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Home My WebLink AboutCOM 0011.011 2018-2020 .,oJatv,os , Harry Kim • r T' yr• Deanna S. Sako Mayor _ _ Director E oF:"►4' Steven A.Hunt Deputy Director County of Hawaii • Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 r.sOil_a May 20, 2019 cD cr4 Aaron Chung, Council Chair, "l and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawaii 96720 - Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2019 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, /4/it ak>f-e/D Kay Oshiro Controller Attachments Comm. No. „11•11 Ref.To: FO Ref. Dote JUN-1 8 2099 Hawaii County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: May 1 to May 15, 2019 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 51 5/2/19 General Police 5203.61 Technical Sery S&W 40,000.00 5214.01 Puna Police-S&W 420,000.00 5203.71 Traf Svc S&W 30,000.00 - 5203.81 Dispatch S&W 100,000.00 5206.01 CID-JAB-VICE-S&W 150,000.00 5212.01 Kona Police-S&W 100,000.00 52 5/6/19 General P&R 5505.02 Parks Maint OCE 1,500.00 5505.11 Parks Maint Equip 1,500.00 53 5/6/19 Highway DPW 5301.02 Highway MaintAdmin OCE 1,100.00 5301.06 Highway MaintAdmin Eqpt 1,100.00 54 5/8/19 General HR 5152.02 Health&Safety OCE 5,400.00 5151.06 Human Resources Eqpt 5,400.00 55 5/9/19 General R&D 5163.19 Energy-R&D 3,650.00 5161.18 Research&Dev Eqpt 3,650.00 56 5/13/19 Highway DPW 5301.41 N&S Kona Rd S&W 170,000.00 5301.51 Kau Road S&W 70,000.00 5301.01 Highway Maint Admin S&W 80,000.00 5301.51 Kau Road S&W 20,000.00 5301.61 Puna Road S&W 130,000.00 5301.61 Puna Road S&W 30,000.00 - 57 5/9/19 General DPW 5183.02 Engineering Division OCE 50,000.00 5171.22 Building R&M Oce, Misc. 50,000.00 58 5/13/19 General HR 5151.11 Training Expenses 2,626.00 5151.06 Human Resources Eqpt 5,252.00 5151.11 Training Expenses 2,626.00 59 5/13/19 General Finance 5123.32 Storeroom 4,500.00 5123.06 Purchasing Eqpt 4,500.00 60 5/15/19 Highway DPW 5301.21 N Hilo/Hamakua S&W 45,000.00 5301.31 N&S Kohala Rd S&W 45,000.00 786,402.00 786,402.00 Page 1 of 1 , • Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 4 / 25 / 19 FISCAL PERIOD: July 1, 20 18 ,to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT ' 010.201.5203.61.011 Technical Sery S&W,Regular S&W $ 40 000.00 010.201.5203.71.011 Traf Svc S&W,Regular S&W 30,000.00 010.201.5203.81.011 Dispatch S&W,Regular S&W 100,000.00 010.201.5206.01.011 CIB-JAS-VICE-S&W,Regular S&W ( 150,000.00 • 010.201.5212.01.011 Kona Police-S&W,Regular S&W 100,000.00 TOTAL: $ 420,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5214.01.011 Puna Police-S&W, Regular S&W $ 420,000.00 • TOTAL: $ 420,000.00 EXPLANATION (Provide complete explanation): • Request to transfer due fo budget shortage in Puna Police-S&W, Regular S&W. Shortage is due to the overtime incurred during the lava disaster and continuous overtime usage due to critical situations in the Puna District. Overage in areas is due to vacant/held for recruit positions or cut back on overtime. SUBMITTED BY: "`--- hG 3 DATE: (4 /ZS / II De.artment Head ACTION: J Recommend Approval. Recommend Deferral _Recommend Denial f) DATE: APR/ 2 9 2/019 Director of Finance Approved _Deferred _Denied Signed: DATE: S / /� Managing Director 4,i Mayor Transfer No. 51 `� Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Parks Maintenance CONTACT: Reid Sewake PHONE: 961-8560 DATE: 4 / 30 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20. 19. FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1 010.500.5505.02.113 Parks Maintenance-Water,Gas and Sewer $ 1,500.00 TOTAL: $ 1,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.11.480 Parks Maintenance,Misc Equipment $ 1,500.00 TOTAL: $ 1,500.00 , EXPLANATION (Provide complete explanation): Funds are needed to purchase three(3)eight foot metal storage containers available at.State Surplus. The containers will be used for much needed storage space for supplies and materials. Funds are available from Water, Gas and Sewer due'to lower than anticipated expenditures. / ./ • SUBMITTED BY: its 6 - • DATE: y / 36 / 24/, Depiff nt Head ***********************' ** ********* ********* *************************************************************** ACTION: ✓Reco end Appro = _Recommend Deferral _Recommend Denial MAY 0 2 2019 Signed: 