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Home My WebLink AboutCOM 0011.009 2018-2020 • JNS•I,Gi i,,� Harry Kim 6-.u?.'�jr• Deanna S. Sako Mayor ••i••- �'..v+ �:` Director 45.• rF°F ,.. Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 t'." C a" -1. " --1 April 17, 2019 "`' c'. --< Aaron Chung, Council Chair, .- ' and Members of the Hawai`i County Council ;-, County of Hawai`i 'o -- Hilo, Hawai`i 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds April 1 through April 15, 2019 Attached is a Report of Transfers Authorized showing transfers made from April 1 through April 15, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Ch6 JCS M For Kay Oshiro Controller Attachments Comm. No. 1 .q Ref. To: G Hawaii County is an Equal Opportunity Employer and Provider Ref. Date APR 2 2 2019 Report of Transfers Authorized For the period: April 1 to April 15, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 37 4/3/19 General P&R 5517.02 Culture&Education OCE 1,000.00 5501.02 Hawaii County Band OCE 1,000.00 38 4/4/19 WIOA Housing 5433.14 WIOA-Adult Program 2018-19 1,000.00 5902.20 FICA Employer Share 2,000.00 5433.15 WIOA-Dislocat Wkr Prog 2018-19 1,000.00 39 4/4/19 WIOA Housing 5902.20 FICA Employer Share 753.17 5433.10 WIOA-Adult Program 2017-18 376.57 5433.11 WIOA-Dislocat Wkr Prog 2017-18 376.60 40 4/9/19 General P&R 5505.02 Parks Maint OCE 980.00 5421.12 Hilo&W.HI Vets Cern OCE 980.00 41 4/9/19 Highway DPW 5301.02 Highway Maint Admin OCE 285,000.00 5301.76 Roadside Maintenance Svc 285,000.00 42 4/9/19 Highway DPW 5281.33 Signals&St Lights Equip 35,000.00 5281.06 Traffic Division Equip 35,000.00 43 4/10/19 General Mayors Office 5111.15 Mayor's Entertainment 1,200.00 5111.48 Cost of Government Commission 1,200.00 44 4/10/19 General DPW 5171.02 General Services OCE 11,500.00 5171.06 General Services Eqpt 11,500.00 45 4/12/19 General R&D 5163.16 Commissions 1,000.00 5161.18 Research&Dev Eqpt 2,500.00 5163.16 Commissions - 500.00 5161.02 Visitor Aloha Pgm-State 1,000.00 339,933.17 339,933.17 Page 1 of 1 "*Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: C&E/Band CONTACT: Paul Arceo PHONE: 961-8699 DATE: 03 / 27 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5517.02.115 Culture&Ed—Misc Contract Svc $ 1,000.00 . 1. TOTAL: $ 1,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5501.02.102 HI County Band OCE—Telephone $ 1,000.00 TOTAL: $ 1,000.00 EXPLANATION (Provide complete explanation): Funds are needed to cover higher than anticipated cost for telephone and internet connection. Funds are available from Miscellaneous Contract Services account due to lower than anticipated expenditures. SUBMITTED,BY: • DATE: 3 /i, /"1 ' Depart,Head ACTION: % Recommend Approval Recommend Deferral J Recommend Denial Signed: 9�----./o�� DATE: log/2 9 2,019 -ft Director of Finance Approv;•d Deferred _Denied f. Signed: DATE: / • Managing %ireetur Mayor Transfer No. 37 a5a g�� Form#:A-102 COUNTY OF HAWAII Revised:07/01 • REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing DIVISION: Office of Hsg&Community Dev CONTACT: Christine Nguyen/Lillian You PHONE: 961-8379 DATE: 03 / 22 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER. ACCOUNT TITLE AMOUNT 065.432.5433.14.115 WIOA-Adult Program 2018-19, $ 1,000.00 Misc Contractual Svc 065.432.5433.15.115 WIOA-DW Program 2018-19, 1,000.00 Misc Contractual Svc TOTAL: $ 2,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 065.901.5902.20.341 RCA Employer Share, Misc Charges $ 2,000.00 TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): 2018 WIOA Adult and Dislocated Worker funds available to cover the anticipated FICA Employers share taxes. SUBMITTED BY: �� 'L DATE:3 / 2 L / 1 Depart ent Head AAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA*AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAA ACTION: I Recommend Approval _Recommend Deferral _Recommend Denial Si d:' �---/'� DATE: API 0 3 / 019 Sig Direcor of f Finance A.Approved Deferred Denied Signed: DATE: q / Managing Director ayor 2 Transfer No. 3 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing DIVISION: Office of Hsg& Community Dev CONTACT: Christine Nguyen/Lillian You PHONE: 961-8379 DATE: 03 / 20 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 065.901.5902.20.341 FICA Employer Share, Misc Charges $ 753.17 TOTAL: $ 753.17 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 065.432.5433.10.115 WIOA-Adult Program 2017-18, $ Misc Contractual Svc 376.57 065.432.5433.11.115 WIOA-DW Program 2017-18, c Misc Contractual Svc 376.60 TOTAL: $ 753.17 EXPLANATION (Provide complete explanation): To return unused 2017 WIOA Adugit and DW funds to proper fund account. • SUBMITTED BY: DATE: 3 / it / Department Head AAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA-AAAAAAAAAAAAA*AAAAAAAAAAAAAAAAAAAkAAAAAAAAAAAAAAAAAk ACTION: V Recommend Approval _ Recommend Deferral _Recommend Denial APR 0 3 019 Signed: DATE: / Director of Finance A pproved _Deferred _Denied Signed: / I DATE: / / �9 Managing Director 4—Mayor Transfer No. 39 **Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Park Maintenance CONTACT: Jason Mattos PHONE: 961-8719 DATE: 04 / 03 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Park Maint—Water, Gas and Sewer $ 980.00 TOTAL: $ 980.00 TO: ACCOUNT NUMBER ACCOUNT TITLE 1 AMOUNT 010. 8Q.5421.12.235 Hilo & W HI Vets Cern—Misc Materials $ 980.00 1z", -Q TOTAL: $ 980.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase replacement flags for our Veterans Cemeteries. Flags are placed on gravesites on Veterans Day and Memorial Day celebrations. Funds are available from Water, Gas and Sewer account due to lower than anticipated expenditures. SUBMITTED BY: = DATE: 9 / y /2017 Depart t Head ACTION: vecommend Approval Recommend Deferral _Recommend Denial APR 0 5 2019 Signed: DATE: -if Director of Finance Approve _Deferred _Denied Signed: 471( DATE: / Managing Director Mayor Transfer No. yl7 053‘n / . Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS CONTACT: NEIL AZEVEDO _ PHONE: 961-8349 DATE: 4 /3 /2019 FISCAL PERIOD: July 1, 2018 to June 30, 2019 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.218 OCE,FUELS &LUBRICANTS, $285,000.00 TOTAL: $ 2g5PW-6° TO: ' ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.115 ROADSIDE,MISC. CONTRACT $285,000.00\ TOTAL: $ °Zg5 WC.CO EXPLANATION (Provide complete explanation): ANNUAL TREE TRIMMING AND REMOVAL CONTRACT FOR SERVICES (IFB #3813)BIDS CAME IN OVER THE ESTIMATED AMOUNTS;TRANSFER OF FUNDS NEEDED TO AWARD CONTRACTS IN FY2018-19 FOR TREE SERVICE;FUNDS WERE AVAILABLE IN OCE,FUELS &LUBRICANTS DUE TO EXPENDING LESS THAN ANTICIPATED. /14.SUBMITTED BY: DATE: ) / G / /-i. Department Head ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial APR 05 2019 J Sig ed: ( _ ,r- DATE: / / Director of Finance Approved _Deferred _Denied h •z--e--- Signed: DATE: // g /./9 Managing Directory Mayor oTransfer No. 14 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 03 / 15 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.33.454 Traffic Division, Signals& St. Lights, $ 35,000,00 Computer Equipment TOTAL: $ 35,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equipment, Misc. $ 35,000.00 Equipment TOTAL:$ 35,000.00 EXPLANATION (Provide complete explanation): Funds are available from the Signals& Street Lights, Computer Equipment(33.454)account due to lower than anticipated computer equipment needs for the remainder of the fiscal year. Funds are needed to purchase Signs and Markings Thermoplastic hand liner required for daily operations in West Hawai'i. it( SUBMITTED BY: ."