: 5124.06.454 JUSTIFICATION: ❑Legal Mandate ❑Safety ❑Reduce Costs®Increase Efficiency El Other: REPLACEMENT COMPUTER FOR SALLY GANIRON 0 APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU / Annual Salary: For Positions 4 $ Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: S DIVISION: ACCOUNT#: JUSTIFICATION: ❑Legal Mandate ❑Safety❑Reduce Costs❑ Increase Efficiency 0 Other: • O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: _.__--_—_ DATE: ITEM: PRIORITY#: Position#: Grade/BU:: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: ❑Legal Mandate ❑Safety El Reduce Costs 0 Increase Efficiency❑Other: 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: _ Department of Finance 11/05/18 Formi:F-1 IOL rev,09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS (N DEPARTMENT: FINANCE CONTACT: Naomi ODell PHONE: 961-8021 DATE: 10/30/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Panasonic Document Scanner-CDL PRIORITY#: 7 Position#: Grade/BU: / Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 1,200.00 DIVISION: VEHICLE REGISTRATION&LICENSING ACCOUNT#: 010.121.5127.46.454 JUSTIFICATION: ❑Legal Mandate ❑Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: The Panasonic Document Scanner will replace the current scanner at the Kona Driver's License Office. This scanner is used to scan documents required for REAL ID compliance. The current scanner is not working properly and causes a delay in processing customers. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS r DEPARTMENT: FIRE CONTACT: Darren Rosario, Fire Chief PHONE: 932-2903 DATE: 10/31/2017 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Replacement Brush Truck PRIORITY#: 1 Position#: N/A Grade/BU:: l Annual Salary: $ For Positions 3 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 280,000 DIVISION: EMERGENCY OPERATIONS DIVISION ACCOUNT#: 010.221.5221.10.449 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: The Requested funds are necessary to continue with the necessary replacement of front line apparatus that have mechanically reached its life expectancy. Annual apparatus replacement has been deferred, as a line item, for many years due to the current fiscal constraints felt around the Country. The Hawaii Fire Department's apparatus replacement Lease program has now come to its 5 year fruition. Replacment apparatus do not require any additonal budgetary cost. As previous lease apparatus are fully paid for, the allocated payment can be moved to the new apparatus. This apparatus has reached a point where repairs and maintenance are not cost effective and having a diminishing reliablity. This apparatus is the primary response apparatus for the Hamakua area from Ninoole to Paauilo areas accessible via weight restricted apparatus.The targeted replacement apparatus for this request would be at the Laupahoehoe Fire Station. The current Brush Truck is a 1995 Ford F350. Currently,the Brush Truck is having mechanical issues such as PTO Pump not engaging all the time (needed to put fire pump in operation), Diesal engine stalls when operating for long periods such as at an incident, cab is leaking water, one fire flow discharge no longer works, and the pump fails the required dry pump testing due to multiple leaks. The actual amount could be reduced by entering into a Lease-Purchase program with a expected delivery date for the apparatus in September 2021. This will require no funding for this fiscal year. The $280,000 request amount is for a payment in full amount. However, the department respectfully request that the lease purchase option be used as it has shown to be a very cost efficient mechanism in times of fiscal uncertainty. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Fire CONTACT: D. Rosario, Fire Chief PHONE: 932-2903 DATE: 10/09/2017 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Equipment PRIORITY#: Position#: Grade/BU:: / Annual Salary: $_ For Positions 3 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 44,560.00 DIVISION: SUPPORT SERVICES ACCOUNT#: 010.221.5221.10.457 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs❑Increase Efficiency® Other: Explain Below: The annual current budget of$8,000 for equipment in line item 010.221.5221.10.457 is not enough to maintain our levels of equipment in a non-decaying state. Our current budget is usually earmarked for expenditure within the first week of each fical year. At current budget amounts we are unable to replace our more expensive equipment such as powered vehicle extrication tools which cost over$24,000 a set. It is not even enough to maintain basic equipment around the fire station such as compressors to keep our fire truck tires filled with air, or replacement lawn mowers to keep our grass cut. We are requesting $44,560 in addition to the current$8,000 to increase this line item to simply maintain current levels of service. The requested budget is based on the number of current pieces of equipment deployed within all fire stations and vehicles divided by the avearage depreciated life of each piece of equipement. Without this addition we will incur more costs in maintaining our equipment and vehicles and open ourself to liability should a critical failure happen during a emergency call. A detailed list of all equipment and a g Y depreciation analysis can be provided upon request. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: FIRE CONTACT: Darren Rosario, Fire Chief PHONE: 932-2903 DATE: 10/31/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Fire Captain Positions PRIORITY#: 2 Position#: TBD Grade/BU: SR 25L2/11 Annual Salary: $See attached For Positions.3 Home Dept: Varies Effective Date: 8/1/19 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: EMERGENCY OPERATIONS ACCOUNT#: See Attached JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency 0 Other: Explain Below: This request is to create and fund 12 Fire Captain positions. The request is for 3 positions each at the Waikoloa Fire Station, Laupahoehoe Fire Station, Paradise Park Fire Station, and the HOVE Fire Station. This provides coverage for the three workshifts assigned to each station. These positions are greatly needed to provide for safe, adequate staffing of our Fire Department. These four stations are currently manned with a FEO and a FF for the Fire Apparatus,two (2)total. The National Fire Protection Association Standard 1710, Chapter 5 states "Fire companies whose primary functions are to pump and deliver water and perform basic fire fighting at fires, including search and rescue, shall be known as engine companies. These companies shall be staffed with a minimum of four on-duty personnel." It further states that a minimum of one person shall be designated to the task of incident command. In order to meet NFPA 1710 standards, each of these four companies will require a Fire Captain and a additional Firefighter. Proper staffing of Fire companies reduces the liability to the County. The current fiscal condition of the county may not provide for the creation and funding of 12 Fire Captain and 12 Firefighter positions to meet the standard all at once. The Hawaii Fire Fighters Association has contacted the HFD about its concern for the lack of a officer at these stations. The Hawaii Fire Department has persevered during these times of finacial shortfalls with creative savings and alternative funding. However, it will be very difficult to provide for adequate, safe, coverage of our communities without providing proper staffing of our Fire companies. This request is to take the first step in meeting our safe staffmg requirements. The Fire Captain position is necessary to provide for adequate supervision and direction during both emergency and non-emergency operations. The staffing of a Fire Captain will eliminate the need to provide Supervisory Premium to the FEO Position at each of these Fire companies. HFD is open to reducing amount of positions requested. The total request is to provide for 10 months of salary for the 12 Fire Captain positions. This will allow for 1 month of promotional assessment exercises and promotional processing to commence. • O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Hawaii Fire Department—Supplemental Budget Request Attachment to: F-110L- Supplemental Budget Requests Fire Captain positions Positions(Count) Station Account Number Amount Requested , Requested Fire Captain(3) Waikoloa Fire Station 010.221.5221.01.011 $297,576 Fire Captain(3) Laupahoehoe Fire Station 010.221.5221.01.011 $297,576 Fire Captain(3) Paradise Park Fire Station 010.221.5221.01.011 $297,576 Fire Captain(3) HOVE Fire Station 010.221.5221.01.011 $297,576 Priority in order would be; 1. Waikoloa due to current existing target hazards and current personnel assigned and apparatus assigned(Fire,EMS,Tanker Apparatus,Brush truck) 2. HOVE due to current personnel assigned and apparatus assigned(Fire,EMS,Brush truck) 3. Paradise Park due to call volume in expanding residential area 4. Laupahoehoe Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: FIRE CONTACT: Darren Rosario, Fire Chief PHONE: 932-2903 DATE: 10/31/2017 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Replacement Class A Fire Apparatus PRIORITY#: 1 Position#: N/A Grade/BU:: l Annual Salary: $ For Positions-3> Home Dept: Effective Date: BUDGET: Amount Requested: $ 650,000 /i1 New Cost Item ❑Increase to Current Cost Item(explain) (FY20-21) DIVISION: EMERGENCY OPERATIONS DIVISION ACCOUNT#: 010.221.5221.10.449 JUSTIFICATION: ❑Legal Mandate i1 Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: The Requested funds are necessary to continue with the necessary replacement of front line apparatus that are over 15 years old. This targeted apparatus does not meet the current National Fire Protection Association 1901 Standard for Automotive Fire Apparatus which calls for replacement of front line apparatus at 15 years of age. Annual apparatus replacement has been deferred, as a line item, for many years due to the current fiscal constraints felt around the Country. Although the Department has received funding in the previous years through grants and previous Supplemental Budget request, the Department is still in need of annual apparatus replacement to meet National Standards. The Hawaii Fire Department's apparatus replacement Lease program has now come to its 5 year fruition. Replacment apparatus do not require any additonal budgetary cost. As previous lease apparatus are fully paid for,the allocated payment can be moved to the new apparatus. The department also continues to look for alternative fleet replacement measures such as alternative grants. The apparatus have reached a point where repairs and maintenance are not cost effective and having a diminishing reliablity. It this request is granted,the Hawaii Fire Department will be able to move toward meeting it's objective to meet current industry and government standards for current apparatus and equipment. This request will also meet our program measure to adequately replace apparatus on a fiscally responsible timetable in the future. The targeted replacement apparatus for this request would be at the HOVE Fire Station. The actual amount could be reduced by entering into a Lease-Purchase program with a expected delivery date for the apparatus in September 2021. This will require no funding for this fiscal year. The $650,000 request amount is for a payment in full amount. However,the department respectfully request that the lease purchase option be used as it has shown to be a very cost efficient mechanism in times of fiscal uncertainty. o APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS (^ - DEPARTMENT: FIRE CONTACT: Darren Rosario, Fire Chief PHONE: 932-2903 DATE: October 24, 2017 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Hazmat Chemical Identifier equipment PRIORITY#: Position#: Grade/BU:: l _ Annual Salary: $ For Positions+ Home Dept: _ Effective Date: BUDGET: New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 190,000 DIVISION: EMERGENCY OPERATIONS DIVISION ACCOUNT#: 010.221.5221.10.457 JUSTIFICATION: ®Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: The Hazardous Materials (Hazmat) division of the Hawaii Fire Department would like to update their entry chemical identifier equipment for the Kaumana and Makalei hazmat teams. This equipment is used to identify unknown chemicals in its solid or liquid state at a hazardous materials incident. New technology introduced recently has increased the capability of this equipment to improve the safety of our personnel. This new equipment is now a hand held portable unit and has the capability to identify an unknown chemical in a container or package. With our present equipment, our personnel would have to take a sample and then put it in our tester to identify it. In addition, we currently do not have the technology or cability to identify explosive chemicals. The technology of this new equipment now has the capability to identify explosive liquids or solids while it is still in its container. This provides for heightened added safety of our personnel. Our current equipment was purchased in 2004. Over the years, we have had to send these units back to the manufacturer for testing and repair. In addition to not having the use of the equipment while it is sent in,the cost of repair and shipping amounts to over$2,000 for each repair. We have been told many times by the manufacturer that we will need to replace this equipment since it is rapidly becoming obsolete. As the Hazmat response team for the County of Hawaii,we are legally bound to mitigate any hazardous materials release to protect the public and the environment. This equipment will help us accomplish this task while providing for the safety of our responders,the public, and will minimize the chance of any possible litigation. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Miwa, Amy �...-. „ .. From: Gyotoku, Neil Sent: Wednesday,April 10,2019 1:59 PM To: Miwa,Amy Cc: Hosaka, Duane T; Nguyen, Christine; Bautista,Amy; Bautista,Amy Subject: RE: Request for Supplemental Budget Request Forms Amy: This is to inform you that the Office of Housing and Community Development(OHCD) did not submit any supplemental budget requests for FY 2019-2020. Thank you very much. Neil S. Gyotoku. From: Miwa,Amy Sent:Tuesday,April 09, 2019 6:17 PM To:Alameda, Christian (Kimo) <Christian.Alameda@hawaiicounty.gov>; Magno,Talmadge <Talmadge.Magno@hawaiicounty.gov>; Kamelamela,Joe<Joe.Kamelamela@hawaiicounty.gov>; Kucharski, William <William.Kucharski@hawaiicounty.gov>;Sako, Deanna <Deanna.Sako@hawaiicounty.gov>; Rosario, Darren <Darren.Rosario@hawaiicounty.gov>;Gyotoku, Neil<Neil.Gyotoku@hawaiicounty.gov>; Brilhante,William <William.Brilhante@hawaiicounty.gov>; Ung,Jules<Jules.Ung@hawaiicounty.gov>; Nims, Bonnie <Bonnie.Nims@hawaiicounty.gov>;Takase,Gerald<Gerald.Takase@hawaiicounty.gov>; Kim, Harry <Harry.Kim@hawaiicounty.gov>;Waltjen, Roxcie<Roxcie.Waltjen@hawaiicounty.gov>;Yee, Michael <Michael.Yee@hawaiicounty.gov>; Ferreira, Paul<Paul.Ferreira@hawaiicounty.gov>; Roth, Mitch l;<Mitch.Roth@hawaiicounty.gov>;Yamamoto, David<David.Yamamoto@hawaiicounty.gov>; Ley, Diane <Diane.Ley@hawaiicounty.gov>; Carreira, Brenda <Brenda.Carreira@hawaiicounty.gov> Cc: Ferreira, Cathy<Cathy.Ferreira@ hawaiicounty.gov>; Fujio, Mary<Mary.Fujio@hawaiicounty.gov>; Hirayama, Mei Jayne<MeiJayne.Hirayama@hawaiicounty.gov>; Pacheco, Crystallene K.<Crystallene.Pacheco@hawaiicounty.gov>;Ah Choy, Noel<Noel.AhChoy@hawaiicounty.gov>; Bautista,Amy<Amy.Bautista@hawaiicounty.gov>;Yamada,Glynis <Glynis.Yamada@hawaiicounty.gov>; Muramoto,Jean<Jean.Muramoto@hawaiicounty.gov>; Kakugawa,Chris <Chris.Kakugawa@hawaiicounty.gov>; Fukamizu, deEtte<deEtte.Fukamizu@hawaiicounty.gov>; Rodillas, Martha <Martha.Rodillas@hawaiicounty.gov>; lyo, Brittany<Brittany.lyo@hawaiicounty.gov>; Ley, Rachelle <Rachelle.Ley@hawaiicounty.gov>; Kaniho,Tammylyn K.<Tammylyn.Kaniho@hawaiicounty.gov>; Braman, Eva <Eva.Braman@hawaiicounty.gov>; Charon, Nicole<Nicole.Charon@hawaiicounty.gov>; Espejo, Darlene <Darlene.Espejo@hawaiicounty.gov>; Miwa,Amy<Amy.Miwa@hawaiicounty.gov> Subject: Request for Supplemental Budget Request Forms Please see attached memo from Council Chair Aaron Chung regarding the Supplemental Budget Request forms for your department.A hard copy is also being pouched to your office. Thank you in advance for your attention in this matter. Please feel free to call or email our office if you have any questions. Amy W. Miwa, Legislative Assistant Council Member Aaron Chung Hawaii County Council 25 Aupuni Street,#1402 •Hilo, Hawaii 96720 Phone: 808-961-8015 Email: amiwa@hawaiicounty.gov 1 Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Human Resources CONTACT: Dee Ann Sadayasu PHONE: x5219 DATE: 3/15/19 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Account Clerk PRIORITY#: 1 Position#: 00- Grade/BU:: SR11 /BU63 Annual Salary: $38,220 For Positions+ 02996 Home Dept: 2300 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $38,220 DIVISION: WORKERS' COMPENSATION ACCOUNT#: 010.151.5151.01.011 JUSTIFICATION: E1 Legal Mandate 0 Safety®Reduce Costs®Increase Efficiency 0 Other: Explain Below: We are submitting a supplemental budget request to: (1)fund 00-02996 Account Clerk(Temp) and (2) convert the position from temp to permanent. We received approval to reallocate position 00-02996 from an Equipment Operator Instructor (Temp), - SR-17 to an Account Clerk(Temp), SR-11 effective 4/1/19. This change is needed to assist the Workers' Compensation section with reconciliations,travel,mileage reimbursements, and other account clerical and general clerical assistance. Currently the section relies on Student Helpers, Sr. Employees, and/or contract hires for clerical assistance. In addition,the workload of the Human Resources Technicians is so high,that it doesn't allow them the time to reconcile accounts to see if there are any discrepancies between the workers' compensation claims management system(Navrisk) and FRESH. This poses a risk to accurately reporting reserve amounts,which ultimately affects our external audit. A permanent position is needed to oversee the fiscal component of the workers compensation claims. o APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Human Resources CONTACT: Dee Ann Sadayasu PHONE: x5219 DATE: 3/15/19 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Clerk III PRIORITY#: 2 Position#: NEW Grade/BU:: SR10/BU63 Annual Salary: $32,664 For Positions 4 Home Dept: 2300 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 32,664 DIVISION: HEALTH&SAFETY ACCOUNT#: 010.151.5151.01.011 JUSTIFICATION: ®Legal Mandate ❑ Safety®Reduce Costs®Increase Efficiency❑ Other: Explain Below: We are submitting a supplemental budget request for a Clerk III position for Health& Safety. With the reorganization of the Workers' Compensation section effective 4/1/19,the Human Resources Assistant will be transferred from the Health and Safety Division to the new Workers' Compensation Division. The Human Resources Assistant currently assists both Health& Safety and Workers' Compensation, with more time dedicated to Health and Safety functions. Although the position will continue to support Health and Safety programs,the clerical workload in the Workers Compensation section is too high for the amount of staff assigned to perform this work. The position really needs to be in Workers Compensation full time to ensure the timeliness of processing bills, reporting claims, etc. . We are requesting a Clerk III position to provide clerical support for Health& Safety since the Human Resources Assistant will be needed full time in Workers Compensation. O APPROVED: $ 0 DENIED O DEFERRED: NoTEs: DATE: Department of Finance 04/11/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Human Resources CONTACT: Dee Ann Sadayasu PHONE: x5219 DATE: 3/15/19 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Clerk III PRIORITY#: 3 Position#: NEW Grade/BU:: SR10/BU63 Annual Salary: $32,664 For Positions) Home Dept: 2300 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $32,664 DIVISION: ACCOUNT#: 010.151.5151.