0-`-- /' ,,------- DATE: / / 1 Director of Finance . X Approved Deferred _Denied M.? IL—. Signed: DATE: / G / / Managing[Armor t Mayor - Transfer No. 52 ;ST?L+b Form#:A-102 COUNTY OF HAWAI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS CONTACT: NEIL AZEVEDO PHONE: 961-8349 DATE: 4 / 24 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.111 OCE,RENTAL/LEASE OF EQUIP $1,100:00 TOTAL: $1,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.06.454 EQUIP, COMPUTER EQPT $1,100.00 TOTAL: $1,100.00 EXPLANATION (Provide complete explanation): TRANSFER OF FUNDS NEEDED TO PURCHASE REPLACEMENT LAPTOP FOR SAFETY TRAINING; LAPTOP NOT WORKING AND VERY SLOW; FUNDS ARE AVAILABLE IN OCE,RENTAL/LEASE OF EQUIP DUE TO EXPENDING LESS THAN ANTICIPATED(EQUIPMENT DELIVERY LATER THAN ANTICIPATED). • pp.. SUBMITTED BY: DATE: APR/ 2 5 2019 Department Hea ACTION: /Recommend Approval _Recommend Deferral _Recommend Denial MAY 022010 Tned: DATE: ! / irector,of Finance pproved _Deferred Denied Signed: - t DATE: / a //' Managi Director cMayor Transfer No. .0 • Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: . Recruitment CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 04 / 29 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT- 010.151.5152.02.115 MOUNT010.151.5152.02.115 , Health& Safety-Misc Contract Services $ 5,400 o c c� —c rn _ —a � o rn rn -nTOTAL: $ 5,400 rr, ' TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources-Computer Eqpt& $ 5,400 - C 0 Software cu TOTAL: $ 5,400 EXPLANATION (Provide complete explanation): _ A transfer of funds is requested to purchase a replacement scanner needed to scan written civil service exam key and answer sheets,and output a file in a format compatible with the NeoGov e-recruitment system. The current system is not compatible with Windows 10. Funds are available in the Health& Safety Misc Contract Services account due to lower than anticipated expenses. • SUBMITTED BY: DATE: i/ / ,JJ / �7 -•artment Head . ACTION: ✓Recommend Approval _Recommend Deferral Recommend Denial Signed: a -- /` �` DATE: / 0 6 7019 -�- Director of Finance /\A proved _Deferred _Denied Signed: 4( DATE: J / r/ /y ManagingDi itun it Mayor Transfer No. 511 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 5 / 6 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 -z ti FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5163.19.115 Energy-R&D Misc. Contract Svs. $ •3,659.7I m o - zi C:= < —c Z rri 70 rn c-r, • TOTAL: $ 3,6510 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT o .:;, ►-+ , 010.161.5161.18.454 Res. &Dev Eqpt, Computer Eqpt& Sof $ 3,650.00 ca 11 TOTAL: $ 3,650.00 EXPLANATION (Provide complete explanation): R&D requires a GIS capable desktop.Funds from the Energy program will allow the Energy team to conduct GIS-based energy analysis,mapping and reporting to inform program and policy development. / SUBMITTED BY: " '* , ' DATE: 11AY /_ 6 :lis ,7 Department Head 400 ACTION: J Recommend Approval Recommend Deferral —Recommend Denial Signe �-----��rs DATE: Mi-)Y 0 /2019 Director of Finance i,„_ApprovA,._e Deferred _Denied Signed: DATE: -r—/ 9 / /7 Managing Director ' ayor tr Transfer No. 55 c1q 1(P Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo PHONE: 961-8463 DATE:. 5 /9 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.41.011 N&S Kona Rd S&W $ 170,000.00 020.301.5301.01.011 Hwy Maint Admin S & W Reg 80,000.00 TOTAL: $ 250,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.51.021 Kau Road Overtime S&W $ 70,000.00 020.301.5301.51.099 Kau Road Misc S&W $20,000.00 • 020.301.5301.61.021 Puna Overtime S&W 130,000.00 020.301.5301.61.099 Puna Misc S&W 30,000.00 TOTAL: $ 250,000.00 EXPLANATION (Provide complete explanation): Funds needed to cover shortfall in Kau and Puna Rd Overtime and Misc S&W. Funds available in N&S Kona Rd and Hwy Maint Admin S&W Reg. Shortage is due to overage in S &W Overtime and Misc from emergency responses, i.e.volcanic eruption and Hurricane Lane.Transfer necessary to process payroll for districts through end of fiscal year. SUBMITTED BY: DATE: / / / ( 7 Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: o... DATE: MAY 9 9 2019 Director of.Finance pproved _Deferred _Denied Signed: DATE: v /'3 ,/� anaM- ging Director ivV Mayor Transfer No. 5 �' Form#:A-102 COUNTY