- .41DATE: / / 7(1 /// Department Head ACTION: /Recommend Approval Recommend Deferral Recommend Denial APR 082019 Signed: Q�- o ,./ DATE: • / / -1\6 / Director of Finance _Ap;-roved _Deferred _Denied Signed: f DATE: /4"/- 9 712: Managing Director t Mayor Transfer No. y2, g. 36cio Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Mayor DIVISION: Administration CONTACT: Kaycie Saiki PHONE: 961-8211 DATE: 04 / 08 / 19 FISCAL PERIOD: July 1, 2018. to June 30, 2019 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.15.115 Mayor's Entertainment,Misc. Contract $ $1,200 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.111.5111.48.112 Cost of Government Commission,Mileage $ 1,200 TOTAL: $ 1,200 EXPLANATION (Provide complete explanation): %'lief Funds are needed to cover commissioner mileage claims due to expenses being A , than anticipated. Mayor's Entertainment Account has amount to transfer due to expenses were less than anticipated. AC SUBMITTED BY: / DATE: �/ / /7 . Department Head ACTION: I Recommend Approval Recommend Deferral Recommend Denial APR 1 0 2019 Signed: DATE: / /' Director of Finance Approve;" / —Deferred Denied 9 Signed: DATE: r/A / Managing ector -y Mayor Transfer No. 45 2c;t42 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building—General Services CONTACT: Duane De Luz PHONE: 961-8821 DATE: 03 / 14 / 19 / FISCAL PERIOD: July 1, 2018 to June 30, 2019 ': FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 ' General Services OCE,Janitorial Service • $ 11,500 TOTAL: $ 11,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 ' General Services Eqpt,Misc. Equipment $ 11,500 TOTAL: $ 11,500 ' EXPLANATION (Provide complete explanation): Funds are available in the Janitorial Services contract object code due to a reduction from the original bids because of negotiations.Funds are requested to purchase a replacement zero turn lawn tractor. Cost of repairs to keep the present tractor operating out ways the value of the equipment.The latest repairs cost approximately $4,000. ks SUBMITTED BY: DATE: / /4_ Depart nt ead tIto ************** ********************************************************************** ACTION: _✓Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: / z / Director of Finance r pproved Deferred _Denied Signed: anaging Director DATE: / / Mayor Transfer No. I • RECEIVE- • Form#:A-102 - COUNTY OF HAWAII .7g19 RPR 12 ('1 In 23 Revised:07/01 REQUEST TO TRANSFER FUNDTFOTAR OF THE MAYOR COUNTY OF HA4,`1: [?Y - DEPARTMENT: Research and Development DIVISION: U..' CONTACT: Lois Nishida PHONE: x8584 DATE: 4 / 5 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.16.112 Commissions,Mileage&Auto Allow. .1,000.9 010.161.5163.16.341 Commissions,Misc. Charges 500! 010.161.5161.02.10s Research&Dev OCE, Eqpt Repairs&Mnt. 1,000. TOTAL: $ 2,500. TO: ACCOUNT NUMBER AMOUNT 010.161.5161.18.454 Research&Dev Eqpt, Comp. Eqpt& Sft. $ 2,500. TOTAL: $ 2,500. EXPLANATION (Provide complete explanation): Expenditures have been less than anticipated for equipment repairs/maintenance and commissions expenses; enabling the funds to be used to enhance the department's video conferencing capability and for the replacement of a desktop with a slow processing speed that is no longer under warranty. • SUBMITTED BY: L DATE: _/ / Department He ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: APR/1 1 2119 431 Director of Finance XApo roved _Deferred _Denied / 4f Signed: DATE: //,� Managing Director k�Mayor J Transfer No. 4