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety®Reduce Costs Increase Efficiency❑Other: Explain Below: We are submitting a supplemental budget request for a Clerk III position for the Human Resources Office. Over the years,the Human Resources Department has had a increase in workload without an increase in staffing. We had to reallocate our clerical positions to address the increased workloads in our divisions. Division Heads have taken on many of the clerical duties. We are requesting a Clerk III position to provide clercial support to our divisions, which will allow our Division Heads to focus on higher level projects and assignments. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS r` DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 808-932-2975 DATE: October 24, 2018 (amended Dec. 13, 2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: MPLS Managed Services PRIORITY#: 1 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 125,000.00 DIVISION: ACCOUNT.#: 010.118.5118.02.109 JUSTIFICATION: D Legal Mandate ® Safety D Reduce Costs Z Increase Efficiency D Other: Explain Below: The County of Hawaii MPLS Network is scheduled for completion by the end of this fiscal year. "Multi-Protocol Label Switching" will allow the segregation of departmental communication,providing a higher security protocol, encrypted traffic and failover for the Microwave Radio System backhaul. As the infrastructure of public,safety communications, the MPLS network should have 24/7 support and maintenance. The Department of Information Technology is not setup for 24/7 support. Additionally, the current level of hardware maintenance only covers Nokia telephone technical support and return for repair service. This is an insufficient level of support for the critical infrastructure of public safety communications. The most pro-active coverage would be managed services through Scientel. As Nokia's only in-state partner, Scientel would provide 24/7 monitoring,reporting,improvement,proactive support, and remote support. Scientel would become responsible for the MPLS Network. The benefits include improved Network availability and performance,predictable budgeting, utilization of spares (donated Maui equipment whenever possible, and a modernized network with a simplified budget process. The current Nokia Hardware Warranties (currently extended sans charge) expire on November 15, 2018. r O APPROVED: $ 0 DENIED O DEFERRED: `` NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 808-932-2975 DATE: October 24, 2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: MPLS Nokia Alcatel Hardware Support&Maintenance PRIORITY#: 2 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 52,000 DIVISION: ACCOUNT#: 010.118.5118.02.109 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ®Increase Efficiency❑ Other: Explain Below: The County of Hawaii MPLS Network is scheduled for completion by the end of this fiscal year. "Multi-Protocol Label Switching" will allow the segregation of departmental communication,providing a higher security protocol, encrypted traffic and failover for the Microwave Radio System backhaul. As the infrastructure of public safety communications,the MPLS network should have 24/7 support and maintenance. Currently,the minimum of hardware maintenance only covers Nokia telephone technical support and return for repair service. This basic maintenance expired on August 25, 2018, and is (! currently in an extended grace period by the manufacturer until November 15, 2018. Due to several factors, the costs of basic maintenance have increased: 1. The 7210 SAS-M has gone end of life,Nokia has added Life Extender service. 2. Last year the quantity of 7210 SAS-Ms covered was 5,this quote would have all 12 covered. This applies to both Tech Support(RTS Gold 24x7) and RES RFR(Return for Repair). These factors represent addtions of about$30,380 for a total cost of approximately$52,000. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/15/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: County of Hawaii SmartRow DCR Solution for Server PRIORITY#: 3 Room Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 200,000 DIVISION: ACCOUNT#: 010.118.5118.02.115 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ®Increase Efficiency® Other:Audit Deficiency Explain Below: The Department of Information Technology would like to contract a vendor to provide a SmartRow DCR Solution for the new server room to be located next to Civil Defense in the Old Police Cellblock. This would alleviate several issues: 1) Free up space in the Civil Defense Communications room that is currently being used for the 911 consoles. The noise from the fans and the heat generated by the servers are not suitable for the current environment. 2)Reduce the load on the current failing A/C Unit in Civil Defense. Current temperatures are soaring into the high 80's and low 90's. One server has failed due to high temperatures and power fluctuations. More servers are anticipated to have complications and failures due to these issues. This equates to many hours of lost productivity for County workers if files and applications are unavailable. 3)Provide corrective action to the deficiency findings made by the County auditors in previous years,to have a properly secured room to protect fmancial and other critical data stored on servers. Formerly titled "Pre-cast Shelter", this solution will supplement the current rennovations to the old Police cellblock and provide the funding needed to convert the space to accommodate our servers. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Betsy Leeloy PHONE: 932-2976 DATE: 04/13/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Increase Internet Bandwidth PRIORITY#: 4 Position#: Grade/BU:: / Annual Salary: $ For Positions Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 39,900 DIVISION: ACCOUNT#: 010.118.5118.02.102 JUSTIFICATION: ❑Legal Mandate ❑ Safety 0 Reduce Costs® Increase Efficiency❑ Other: Cyber Security Explain Below: Our current 100 Megabyte interneconnection provided by Charter Spectrum(previouslyOceanic) is being utilized to its maximum available connection due to the increased internet traffic for County applications including Real Property IAS World, Council Video Streaming and Public access to Laserfiche documentation, roll-out of Office 365 for County employees, and Public provided WiFi internet hotspots. This current speed does not allow for growth in our internet application presence. Hilo - Civil Defense * 5 year commitment: $2,340/month=$28,080 * 29 static IP address renewals: $80.00/month=$960 * supporting appliance: _ Subtotal: WHCC * 5 year term: $1,710/month=$20,520 * 5 static IP address renewals: $20.00/month=$240 * supporting appliance: O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS (— DEPARTMENT: Information Technology CONTACT: Erik Lash PHONE: 808-932-2977 DATE: October 31,2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 30 Count ESRI ArcGIS Online Field Worker Level PRIORITY#: 5 Users @ $250 each. Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ $7,500.00 DIVISION: ACCOUNT#: 101.118.5118.10.454 JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs ❑Increase Efficiency /5 Other: Support Recovery Explain Below: Long Term Recovery from the 2018 Lava and Hurricane natural disasters requires assessments of the condition of field assets throughout the county. These private and public assets include utility networks, roadways,wastewater and water supply,housing, and land condition. The County currently has approximately 30 mobile devices on which ESRI Collector software is installed. This software allows the field worker to edit the attribute tables from GIS layers in the field and provide real time updates to online GIS maps and data. In order for the Collector devices to sync with online GIS a dedicated Collector User has to be licensed for accessing the counties cloud GIS in ArcGIS Online (AGOL). The county receives one AGOL Publisher User license for each ArcGIS Desktop license that is under maintenance (55 maintained users). During the response to the natural disasters, Collector Device fieldworkers were borrowing departmental AGOL users licenses. The 30 requested AGOL licenses are needed to increase the number of licenses that the county maintains in AGOL to the level of county use and return departmental licenses back to the departments who are authorized to use those licenses. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Albert Sensors PRIORITY#: 6 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 41,000 DIVISION: ACCOUNT#: 010.118.5118.10.454 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs ❑Increase Efficiency® Other: Cyber Security Explain Below: Cyber terrorism is a growing threat for the U.S. As all devices and systems become digitized and a part of IoT, or the "Internet of Things,"the consequence can be as serious as lives lost unless we shore up our cyber posture. The primary way we can accomplish this is to share intelligence amongst the States and implement the recommended solutions. MS-ISAC (Multi-State Information Sharing and Analysis Center)recommends Albert Sensors to increase the cyber security posture of our government Systems as a relatively low-cost solution. Albert Sensors—a managed service that is installed via a network device between the Firewalls and internet connections. These devices receive and transmit intelligence to CIS —the Center for Internet Security. CIS will provide warnings to specific organizations of anticipated attacks based on the analysis of globally shared intelligence. Network Security Monitoring&Analysis Service - Utilization of Internet Connection- Size> 100Mbps - 1 Gbps Network Monitoring&Analysis Service - Sensor Initiation Service One Time Fee Total services = $30,000 Dell PowerEdge R640 Servers = $11,000 Grand Total=$41,000 O APPROVED: $ O DENIED 0 DEFERRED: • NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS l DEPARTMENT: Information Technology CONTACT: Erik Lash PHONE: 808-932-2977 DATE: October 31, 2018 Amended Dec. 13, 2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 3-Year Standard ESRI Enterprise Agreement PRIORITY#: 7 Position#: Grade/BU:: l Annual Salary: $ For Positions-) Home Dept: Effective Date: BUDGET: ❑New Cost Item Ei Increase to Current Cost Item(explain) Amount Requested: $ $315,000 DIVISION: ACCOUNT#: 010.118.5118.10.454 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ®Increase Efficiency❑ Other: Explain Below: Transition of the County of Hawaii per-user/per-core ESRI GIS Desktop, Online, and Server licensing to ESRI Standard Enterprise Agreement. The current GIS licensing model for the County of Hawaii is incrementally more expensive each year, highly limiting in deployment configuration, and reaching a threshold where transitioning from it to an Enterprise Agreement, while more expensive, can better support county GIS deployment requirements for initiatives such as disaster relief and recovery and the online permit initiative. The ESRI EA is a fixed cost per year 3-year contract that provides: unlimited GIS server components and configurations, unlimited desktop software, and virtually unlimited ArcGIS Online capabilities. It is priced based upon population census for the mulicipality. County of Hawaii cost is $150,000.00 per year. ESRI has offered a jumpstart kit to the County which puts first year at our existing estimated maintenance of$69,237.37, 2'nd year at$100,000, and 3'rd year at standard pricing of$150,000. The total cost for the first 3-year contract would be around$320,000, or approximately a 29% discount. After that each 3-year contract would be at standard pricing for all years. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 808-932-2975 DATE: 10/24/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Info Wise Application PRIORITY#: 8 Position#: Grade/BU:: I Annual Salary: $ For Positions-3 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 5,000 DIVISION: USWER SUPPORT ACCOUNT#: 010.118.5118.10.454 JUSTIFICATION: 0 Legal Mandate ❑ Safety 0 Reduce Costs ®Increase Efficiency❑ Other: Explain Below: InfoWise is a productivity application used to support the backend management and development of SharePoint-which is an application that is part of Microsoft Office365. This application allows developers to build apps using only a web browser and does not require complex coding with j avascript. It expands the capabilities of SharePoint and allows for the efficient and easycreation of dynamic forms, setup of automated data import from emails and databases, and setup of fully customizable reporting and Visualization. For the 2018 Kilauea Recover effort, we have partnered with the State to develop SharePoint in the State tenant for the backend management of PowerBl apps that propogate individual assistant reports online: http://www.hawaiicounty.gov/lava-related!#individual-assistance-report Currently we rely on the State to manage the backend and data import,however a more sustainable model moving forward would be to aqcuire TnfoWise and manage the backend of SharePoint in the County tenant, as future disasters are inevitable, and the County should be prepared to support the technology to streamline individual assistance. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: October 30, 2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Fortigate 300E Firewall devices PRIORITY#: 9 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $ 45,000 DIVISION: ACCOUNT#: 010.118.5118.10.454 JUSTIFICATION: ❑Legal Mandate ® Safety E Reduce Costs®Increase Efficiency® Other: Security Protection Explain Below: The Fortigate 300E Firewall device is known as a Next Generation Firewall device that deliver best-in- class threat protection and SSL inspection performance. It includes innovative collaborative learning capabilities, giving it the ability to share information and workloads with our current security devices and systems on the county network, while also remaining visible and manageable through a single pane- of-glass for communications and control. Each Fortigate 300E will detect and block malevolent content before it can attach itself to the county servers at each server location. Three devices ($15,000 each) are required to protect our three server locations: Civil Defense server room;Aupuni Center server room; and the West Hawaii Civic Center server room. The county currently has firewalls in place to protect the county network from external attacks via the internet. We are still susceptible to workstations becoming infected and transferring a malicious payload internally to our servers and the available shares on the network. In the past five years, county servers have been infected from internal workstatons/PC's on three separate occasions. The increased prevelance of phishing attacks make it necessary to increase our firewall protection internally as well as externally. Advanced threat protection is critical in stopping zero-day exploits. The Cloud FortiSandbox seamlessly integrated into the FortiGate 300E firewall, gives the county the ability to activate sandboxing to quickly and easily detect unknown threats. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/29/19 FISCAL PERIOD From: July 1,2020 To: June 30, 2021 ITEM: County of Hawaii Website Hosting PRIORITY#: 10 Position#: Grade/BU:: l Annual Salary: $ For Positions 3 Home Dept: Effective Date: BUDGET: ❑New Cost Item El Increase to Current Cost Item(explain) Amount Requested: $ 20,000 DIVISION: ACCOUNT#: 010.118.5118.02.337 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs .1 Increase Efficiency®Other:Public Service Explain Below: The Department of Information Technology has contract with the vendor "Granicus" to design and implement a website that better serves the County. In FY 20-21 and FY 21-22,the total cost for hosting will be $20,000. Please reference the payment timetable and hosting fees for continuity: FY18-19 - FY19-20: $119,505.00 SHALL INCLUDE ALL FEES, INCLUDING BUT NOT LIMITED TO; DEVELOPMENT FEES AND ONGOING SERVICES INCLUDING VISIONLIVE STANDARD FORA TWO (2) YEAR PERIOD BEGINNING SEPT 1, 2018 THROUGH AUGUST 31, 2019, WITH TWO (2)ADDITIONAL ONE (1) YEAR OPTIONS,AT THE SOLE DISCRETION OF THE COUNTY FY 20-21 $20,000.00 FY 21-22 $20,000.00 o APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 808-932-2975 DATE: October 24, 2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Training PRIORITY#: 11 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 12,000 DIVISION: ACCOUNT#: 010.118.5118.02.104 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: We must re-plenish our training funds that were cut in FY16-17 to accommodate decreasing revenues and incresing labor costs due to Union negotiations and Collective Bargaining Agreements. Industry standards evolve rapidly in technology, and we must keep our staff current on best practices and keep the County of Hawaii up-to-date and in-line with Enterprise technologies. In the long run this can save time and money in productivity by efficient network management and user support. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: - DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/24/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Administrative Assistant PRIORITY#: 12 Position#: Grade/BU: SR13 /03 Annual Salary: $36,732 For Positions-� Home Dept: 2700 Effective Date: 07/01/19 BUDGET: ®New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $ 36,732 DIVISION: ACCOUNT#: 010.118.5118.