HomeMy WebLinkAboutCOM 0327.000 2018-2020 Harry Kim �J�iv+tv o`"+y Deanna S. Sako
./ . f `\�� Director
Mayor / ,; „�,
i tN.ti''.'r I* Steven A. Hunt
Deputy Director
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County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
May 30, 2019dew 60 .
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Aaron Chung, Council Chair and `''tom
Members of the Hawai`i County Council = "
Hawai`i County Council ►•
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution for multi-year agreement
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year,
for Nutanix hardware and software for the Department of Information Technology. The
Nutanix equipment will replace 4 virtual host controller servers and EMC and HP disk
arrays that provides disk space for the virtual host controllers. The anticipated lease cost
is approximately $1,500 per month for the Nutanix hardware and software.
The Department of Information Technology requests that this resolution be waived from
Finance Committee and be placed on the June 19, 2019 Council agenda and that the
Council waive their five-day hold-for-reconsideration period in order to expedite this
process. If there are any questions, please do not hesitate to call Jules Ung of the
Department of Information Technology at 932-2975.
Deanna S. Sako
Director of Finance
Enc.
cc: IT
Res. I cvi,
Comm. No.32
Ref.TO:C W\C% (Ma
Hawai'i County is an Equal Opportunity Employer and ProviderRef.Dote MAY 31 Z6,`
Form #: B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Information Technology DATE: 5/17/19
STAFF CONTACT: Betsy Leeloy PHONE: 932-2976
A. REQUEST:
The Department of Information Technology requests a resolution to authorize the Mayor to enter into a five-
year lease agreement for the purchase of Nutanix. The cost is $173,146.52, with $90K initial downpayment,
and an approximate monthly payment of$1,500 after which the county will own the equipment.
We also request to waive the committee and 5 day hold in order to expedite the purchase for the reasons stated
below. This is a planned purchase with the capacity to grow and be centrally managed through a dashboard
for ease of maintenance, expansion, and upgrades.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Nutanix will replace 4 virtual host controller servers and EMC and HP disk arrays that provides disk
space for the virtual host controllers. Currently our virtual host controllers have about 50 virtual servers that
keep County of Hawaii operational. There are requests made to DIT every week to spin up new virtual
servers to upgrade existing applications or implement new applications that County of Hawaii departments
and agencies need to improve services for the public.
Currently the 2 host controllers are already out of warranty and end of life. The other 2 host controllers will be out
of warranty and end of life by September 4th, 2019. The HP disk array is already out of warranty and end of
life. The EMC disk array will be out of warranty and end of life by January 2020.
If the current equipment is not replaced soon. We run the risk of the whole virtual environment going down. With
no support for assistance it will be very difficult to bring the virtual environment back up in a timely manner.
SIGNED: 4944_4_0 6(A DATE: 5/21/19
%artment Head
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J�Z`1,Q.Nq .., AARON S.Y. CHUNG
MAILE MEDEIROS DAVID =c°•• '7%°, KAREN EOFF
Chairperson `yyhi�". �i MATT KANEALI`I-KLEINFELDER
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a77.{r.,X.�I : ASHLEY L.KIERKIEWICZ
HERBERT M."TIM"RICHARDS,III t =_ SUSAN L.K.LEE LOY
Vice Chair • :•:� VALERIE T.POINDEXTER
°. f;oF_Kcs' REBECCA VILLEGAS
HAWAI`I COUNTY COUNCIL
County of Hawai i
Hawaii County Building
25 Aupuni Street
Hilo,Hawaii 96720
May 31, 2019
Aaron S.Y. Chung, Council Chair
Hawai`i County Council
25 Aupuni Street
Hilo, Hawai`i 96720
RE: Resolution No. 199-19 : A RESOLUTION AUTHORIZING THE PAYMENT OF
FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR
FOR A MULTI-YEAR AGREEMENT FOR NUTANIX HARDWARE AND
SOFTWARE FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai`i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter be placed onto the next Council agenda for review. However, in the event this request
is denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
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Maile David, Cliwierson
Committee on Finance
(pproveeo Date/Waive to Council: Disapproved/Date/Refer to FC:
"Aaron S.Y. Chung, Council Chair Aaron S.Y. Chung, Council Chair
Hawai`i County Council 5/3111q Hawai`i County Council
Hawai`i County is an Equal Opportunity Provider and Employer