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HomeMy WebLinkAboutCOM 0311.001 2018-2020 JNSV OF M,'�••. VALERIE T. POINDEXTER '` '.��=. jai,;'; ' Phone: (808)961-8018 Council Member ;+� � ;►%�*�i+ Fax: (808)961-8912 Chair, Committee on Parks and Recreation -_=rs+r Email: valerie.poindexter@hawaiicounty.aov Council District 1 • e:(4 • TE OF MP' • HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street, Suite 1402 Hilo, Hawaii 96720 © , 0," DATE: May 20, 2019 w 13* TO: Aaron Chung, Chairperson, and Members of the Hawai`i County Council FROM: ' '` Valerie T. Poindexter, District 1 Council Member RE: Revised Exhibit A—FY 2019-2020 HSAC Proposed Operating Budget Please see attached revised Exhibit A—FY 2019-2020 HSAC Proposed Operating Budget in reference to Communication No. 311, Resolution No. 189-19. The language was changed on line item#8 and the YTD total was included. Thank you. VP/sc Att. Comm. No. k l• Rof.To: ICOU►N�G1 V Rof.Date JUN 0 4 2019 Hawai`i County is an Equal Opportunity Provider and Employer `� -fes tvi94 AS' 4 Hawaii State Association of Counties (HSAC) k`� ��.�, ,t Counties of Kaua`i,Maui, Hawai`i and City&County of Honolulu 1 z 200 S.High Street,Wailuku,Hawaii 96793 (808) 270-7665 www.hicounties.comI • * . * r Vit, c0tlN'� May 10, 2019 Councilmember Valerie Poindexter, President Hawaii State Association of Counties 25 Aupuni Street Suite#1402 Hilo, HI 96720 Dear President Poindexter: SUBJECT: FISCAL YEAR 2019-2020 PROPOSED ANNUAL OPERATING BUDGET As Treasurer of the Hawaii State.Association of Counties (HSAC), I am submitting the proposed annual operating budget for Fiscal Year (FY) 2019-2020. The proposed budget detail incorporates the following assumptions and changes: 1. Membership Fees of$10,920for each county will remain the same. 2. Conference Income will stay the same at $25,000 for the June conference to be hosted by the Maui County Council. 3. Interest Income will remain the same. 4. Corporate Sponsorship is the same at $0. 5. Miscellaneous is the same at $0. 6. The NACo Prescription Drug Marketing Fee revenue will stay the same at$6,000. 7. The Total Revenues and Fund Balance will stay the same at $181,872. 8. Executive Committee Travel-Air and Ground will remain at $17,600 ($350 x 3 members x 12 meetings + $5,000 members' travel costs to State Legislature). 9. Executive Committee Auditing/Professional Services will remain the same. 10.Executive Committee Stationary will remain the same. 11.Executive Committee Miscellaneous will increase from $2,000 to $28,695. 12.Online Quickbooks Annual Fee will remain the same. 13.Special Committee Travel will remain the same 14.Special Committee Miscellaneous will remain the same. 15.NACo Travel-Board Air, Ground and Registration will remainthe same at $24,000 ($2000 x 4 Board Directors x 2 meetings). 16.NACo Travel-Steering Committee-Air and Ground will remain $8,000 ($2.000 x 2 Steering Committee members x 2 meetings). 17.NACo Promotional will remain the same. 18.NACo dues will remain the same. 19.NACo Miscellaneous will increase from $1,000 to $2,000. EXHIBIT A Page 12 `. s;., 20.WIR Travel-Air, Ground, and Registration will remain at $12,000 ($2,000 x.2 Board members x 3 meetings). 21.WIR Promotional will remain the same at $0.00. 22.WIR Dues will remain the same. 23.WIR Miscellaneous ($1,000) will remain the same. 24.WIR Conference will remain the same. 25.Adjustments,for Travel and Related Expenses will decrease from $6,6295 to $0 and added to HSAC Executive Committee Miscellaneous. 26.The National Conference Fund will decrease from $8,000 to $0 and be added to HSAC Executive Committee Miscellaneous. 27.The Prescription Drug Scholarship Program will decrease from $5,000 to $0 and be added to the HSAC Executive Miscellaneous. 28.The County Leadership Institute Attendee expense will decrease from $2,000 to $0; $1,000 will be added to the HSAC Executive Committee Miscellaneous. $1,000 will be added to NACo Miscellaneous. 29.The Prescription Drug Promotion will decrease from $6,400 to $0 and be added to the HSAC Executive Committee Miscellaneous. 30.HSAC Promotion and Outreach will stay the same at $14,855. 31.The HSAC Consulting Fund will be $36,000. It is my recommendation that all four counties submit their approval or disapproval of the proposed annual operating budget to the HSAC Executive Committee before the May 2019 meeting of the HSAC Executive Committee. Malama Pono, Joey Manahan HSAC Treasurer Attachment EXHIBIT A HSAC FISCAL YEAR(FY)2019-2020 PROPOSED OPERATING BUDGET YTD FY2019 FY2020 March* Proposed 2019 Budget Budget REVENUES 1. Membership Fees $0 $43,680 $43,680 2. Conference Income $0 $25,000 $25,000 3. Interest Income .. $35 .- - $28 $28 4. Corporate Sponsorship $0 $0 $0 5. Miscellaneous $0 - $0 $0 6. NACo Prescription Drug Marketing Fee $0 $6,000 $6,000 Fund Balance,prior FY $107,164 $107,164 TOTAL REVENUES AND FUND BALANCE . $181,872 $181,872 EXPENSES 8. Executive Committee Travel-Air,Ground, Lodging& Conference Registration $12,419 $17,600. $17,600 9. Executive Committee Auditing/Professional Services $0 $5,000 $5,000 10. Executive Committee Stationery $0 $150 $150 11. Executive Committee Miscellaneous $5,343 $2,000 $28,695 12. Online QuickBooks Annual Fee $617 $650 $650 13. Special Committee Travel $0 $500, $500 14. Special Committee Miscellaneous $0 $100 $100 15. NACo Travel-Board-Air,Ground,Lodging& Conference Registration $15,031 $24,000 $24,000 16. NACo Travel-Steering Committees-Air and Ground $0 $8,000 $8,000 17. NACo Promotional $0 $250 $250 18. NACo Dues $26,751 $27,268 $27,268 19. NACo Miscellaneous $1,943 $1,000 $2,000 20. WIR Travel-Air,Ground, Lodging&Conference Reg $1,542 $12,000 $12,000 21. WIR Promotional $0 $0 $0 22. WIR Dues $3,507 $3,804 $3,804 23. WIR Miscellaneous 0 1,000 1,000 24. WIR Conference $0 $0 $0 25. Adjustments for Travel and Related Expenses $0 $6,295 $0 26. National Conference Fund , $0 $8,000 $0 27. Prescription Drug Scholarship Program . $0 $5,000 $0 28. County Leadership Institute Attendee . $0 .$2,000 $0 29. Prescription Drug Promotion $0 $6,400 $0 30. HSAC Promotion and Outreach $0 $14,855 $14,855 31. HSAC Consulting Fund.. $15,000 $36,000 $36,000 TOTAL EXPENDITURES $82,153 $181,872 $181,872 BALANCE $0 . $0 EXHIBIT A