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety El Reduce Costs ®Increase Efficiency❑ Other: Explain Below: The Department of Information Technology has a need for an Administrative Assistant. This position would provide assistance to the Director and Program Managers on special projects, including gathering and compiling information or data of a specialized nature, and preparing reports of recommendations and findings. Currently the tasks that would be assigned to the Administrative Assistant are spread among the User Support Program Manager, Private secretary, and an Information Systems Analyst in the Help Desk branch. Maintains the detailed departmental Inventory, oversees asset management and tracks status and fmal dispositon. Prepares and processes requisitions, invoices,performs account record keeping; sets up and maintains control accounts,registers, and logs; reviews, classifies, codes and posts expenditures; compiles and provides data on accounts to upper Management. Assists in forecasting expenses and in compiling statistical data for the annual budget request. Oversees and coordinates records to monitor Licensing, Warranty and Maintenance information for Technology Assets. Oversees the inventory of supplies and equipment; sets up and maintains files, reports, and other materials; and manages the use of the conference room and computer training room. Handles payroll and benefits,works with HR to update organizational chart, coordinates recruitment, and facilitates labor relations. Secondary Duties would include: Assume duties of the Private Secretary when he/she is not available. O APPROVED: $ O DENIED O DEFERRED: NoTEs: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/28/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Information Systems Support Technician II PRIORITY#: 13 Position#: Grade/BU.: SR15/03 Annual Salary: $39,720 For Positions-� Home Dept: 2700 Effective Date: 07/01/19 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 39,720 DIVISION: ACCOUNT#: 010.118.5118.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs ®Increase Efficiency❑ Other: Explain Below: The Department of Information Technology has a need for an Information Systems Support Technician II to supplement the Help Desk staff in Hilo. This new position would have the responsibility to independently perform technical support to computer users countywide;test new systems hardware and software; operate computers and peripheral equipment, and to troubleshoot hardware, software, and computer systems. We feel there is a direct relationship between staffing levels and support levels. An additional position will positively impact service levels. DIT aims to take Help Desk from its traditional reactionary role to the strategic role necessary to provide the appropriate support to allow County Agencies to better serve the public. Currently the County has a ratio of 170 users to 1 DIT analyst. The industry standard for help desk support is 70:1. This current level of staffing leads to a level of service that averages a 2 week wait for Help Desk assistance. DIT has been able to supplement staffing levels with a Senior Community Services Aid position at 49%FTE and a series of temporary contractual employees between June 2014 and June 2017. This lowered wait times to about 6.4 days for non-critical support requests. However, from July 2018 to present, DIT no longer has funds or the borrowed position for supplemental staffing due to being fully staffed in other areas and average wait time has been increasing. Critical requests are ususally fulfilled within 24 hours. DIT has a multi-tiered support strategy with all the calls going through the Help Desk. When the Help Desk is staffed by experienced and trained people, many calls will be resolved by the Help Desk avoiding costly escalations to second level Analysts and providing faster resolve times for County. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Social Media Archival Service PRIORITY Al: 14 Position#: Grade/BU:: l Annual Salary: $ For Positions-3 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 8,500 DIVISION: ACCOUNT#: 010.118.5118.02.337 JUSTIFICATION: ®Legal Mandate ❑ Safety 0 Reduce Costs ❑Increase Efficiency❑ Other: Explain Below: As public demand grows for government transparency and communication, more County of Hawaii departments are obliged to establish and maintain social media feeds through popular applications such as FaceBook, Twitter, Instagram, Linkedln, Pinterest, Snapchat, etc. Social media provides a medium to engage the public, and communicate up-to-date, accurate information often concerning public health and safety. Currently,there are approximately 12 County agencies and departments including Civil Defense utilizing multiple streams of social media. All County social media interactions are considered public record, and must comply with records retention policies by legal mandate under the UIPA (Uniform Information Practices Act) Sec.2.1 Policy. The County is required to retain a historical record of every post and all associated interactions (likes, dislikes, comments, deleted comments, deleted posts, etc.). To comply with this UIPA legal mandate,the County should purchase an umbrella social media archival plan to eliminate liability for all agencies and departments. Currently, only the Mayor's Office is covered by an archival service. The rest of the County is liable and would not be able to provide comprehensive documentation if requested to do so. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Information Technology CONTACT: Jules Ung PHONE: 932-2975 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Passenger Vehicle, 4-door PRIORITY#: 15 Position#: Grade/BU:: I Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 25,000 DIVISION: ACCOUNT#: 010.118.5118.10.449 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs ®Increase Efficiency❑ Other: Explain Below: DIT currently has two SUV's for departmental use. Our staff are distributed in three main locations of the Waiakea Office Plaza, DPW Hwys in Hilo, and the WHCC in Kona. The WHCC staff coordinates vehicle usage through R&D for the EV's and the other departments for emergency vehicle usage to support remote locations in West Hawaii. The DIT SUV's are split between the two Hilo offices. DIT has tried to supplement our vehicles with borrowed vehicles from Automotive. A Jeep and a Taurus have been provided as loaners, but each vehicle has broken down while in use, and each has been sent for extra cleaning due to fumes, bug infestation, interior water and mold problems, and odor issues. These problems are due to the age of the vehicles. DIT staff is reluctant to use the Automotive vehicles due to the unreliability and the health and safety issues while operating the vehicle. DIT staff have been trying to remotely support our servers and network located at Aupuni Center, Schultz Siding, and Civil Defense,but it is evident that remote support is insufficient to maintain reliable network availability. There are also points of our fiber network all around Hawaii island that have required visits for switch and router troubleshooting, servicing and replacement. A reliable vehicle will allow staff to better coordinate the care and maintenance of our county fiber network and to increase the availability of services and applications running on county servers. The availability of the vehicle allows DIT staff to respond quicker to any network and/or server issue that unexpectedly arises. DIT staff can resolve many user support issues through remote connections, but site visits and emergency repairs are always needed, and it has become more challenging to coordinate the vehicle usage with only one reliable vehicle at each Hilo office. A new 4-door passenger vehicle will allow for quicker response to pop-up, unexpected, and/or emergency situations, when the SUV is already deployed for scheduled events. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: c I 1 Espejo, Darlene From: Miwa,Amy Sent: Friday,April 12, 2019 8:14 AM To: Nims, Bonnie HCA Cc: Espejo, Darlene Subject: RE: Request for Supplemental Budget Request Forms Thanks Bonnie A mu Amy W. Miwa, Legislative Assistant Council Member Aaron Chung Hawaii County Council 25 Aupuni Street,#1402 Hilo, Hawaii 96720 Phone: 808-961-8015 Email: amiwa@hawaiicounty.gov From: Bonnie S. Nims [mailto:bnims@hawaiicountyauditor.us] Sent: Friday,April 12, 2019 8:08 AM To: Miwa,Amy<Amy.Miwa@hawaiicounty.gov>; Kakugawa, Chris<Chris.Kakugawa@hawaiicounty.gov> Subject: RE: Request for Supplemental Budget Request Forms Hi Amy. Our office had no supplemental budget requests. Please let me know if you need anything else.Thanks. gowv►.%e S. Niwts, CAP Legislative Auditor Office of the Legislative Auditor County of Hawaii 120 Pauahi Street, Suite 309 Hilo, HI 96720 Phone:808-961-8490 Email: bnims@hawaiicountyauditor.us From: Miwa, Amy [mailto:Amy.MiwaOhawaiicounty.gov1 Sent: Thursday,April 11, 2019 7:59 PM To: Nims, Bonnie; Kakugawa, Chris Subject: FW: Request for Supplemental Budget Request Forms Importance: High Please see attached request that was emailed and pouched to you on Tuesday. We have not received anything from your department yet. Thank you for your attention in this matter, please feel free to call me if you have any questions. 1 I 1 Miwa, Amy From: Matsui, Marcia Sent: Friday,April 12, 2019 7:42 AM To: Miwa,Amy;Takase, Gerald Subject: RE: Request for Supplemental Budget Request Forms Amy: The Department of Liquor Control did not submit any supplemental budget requests for FY 2019- 20. Please call me if you have any questions. Thank you, Marcia Marcia M.Matsui Administrative Services Assistant I County of Hawaii I Dept.of Liquor Control 101 Aupuni St.Unit 230 I Hilo,HI 96720 Tel 808-961-8218 I Fax 808-961-8684 Marcia.Matsui hawaiicounty.gov From: Miwa,Amy Sent:Thursday,April 11,2019 8:01 PM To:Takase,Gerald <Gerald.Takase@hawaiicounty.gov>; Matsui, Marcia<Marcia.Matsui@hawaiicounty.gov> Subject: FW: Request for Supplemental Budget Request Forms Importance: High Please see attached request that was emailed and pouched to you on Tuesday. We have not received anything from your department yet. Thank you for your attention in this matter, please feel free to call me if you have any questions. A IM.Iu Amy W. Miwa, Legislative Assistant Council Member Aaron Chung Hawaii County Council 25 Aupuni Street, #1402 Hilo, Hawaii 96720 Phone: 808-961-8015 Email: amiwa@hawaiicounty.gov From: Miwa,Amy ��. .. ..�.___.....��___..._�_.._....� ...-... .-...-.__....w.._.__M.._ Sent:Tuesday,April 09, 2019 6:17 PM Subject: Request for Supplemental Budget Request Forms 1 Department of Finance 04/10/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS �^ DEPARTMENT: Mass Transit Agency CONTACT: Brenda Carreira PHONE: 808-961-8555 DATE: 11/07/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 1 (MP) -Administrative Services Assistant I PRIORITY#: 1 Position#: 00- Grade/BU: SR-22/13 Annual Salary: $52,956.00 For Positions 4 ##### Home Dept: 2900 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 52,956.00 DIVISION: MASS TRANSIT ACCOUNT#: 010.311.5311.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs Increase Efficiency❑Other: Due to exponential growth and increased financial responsibility of the Department,requesting to have an Administrative Services Assistant Ito oversee fiscal and HR matters related to the department.HR Dept currently handles HR responsibilities. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: 2 (MP) - Garage Supervisor PRIORITY#: 2 Position#: 00- Grade/BU. F2-10/02 Annual Salary: $68,796.00 For Positions 4 ##### Home Dept: 2900 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 68,796.00 DIVISION: MAss TRANSIT ACCOUNT#: 010.311.5311.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Due to exponential growth and increased amount of county-owned transit vehicles,requesting to have a Garage Supervisor to oversee all mechanics,as well as be responsible for:inventory,safety programs,bus assignments,and compliance reviews. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: 3 (MP) -Automotive Mechanic II PRIORITY#: 3 Position#: 00- Grade/BU.• WS-10/01 Annual Salary: $62,472.00 For Positions 4 ##### Home Dept: 2900 Effective Date: 07/01/2019 BUDGET: ®New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 62,472.00 DIVISION: MAss TRANSIT ACCOUNT#: 010.311.5311.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: Due to bus service hours,the department requires another working supervisor to fufill the 2nd shift(evening)in the event of a breakdown, maintenance and/or repairs. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: 1 Department of Finance 04/10/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Mass Transit Agency CONTACT: Brenda Carreira PHONE: 961-8744 DATE: 01/15/2019 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 4 (MP) - Temporary Administrative Services PRIORITY#: 4 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 36,000.00 DIVISION: MASS TRANSIT ACCOUNT#: 025.311.5315.02.115 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs Increase Efficiency❑Other: Temporary Administrative Services for an Account Clerk to be hired under contract in order to assist with backlogged paperwork and determine if another Account Clerk position is necessary. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: 5 (MP) -Paratransit Program PRIORITY#: 5 Position#: Grade/BU: l Annual Salary: $ ( For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: MASS TRANSIT ACCOUNT#: JUSTIFICATION: /5 Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑Other: Increase costs to match needs of Paratransit Program(includes:Disabled and Special Needs program&ADA Paratransit program) O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: 6 (MP) -Bus and Van Acquisition Program PRIORITY#: 6 Position#: Grade/BU: _ / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: /i4 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,000,000 DIVISION: MASS TRANSIT ACCOUNT#: 025.311.5315.06.449 JUSTIFICATION: ❑Legal Mandate El Safety Reduce Costs®Increase Efficiency❑Other: Acquire new buses/mini-buses/vans to cover transit routes. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: 2 Department of Finance 04/10/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Mass Transit Agency CONTACT: Brenda Carreira PHONE: 961-8744 DATE: 01/15/2019 FISCAL PERIOD From: July 1,2019 To: June 30, 2020 ITEM: 7 (MP) -Bike Share Program PRIORITY#: 7 ( Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 120,000.00 DIVISION: MASS TRANSIT ACCOUNT#: 025.311.5315.02.115 JUSTIFICATION: ❑Legal Mandate 0 Safety❑Reduce Costs❑Increase Efficiency -/ Other: Add Bike Share Program as part of the Transit Master Plan 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: 8 (MP) -Vanpool Program PRIORITY#: 8 Position Grade/BU:: / Annual Salary: $ C For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 300,000.00 DIVISION: MASS TRANSIT ACCOUNT#: 025.311.5315.02.115 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency ►.1 Other: _ Add Vanpool Program as part of the Transit Master Plan. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU:: / Annual Salary: $ For Positions-� Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item (explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: Legal Mandate SafetyReduce Costs❑Increase Efficiency❑Other: ❑ ❑ ❑ 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: 3 Espejo, Darlene rFrom: Messina, Maurice Sent: Friday,April 12, 2019 7:42 AM To: Miwa,Amy;Waltjen, Roxcie;Iyo, Brittany; Sewake, Reid Cc: Espejo, Darlene; Chung,Aaron Subject: RE: Request for Supplemental Budget Request Forms Attachments: Supplemental Priority List FY 2019-20 page 1 rev.doc;Supplemental Priority List FY 2019-20 page 2 rev.doc; 1 F-110L- Supplemental Budget Requests Clerk III.DOCX; 2 F-110L- Plumber Utility Van.doc;3 F-110L- Plumber Cargo Van.doc;4 F-110L-Work Order software program.doc; 5 F-110L- Supplemental Budget Requests Account Clerk.docx;7 FY2019-2020 Recreation Supplemental Budget Request- new Account Clerk....doc;8 FY2019-2020 Aquatics 3 F-110L-AQ Pos 04482 S Kona reallocation.docx; 9 FY2019-2020 Aquatics F-110L-AQ Pos 03916 PN reallocation.docx; 10 FY2019-2020 Aquatics F-110L-AQ Pos 04544 NH reallocation.docx; 11 FY2019-2020 Recreation Supplemental Budget Request- Position#3731 (....doc; 12 FY2019-2020 Recreation Supplemental Budget Request- Position#00-04....doc; 13 F-110L- Supplemental Budget Requests Info-Ed Specialist.docx; 15 F-110L- Supplemental Budget Requests Tractor.docx; 30 F-110L- Supplemental Budget Requests Long Form (rev 9-12-13) GC subs....doc; 31 FY2018-19 Supplemental Budget Request- Position#02848.doc;32 FY2018-19 Supplemental Budget Request- Position#2850.doc;33 F-110L-AQ Lane Lines Pahoa Pool.docx; 35 and 37 F-110 Supplemental Budget Requests (rev 9-12-13).doc;38 F-110L-CSE mini van 2.doc; F-110L- CSE- Community Svc worker I.DOCX s. Hi Amy, Requested documents are attached, along with justifications for some of the high-priority requests. Please let us know if you have any questions or concerns. Aloha, Maurice C. Messina, Deputy Director Department of Parks and Recreation, Hawaii County 101 Pauahi Street Suite 6, Hilo, Hawaii 96720 Phone:(808)961-8311// Fax:(808)961-8411 Confidentiality Notice: This e-mail message, including any attachments,is for the sole use of the intended recipient(s)and may contain confidential and/or privileged information. Any review, use,disclosure,or distribution by unintended recipients is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. From: Miwa,Amy Sent:Thursday,April 11, 2019 8:02 PM To: Waltjen, Roxcie<Roxcie.Waltjen@hawaiicounty.gov>; Messina, Maurice<Maurice.Messina@hawaiicounty.gov>; lyo, Brittany<Brittany.lyo@hawaiicounty.gov>;Sewake, Reid<Reid.Sewake@hawaiicounty.gov> Cc: Espejo, Darlene<Darlene.Espejo@hawaiicounty.gov>; Chung,Aaron <Aaron.Chung@hawaiicounty.gov> Subject: FW: Request for Supplemental Budget Request Forms Importance: High 1 Supplemental Priority Listing 1 DEPT. PRIORITY ITEM NUMBER COST 1 Clerk III —Administration 1 $ 32,664 2 Utility Van for Plumbers—Parks Maintenance 1 $ 80,000 3 Cargo Van for Plumbers—Parks Maintenance 1 40,000 4 Software program for work orders 1 $ 4,000 5 Account Clerk—Parks Maintenance 1 $ 36,732 6 Recreation Technician II—Pahoa 1 $ 36,732 7 Account Clerk-Recreation 1 $ 36,732 8 Pool Lifeguard N/S Kona—Aquatics I/2 time to full time 1 $ 18,366 9 Pool Lifeguard Puna—Aquatics 1/2 time to full time 1 $ 21,504 10 Pool Lifeguard N Hilo—Aquatics 3/5 time to full time 1 $ 15,288 11 Recreation Technician II—Hamakua 1/to full time 1 $ 17,010 12 Recreation Technician If—Kona 2/5 time to full time-Fund 1 $ 36,732 13 Information/Education Specialist—Zoo 1 $ 48,948 14 Surplus or Used Cargo Van-Band 1 $ 25,000 15 Utility Tractor w/loader,back hoe,forklift—Panaewa Zoo 1 $ 50,000 16 Universal Fluorescent Bulb and Lamp Crusher-PM Electrians 1 $ 4,275 17 %Ton Extra Cab Truck—PM Kona 1 $ 65,000 18 1/2 Tong Extra Cab Truck—PM Kona 1 $ 65,000 19 Crew Cab F250 Truck—PM S.Kohala 1 $ 40,000 20 1/2 Ton Extra Cab Truck—PM S.Hilo Crew C 1 $ 35,000 21 Dump Truck—8 yard—PM grounds crew 1 $ 130,000 22 Community Service Worker III—Nut/time to FT Pahala 1 $ 24,174 23 Community Service Worker III—Nut''/2 time to FT Waimea 1 $ 17,010 24 Community Service Worker III—Nut 1/2 time to FT Kalaimano 1 $ 17,670 25 Community Service Worker III—Nut 1/2 time to FT Ocean View 1 $ 17,010 (_-- 26 Community Service Worker III—Nut 1/2 time to FT Pahoa 1 .