HomeMy WebLinkAboutRES 189 Draft 01 2018-2020COUNTY OF HAWAI `I
RESOLUTION NO.
STATE OF HAWAI `I
189 19
A RESOLUTION APPROVING THE FISCAL YEAR 2019-2020 PROPOSED
OPERATING BUDGET FOR THE HAWAII STATE ASSOCIATION OF COUNTIES.
WHEREAS, the Hawaii State Association of Counties (HSAC) is a nonprofit
corporation comprised of members of the four county councils of the State of Hawaii; and
WHEREAS, on May 9, 2019, the HSAC Executive Committee approved its fiscal year
2019-2020 proposed operating budget, which is attached hereto as Exhibit A; and
WHEREAS, Section 21 of the HSAC Bylaws requires that each county council shall
approve the HSAC operating budget for the upcoming fiscal year prior to the HSAC annual
meeting; now, therefore,
BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that the
proposed Hawaii State Association of Counties operating budget for fiscal year 2019-2020, as
provided in Exhibit A, is approved.
BE IT FINALLY RESOLVED that the County Clerk shall transmit a copy of this
resolution to the President of the Hawaii State Association of Counties Executive Committee.
Dated at , Hawai`i, this day of
COUNTY COUNCIL
County of Hawaii
Hilo, Hawaii
I hereby certify that the foregoing RESOLUTION was by
the vote indicated to the right hereof adopted by the COUNCIL of the
County of Hawaii on
ATTEST:
INTRODUCED BY:
20
--;1(12,1-, oeD U. (
COUNCIL MEMBER, COUNTY OF HAWAII
ROLL CALL VOTE
AYES NOES ABS EX
CHUNG
DAVID
EOFF
KANEALI `I-KLEINFELDER
KIERKIEWICZ
LEE LOY
POINDEXTER
RICHARD S
VILLEGAS
Reference:
C-311/Waived GREDC
COUNTY CLERK CHAIRPERSON & PRESIDING OFFICER RESOLUTION NO. 189-19
Hawaii State Association of Counties (HSAC)
Counties of Kauai, Maui, Hawaii and City & County of Honolulu
200 S. High Street, Wailulat, Hawaii 96793 (808) 270-7665 WWi'VdIkoli't es.00111
May 10, 2019
Councilmember Valerie Poindexter, President
Hawaii State Association of Counties
25 Aupuni Street,Sulte #1402
Hilo, HI 96720;,
Dear Pre
SUBJECT: FISCAL YEAI
OPERATING
OSED ANNUAL
As Treasurer of tke Hawaii State As�ociatron of Counties (SAC , I am submitting the
proposed annuato"perating budget for Fiscal Year (FY) 20x9 2020,,The proposed budget
detail incorporates the following assumptions and cha s
1. Membership Fees of $10`,926.,for each county will reniam t same.
2. Conference Income will stay= -the same at $25,000or Elie June conference to be
hosted by the Maui County Council:_'
3. Interest Income will remain the same
4. Corporate Sponsorship is the same at $0.
5. Miscellaneous is the same at $0.
6. The NACo Prescription Drug Marketing: Fee revenue will stay the sa'rne at $6;000.
7. The Total Revenues and Fund Balance will stay the same at $181,872 _ rpt
S. Executive Committee Travel -Air and Ground will remain at $1\7,x`00 ($350, x 3
members x 12 meetings + $5,000 members' travel costs to State Legislature,
9. Executive Committee Auditing/Professional Services will.=remain the same f„.
10. Executive Committee Stationary will remain the same
11. Executive Committee Miscellaneous will increasefrom $2,00016„$28,695.
12. Online Quickbooks Annual Fee will remain the same
13. Special Committee Travel will remain the same ,
14. Special Committee Miscellaneous will remain the same
15. NACo Travel -Board Air, Ground and Registration'will remain:tl esame at $24,000
($2000 x 4 Board Directors x 2 meetings).
16. NACo Travel -Steering Committee -Air and Ground will remain $8,000 ($2.000 x 2
Steering Committee members x 2 meetings).
