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Home My WebLink AboutCOM 0011.010 2018-2020 oJML�CF \ �1 Harry Kim +• E4‘:-g5s�A•+; Deanna S. Sako Mayor _' - If Director •••'••��,,TE•OF 'HF Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 May 7, 2019 cD:e-) Aaron Chung, Council Chair, ``=i and Members of the Hawai`i County Council ' County of Hawai`i o C) Hilo, Hawai`i 96720r"- :::-,ri; coo -.7-:-u Dear Council Chair Chung and Members of the County Council: 1.A..1 -'''''_r.. SUBJECT: Transfer of Funds - April 16 through April 30, 2019 Attached is a Report of Transfers Authorized showing transfers made from April 16 through April 30, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 4Kay Of-/‘ Controller Attachments I . MO Comm. No. • Ref.To: FC Hawaii County is an Equal Opportunity Employer and ProviderRef. Date MAY 0 8 2019 Report of Transfers Authorized For the period: April 16 to April 30, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 46 4/17/19 General P&R 5505.02 Parks Maint OCE 8,275.00 5505.11 Parks Maint Equip 8,275.00 47 4/17/19 General P&R 5511.06 Hoolulu Complex Eqt 650.00 5507.06 Recreation Div Equip 650.00 48 4/22/19 Highway DPW 5301.02 Highway Maint Admin OCE 30,000.00 5301.76 Roadside Maintenance Svc 80,000.00 5301.02 Highway Maint Admin OCE 30,000.00 5301.02 Highway Maint Admin OCE 20,000.00 49 4/23/19 General P&R 5505.02 Parks Maint OCE 6,000.00 5505.11 Parks Maint Equip 6,000.00 50 4/29/19 Highway DPW 5281.42 Traffic Signs&Markings 67,000.00 5301.76 Roadside Maintenance Svc 67,000.00 161,925.00 161,925.00 Page 1 oft Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Parks Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 12 / 19. FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Parks Maintenance-Water,Gas and Sewer $ 8,275.00 TOTAL: $ 8,275.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT - 010.500.5505.11.480 Parks Maintenance,Misc Equipment $ 8,275.00 TOTAL: $ 8,275.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a fluorescent bulb crusher to properly dispose of used bulbs and a multiprocess multimatic welder to make repairs to heavy gauge metals. Funds are available from Water, Gas and Sewer due to lower than anticipated expenditures. SUBMITTED BY: DATE: 1-1- / rt)-- / 19' epartment Head 6--- ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial APR 1 5 219. Sig ed: Q.-_ - A i✓ DATE: / Director of Finance 1 Approved _Deferred _Denied Signed: DATE: / ` 7 /7 WILFRED M_9KABB Mayor Transfer No. 4( Form#:A-102 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: P&R DIVISION: Recreation CONTACT: Mason Souza PHONE: 961-8077 DATE: 4 / 10 / 2019 FISCAL PERIOD: July 1, 2018 to June 30, 2019 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.06.480 Hoolulu Complex Eqt.Misc Equipment $ 650.00 TOTAL: $ 650.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.480 Recreation Div.Equip,Misc. Equipment $650.00 TOTAL: $650.00 EXPLANATION (Provide complete explanation): A replacement window air conditioner is needed for the Waiakea Recreation Center's kitchen. The kitchen is used for cooking classes and meetings. The Hoolulu Complex's Equipment Account has the necessary funds to transfer due to less than anticipated expenditures: SUBMITTED BY: DATE: 1( / I f / epartment Head ************************** *********************** ******* ********************************************************* ACTION: I Recommend Approval _Recommend Deferral _.Recommend Denial aa152019 Signed: �—` �� DATE: 12- Director of Finance Ap r• ed_ _Deferred Denied Signed: DATE: /9 /7 I// WILFRED M.OKABE ayor Transfer No. 14:1 a5ag4G\ Form#:A-102 COUNTY OF HAWAII , Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS CONTACT: NEIL AZEVEDO PHONE: 961-8349 DATE: 04 / 12 / 2019 FISCAL PERIOD: July 1, 2018 to June 30, 2019 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.109 OCE,EQUIPMENT REPAIRS $30,000.00 020.301.5301.02.111 OCE,RENTAL/LEASE OF EQUIP 30,000.00 ' 020.301.5301.02.115 OCE,MISC. CONTRACT 20,000.00 TOTAL: $ 80,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.115 ROADSIDE MAINT,MISC CONTRACT $80,000.00 TOTAL: $80,000.00 EXPLANATION (Provide complete explanation): TRANSFER OF FUNDS NEEDED TO PROCESS PAYMENTS FOR SERVICES RECEIVED BY VENDORS FOR GUARDRAIL INSTALLATION, COLD PLANING SERVICES, TREE TRIMMING AROUND UTILITY LINES–ALL PRICE TERM AGREEMENTS; FUNDS ARE AVAILABLE IN OCE,EQUIPMENT REPAIRS,RENTAL/LEASE OF EQUIP AND MISC. CONTRACT DUE TO EXPENDING LESS THAN ANTICIPATED . SUBMITTED BY: DATE: APR/ 1 5 2019 De artmen Head ACTION: v Recommend Approval Recommend Deferral Recommend Denial APR 1 7 2 019 Signed: DATE: Director of Finance '/ Approved —Deferred Denied Signed: DATE: / )'2�/7 Managing Director fv Mayor Transfer No. 8 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Parks Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 12 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.113 Parks Maintenance-Water,Gas and Sewer $ 6,000.00 TOTAL: $ 6,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Parks Maintenance,Misc Equipment $ 6,000.00 • T II OTAL: $ 6,000.00 EXPLANATION (Provide complete explanation): Funds are needed to purchase a hydraulic scissor lift table to safely lift and elevate equipment in need of inspection and repair. Funds are available from Water, Gas and Sewer due to lower than anticipated expenditures. I i SUBMITTED BY: DATE: / I } / L 7 Department Head 4116 ACTION: Recommend Approval _Recommend Deferral Recommend Denial Si9ne�i: 1 r� DATE: APP1 2 2019 —� Director of Finance Approved _Deferred _Denied Signed: ` DATE: "WILFRED M.OKABE a or / / /�/ �j' � y .. Transfer No. 14C1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 4 /24 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020,281.5281.42.230 Traffic Sign&Markings, Highway Materials $ 67,000 TOTAL: $ 67,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.76.115 Roadside Maintenance Service, Misc. $ 67,000 Contracts TOTAL: $ 67,000 EXPLANATION (Provide complete explanation): To Transfer to Roadside Maintenance to fund invoices currently coming in. Funds were available in Traffic Signs&Markings, Highway Materials due to expending less than anticipated. SUBMITTED BY: DATE: APR 2 4 nig Department Head ACTION: %/Recommend Approval Recommend Deferral _Recommend Denial APR 2 6 2019 Sign DATE: / / Director of Finance KApproved _Deferred Denied Signed: DATE: / 21 Mayor Transfer No. 45-4219