$ 17,010 Supplemental Priority Listing DEPT. (. PRIORITY ITEM NUMBER COST 27 Low Profile Table Lift-PM Mechanics 1 6,000 28 Welder MIG Multiprocess Multimatic withTig Kit-PM Mech 1 3,700 29 Pressure Washer Machines 2 $ 2,500 30 West Hawaii Golf Subsidy Program 1 $ 500,000 31 Facilities Maintenance&Service Worker I-Hoolulu 1 $ 43,584 32 Facilities Maintenance&Service Worker I-Hoolulu 1 $ 43,584 33 Swimming Pool Long Course Lane Liners—Aquatics-Pahoa 1 $ _ 10,000 34 Program Director III—Nutrition _ 1 $ 45,288 35 Program Director II—STEP fund 00-02960 _ 1 $ 45,288 36 Community Svc Program Asst I—Nutrition West Ill-new 1 $ 36,732 37 Surplus Mini Van 7 passenger—STEP 1 $ 15,000 j 38 SUV or Mini Van—CSE 1 19,000 l 39 Community Service Worker I—Convert to Gen Fund 1 $ 14,544 40 Community Service Worker III—Nut'''/time to FT Papaaloa 1 $ 21,504 41 Community Service Worker III—Nut%2 time to FT Paauilo 1 $ 19,860 42 Community Service Worker III—Nut%2 time to FT Honokaa 1 $_ 18,366 43 Community Service Worker III—Nut%2 time to FT Naalehu 1 $ 19,110 44 Community Service Worker III—Nut%2 time to FT Holualoa 1 $ 17,010 45 Community Service Worker III—Nut'/time to FT Hilo 1 $ 17,670 46 ' Community Service Worker III—Nut'/Z time to FT Kealakekua 1 $ 24,174 47 Community Service Worker III—Nut Y2 time to FT Keaau 1 $ 20,682 48 Community Service Worker III—Nut V2 time to FT Kohala 1 $ 17,010 $ $ $ �. _ ' TOTAL: $ 1,892,463 Department of Finance 04/15/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks &Recreation CONTACT: Reid Sewake PHONE: 961-8560 DATE: 11/2/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Clerk III PRIORITY#: 1 Position#: NEW Grade/BU: SR10/03 Annual Salary: $32,664 For Positions 4 Home Dept: 8100 Effective Date: 07/01/19 BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain)( P Iain ex Amount Requested: $ 32,664 DIVISION: ADMINISTRATION ACCOUNT#: 010.500.5503.01.011 JUSTIFICATION: ❑Legal Mandate ® Safety /.1 Reduce Costs®Increase Efficiency❑Other: Explain Below: The position is required to address the high workload of the Department's Human Resources section. The Department consists of 486 funded employee positions including grant funded positions and has gradually expanded with the addition of new park facilities such as Pahoa District Park, Kau Gym, Mauna Kea Recreation Area, Waimea District Park as well as expanding recreational programs. In addition,the Department executes many hourly Recreation Educator employee contracts for it's programs and classes as well as hourly Aids and Techs for summer and fall intersessions. Furthermore,the addition of a clerk III position will allow the Human Resources section to perform their duties more efficiently. Since the HR Audit,the Department is tasked in using the NeoGov program to the fullest for all recruitments. This involves creating a Hire Flow which takes the candidate from being referred to hire/reject. Each step from start to finish is logged in the system. Letters are composed and sent to candidates using NeoGov. This also requires the admin staff to contact candidates and schedule all interviews. Some of these tasks can be assigned to the Clerk III. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REOUESTS I DEPARTMENT: PARKS AND RECREATION CONTACT: Jason Mattos PHONE: 808-961-8917 DATE: 11/29/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Utility Van PRIORITY#: 2 Position#: Grade/BU:: l Annual Salary: $ For Positions 3 Home Dept: Effective Date: BUDGET: L New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 80,000 DIVISION: PARK MAINTENANCE ACCOUNT#: 010.500.5505.11.449 JUSTIFICATION: 0 Legal Mandate ® Safety®Reduce Costs Increase Efficiency 0 Other: Explain Below: The Plumbers currently utilize two current vehicles, one, CH3017 is becoming unreliable and in frequent need of repair. The Department does not have a back up vehicle that can accommodate the cargo space needed for their tools and equipment. The Department is incurring additional expenses to rent cargo vans then their vehicles are down. It is also inefficient to constantly transfer their tools and equipment between vehicles. • o APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C' DEPARTMENT: PARKS AND RECREATION CONTACT: Jason Mattos PHONE: 808-961-8917 DATE: 11/29/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Cargo Van PRIORITY#: 3 Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item D Increase to Current Cost Item(explain) Amount Requested: $ 40,000 DIVISION: PARK MAINTENANCE ACCOUNT#: 010.500.5505.11.449 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: Plumbers cargo van was involved in an accident and was deemed totaled by DPW Automotive Division. [Fall of 2013] This van was used by the third plumber. This vehicle allowed for full deployment of all 3 plumbers in negotiating daily workloads island-wide. Without this vehicle,two plumbers must often ride together to the same jobs, many of which could be accomplished by one plumber. �y • O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C DEPARTMENT: PARKS AND RECREATION CONTACT: Jason Mattos PHONE: 808-961-8917 DATE: 11/29/18 FISCAL PERIOD From: July 1,2019 _ To: June 30,2020 ITEM: Software program for work orders PRIORITY#: 4 Position#: Grade/BU: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 4,000 ® ( P ) 4 DIVISION: PARK MAINTENANCE ACCOUNT#: 010.500.5505.11.449 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: The Department currently utilizes a manual work order process which makes it difficult and overwhelming to track the status of the many work orders submitted to Parks Maintenance. The Department would like to improve our work order management and process implementing a software system capable of controlling the work order process,tracing the status and history of any work order and creating greater accountability. C O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks &Recreation CONTACT: Jason Mattos PHONE: 961-8719 DATE: 11/2/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Account Clerk PRIORITY#: 5 Position#: NEW Grade/BU: SR11 /03 Annual Salary: $36,732 For Positions-) Home Dept: 8212 Effective Date: 07/01/18 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 36,732 DIVISION: PARKS MAINTENANCE ACCOUNT#: 010.500.5505.01.011 JUSTIFICATION: ❑Legal Mandate /1 Safety®Reduce Costs[Si Increase Efficiency❑Other: Explain Below: The position is required to address increased demands on existing office personnel at the Division's main office related to processing of approximatley 150 time sheets and corresonding updating of personnel data records twice monthly within strict time periods mandated by Department/County payroll procedures;to ensure timely processing of both requisitions and invoices to support the large amount of varied and often time-sensitive demands of addressing maintenance responsbilities of the Divison in support of ensuring constant, reliable and safe island-wide park and recreational amenities to the public- especially when such are prone to vandalism and intentional damaged;to support the timely processing and responsible tracking of the Division's work order system whereby maintenance needs and requests are identified,recorded and issued to the appropriate party to satisfactorily address; and to maintain an efficient and orderly filing system for the Division's record keeping systems. Existing staff are inundated with current time-sensitive demands resulting in the need to work an average of 3 hours/day of overtime on work days and approximately 8 hours/weekend just to meet ongoing needs. In addition,the addition of an account clerk position will allow the Senior Account Clerk to focus on higher level fiscal and payroll related matters, ensuring accuracy of leave balances,payroll and payroll adjustments, any disaster related payroll, etc. The Senior Account Clerk will be able to oversee and monitor the Division's budget and expenditures, ensuring proper and appropriate spending as well as ensuring procurement guidelines are followed. This higher level and separated duties are important considering the Division's large budget. o APPROVED: $ o DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks &Recreation CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/25/18 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: Addition of Account Clerk position PRIORITY#: 7 Position#: Grade/BU: SR-11 /3 Annual Salary: $36,732 For Positions 4 Home Dept: 8400 Effective Date: 7/1/2019 BUDGET: New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 36,732 DIVISION: RECREATION-RECREATION DIVISION ACCOUNT#: 010.500.5507.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety®Reduce Costs®Increase Efficiency 0 Other: Explain Below: With the increase of facilities and staffing in the Recreation Division we have seen a major increase of the use of our facilities through leisure activities programing and rentals island wide. The Senior Account Clerk for the recreation division is unable to complete the daily assignments and must occur overtime daily. The Senior Account Clerk is also responsible for the Account Clerks for the Ho'oulu Complex, Aquatic Section, Clerk II, and the Clerk III. The addition of an Account Clerk position will help in the workload of the position and eleminate most of the Overtime budget occurred by our Account Clerks. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance - 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks and Recreation CONTACT: Mason Souza PHONE: 961-8740 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of Position 00-04482 PRIORITY#: Position#: 04482 Grade/BU: SR13/03 Annual Salary: $36,732 For Positions- Home Dept: 8743 Effective Date: 7/1/19 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 18,366 DIVISION: RECREATION-AQUATICS-N/S KONA ACCOUNT#: 010.500.5513.61.011 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs 0 Increase Efficiency❑ Other: Explain Below: There are currently 2 Lifeguards at the Konawaena Swimming Pool. One full-time Senior Pool Lifeguard(40hours/week) and one 1/2T Pool Lifeguard(20hours/week). These two lifeguards are responsible for the safety of the patrons at the pool. The pool is currently open to the public a total 40.5 hours per week. It is beneficial to have 2 lifeguards on duty at all times to ensure the safety of the patrons and staff. This occurs approximately 50%of the time. If one of the employees is out on leave (vacation, sick, etc)this percentage goes down. If both employees are unavailable due to being on leave or in training,the pool closes for this period. The unavailability of the pool,results in classes being postponed, schedule events postponed or the public being disastified with the unavailability of a public facility. Reallocating this Pool Lifeguard from a 1/2T to full-time position will reduce the downtime of the pool. o APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: L. Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks and Recreation CONTACT: Mason Souza PHONE: 961-8740 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of Position 00-03916 PRIORITY#: 9 Position#: 03916 Grade/BU: SR13/03 Annual Salary: $43,008 For Positions 4 Home Dept: 8761 Effective Date: 7/1/19 BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 21,504 DIVISION: RECREATION-AQUATICS-PUNA ACCOUNT#: 010.500.5513.61.011 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs 0 Increase Efficiency❑ Other: Explain Below: There are currently 5 Lifeguards at the Pahoa Community Aquatic Center: One full-time Senior Pool Lifeguard (40hours/week), three full-time Pool Lifeguard (40hours/week) and one 1/2T Pool Lifeguard (20hours/week). These lifeguards are responsible for the safety of the patrons at the pool. The Pahoa Swimming Pool facility has a high usage rate and provide many classes and events for the public. The lifeguards purpose is to ensure the safety of these patrons and staff Due to this high usage, more staff is needed to provide a safe environment. This reallocation will also allow coverage during periods when personnel are out on leave (vacation, sick, etc). Reallocating this Pool Lifeguard froma 1/2T to a full-time position is necessary for everyone's safety. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: l Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks and Recreation CONTACT: Mason Souza PHONE: 961-8740 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of Position 00-04544 PRIORITY#: !0 Position#: 04544 Grade/BU: SR13/03 Annual Salary: $38,220 For Positions-) Home Dept: 8711 Effective Date: 7/1/19 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 15,288 DIVISION: RECREATION-AQUATICS-N HILO ACCOUNT#: 010.500.5513.61.011 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: There are currently 2 Lifeguards at the Laupahoehoe Swimming Pool: One full-time Senior Pool Lifeguard (40hours/week) and one 3/5T Pool Lifeguard (24hours/week). These two lifeguards are responsible for the safety of the patrons at the pool. The pool is currently open to the public a total of 46 hours per week. It is beneficial to have 2 lifeguards on duty at all times to ensure the safety of the patrons and staff. This occurs approximately 40%of the time. If one of the employees is out on leave (vacation, sick, etc)this percentage goes down. If both employees are unavailable due to being on leave or in training, the pool closes for this period. The unavailability of the pool,results in classes being postponed, schedule events postponed or the public being disastified with the unavailability of a public facility. Reallocating this Pool Lifeguard from a 3/5T to full-time position will reduce the downtime of the pool. o APPROVED: $ 0 DENIED O DEFERRED: NoTEs: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C ; DEPARTMENT: Parks and Recreation CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of Position# 00-03731 PRIORITY#: Position#: 3731 Grade/BU: SR-11 /13 Annual Salary: $ 17,010 For Positions) Home Dept: 8423 Effective Date: 7/1/2019 BUDGET: ❑New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 17,010 DIVISION: RECREATION-AAMAKUA ACCOUNT#: 010.500.5507.01.011 JUSTIFICATION: D Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑ Other: Explain Below: Honokaa Sports Complex consist of a gym with two full size basketball courts,multi-purpose room, little league field with consession and restrooms. Sr. league lighted baseball field with concession/restrooms/locker room. Multi-purpose football/soccer field with a track oval. Tennis courts, skate park,playground. The Honokaa Sports Complex staff also manages the rodeo arena which is about two miles mauka of the facility,Haina Park which is two miles makai of the complex,Kukuihaile Park which isabout eight miles north of the complex. The complex serves the communities of Honokaa, Paahau,Kalopa,Ahualoa, Kapuelena,Kukiiihaile, Walpio, and Haina,It also serves two DOE campuses (Honokaa High School, and Honokaa Elementary. Staffing for the complex at this time consist of a Full time Recreation Director II and a Recreation Technician 1/2 time. There is no staffing on weekends as the Technician is needed to help with,not only with the management of the overall complex,but to provide assistants in activities such as Arts & Crafts, Sports Activities, exercise, dance,music, etc. The facility is not properly staffed and becomes a liability issue for the County of Hawai'i. By making this position fulltime will arable the Recreation Division to have staffing on the weekends to service and supervise the facilities when most special activities happen to give instructions and direction to users and to insure that facilities are secured after the events are done. Many times when and incidents happen on weekends the Recreation Division incurs overtime because staff will have to be called out. A fulltime technician will also provide more activities for the public and make our facilities more accessible for use. Annual attendance has increased over the past three years due to the increase of facilities added into the Honokaa Sports Complex. 2015/16 - 169,931, 2016/17 - 175,452,2017/18 - 182,295. By making the Recreation Technician II fulltime,we expect the total to increase ove the 200,000 mark as the facility wil now be open on weekends and with two fulltime staff,more activities and programs will be offered. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks&Recreation CONTACT: Mason Souza PHONE: 961-8077 DATE: 10/25/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Funding of Position#00-04042 PRIORITY#: 12 Position#: 4042 Grade/BU: SR-13/ 13 Annual Salary: $36,732 For Positions 4 Home Dept: 8443 Effective Date: 7/1/2019 BUDGET: 0 New Cost Item Z Increase to Current Cost Item(explain) Amount Requested: $ 36,732 DIVISION: RECREATION-N/S KONA ACCOUNT#: 010.500.5507.01.011 JUSTIFICATION: 0 Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑ Other: Explain Below: The Recreation Technician III 2/5 time has been un-funded for many years. The Kailua Park has increased in facilities since the position was un-funded.The facility now consist of four baseball fields two with lights and restrooms, one multi-purpose field,, soccer field with lights, gymnasium with two courts and multi-purpose room,three outdoor lighted outdoor basketball courts,three lighted tennis courts, and Old Aiport pavilion with restrooms. Gymnasium is the only indoor public gym in West Hawaii which serves communities from Waikoloa to Honaunau. Funding the position and reallocating the position to fulltime will better serve the communities that use the facility. Staff will be able to provide more consistent activities and to better supervise the facility. