The URL can be used to link to this page

Home My WebLink AboutCOM 0117.023 2018-2020 Harry Kim gF,,; Mayor �o�`yf. +;;•, C. Kimo Alameda, Ph.D. \12c Executive on Aging .+tE OFNI°d, County of Hawai i OFFICE OF AGING Aging and Disability Resource Center, 1055 Kino'ole Street,Suite 101, Hilo,Hawaii 96720-3872 Phone(808)961-8600• Fax(808)961-8603 • Email:hcoa@hawaiiantel.net West Hawaii Civic Center,74-5044 Ane Keohokalole Highway, Kailua-Kona 96740 Phone(808)323-4390• Fax(808)323-4398 . a MEMORANDUM tilvo =lc C48 TO: County Council Members r-'-. FROM: C. Kimo Alameda, P D., ounty Executive on Aging DATE: May 10, 2019 / .ma `' SUBJECT: Clarification on Office of Aging budget Per your request at our April 16, 2019 budget review I am providing some clarification on the Office of Aging's Budget for FY20. A concern was raised that our budget does not differentiate between grant funds and County funds. Our County funded accounts are indicated by a .01, .02, or .94 extension on the account number on the "Estimated Expenditures" report. For convenience, I have highlighted these in yellow on the attached report. Grant expenditures are indicated by a .09 or .10 extension on the account number and these are highlighted green. The program budget narrative that was submitted with our original budget request is inclusive of all of our funding and does not distinguish between grant funds and county funds however this information is provided on the "Estimated Expenditures" report in the FY 2017-18 Actual and FY 2018-19 Budget columns. I have also attached an augmented version of page 10 of the program budget to provide clarification of our budget. Please see the yellow and green boxes which show the breakdown between grant funds and County funds. Presently, the County supports our department in providing salaries for twelve employees, operating expenses in the amount of$19,902 and general fund expenditures such as employee benefits, office space, vehicle maintenance, insurance, machine room services, etc. All of our home and community based services are funded by State and Federal grants. Should you have any questions, please do not hesitate to contact me. Comm. No. l l• • F� Ref.To: C. 1 he Ref. Date MA 1 6 019 05/03/19 Estimated FUND 010 General Fund COUNTY OF HAWAII Expenditures Year 2019-20 Page 121 Dept. 411 Health &Welfare FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 Account Number Account Description Actuals Budget Estimate Estimate Estimate 5411 Office Of Aging 5411.01 Office Of Aging S&W 011 Office Of Aging S&W,Regular S&W 627,262.07 722,074 742,092 742,092 742,092 1 - REGULAR S&W 742,092 021 Office Of Aging S&W,Overtime S&W 1,558.39 143 143 143 143 1 - OVERTIME S&W 143 099 Office Of Aging S&W,Miscellaneous S&W 750.73 665 665 665 665 1 - TEMPORARY ASSIGNMENT 665 Total Office Of Aging S&W 629,571.19 722,882 742,900 742,900 742,900 5411.02 Office Of Aging OCE 101 Office Of Aging Oce,Postage&Freight 0.00 50 25 25 25 1 - REGULAR POSTAGE 25 102 Office Of Aging Oce,Telephone 2,564.15 2,424 2,904 2,904 2,904 1 - HILO INTERNET SVCS(2) 2,880 2 - LONG DISTANCE CARRIER 24 104 Office Of Aging Oce,Travel/Conferences 924.79 1 1 1 1 1 - AIRFARE-INTERISLAND 1 106 Office Of Aging Oce,Printing 0.00 140 40 40 40 1 - BROCHURES/BUSINESS CARDS 40 107 Office Of Aging Oce,Advertising 0.00 200 200 200 200 1 - PRINT/RADIO/TV ADVERTISING 200 109 Office Of Aging Oce,Equipment Repairs/M 27.99 750 750 750 750 1 - OFFICE EQUIPMENT REPAIRS 750 111 Office Of Aging Oce,Rental/Lease Of Equ 769.04 2,307 3,900 3,900 3,900 1 - COPIER LEASE 3,900 112 Office Of Aging Oce,Mileage&Auto Allo 1,729.48 3,127 2,877 2,877 2,877 1 - HCOA STAFF 250 2 - COA MEMBERS 2,627 115 Office Of Aging Oce,Misc.Contract Sery 212.70 700 500 500 500 1 - INTERPRETATION SERVICES 500 227 Office Of Aging Oce,Computer&Office S 1,567.19 3,983 2,479 2,479 2,479 1 - COMPUTER SUPPPLIES 1,000 2 - OFFICE SUPPLIES 1,479 337 Office Of Aging Oce,Subscrip&Membersh 338.04 920 926 926 926 1 - ALLIANCE OF INFO&REF SYSTEM MEMB 570 2 - NEWSPAPER 356 341 Office Of Aging