OF HAWAII Revised:07/01 . REQUEST TO TRANSFER FUNDS. DEPARTMENT: Public Works DIVISION: Building CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 4 / 16 / 19 FISCAL PERIOD: July 1, 20 18 to June 30,20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010 183.5183.02.115 Engineering Division Oce,Misc. Contract $ 50,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.115 Building R&M Oce, Misc. Contract Service $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): Excess funds in Engineering Division Oce,Misc. Contract(115)from lower than anticipated costs.Funds needed to cover unexpected small projects. SUBMITTED BY:- ' DATE: MY T/ 2019 0 Depart ent Head ***************** ********************** **,************************************************************************* ACTION: _vRecommend Approval _Recommend Deferral =Recommend Denial MAY 082019 Signed: 8��.04,..„------- DATE: / / Director of Finance A.'roved ___Deferred _Denied Signed: DATE: ST` ( ry ViManagingDirector Mayor Transfer No. 57 Sc.')SAA7 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 05 / 08 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.11.115 Training Expenses,Misc Contract Services $ 2,626 010.151.5151.11.225 Training Expenses, Educ-Recr-Scientif Sup 2,626 TOTAL: $ 5,252 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources Eqpt, Computer Equip& $ 5,252 Software TOTAL: $ 5,252 EXPLANATION (Provide complete explanation): A transfer of funds is requested to purchase two replacement laptops. Funds are available in the Training Expenses accounts due to lower than anticipated expenses. SUBMITTED BY: (.It ri l / DATE: / S / 161 (TDYDc.- ment Head ACTION: N./Recommend Approval _Recommend Deferral _Recommend Denial Gam_ �� MAY 1 a 2919 Signed: /° DATE: / ul Director of Finance Approved _Deferred _Denied fiet, ic........ Signed: DATE: S //3 /7 . Managing Director Mayor Transfer No. 5g Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: PURCHASING CONTACT: SEBASTIAN CALAWAY fp.- PHONE: 8440 DATE: 5 / 9 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:. ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.32.227 Storeroom, Computer&Office Supplies $ 4,500 TOTAL: $ 11,5°0 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.06.454 Purchasing-Computer Equipment& $ 4,500 Software TOTAL: $ 11--)P° EXPLANATION (Provide complete explanation): The Purchasing Division is requesting thistransfer of funds to replace 6 desktop computers. These computers, purchased in late 2013, are close to 6 years in service. Several of the computers are experiencing hardware- related performance issues. The funds are available in the Storeroom, Computer and Office supplies account after projecting for remaining FY paper needs. ., SUBMITTED BY: a�-----ea /i' DATE: '5.- / I 0 / 11 Department Head ACTION: ✓Recommend Approval Recommend Deferral _Recommend Denial MAY 1 02019 Signed: 4---- -/s---- DATE: / / 51 Director of Finance Xpproved _Deferred _Denied 4..? /......... Signed: DATE: S"--/ /3 /Sj Managing DirectorMayor Transfer No. 561 A Form MA-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS • DEPARTMENT: Public Works DIVISION: Highways CONTACT Neil Azevedo — PHONE: 961=8349 DATE: 5 /f9 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.21.011 N. Hilo/Hamakua S &W Reg $ 45,000.00 TOTAL: $ 45,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE . AMOUNT - 020.301.5301.31.021 . N& S Kohala Road Overtime S &W . $ 45,000.00 TOTAL: $ 45,000.00 EXPLANATION (Provide complete explanation): ,V C-;7-C-;7.. Funds needed to cover shortfall in N& S Kohala Roads Overtime S &W. Funds available in N. Hilo/Haakua 0 Road S &W Reg. ' m o �, ecs -c Shortage due to overage in S&W Overtime from emergency responses,Hurricane Lane and other storrim_s. o 1--' rrn Transfer is needed to process payroll for district through end of fiscal year. o -� cn .ten ;i] c SUBMITTED BY: DATE: MAY 0 9 An Depa ment Head ************** ***************;*************************************************************************************** ACTION: Recommend Approval _Recommend Deferral _Recommend Denial MAY 1 4 2019 Signed: /' f✓ DATE: / / - 14 Director of Finance )64pproved , _Deferred _Denied Signed: DATE: / /// Managing DirectorAist, Mayor _ Transfer No. (00 .2G 9 i l ...a,f ..