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REOUESTS DEPARTMENT: Parks &Recreation CONTACT: Pam Mizuno PHONE: 959-7224 DATE: 10/9/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Funding for: Zoo Information/Education Specialist PRIORITY#: 13 Position#: 04783 Grade/BU: SR20/13 Annual Salary: $48,948 For Positions 4 Home Dept: 8000 Effective Date: 07/01/19 BUDGET: 0 New Cost Item Ei Increase to Current Cost Item(explain) Amount Requested: $ 48,948 DIVISION: PANA`EWA ZOO ACCOUNT#: 5523.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑ Other:X • Explain Below: The third paragraph in our program budget reads: Modem zoos strive to provide and promote a theme of conservation through education and recreational activities. Conservation of world wildlife and rainforests will effect the generations to come. Continuing education and awareness is vital to preserving these natural resources for the future, and the zoo affords the perfect opportunity to combine this education with recreation. Public education is an integral part of the zoo mission,but unfortunately since our Zoo Information/Education Specialist position was unfunded it has been necessary to cut back on school and community outreach programs, docent training, school tours and special events. These offerings are an integral part of the zoo program and help to provide hundreds of children with interactive zoo animal experience annually. Preserving and funding this position is essential to fulfilling our mission and goals and will benefit all visitors to the zoo as we continue to improve our programs and service to the public. This position is also responsible for ADA compliance and accomodation and is essential to comply with the ADA transition plan to provide necessary services for persons with disabilities. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks &Recreation CONTACT: Pam Mizuno PHONE: 959-7224 DATE: 10/9/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Utility Tractor w/loader, back hoe, forklift PRIORITY#: 1 Position#: Grade/BU:: l Annual Salary: $ For Positions 3 Home Dept: Effective Date: BUDGET: Z New Cost Item ❑Increase to Current Cost Item(explain). Amount Requested: $ 50,000 DIVISION: PANA`EWA ZOO ACCOUNT#: 500.5523.01.480 JUSTIFICATION: 0 Legal Mandate ❑ Safety 0 Reduce Costs /.1 Increase Efficiency Z Other:Replace aging equip Explain Below: The tractor we currently use at the zoo was purchased in 2001 and is 17 years old. It is used on a daily basis to remove large palm leaves and debris from the zoo. The tractor is used to excavate and move material for repairs,maintenance and new projects,to clear areas for access and maintenance of zoo, equestrian center grounds and perimeters along the fence. During the past year it frequently is in need of repairs and out of service. Pana`ewa Zoo is a stand alone facility and although we are able to get support from Parks Maintnance through submission of work orders,much of the work must be done in-house. Our operations are such that we are unable to wait for availablity of equipment and staff from Parks Maintenance as many times the wait can be several days or weeks. The tractor is an essential piece of equipment and we would like to purchase a new one to ensure we have a tractor on site that is reliable and meets our daily needs. Our small limited budget does not allow room for budgeting of any substantial new equipment. If possible we would look into purchase of a good used tractor or a lease to own purchase that would spread costs over several years. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks and Recreation CONTACT: T. Tamiya/R. Sewake PHONE: 959-7711 DATE: 10/31/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: West Hawaii Golf Course Subsidy Program PRIORITY#: 3p Position#: Grade/BU:: l Annual Salary: $ For Positions-� Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 500,000 DIVISION: ADMINISTRATION ACCOUNT#: 010.500.5503.42.115 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑ Other: Explain Below: The Department is requesting funds for a subsidy program in West Hawaii. Golf is an excellent source for outdoor recreation,however golf rounds currently cost approximately$90 in West Hawaii. A subsidy program in West Hawaii would provide opportunity for affordable golf in West Hawaii. A subsidy program would offer approximately 640 rounds per month. C O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS 1 DEPARTMENT: Parks &Recreation CONTACT: Dean Goya PHONE: 936-3840 DATE: 11/1/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Funding for Facilities Maintenance& Svc Wkr I PRIORITY#: 31 Position#: 02848 Grade/BU: BC03/_1 Annual Salary: $43,584 For Positions 5 Home Dept: 8600 Effective Date: 7/1/2019 BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 43,584 DIVISION: RECREATION (HOOLULU COMPLEX) ACCOUNT#: 010.500.5511.01.011 JUSTIFICATION: 0 Legal Mandate 0 Safety 0 Reduce Costs®Increase Efficiency® Other:New facilities added Explain Below: This request is to fund an unfunded Facilities Maintenance& Service Worker I position for a full-time day shift with weekend coverage. The filling of this position would result in the following benefits to the County and the public: 1. This position is being requested to handle the increased workload in groundskeeping, facility maintenance, and events preparation from the addition of the 9 acre Kuawa Street sports field complex. 2. Current overtime expense would drop due to a direct reduction in the number of instances that extra personnel would need to be called in to maintain appropriate staffing levels. 3. Venue turnaround times would be shortened, allowing for more activities to be accomodated and/or activities to be accomodated earlier. There are cleanup/preparation tasks for our venues that require a minimum number of staff to accomplish. The filling of this day shift position would provide the manpower to satisfy the minimum requirements for these turnaround and maintenance tasks. 4. Improved customer service levels during events would be made possible. This is critical when multiple, large events happen on the same day. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/15/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks&Recreation CONTACT: Dean Goya PHONE: . 936-3840 DATE: 11/1/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Funding for Facilities Maintenance& Svc Wkr I PRIORITY#: 31 Position#: 02850 Grade/BU: BC03/1 Annual Salary: $43,584 For Positions 4 Home Dept: 8600 Effective Date: 7/1/2019 BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $43,584 DIVISION: RECREATION (HOOLULU COMPLEX) ACCOUNT#: 010.500.5511.01.011 JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency®Other:New facilities added Explain Below: This request is to fund and reallocate a Facilities Maintenance & Service Worker I (BC03)position through a reallocation from Building Maintenance Worker position#02850 (BC09). Half of the employee's time would be assigned to the upkeep of the Kuawa Street sports field complex. The balance of the employee's time would go to maintenance of the Hilo Drag Strip grounds and facilities. The filling of this position would result in the following benefits to the County and the public: 1. This position is being requested to handle the increased workload in groundskeeping, facility upkeep, and events preparation from the addition of the 9 acre Kuawa Street sports complex. 2. The Hilo Drag Strip contains 4 different race tracks,two restroom buildings,two concession stands, a control tower,miles of fenceline and roadway, as well as acres of lawn. In FY2018, a$4.5 million upgrade was completed. The project involved ADA accessibility upgrades, restroom/concession stand makeovers, resurfacing of the 1/4 mile track, and repairs to the control tower and fencelines. This position would serve the public good by fulfilling the County's responsibililty to provide clean, safe, and well-maintained recreational facilities. This worker would maintain the cleanliness and sanitation of restrooms and structures,maintain the grounds, and provide a visible presence to deter vandalism and trespassing. o APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks and Recreation CONTACT: Mason Souza PHONE: 961-8740 DATE: 10/24/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Swimming Pool Long Course Lane Lines PRIORITY#: 33 Position#: Grade/BU:: l Annual Salary: $ For Positions-� Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 10,000 DIVISION: RECREATION-AQUATICS-PUNA ACCOUNT#: 010.500.5513.62.480 JUSTIFICATION: ❑Legal Mandate ® Safety❑Reduce Costs❑Increase Efficiency❑Other: Explain Below: Currently there are no long course lanes at the Pahoa Swimming Pool facility. Last year the USA Swim Team held their long course swim meet here but had to borrow Kawamoto Pool's long course lanes which ended up breaking the reels. The Pahoa Swimming Pool facility has a high usage rate and provides many classes and events for the public such as the Novice swim program, swim lessons and lifeguard training. Lane lines create the optimum swimming environment. They provide clear lanes, helping swimmers stay away from each other and minimize the draft from other swimmers. The current short cours lane lines are used daily and experience breakage casued by degradation of lane lines due to sunlight. They become faded, brittle and sharp,making them a safety issue for swim teams and the public. The addition of long course lane lines at the Pahoa Swimming Pool facility would help ensure public safety by providing adequate pool equipment. It would also allow them to hold more USA Swim Team meets at the facility, generating more revenue. o APPROVED: $ o DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Parks and Recreation CONTACT: Roann Okamura PHONE: 961-8708 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 7 Passenger Mini Van PRIORITY#: Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 15,000 DIVISION: EAD/STEP ACCOUNT#: 010.481.5484.03.??? JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs® Increase Efficiency®Other: Island-wide program,we are trying tot expand to rural areas. increased requirements by feds to meetings with enrollees and host agencies This will also aid us for events/training as many of our seniors walk ride bike or take taxis to work. We have been borrowing vehicles from other secttions or using our personal vehicles(not charging mileage)3 to 4 times per week,to meet our needs. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: Program Director II PRIORITY#: 37 � a Position#: 02960 Grade/BU: SR13/13 Annual Salary: $45,288 • For Positions 4 Home Dept: 8824 Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 45,288 DIVISION: EAD/STEP ACCOUNT#: 010.481.5484.21.011 JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs /1 Increase Efficiency®Other: Increases to the federalrequirements for the SCSEP program include more visits to Host Agencies and increased meetings with enrollees for their IEPs.We are taking over more aspects of our contract,accounting and billing. With our goals of increasing services to our rural communities the time spent reaching our goals is very difficult. We have begun meeting with employers to meet goals for unsub.plcments O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑Other: (_ 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Formii:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C DEPARTMENT: Parks and Recreation CONTACT: Roann Okamura PHONE: 961-8719 DATE: 11/7/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Mini vans with 3rd row retractable in-floor seating PRIORITY#: 38 Position#: Grade/BU:: l Annual Salary: $ For Positions.4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 19,000 DIVISION: COORDINATED SERVICES ACCOUNT#: 010.481.5481.32.449 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: To purchaseSUV or Mini van with 3rd row retractable in-floor seating. To provide transportation services for individuals 60 years of age and older and also individuals below 60 years of age with disabilities. Currently CSE's aging fleet of vehicles range from 1999 to 2016. Smaller and more fuel efficient vans needed to travel long distances to provide individuals with transportation for medical appointments. Essential shopping and other support services. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C DEPARTMENT: Parks &Recreation CONTACT: Roann Okamura PHONE: 961-8708 DATE: 11/7/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Community Service Worker I PRIORITY#: 39 Position#: 03643 Grade/BU: SR07/03 Annual Salary: $29,088, For Positions+ Home Dept: 8821 Effective Date: 07/01/19 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 14,544 DIVISION: COORDINATED SERVICES FOR THE ACCOUNT#: 010.481.5481.01.011 ELDERLY JUSTIFICATION: ❑Legal Mandate ❑ Safety 0 Reduce Costs❑Increase Efficiency❑Other:X Explain Below: The salary for position#03643 is currently 50%funded by Coordinated Services health/Trans services through a contract with United Healthcare for in home chore services. Within the past seven years there has been a major decline in referrals from the contractor thus leading to a drastic decrease in contract revenue. The decrease was approximately$75,000 per year to currently$15,000-20,000 per year. This essential position will eventually be in jeopardy as contract funding diminishes. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Espejo, Darlene ( From: Miwa,Amy Sent: Friday,April 12,2019 9:05 AM To: Espejo, Darlene Subject: FW: Request for Supplemental Budget Request Forms Attachments: F-110L- Supplemental Budget Requests BDHRA FY2020.doc; F-110L-Supplemental Budget Requests Long Form SNR Software FY2020.doc; F-110L- Supplemental Budget Requests Long Form Vacation Rentals FY2020 v3.doc; Supplemental Request Vacation Rentals FY2020 v2.docx A wu.ij Amy W. Miwa, Legislative Assistant Council Member Aaron Chung Hawaii County Council 25 Aupuni Street, #1402 Hilo, Hawaii 96720 Phone: 808-961-8015 Email: amiwa@hawaiicounty.gov From: Le, Douglas \Sent: Friday,April 12,2019 8:56 AM To: Miwa,Amy<Amy.Miwa@hawaiicounty.gov> Cc: Kanuha, Duane<Duane.Kanuha@hawaiicounty.gov>;Yee, Michael<Michael.Yee@hawaiicounty.gov> Subject: RE: Request for Supplemental Budget Request Forms Hi Amy, Attached are the supplement requests that Planning submitted in preparation for FY 2019-2020. Our requests included: • Staffing for short-term vacation rental implementation and enforcement • Software program to facilitate short-term vacation rental implementation and enforcement • County match to complete an environmental assessment with the State for Bayan Drive, in the event there was legislation that would require it which is no longer likely. * Please note that any figures and projections cited in the requests related to short-term vacation rentals are very preliminary and were developed at the same time we were developing the Department rules. We had to make some very rough assumptions to be able to shape the request, and will work to manage revenue and expenses for this program once the activities actually begin in a few weeks. Let me know if you or Chair Chung have any further questions. Best, Douglas 1 Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Planning CONTACT: Douglas Nam Le PHONE: 961-8174 DATE: 11/1/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Banyan Drive Hawaii Redevelopment Agency PRIORITY#: 2 Position#: Grade/BU: l Annual Salary: $ For Positions 3 Home Dept: - Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $200,000 DIVISION: PLANNING COMMISSSION ACCOUNT#: JUSTIFICATION: ®Legal Mandate ❑ Safety®Reduce Costs 0 Increase Efficiency 0 Other:Econ.Development Explain Below: In January 2016,the Hawai`i County Planning Director and the Chairperson of the Department of Land and Natural Resources signed a statement of understanding to enter into a collaborative process for the redevelopment of the Banyan Drive peninsula because it consisted of real property that was underutilized or in disrepair. The County of Hawai`i created a local redevelopment agency,the Banyan Drive Hawai`i Redevelopment Agency(BDHRA),to work toward improving the Banyan Drive peninsula through a coordinated revitalization effort via the adoption and implementation of a master urban redevelopment plan. A conceptual master plan for redevelopment of the Banyan Drive redevelopment area was developed between May and October of 2016, which established a starting place for the formation of the redevelopment plan. However, in order for the conceptual master plan to be further developed, funding is needed to conduct the environmental impact studies and other supporting studies required pursuant to Chapter 343, Hawaii Revised Statutes. In the 2018 state legislative session, Senate Bill 2972 proposed State funding through the Department of Land and Natural Resources to assist the County of Hawaii in conducting the environmental impact statement necessary to complete its redevelopment plan for the Banyan Drive redevelopment area. The scope of these studies would include: (1) a cultural impact assessment; (2) an archaeological inventory survey; (3) an infrastructure capacity study; (4) a socioeconomic study; (5) water, soil, floral,.and faunal studies; (6) exploration of alternative scenarios; and(7) stakeholder consultation and engagement. SB 2972 as drafted required the County of Hawai`i to provide matching funds of$250,000 to match any State funding that would be appropriated. In the end Bill 2972 did not pass in the legislature; however the need to conduct the enviromental impact statement remains to catalyze development in the area. The Department anticipates legislation being introduced in the 2019 legislative session to achieve the same goals. This supplemental budget request, if approved,would be on top of $50,000 already authorized in the budget and demonstrate significant commitment by the County towards advancing the master urban redevleopment plan for the Bayan Drive area. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Forint!:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Planning CONTACT: Douglas Nam Le PHONE: 961-8174 DATE: 02/19/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Software for Short-Term Vacation Rental Bill PRIORITY#: 2 Position#: Grade/BU:: l Annual Salary: $ For Positions.4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 100,000 DIVISION: ADMINISTRATIVE SERVICES ACCOUNT#: 010.141.5141.02.109 JUSTIFICATION: ®Legal Mandate /t Safety El Reduce Costs®Increase Efficiency® Other:New Revenue Explain Below: Bill 108 which regulates unhosted short-term vacation rentals (STVRs)island-wide was adopted by Council by in December 2018 and takes effect on April 1, 2019. This bill defines where STVRs are allowed to operate based on land use classification, details a registration process and operational standards, and provides the County with enforcement authority. The Planning Department is responsible for enforcement of this code and responding to complaints; and is required to maintain a list of all STVRs that have registered and/or recevied a non-conforming use certificate. The Planning Department estimates that there are as many as 8,000 properties operating as STVRs, both hosted and unhosted, on Hawaii Islandat any point in time. Following April 1,the Planning Department have a a clearer understanding of which properties are operating inside or beyond the allowed zoning districts. Department rules regarding STVRs will require that advertising of any sort that offers a property as a STVR shall constitute prima facie evidence that a STVR is operating on that property. The burden of proof shall be on the owner or operator to establish either that the property is not being used as an STVR or that it is being used for such purpose legally. While the Department will deploy existing and new positions of Planning Inspectors to enforce these regulations, we require available industry software that records,timestamps,and files property listing information in real-time that will serve as prima facie evidence. These types of programs aggregate listing information across multiple websites and will make the information available for Planning and Real Property Tax for investigations. These records will enable the County to collect fines from enforcement effectively, and to assign accurate real property tax classifications and exemptions based on the documented use of these properties. With available funding,the Department will seek procurement for this software through competitive procurement. After researching other jurisdictions that operate this type of software,recurring annual Software as a Service(SAAS) fees can range from $60,000-100,000 depending on the provider and functionality. The actual,annual cost for software maintenance will be based on the awarded contract. o APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C DEPARTMENT: Planning CONTACT: Douglas Nam Le PHONE: 961-8174 DATE: 02/19/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Staffing for Short-Term Vacation Rental Bill PRIORITY#: 1 Position#: Below Grade/BU:: Below/Below Annual Salary: $Below For Positions 4 Home Dept: 2400 Effective Date: 7/1/2019 BUDGET: ►.1 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 297,612 DIVISION: ADMIN.PERMITS/WEST HAWAII/ ACCOUNT#: 010.141.5141.0.1.011 PLANNING COMMISSIONS JUSTIFICATION '1 Legal Mandate El Safety❑Reduce Costs❑`Increase Efficiency jEl Other:New Revenue Explain Below: Bill 108 which regulates unhosted short-term vacation rentals (STVRs)island-wide was adopted by Council by in December 2018 and takes effect on April 1, 2019. This bill defines where STVRs are allowed to operate based on land use classification, details a registration process and operational standards, and provides the County with enforcement authority. The Planning Department is responsible for enforcement of this code and responding to complaints; and is required to maintain a list of all STVRs that have registered or recevied a non-conforming use certificate. The Planning Department estimates that there are as many as 8,000 properties operating as STVRs, both hosted and unhosted, on Hawai`i Island at any point in time. Following April 1,the Planning Department have a a clearer understanding of which properties are operating inside or beyond the allowed zoning districts; and which are hosted or unhosted(covered under Bill 108). Implementation of this code will bring in new revenue for the County with initial registration fees ($500) and annual non-conforming use certificate fees ($250), in addition to fines related to complaints and enforcement. The 5,000 or more unhosted STVRs that will register will bring in at least$2,500,000 in application fees in Q4 of FY2019 and Q1 of FY2020. From FY2020 into out years a 5%rate of registrations for new STVRs could conservatively raise $125,000 to $200,000 annually. There will also be revenue from non-conforming use certificate fees and fines from enforcement. Additional revenue is expected from real property tax as Planning partners with RPT to reassign tax classifications and - exemptions based on the documented use of properties. For example, Planning has identified numerous properties operating as unhosted STVRs which have a homeowner or agricutltural exemption. In these cases, removing a homeowner exemption could increase real property tax collected three-fold. The average additional revenue from property tax averages $3,500 per subject property. The staffing structure of seven positions for this supplemental request follows. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: COUNTY OF HAWAI`I SUPPLEMENTAL BUDGET REQUEST DEPARTMENT: Planning CONTACT: Douglas Nam Le PHONE: 961-8174 DATE: 11/1/2018 FISCAL PERIOD: From: July 1, 2019 To: June 30, 2020 Position Title: Land Use Plans Checker I. Division: Administrative Permits (Hilo) Grade: SR-13 BU: 03 Annual Salary: $32,256.00 What duties position will accomplish: The Land Use Plans Checker I. provides information and assistance to the public related to land use plans, codes, ordinances, laws, and departmental rules; receives and reviews planning permit applications;reviews building plans for land use conformance; intakes complaints regarding zoning code and Special Management Area violations; receives,reviews, and approves registrations for short-term vacation rentals; maintains files of subdivisions, building permits, 'FMK, and related planning permit files; and responds to and provides copies of requests for public records. As it relates to land use permits and registrations for short-term vacation rentals the position reviews applications for completeness and accuracy, as well as conformance with applicable ordinances and departmental rules and procedures. How duties are being completed now: There are Land Use Plans Checker III. positions currently funded in this Division to perform the clerical and regulatory duties related to zoning code, sub- division code, Special Management Area law, other applicable land use laws, County general plan and community development plans, and departmental rules and regulations. Bill 108 to regulate short-term vacation rentals will for the first time grant the Planning Department these specific responsibilities and authority,thus duties specific to regulating short-term vacation rentals are not currently being completed. Further justification: The Department anticipates a significant increase in the volume of inquiries from the public,registrations and applications related to short-term vacation rentals. Managing this demand effectively will require the added capacity that this position provides. This additional capacity will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawaii Island, and ensure collection of revenue earmarked for the implementation of this code. Position Title: Land Use Plans Checker I. Division: West Hawai`i (Kailua-Kona) Grade: SR-13 BU: 03 Annual Salary: $32,256.00 Page 1 of 5 What duties position will accomplish: The Land Use Plans Checker I. provides information and assistance to the public related to land use plans, codes, ordinances, laws, and departmental rules; receives and reviews planning permit applications; reviews building plans for land use conformance; intakes complaints regarding zoning code and Special Management Area violations;receives,reviews, and approves registrations for short-term vacation rentals; maintains files of subdivisions, building permits, TMK, and related planning permit files; and responds to and provides copies of requests for public records. As it relates to land use permits and registrations for short-term vacation rentals the position reviews applications for completeness and accuracy, as well as conformance with applicable ordinances and departmental rules and procedures. How duties are being completed now: There are Land Use Plans Checker III. positions currently funded in this Division to perform the clerical and regulatory duties related to zoning code, sub- division code, Special Management Area law, other applicable land use laws, County general plan and community development plans, and departmental rules and regulations. Bill 108 to regulate short-term vacation rentals will for the first time grant the Planning Department these specific responsibilities and authority,thus duties specific to regulating short-term vacation rentals are not currently being completed. Further justification: The Department anticipates a significant increase in the volume of inquiries from the public,registrations and applications related to short-term vacation rentals. Managing this demand effectively will require the added capacity that this position provides. This additional capacity will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawai`i Island, and ensure collection of revenue earmarked for the implementation of this code. Position Title: Planning Inspector I. Division: Administrative Permits (Hilo) Grade: SR-16 BU: 03 Annual Salary: $39,228.00 What duties position will accomplish: The Planning Inspector I. receives complaints related to zoning and sub-division codes, ordinances, laws, and departmental rules; inspects and assesses uses, sites, buildings, and structures for compliance with State and County land use laws, ordinances,rules, and permits; issues citations for non-compliance; and handles general inquiries related to enforcement from the public. This position will be the team lead in East Hawaii to receive and review complaints related to short-term vacation rentals, and take enforcement actions when appropriate. Enforcement actions will facilitate the collection of fines for violation of this code. How duties are being completed now: There are Planning Inspector II. positions currently funded in this Division to perform the regulatory and enforcement duties related to zoning code, sub- division code, Special Management Area law, other applicable land use laws, and departmental rules and regulations. Bill 108 to regulate short-term vacation rentals will for the first time grant the Planning Department these specific responsibilities and authority,thus duties specific to regulating short-term vacation rentals are not currently being completed. Page 2 of 5 Further justification: The Department anticipates a significant increase in the volume of inquiries from the public, complaints and enforcement actions related to short-term vacation rentals. Managing this demand effectively will require the added capacity that this position provides. This additional capacity will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawaii Island, and ensure collection of revenue earmarked for the implementation of this code. Position Title: Planning Inspector I. Division: West Hawai`i (Kailua-Kona) Grade: SR-16 BU: 03 Annual Salary: $39,228.00 What duties position will accomplish: The Planning Inspector I. receives complaints related to zoning and sub-division codes, ordinances, laws, and departmental rules; inspects and assesses uses, sites, buildings,:and structures for compliance with State and County land use laws, ordinances,rules, and permits; issues citations for non-compliance; and handles general inquiries related to enforcement from the public. This position will be the team lead in West Hawai`i to receive and review complaints related to short-term vacation rentals, and take enforcement actions when appropriate. Enforcement actions will facilitate the collection of fines for violation of this code. How duties are being completed now: There are Planning Inspector II. positions currently funded in this Division to perform the regulatory and enforcement duties related to zoning code, sub- ( division code, Special Management Area law, other applicable land use laws, and departmental rules and regulations. Bill 108 to regulate short-term vacation rentals will for the first time grant the Planning Department these specific responsibilities and authority,thus duties specific to regulating short-term vacation rentals are not currently being completed. Further justification: The Department anticipates a significant increase in the volume of inquiries from the public, complaints and enforcement actions related to short-term vacation rentals. Managing this demand effectively will require the added capacity that this position provides. This additional capacity will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawai`i Island, and ensure collection of revenue earmarked for the implementation of this code. Position Title: Planner III. Division: Administrative Permits (Hilo) Grade: SR-20 BU: 13 Annual Salary: $48,948.00 What duties position will accomplish: The Planner III. with the Administrative Permits Division will be the team lead in East Hawai`i to receive and review non-conforming use certificates for short-term vacation rentals, including providing information and assistance to the public and assisting with enforcement actions. This position administers the rules and procedures related to short-term vacation rentals by receiving applications for non-conforming use certificates for units operating outside of the allowable zoning districts; reviews the uses, sites, buildings, and Page 3 of 5 operations for compliance with the requirements of the non-conforming use certificate; and approves or denies with the authority of the Director these non-conforming use certificates which must be renewed on an annual basis. How duties are being completed now: Bill 108 to regulate short-term vacation rentals will for the first time grant the Planning Department these responsibilities and authority. While there are Planner positions currently funded in this Division to perform regulatory duties related to zoning code, subdivision code, Special Management Area law, other applicable land use laws, and departmental rules and regulations,these duties specific to regulating short-term vacation rentals are not currently being completed. Further justification: With this position in place the Planning Department will be able to regulate short-term vacation rentals effectively. This will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawai`i Island, and ensure collection of revenue earmarked for the implementation of this code. Position Title: Planner III. Division: West Hawai`i (Kailua-Kona) Grade: SR-20 . BU: 13 Annual Salary: $48,948.00 What duties position will accomplish: The Planner III. with the West Hawaii Division will be the team lead in West Hawai`i to receive and review non-conforming use certificates for short- term vacation rentals, including providing information and assistance to the public and assisting with enforcement actions. This position administers the rules and procedures related to short- term vacation rentals by receiving applications for non-conforming use certificates for units operating outside of the,allowable zoning districts;reviews the uses, sites,buildings, and operations for compliance with the requirements of the non-conforming use certificate; and approves or denies with the authority of the Director these non-conforming use certificates which must be renewed on an annual basis. How duties are being completed now: Bill 108 to regulate short-term vacation rentals will for the first time grant the Planning Department these responsibilities and authority. While there are Planner positions currently funded in this Division to perform regulatory duties related to zoning code, subdivision code, Special Management Area law, other applicable land use laws, and departmental rules and regulations,these duties specific to regulating short-term vacation rentals are not currently being completed. Further justification: With this position in place the Planning Department will be able to regulate short-term vacation rentals effectively. This will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawaii Island, and ensure collection of revenue earmarked for the implementation of this code. Page 4 of 5 Position Title: Planner III. Division: Planning Commission Grade: SR-20 BU: 13 Annual Salary: $48,948.00 What duties position will accomplish: The Planner III. with the Planning Commission Division will be the team lead process special use permits related to short-term vacation rentals through the Windward and Leeward Planning Commissions, including providing information and assistance to the public. This position administers the rules and procedures of the Planning Commission by receiving applications for special use permits for units operating outside of the allowable zoning districts and requirements of the short-term vacation rental code; reviews the uses, sites, structures, and operations of units to formulate the conditions of a special use permit; drafts reports of findings and conclusions with recommendations to the Planning Commissions; and monitors the conditions and requirements associated with permits or other approvals. How duties are being completed now: Bill 108 to regulate short-term vacation rentals will for the • first time grant the Planning Department these responsibilities and authority. While there are Planner positions currently funded in this Division to process applications and permits related to zoning code, subdivision code, Special Management Area law, other applicable land use laws, , these duties specific to regulating short-term vacation rentals are not currently being completed. Further justification: With this position in place the Planning Department will be able to regulate short-term vacation rentals effectively. This will help the County achieve the goals of maintaining the quality of life in neighborhoods hosting these units, sustain the economic development this commercial activity brings to Hawai`i Island, and ensure collection of revenue earmarked for the implementation of this code. Page 5 of 5 Espejo, Darlene From: Ferreira, Paul Sent: Thursday,April 11, 2019 8:17 PM To: Miwa,Amy Cc: Aiona, Hauoli; Petersen, Lynn; Espejo, Darlene; Chung,Aaron Subject: Re: Request for Supplemental Budget Request Forms Aloha Amy We do not have a supplemental budget. Sent from my[Phone On Apr 12, 2019,at 02:04, Miwa,Amy<Amy.Miwa@hawaiicountv.gov>wrote: Please see attached request that was emailed and pouched to you on Tuesday. We have not received anything from your department yet. Thank you for your attention in this matter, please feel free to call me if you have any questions. Amy W. Miwa, Legislative Assistant Council Member Aaron Chung Hawaii County Council 25 Aupuni Street,#1402 Hilo, Hawaii 96720 Phone: 808-961-8015 Email: amiwa@hawaiicountv.gov From: Miwa,Amy Sent:Tuesday,April 09,2019 6:17 PM Subject: Request for Supplemental Budget Request Forms Please see attached memo from Council Chair Aaron Chung regarding the Supplemental Budget Request