Oce,Misc.Charges 12,790.23 5,300 5,300 5,300 5,300 1 - OLDER AMERICAN MONTH 4,500 2 - COMMITTEE ON AGING MEALS 800 Total Office Of Aging OCE 20,923.61 19,902 19,902 19,902 19,902 5411.09 Area Plan On Aging S&W 011 Area Plan On Aging S&W,Regular S&W 229,424.76 281,056 281,886 281,886 281,886 1 - REGULAR S&W 281,886 021 Area Plan On Aging S&W,Overtime S&W 0.00 12,000 12,000 12,000 12,000 1 - OVERTIME S&W 11,000 2 - TA 1,000 099 Area Plan On Aging S&W,Miscellaneous S& 3,607.26 177,418 186,585 186,585 186,585 1 - FRINGES/OTHER PAYROLL EXPENSES 186.585 Total Area Plan On Aging S&W 233,032.02 470,474 480,471 480,471 480,471 5411.10 Area Plan On Aging OCE 05/03/19 Estimated FUND 010 General Fund COUNTY OF HAWAI'I Expenditures Year 2019-20 Page 122 Dept. 411 Health &Welfare FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 Account Number Account Description Actuals Budget Estimate Estimate Estimate 101 Area Plan On Aging Oce,Postage&Freigh 13,637.01 15,000 21,000 21,000 21,000 1 - POSTAGE 21,000 104 Area Plan On Aging Oce,Travel/Conferenc 10,786.31 28,420 28,420 28,420 28,420 1 - AIRFARE INTERISLAND 6,750 2 - PER DIEM 2,500 3 - REGISTRATION FEES 3,000 4 - GROUND TRANSPORTATION 1,125 5 - OUT OF STATE AIRFARE 8,045 6 - OUT OF STATE PER DIEM 3,500 7 - NON-STAFF AIRFARE 2,000 8 - NON-STAFF PER DIEM 1,500 107 Area Plan On Aging Oce,Advertising 3,337.69 9,000 5,000 5,000 5,000 1 - PRINT/RADIO/TV ADVERTISING 5,000 109 Area Plan On Aging Oce,Equipment Repair 1,792.32 15,600 2,000 2,000 2,000 1 - COMPUTER/NETWORK REPAIRS 2,000 112 Area Plan On Aging Oce,Mileage&Auto A 406.61 2,000 2,000 2,000 2,000 1 - STAFF(3)/PABEA MEMBERS 2,000 115 Area Plan On Aging Oce,Misc.Contract S 1,938,813.33 2,616,613 2,757,059 2,757,059 2,757,059 1 - TRANSPORTATION 165,000 2 - CASE MANAGEMENT 560,000 3 - KUPUNA CARE SERVICES 638,621 4 - TRANSPORTATION&OUTREACH 175,000 5 - HOME DEL/CONG MEALS,TRANS/ED 800,000 6 - CAREGIVER PROGRAM 180,000 7 - LEGAL SERVICES 127,000 8 - ADRC 15,000 9 - INFORMATION&ASSISTANCE 1,500 10 - HOME MODIFICATION 12,000 11 - HEALTH PROMOTION/EDUCATION 47,938 12 - ELDERLY ABUSE STATE 35,000 227 Area Plan On Aging Oce,Computer&Offic 10,655.67 10,000 9,500 9,500 9,500 1 - COMPUTER SUPPLIES 3,000 2 - OFFICE SUPPLIES 6,500 337 Area Plan On Aging Oce,Subscrip&Membe 1,867.37 600 4,050 4,050 4,050 1 - STANFORD PROGRAM LICENSE 600 2 - ESRI-ARCH GIS 500 3 - VMWARE 1,300 4 - ADOBE SUBSCRIPTION 200 5 - WEBEX 200 6 - ALLIANCE OF INFORMATION&REFERENCE 650 7 - AMERICAN SOCIETY ON AGING MEMB 600 341 Area Plan On Aging Oce,Misc.Charges 14,408.45 19,500 19,500 19,500 19,500 1 - OLDER AMERICAN MONTH 18,000 2 - DISASTER OUTREACH 1,500 450 Area Plan On Aging Oce,Office Equip-Fix 312.00 20,185 1,000 1,000 1,000 1 - FURNITURE FOR ADRC:TABLES/CHAIRS 1,000 454 Area Plan On Aging Oce,Computer Eqpt& 2,340.89 10,000 10,000 10,000 10,000 1 - HARDWARE 10,000 Total Area Plan On Aging OCE 1,998,357.65 2,746,918 2,859,529 2,859,529 2,859,529 5411.92 Aging Proj Income 341 Aging Proj Income,Misc.Charges 500.00 7,500 7,500 7,500 7,500 1 - OLDER AMERICAN MONTH PROG INCOME 5,000 2 - CAREGIVER PROGRAM INCOME 2,500 Total Aging Proj Income 500.00 7,500 7,500 7,500 7,500 5411.94 Comm On People W/Disabil 05/03/19 Estimated FUND 010 General Fund COUNTY OF HAWAII Expenditures Year 2019-20 Page 123 Dept. 411 Health &Welfare FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 Account Number Account Description Actuals Budget Estimate Estimate Estimate 104 Comm On People W/Disabil,Travel/Confere 0.00 260 260 260 260 1 - TRAVEL 260 107 Comm On People W/Disabil,Advertising 0.00 0 264 264 264 1 - PUBLIC NOTICE 264 U C 112 Comm On People W/Disabil,Mileage&Auto 943.29 900 900 900 900 1 - MILEAGE 900 341 Comm On People W/Disabil,Misc.Charges 58.84 1,752 1,488 1,488 1,488 1 - INTERPRETATION SERVICES 1,388 2 - MCPD MEALS 100 Total Comm On People W/Disabil 1,002.13 2,912 2,912 2,912 2,912 5411 TOTAL Office Of Aging 2,883,386.60 3,970,588 4,113,214 4,113,214 4,113,214 411 Health&Welfare Grand Total: 2,883,386.60 3,970,588 4,113,214 4,113,214 4,113,214 it