17. NACo Promotional will remain the same.
18. NACo dues will remain the same.
19. NACo Miscellaneous will increase from $1,000 to $2,000.
EXHIBIT A
�YpYEAS O
Page 12
..........................__................ _ _
�FtO�Nt��b
20. WIR Travel -Air, Ground, and Registration will remain at $12,000 ($2,000 x 2 Board
members x 3 meetings).
21. WIR Promotional will remain the same at $0.00.
22. WIR Dues will remain the same.
23. WIR Miscellaneous ($1,000) will remain the same.
24. WIR Conference will remain the same.
25. Adjustments for Travel and Related Expenses will decrease from $6,6295 to $0 and
added to HSAC Executive Committee Miscellaneous.
26. The National Conference Fund will decrease from $8,000 to $0 and be added to
HSAC Executive Committee Miscellaneous.
27. The Prescription Drug Scholarship Program will decrease from $5,000 to $0 and be
added to the HSAC Executive Miscellaneous.
28. The County Leadership Institute Attendee expense will decrease from $2,000 to $0;
$1,000 will be added to the HSAC Executive Committee Miscellaneous. $1,000 will
be added to NACo Miscellaneous.
29. The Prescription Drug Promotion will decrease from $6,400 to $0 and be added to
the HSAC Executive Committee Miscellaneous.
30. HSAC Promotion and Outreach will stay the same at $14,855.
31. The HSAC Consulting Fund will be $36,000.
It is my recommendation that all four counties submit their approval or disapproval of the
proposed annual operating budget to the HSAC Executive Committee before the May 2019
meeting of the HSAC Executive Committee.
Malama Pono,
Joey Manahan
HSAC Treasurer
Attachment
EXHIBIT A
HSAC FISCAL YEAR FY 2019-2020 PROPOSED OPERATING BUDGET
YTD
FY2019
FY2020
March*
2019
Budget
Proposed
Budget
REVENUES
1. Membership Fees
$0
$43,680
$43,680
2. Conference Income
$0
$25,000
$25,000
3. Interest Income
$35
$28
$28
4. Corporate Sponsorship
$0
$0
$0
5. Miscellaneous
$0
$0
$0
6. NACo Prescription Drug Marketing Fee
$0
$6,000
$6,000
Fund Balance, prior FY
$107,164
$107,164
TOTAL REVENUES AND FUND BALANCE
$181,872
$181,872
EXPENSES
8. Executive Committee Travel -Air, Ground, Lodging &
Membership
$12,419
$17,600
$17,600
9. Executive Committee Auditing/Professional Services
$0
$5,000
$5,000
10. Executive Committee Stationery
$0
$150
$150
11. Executive Committee Miscellaneous
$5,343
$2,000
$28,695
12. Online QuickBooks Annual Fee
$617
$650
$650
13. Special Committee Travel
$0
$500
$500
14. Special Committee Miscellaneous
$0
$100
$100
15. NACo Travel -Board -Air, Ground, Lodging &
Membership
$15,031
$24,000
$24,000
16. NACo Travel -Steering Committees -Air and Ground
$0
$8,000
$8,000
17. NACo Promotional
$0
$250
$250
18. NACo Dues
$26,751
$27,268
$27,268
19. NACo Miscellaneous
$1,943
$1,000
$2,000
20. WIR Travel -Air, Ground, Lodging & Membership
$1,542
$12,000
$12,000
21. WIR Promotional
$0
$0
$0
22. WIR Dues
$3,507
$3,804
$3,804
23. WIR Miscellaneous
0
1,000
1,000
24. WIR Conference
$0
$0
$0
25. Adjustments for Travel and Related Expenses
$0
$6,295
$0
26. National Conference Fund
$0
$8,000
$0
27. Prescription Drug Scholarship Program
$0
$5,000
$0
28. County Leadership Institute Attendee
$0
$2,000
$0
29. Prescription Drug Promotion
$0
$6,400
$0
30. HSAC Promotion and Outreach
$0
$14,855
$14,855
31. HSAC Consulting Fund
$15,000
$36,000
$36,000
TOTAL EXPENDITURES
$181,872
$181,872
BALANCE
$0
$0
EXHIBIT A