forms for your department.A hard copy is also being pouched to your office. Thank you in advance for your attention in this matter. Please feel free to call or email our office if you have any questions. Awtlu Amy W. Miwa, Legislative Assistant Council Member Aaron Chung Hawaii County Council 25 Aupuni Street, #1402 (. Hilo, Hawaii 96720 Phone: 808-961-8015 Email: amiwa@hawaiicounty.gov 1 1 , 1 Department of Finance 04/10/19 Form#:F-110L rev.09/13 COUNTY.OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C DEPARTMENT: PROSECUTING ATTORNEY CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/20/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: LEGAL CLERK II PRIORITY#: 1 Position#: NEW Grade/BU: SR12/03 Annual Salary: $$35,340- For Positions+ $54,432 Home Dept: 5300 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: DISTRICT COURT CLERICAL ACCOUNT#: 010.271.5271.01.011 UNIT HILO JUSTIFICATION: ®Legal Mandate ® Safety 0 Reduce Costs®Increase Efficiency❑ Other: Explain Below: A shortage of staff to complete the tasks and requirements in the District Court Section has been on- going in Hilo for several years. With the implementation of the Judiciary Electronic Filing Service System(JEFS), clerks are now basically doing what judiciary clerks did previously. Prosecuting Attorney office clerks are required to do electronic case initiation and electronic case updates in JEFS. The Judiciary no longer accept hardcopies of documents from our office. Everything is required to be C filed electronically, with detailed data entered into their computer system. In addition,we receive notification of electronic filings which are e-mailed to our office to confirm our filings and to alert us of filings by the district court. This emailbox requires close monitoring by clerks and can get full very quickly if not done so. Rather than receiving hardcopies as before,when we receive notification of filings, it mandates us to locate the case in JEFS and print out these documents. The added burden of JEFS case initiation, filing of documents electronically, and keeping up with the electronic notifications of filings requires us to use the equivalent of(1) ONE clerk from the current(5) FIVE to take on the additional duties that the JEFS system now requires. The complexity of the assigned cases to the district court unit has increased and using the equivalent of a clerk out of the clerical pool puts a strain on the remaining (4) FOUR clerks left to prepare calendars, draft legal documents,prepare discovery, and update our own case tracking database. The District Court clerks have had to work overtime everyweek this past calendar year to keep up with the workload. This additional postion will enable our staff to keep up with this permanent increase in workload and court requirements, and will prevent overtime costs and undue stress to the current clerical staff due to this new and constantly increasing workload. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/10/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS 1- DEPARTMENT: PROSECUTING ATTORNEY CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/20/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 27 COMPUTERS PRIORITY#: 2 Position#: Grade/BU: . / _ Annual Salary: $ For Positions+ Home Dept: Effective Date: BUDGET: New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 45,500_ DIVISION: WHOLE OPA OFFICE ACCOUNT#: 010.271.5271.09.454 JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: The Office of the Prosecuting Attorney began a "replacement schedule" for computers four years ago. We timed our replacements into one-thirds, thereby necessitating the need to replace computers for staff only 1/3 at a time. The first round of computers purchased were purchased and installed prior to March 2013. In March of 2020 they will be 7 years old and need replacement. Replacing computers at regular intervals ensures that staff can work uninterrupted as aging hardware has a higher chance to fail. Desktop computers and laptops have a maximum of 5 years warranty and maintenance. After the ( warranty period has expired,parts will be costly.. O APPROVED: $ DENIED 0 ODEFERRED: NOTES: DATE: Department of Finance 04/10/19 Form#:F-110L rev.09/13 • COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS • DEPARTMENT: Prosecuting Attorney CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/26/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Investigator V PRIORITY#: 3 Position#: New Grade/BU:: SR 24/13 Annual Salary: $59,616- For Positions 3 $88.248 Home Dept: Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 9,000 DIVISION: WEST HAWAII ACCOUNT#: 010.271.5271.13.011 SW 010.271.5271.14.112 Mlg 010.271.5271.18.480 Eqt JUSTIFICATION: 0 Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: There is a need to have another Investigator V assigned to the Kona Office of the Prosecuting Attorney. Almost all serious cases involve law enforcement processing of digital information. This is particularly true for serious felonies involving sexual assault, exploitation of children, homicide, organized crime and drug distribution. This office has been offered extensive training and equipment from federal agencies to improve our response to these needs. Taking advantage of these resource,the Hilo Office has been assisting with the processing of digital evidence for some time now. Based on this experience, we have opportunities to develop the same service in West Hawaii, where we currently have three investigators with already high workloads. Anticipated technical/forensic investigative needs will require specific and intensive training and demands which will significantly impact the work product of investigators currently assigned to the office. Such investigations, are highly technical,time-consuming, and require intensive training. The investigator V position will: • Allow for the assignment of an investigator to take on the additional task of providing for the upcoming technical/forensic needs and demands without impact to existing work product. • Provide for a second senior investigator in the office capable of providing advanced case direction and mentoring of less experienced investigators. • Investigate complaints of alleged violation of laws and regulations of the most complex confidential and diverse nature. • Allow an investigator to attend the significant amount of training that will be required in addressing the forensic investigations NOTE: A new position should account for the need of safety equipment,to include; handgun,radio, bullet proof vest, flashlight,handcuffs, etc, estimated to be approx. $3,000.00. Mileage allowance $6,000/yr. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/10/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REOUESTS C DEPARTMENT: PROSECUTING ATTORNEY CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/29/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Multi-Function Copier PRIORITY#: 4 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 5,000/yr DIVISION: LONA OFFICE ACCOUNT#: 010.271.5271.14.111 JUSTIFICATION: 0 Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: Kona office will be moving from the Kealakekua Business Plaza to the West Hawaii Civic Center in the spring of 2019.. The WHCC Prosecutor's Office will be split between two floors. The current high - capacity copier that the Kona office uses will be located on the floor with the clerical unit since they have the highest volume. This new copier will be located on the opposite floor, we expect high usage but not as high as the copier for the clerical unit. The $5,000 a year requested amount is the copier lease,includes 25,000 copies and maintenance. The lease would be for the normal terms of 60 months. The copier will not require additional funding. Funds were moved around from the current status quo budget to absorb the cost of the copier. Our Kona Victim Assistance Unit wing has.a Toshiba Estudio3530C copier that was acquired back in October 2010 (inventory# 16-01-1199)that we can use to trade in for approximately$200-$500. Copier is old and can't keep up with the volume of prints. O APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/10/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PROSECUTING ATTORNEY CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/20/2018 FISCAL PERIOD From: July 1, 2019 To: June 30,2020 ITEM: ONE VEHICLES FOR HILO PRIORITY#: 5 Position#: Grade/BU:: / Annual Salary: $ For Positions-� Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 30,000 DIVISION: ATTORNEY/VICT ACCOUNT#: 010.271.5271.09.449 ASS./CLERICAL/ INVESTIGATORS/ JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑ Other: Explain Below: In February of 2016 two vehicles (CH-2509 and CH-2536) assigned to Kona Prosecuting Attorney's office were totaled when a citizen ran into one and pushed it into the other while they were parked in the appropriate parking area at the Kona office. At that time a Jeep Cherokee was moved from the Hilo office location to the Kona office location. Essentially rendering the Kona office down one vehicle. ( In October 20.17 the Honda Civic (CH 2674) was stolen from the Automotive's parking lot and was later found crashed and burned. Currently two vehicles from Hilo are stationed in Kona. Hilo is left with one vehicle that is standard shift and one vehicle that is automatic. Frequently we are paying mileage at a high rate for staff to drive from Hilo to Kona or Waimea. Once the Kona office move to WHCC occurs that staff will be utilizing the WHCC electric vehicles. The need for Vehicles in Hilo is so high that even with the two vehicles from Kona,we still need this additional vehicle. • O APPROVED: $ O DENIED O DEFERRED: �_. NOTES: DATE: Department of Finance 04/10/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS C DEPARTMENT: PROSECUTING ATTORNEY CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/20/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: INFORMATION SYSTEMS SUPPORT PRIORITY#: 6 TECHNICIAN II Position#: NEW Grade/BU: SR15/03 Annual Salary: $39,720- For Positions 4 $61,176 Home Dept: 5300 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ADMINISTRATIVE SERVICES ACCOUNT#: 010.271.5271.01.011 JUSTIFICATION: Legal Mandate ® Safety 0 Reduce Costs®Increase Efficiency 0 Other: Explain Below: Currently there are only two staff servicing the Office of the Prosecuting Attorney. Overtime is being utilized to meet the basic needs of the division. Assistance is needed in completing the following tasks: • Installing new computer equipment and peripheral equipment and devices, including,the installation of County-licensed software,peripheral equipment such as printers and scanners, and PC memory and plug-in system board upgrades. • Studying program operating instructions to determine equipment set-ups. • Setting necessary controls and ensures that necessary backup media are provided and available. • Manipulating control settings on central control systems to start and operate computers. • Troubleshooting various hardware and computer systems. • Typing alternate commands into computer control systems according to pre-determined instructions to correct error or failure and resume operations. • Reviewing each new or revised computer program, as needed, in order to determine the specific impact on the operational requirements of the computer systems. • Installing, configuring, and testing new programs on the computers. • Preparing narrative analysis of program under test; describes the configuration settings, contents of program registers, storage and console messages, etc.,to assist the analysts in"de-bugging"the program. See Attachment(Page 2) O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Supplemental Budget Request Fiscal Period,July 1, 2019—June 30,2020 Information Systems Support Technician II (Page 2) • Providing diagnostic testing of hardware and software; isolates and determines the source of the problem; assists in resolving problem or refers to the appropriate higher-level personnel. • Upgrading and maintaining computer hardware and software. • Participating in the evaluations of computer hardware and software applications. • Maintaining records on the status of support calls at the Help Desk; maintains statistics and other data;prepares operational reports. • Attending training to keep abreast of computer troubleshooting techniques and standard County software applications. • Recording equipment utilization and production rates. • Assisting in the training of computer users and support staff in the operation of the central control systems and the handling of the associated input/output components of the computer systems. Department of Finance • 04/10/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PROSECUTING ATTORNEY CONTACT: Lee Lord PHONE: 934-3315 DATE: 10/20/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: EQIPMENT/SERVICES/SOFTWARE FOR WIFI IN PRIORITY#: 7 THE HILO COURTROOM Position#: Grade/BU:: l Annual Salary: $ For Positions-) Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 15,259.88 DIVISION: HILO OPA OFFICE ACCOUNT#: 010.271.5271.02.102 010.271.5271.09.454 JUSTIFICATION: ®Legal Mandate ® Safety❑Reduce Costs®Increase Efficiency❑Other: Explain Below: The Office of the Prosecuting Attorney has been slowly working towards having a'paperless process' in the courtrooms. This will be enabled by installing a secure WIFI in the Hilo Courthouse. This project will decrease the amount of paper and copying that occurs at the Hilo office. It will also decrease the burden of carrying documents to the courtroom that falls on the Deputies. The Court Administrator has given the Office of the Prosecuting Attorney permission to install the equipment needed to provide WIFI access for staff of the Office of the Prosecuting Attorney. To complete the project we would need to purchase a firewall(preferably SonicWall),wireless access points (6, one per courtroom) and we would need the services of Hawaiiantel or Spectrum to provide internet services. SonicWall NSA 2650 45000 w/3 year support/maintenance/warranty/updates, SonicPoint access points—$300 each($1800 total)w/support/maintenance/warranty/updates. SonicWall install/configuration services $5000. Network switch—$2500. HiTelcom business fiber internet 300mb service as of 10/2018 = $79.99/month plus tax [APPROVED: $ ['DENIED DEFERRED: NOTES: DATE: JptV or N..Ij7.;, '� �' Harry Kim * / ;+ David Yamamoto,P.E. �• ,.. ,t-favor = "i z Director Wil Okabe ;°�,N�4" Allan G.Simeon,P.E. Managing Director Deputy Director C rnuf of c .a t`l DEPARTMENT OF PUBLIC WORKS Aupuni Center 101 Pauahi Street,Suite 7 Hilo,Hawaii 96720-4224 (808)961-8321 • Fax(808)961-8630 public_worksei 1awaiicounty.gov SENT VIA EMAIL AND INTERDEPARTMENTAL MAIL DATE: April 15, 2019 TO: Aaron S.Y. Chung, Chair Hawai`i County Council FROM: David Yamamoto, P.E. Director, Department of Public Works �"•7 RE: Supplemental Budget Request Aloha, Per your request, please find the attached Supplemental Budget Request forms for the Department of Public Works. Please feel free to call Sharilynn Olivar at (808) 961-8463 if you have any questions. Thank you. DY:am Cc: Harry Kim, Mayor • County of Hawaii is an Equal Opportunity Provider and Employer. Department of Finance 04/12/19 Form#:F-110 rev.09/12 COUNTY OF HAWAII SUPPLEMENTAL,BUDGET REQUESTS DEPARTMENT: Public Works DIVISION: (Prioritize by department.) CONTACT: David Yamamoto PHONE: 961-8466 DATE: 11/01/2018. FISCAL PERIOD From: July 1,2013 To: June 30,2014 ITEM: Building Plans Examiner PRIORITY#: 1 If Position, Position #: (n/a) Salary Range: $ 4,066 Annual Salary: $48,792 Home Dept: 6340 Effective Date: July 1, 2016 BUDGET: Original: $ 0 Proposed: $ 97,584 Net Request: $ 97,584 DIVISION: BUILDING-BUILDING INSPECTION ACCOUNT#: 010.5232.01.11 JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given): ❑Legal Mandate ® Catch/Keep Up®Improving Services ®Equitable Distribution❑ Stewardship Request funding two building plans examiner positions for Hilo and Kona. The current staff level consisting of three positions (2-Hilo/ 1-Kona) is inadequate and repeditively unable to meet program timeline objectives for permit processing resulting in unending customer complaints. The building plans examining program is severly disrupted and vulnerable to staff absences and vacancy. Based on the number of building permits processed, staffing level comparisons with Kauai and Maui Counties suggest Hawai'i County should have eight and nine positions respectively. The severe lack of sufficient positions affectes moral and promotes fatigue. The additional building plans examiner positions will enable this program to better keep up with daily plan examining,processing of permit applications, reduce the time required to obtain a permit,reduce stress and worker fatigue, and allow plans examiners reclaim the sense of being able to successfully accomplish their program objectives. o APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19' Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PUBLIC WORKS CONTACT: DAVID YAMAMOTO PHONE: 961-8466 DATE: 11/01/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: BUILDING PLANS EXAMINER PRIORITY#: 1 Position#: NEW Grade/BU: SR21/03 Annual Salary: $76,488 For Positions 4 Home Dept: 6320 Effective Date: 7/1/19 BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 152,976 DIVISION: BUILDING-BLDG INSPCTN ACCOUNT#: 010.231.5232.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: TWO(2)POSITIONS HILO&KONA,SEE ATTACHED F-1101: 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: CUSTODIAN/GROUNDSKEEPER 1 PRIORITY#: 2 Position#: NEW Grade/BU: BC2/1 Annual Salary: $42,396 For Positions 4 Home Dept: 6340 Effective Date: 7/1/19 BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 84,792 DIVISION: BUILDING-GENERAL SERVICES ACCOUNT#: 010.171.5171.01.011 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: TWO(2)POSITION HILO&KONA: JANITORIAL/GROUNDS SERVICES INCREASED WI NEW MASS TRANSIT BASEYARD, DIT OFFICE RELOCATION,AND NEW PROSECUTING ATTORNEY'S OFFICE AT WHCC. O APPROVED: $ _ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: EXTENDED CARGO 350 VAN W/HIGH ROOF PRIORITY#: 3 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 80,000 DIVISION: BUILDING-R&M ACCOUNT#: 010.171.5171.22.449 JUSTIFICATION: El Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑Other: REPLACE CH-1772, 1995(23 YRS OLD)CHEVY VAN: UNRELIABLE,DOES NOT OPERATE DURING WET PERIODS DUE TO UNTRACABLE ELECTRICAL ISSUE;TRANSMISSION DOES NOT SHIFT TO HIGH GEAR,WATER LEAKS INTO INTERIOR DUE TO DETERIORATED ROOF O APPROVED: $- 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PUBLIC WORKS CONTACT: DAVID YAMAMOTO PHONE: 961-8466 DATE: 11/01/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: SCAG TIGER CAT II LAWN TRACTOR PRIORITY#: 4 Position#: Grade/BU:: _ l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 11,500 DrvisioN: BUILDING-GENERAL SERVICES ACCOUNT#: 010.171.5171.01.480 JUSTIFICATION: El Legal Mandate ❑ Safety A Reduce Costs®Increase Efficiency El Other: REPLACEMENT: CURRENT EQUIPMENT IS 7 YEARS OLD WITH AN INCREASING REPAIR COST THAT EXCEEDS ITS VALUE. LAST YEARS REPAIR COSTS WERE OVER$4,000. IT IS PRESENTLY IN REPAIR AGAIN. THE FREQUENCY OF BREAKDOWNS DISRUPTS GROUNDSKEEPING SERVICES AND ADDS TO COST OF OPERATIONS. 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: BACKPACK BLOWER PRIORITY#: 5 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 1,740 DIVISION: BUILDING-GENERAL SERVICES ACCOUNT#: 010.171.5171.06.480 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: REPLACEMENT: CURRENT EQUIPMENT(3 EACH)ARE 10 YRS OLD WITH REPAIR COSTS THAT EXCEED THEIR VALUE: O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: HANDHELD BLOWER PRIORITY#: 6 Position 11: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: BUILDING-GENERAL SERVICES ACCOUNT#: 010.171.5171.06.480 JUSTIFICATION: El Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency El Other: REPLACEMENT: CURRENT EQUIPMENT(4 EACH)ARE 10 YRS OLD WITH REPAIR COSTS THAT EXCEED THEIR VALUE O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PUBLIC WORKS, CONTACT: DAVID YAMAMOTO PHONE: ,961-8466 DATE: 11/01/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: GRASS TRIMMERS PRIORITY#: 7 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 930 DrvIsIoN: BUILDING-GENERAL SERVICES ACCOUNT#: 010.171.5171.06.480 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs /1 Increase Efficiency❑Other: REPLACEMENT: CURRENT EQUIPMENT(2 EACH)ARE 10 YRS OLD WITH REPAIR COSTS THAT EXCEED THEIR VALUE 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: COMMERCIAL LAWN MOWER PRIORITY#: 8 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 1,710 DIVISION: BUILDING-GENERAL SERVICES ACCOUNT#: 010.171.5171.06.480 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑ Other: REPLACEMENT: CURRENT EQUIPMENT IS 10 YRS OLD WITH REPAIR COSTS THAT EXCEED ITS VALUE O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: DESKTOP PC, AUTOCAD (IFB 3688 ITEM 3) PRIORITY#: 9 Position#: Grade/BU: / Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item ❑Increase to Current Cost Item(explain) Amount Requested: $ 13,730 DIVISION: BUILDING-DESIGN&ENGRG ACCOUNT#: 010.171.5171.96.454 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency❑Other: REPLACEMENT: 2 EACH OPTIPLEX 790(6 YRS OLD)DIT RECOMMENDED DUE TO INCREASING DRIVE FAILURES O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Form#:F-110 rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PUBLIC WORKS CONTACT: DAVID YAMAMOTO PHONE: 961-8466 DATE: 11/01/2018 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: DESKTOP PC, BASIC (IFB 3688 Item 1) PRIORITY#: 10 Position#: Grade/BU:: l Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: ❑New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 13,000 DIVISION: BUILDING-BLDG INSPCTN ACCOUNT#: 010.231.5232.06.454 JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑Other: REPLACEMENT: 13 EACH OPTIPLEX 790(6 YRS OLD)DIT RECOMMENDED DUE TO INCREASING DRIVE FAILURES 0 APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: DESKTOP PC,MID RANGE (IFB 3688 ITEM 2) PRIORITY#: 11 Position#: Grade/BU:: l Annual Salary: $ • For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to:Current Cost Item(explain) Amount Requested: $3,000 DIVISION: BUILDING-DESIGN&ENGRG ACCOUNT#: 010.171.5171.96.454 JUSTIFICATION: ❑Legal Mandate LI Safety❑Reduce Costs❑Increase Efficiency❑ Other: REPLACEMENT: 3 EACH OPTIPLEX 790(6 YRS OLD)DTT RECOMMENDED DUE TO INCREASING DRIVE FAILURES O APPROVED: $ _ 0 DENIED 0 DEFERRED: NOTES: DATE: ITEM: PRIORITY#: Position#: Grade/BU:: l _ Annual Salary: $ For Positions 4 Home Dept: Effective Date: BUDGET: 0 New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ DIVISION: ACCOUNT#: JUSTIFICATION: ❑Legal Mandate ❑ Safety❑Reduce Costs❑Increase Efficiency❑Other: O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Public Works CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 10/18/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Traffic Technician III PRIORITY#: 4 Position#: New Grade/BU: SR 17/A/3 Annual Salary: $43.008.00 For Positions 4 Home Dept: 6520 Effective Date: 07/01/2019 BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 43,008.00 DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs®Increase Efficiency❑ Other: Explain Below: The DPW Traffic Division would like to create a new Traffic Technician III to assist the technician staff with traffic signal operations. In this role,the person would assist in the following areas: -Data collection,traffic counts,traffic surveys, and traffic studies,including signal timing updates; -Signal timing changes; -Traffic signal and street light equipment and software analysis, design, review, and implementation; and -Plan review, inspections, drafting. One of the other goals for this new position is to create a career ladder where the Traffic Electrician and Electrician staff have the opportunity to crossover to the technician side. This would be a natural progression for the Traffic Electrician (BC-12) and Electrician(BC-15) staff that typically work on street lights, traffic signals and controllers and participate on traffic counts for traffic signal studies. The responsibilities would be similar and in-line with the Traffic Technician IV,but will be in more of an assistant role. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Public Works CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 10/18/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of position to Program Manager PRIORITY#: 1 Position#: 00- Grade/BU: SR 24/13 Annual Salary: $59,616.00 For Positions 3 02704 Home Dept: 6520 Effective Date: 07/01/2019 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 6,660.00 DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011 JUSTIFICATION: ❑Legal Mandate ® Safety®Reduce Costs El Increase Efficiency❑Other: Explain Below: The main reason for the reallocation of vacant, funded position 00-02704, currently CE III, however in the process of re-allocating to GIS Analyst II into a Program Manager is because the emphasis in the County, and the State, is asset management. The Program Manager would be responsible for managing all assets for the Division and also participating in keeping track of maintenance cycles and making sure we meet our annual goals. Another reason is to keep our inventories up to date. The last reason is to help bring and keep the Hawai'i County Code up to date. Chapter 24 has fallen out of date because all of the schedule-related items are not being updated as new projects are being dedicated to the County. Please see attached for a sample of this positions duties. o APPROVED: $ O DENIED 0 DEFERRED: NOTES: DATE: Attachment to F-110K Supplemental Budget Requests -Re-allocation to Program Manager A sample of the duties include the following: 1. Oversees Division's asset management program: a. Maintain Division's inventories, including traffic signs, traffic markings, street lights,traffic signals, flashing lights, and driver feedback signs; b. Update inventory to include assets added through roads dedicated to the County and on in-houseJro'ects; P c. Manage the street light inventory, including things such changes to fixture types, wattage, locations, etc.; d. Coordinate with HELCO to ensure their data set is accurate to ensure proper billing, etc.; e. Participate in traffic signs blanket replacement program by creating blanket replacement groups and keeping maintenance dates current; f. Participate in traffic markings maintenance program by managing prioritized maintenance list and keeping maintenance dates current; and g. Participate in traffic signal preventative maintenance program by managing maintenance list and keeping maintenance dates current. 2. Manages the Hawaii County Code responsibilities for the Division: a. Drafts code amendments to chapter 24 of the Hawaii County Code for all pertinent Division-related work; b. . Update and keep current the schedules section of chapter 24 of the Hawaii County Code; and c. Track all Division-related code amendments. 3. Manages work order databases and program status reports: a. Manage traffic signs and markings and traffic signals databases and track progress on meeting Division goals; and b. Provide reports on how Division met performance goals to be used for budget preparation, etc. 4. Serves and the Division's GIS and computer software and hardware manager: a. Provides maps and exhibits to the Division and other agencies for projects,meetings, etc.; b. Meets with counterparts at other Divisions and agencies to share information and get the latest GIS updates necessary to keep the Division current; c. Works with the RoadSoft GIS group and other pertinent asset management program developers to keep our asset management software current with the latest County GIS data; d. Evaluates the Division's GIS and other software and hardware needs and makes recommendations on potential things to implement or change and items to purchase; and e. Evaluates the Division's GIS and other computer-related training needs and arranges as needed. 5. Serves as support for the other sections for various projects and programs: a. Assists the Division on traffic and pedestrian counts, speed, gap, and travel time studies, etc.; b. Assists on striping surveys; and c. Assists on surveillance of street lights; 6. Performs other related duties as required. Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Public Works CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 10/18/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of Engineering Support Tech III to IV PRIORITY#: 2 Position#: 00- Grade/BU: SR 17M/3 Annual Salary: $71,592.00 For Positions-3 04796 Home Dept: 6510 Effective Date: 07/01/2019 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 5,400.00 DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011 JUSTIFICATION: ❑Legal Mandate. Safety®Reduce Costs®Increase Efficiency❑Other: Explain Below: The incumbent became an Engineering Support Tech III in early 2014. Over the course of about 4 years,the EST III work has become more complex and the level of responsibility has increased. The incumbent has willingly taken on these higher-level expectations and his performance has been rated as outstanding on annual Performance Evaluations. The main reason for the permanent reallocation to an Engineering Support Tech IV is to adjust position to be commensurate with the work that is being done. The incumbent has been able to independently conduct difficult and complex work in support of the engineering staff, some examples of this type of work include the following: -Conducts complex traffic projects such as for flashing beacon school zones, flashing beacon crosswalks, and speed humps; -Conducts complex engineering studies such as for speed limit revisions,pedestrian and gap studies for crosswalks, and traffic counts for traffic signal warrants; -Coordinates and participates in traffic studies/counts with other staff to be done for traffic signal timing plans; -Establishes and manages TRF signs and markings standards; -Oversees the signs and markings inspection program, including following TRF standards to ensure projects are built according to plan and to specifications; -Oversees restriping program including coordinates with other Divisions and affected agencies, coordinates work with HWY staff and TRF staff, designs striping plans, and issues work orders; -Participates in complex striping surveys; -Performs traffic sign inventory for signs added on in-house projects; and -Corresponds with the public to address traffic-related concerns. O APPROVED: $ O DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII • SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Public Works CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 10/18/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: Re-allocation of Engineering Support Tech III to IV PRIORITY#: 3 Position#: 00- Grade/BU: SR 17H/3 Annual Salary: $58.824.00 For Positions 4 04774 Home Dept: 6520 Effective Date: 07/01/2019 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $ 4,392.00 DIVISION: TRAFFIC ACCOUNT#: 020.281.5281.01.011 JUSTIFICATION: ❑Legal Mandate ® Safety El Reduce Costs EZ Increase Efficiency❑Other: Explain Below: The incumbent was re-allocated from Program Support Technician to Engineering Support Technician in 2015. Over the time that the incumbent has been an Engineering Support Tech III, incument has assisted fellow EST III (under Safety) and the Safety Section on a majority of the traffic safety projects. This positions level of responsibility has increased due to needs of the Division and requests from the public. The main reason for the permanent reallocation to an Engineering Support Tech IV is to adjust position to be commensurate with the work that is being done. Incumbent has been able to independently conduct difficult and complex work in support of the engineering staff, some examples of this type of work include the following: -Conducts and assists on complex traffic projects such as for flashing beacon school zones, flashing beacon crosswalks, and speed humps; -Conducts complex engineering studies such as for speed limit revisions,pedestrian and gap studies for crosswalks, and traffic counts for traffic signal warrants; -Coordinates and participates in traffic studies/counts with other staff to be done for traffic signal timing plans; -Establishes and manages TRF signs and markings standards; -Oversees the signs and markings inspection program, including following TRF standards to ensure projects are built according to plan and to specifications; -Oversees restriping program including coordinates with other Divisions and affected agencies, coordinates work with HWY staff and TRF staff, designs striping plans, and issues work orders; -Participates in complex striping surveys; -Performs traffic sign inventory for signs added on in-house projects; and-Provides in-house guidance on standard operating procedures and equipment as it relates to traffic signs and marking installations and removals. O APPROVED: $ 0 DENIED 0 DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Formic:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PUBLIC WORKS CONTACT: Randy Riley PHONE: 961-8548 DATE: 11/16/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: 1 - 4-Unit 60,000 lb capacity Mobile Lift PRIORITY#: Position#: Grade/BU: l Annual Salary: $ For Positions.4 Home Dept: Effective Date: BUDGET: ®New Cost Item 0 Increase to Current Cost Item(explain) Amount Requested: $ 45,000.00 DIVISION: AUTOMOTIVE ACCOUNT#: 010-181-5181.611 JUSTIFICATION: El Legal Mandate ❑ Safety❑Reduce Costs®Increase Efficiency El Other: Explain Below: For Kona ATM shop to work on truck tractors, dump trucks and other heavy equipment. The Kona ATM shop currently does not have one. O APPROVED: $ 0 DENIED O DEFERRED: NOTES: DATE: Department of Finance 04/12/19 Form#:F-110 rev.09/07 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: PUBLIC WORKS DIVISION: (Prioritize by department.) CONTACT: Ben Ishii PHONE: x8423 DATE: 12/20/18 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: (8)4WD Pickup Truck PRIORITY#: If Position, Position #: Salary Range: Annual Salary: $ BUDGET Original: $ 0 Proposed: $320,000 Net Request: $320,000 DIVISION: ENGINEERING ACCOUNT#: 020.183.5183.06.454 JUSTIFICATION (Include how Objectives and Program Measures will change if approval is given): ❑Legal Mandate ® Catch/Keep Up ►1 Improving Services❑ Equitable Distribution❑ Stewardship Eight of our vehicles are more than 10 years old. These vehicles require a lot of maintenance and Have a lot of dowm time. o APPROVED: $ o DENIED 0 DEFERRED: NOTES: DATE: (Use continuation sheets as necessary.) Page: Department of Finance 04/12/19 Form#:F-110L rev.09/13 COUNTY OF HAWAII SUPPLEMENTAL BUDGET REQUESTS DEPARTMENT: Research and Development CONTACT: Lois Nishida PHONE: x8584 DATE: 4/11/19 FISCAL PERIOD From: July 1,2019 To: June 30,2020 ITEM: R&D Salaries &Wages - Clerk II PRIORITY#: 1 Position#: 00- Grade/BU::. 08/03 Annual Salary: $30,240 For Positions-3i 04260 Home Dept: 2500 Effective Date: 10/1/19 BUDGET: 0 New Cost Item ®Increase to Current Cost Item(explain) Amount Requested: $22,680.00 DIVISION: ACCOUNT#: 010.161.5161.01.011 JUSTIFICATION: 0 Legal Mandate 0 Safety 0 Reduce Costs®Increase Efficiency 0 Other: Explain Below: This request is to fund a vacant 1/4 time Assistant Account Clerk position and reallocate to permanent full-time Clerk II. There is a need for this position because R&D currently relies upon one Administrative Assistant to provide administrative support for a staff of eighteen that includes: six EDS III positions,two EDS II positions, Immigration Specialist,three contract employees, five VISTA volunteers and an Administrative Services Assistant. � ); The additional support is needed as both the department's work and staffing have increased significantly. The lack of adequate support has led to prolonged delays in completion of required administrative tasks and increasing incidents of errors due to quantity of work for the Administrative Assistant.Also,the use of program staff for backup clerical support functions and to greet the public is inefficient. Other clerical support provided by an RSVP volunteer and a part-time CVE Student Helper is not sufficient and lacks the accountability and continuity required for the department's administrative functions. The temporary Assistant Account Clerk position was created approximately fifteen years ago and wasn't funded nor filled. The department was previously able to obtain a Clerk II position when its staffing levels were significantly less than current levels. The former Clerk II position was unfunded when it became vacant approximately ten years ago and the position was subsequently transferred to another department by the previous administration. R&D's staffing levels for its professional staff are not anticipated to decrease materially in the near future as the department has a number of leading edge initiatives such as Climate Change,Energy Systems, Kilauea eruption recovery, and Agriculture& Food Systems; in addition to other ongoing industry initiatives. Additional administrative support will enable the department to function with increased efficiency and towards the fulfillment of its goals and service to the public in a timely manner. O APPROVED: $ O DENIED O DEFERRED: • NOTES: DATE: