The URL can be used to link to this page

Home My WebLink AboutCOM 0011.012 2018-2020 OJM�Vf0i 1 Harr Kim Y �: c4 Deanna S. Sako Mayor Director Steven A. Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,HaNvai`i 96720 (808)961-8234 Fax(808)961-8569 June 12, 2019 Aaron Chung, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Chung and Members of the County Council: 1-0 SUBJECT: Transfer of Funds May 16 through May 31, 2019 Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, For Kay Oshlro Controller Attachments Comm. No. Ref. To: G- Hawai'i County is an Equal Opportunity Employer and ProvidetRef. Date 1 2 9 Opo J � CpTI T) WNp O j 'D N O N O -h of c`n cn cn cin u, cn cn -a —� N O O 00 0cN\ONO "OO O< ((D N (O c0 (O (O (O c0 (O (D (D N G) G) SG) G)G) N (D (D (D (D (p' (D (D (D > > > > > (D m mm D) c(Dmm N N flI N < N N flI c S CL O N (D C. C� 'D 'n p T 2 0 S (D (D (D C7 � CD �c m cn (n m cn cn m m cn m 0 o aD OV 0r1i 0 0w � « 3 O O (D m N Nm N (D N (D C Q O n O- O< n N :T pI 3 N n - -0 ? 3 < 5' cDN (D (0 M (D D p N 90 1 r«00 0O O > > > 0 m m 0a p� mon M = m m N o � w � D (�O j N p N_c�Jl S), UNi J yA. o UI O OU70000 W O c O co O cnN000moo O W O O O O O O O N O O O O 00000000 O O O 0 0 0 0 0 0 0 0 m m cn o cn o o UI UI (I m ctl - 00 W NN ON UI OD -{ au -• 00 5mmmom m c c U m D o o o o m o - X 3 0 - - 7•,< S ((D � (D (CD p. < < 3 —(� (a U) � C/) (D < i' (D C: =- _ n * rt - m m m - (�' * C) - macho (D � rn � =3 S50rQ W N D 3 1NOpCnCnN P:—' Cl) O UI X100 -IN 0m 0 O w0 c O OD00 (nOON 001 (D0 O 0 0 0 0 0 0 0 O O N O O 0 0 0 0 0 0 0 0000 0 0 0 0 0 0 0 0 O O O O Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Sharilynn Olivar PHONE: 961=8463 DATE: 5 / 13 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Div OCE, Fuels& Lubricants 39,000.00 TOTAL: $39,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.480 Automotive Div Eqpt, Misc Eqpt 39,000.00 TOTAL: $39,000.00 EXPLANATION (Provide complete explanation): To purchase one 4-unit 60,000 Ib capacity Mobile Lift for Automotive to do work on vehicles and heavy equipment County wide. Funds were available in Automotive Fuels & Lubricants due to expending less than anticipated. SUBMITTED BY: !� DATE: MAY 1 4 ?019 Departme t Head ACTION: v Recommend Approval _Recommend Deferral _Recommend Denial Signed: 0-11 A /X- DATE: M�Y 2 0/2019 Director of Finance X Approved _Deferred _ Denied Signed: DATE: Managing Director Director Mayor Transfer No. W a� Form#:A-102 COUNTY OF HAWAVI Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Administrative Services CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: 05 / 16 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5152.02.115 Health& Safety-Mise Contract Services $ 4,392 TOTAL: $ 4,392 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Human Resources- Computer Eqpt& $ 4,392 Software TOTAL: $ 4,392 EXPLANATION (Provide complete explanation): A transfer of funds is requested to purchase six replacement desktop computers. Funds are available in the Health& Safety account due to lower than anticipated expenses. s, i SUBMITTED BY: DATE: 5 / 20 / 19 Depa Head ********************************************************************************************************************* ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: _ �� DATE: M'�7 1 019 e Director of Finance _Approved _Deferred _Denied 14 c Signed: DATE: Managing Director ayor / Transfer No. 2 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: VRL Admin TACT: TracyPai PHONE: 961-8040 DATE: 5 / 20 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.12.106 Vehicle Registration Oce,Printing $ 7,850.00 TOTAL: $ 7,850.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.16.454 Vehicle Registration Equipment, $ 7850.00 Computer Equip TOTAL: $ 7,850.00 EXPLANATION (Provide complete explanation): A transfer of funds is requested to purchase 2 multi-form printers that are used to print certificate of ownerships (Titles)as well as vehicle and trailer registrations. These printers are used daily to perform customer transactions. The MVR office is currently using a similar printer that is breaking down. Funds are available in the Vehicle Registration Printing account due to lower than anticipated expenses. SUBMITTED BY: 6 —'/4/i---- DATE: MAY/ 2 1 P019 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: �--1 n�-- ��'�/ 2 2019 DATE: Director of Finance _Ap roved —Deferred Denied Signed: DATE: Managing Director ayor Transfer No. �J � Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Sharilynn Oliva-r- PHONE: 961-8463 DATE: 5 / 24 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.15.341 Health Benefits,Misc Charges $ 125,000.00 020.911.5911.03.341 Vacation Pay-H, Misc Charges 25,000.00 020.911.5911.05.341 Prov-Compensation Adj-H, Misc. Charges 75,000.00 TOTAL: $ 225,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.17.341 Retirement Benefits, Misc. Charges $ 225,000.00 TOTAL: $ 225,000.00 EXPLANATION (Provide complete explanation): Funds needed to cover shortfall in Retirement Benefits. There was excess funds available in Health,Vacation and Prov Compensation accounts due to expending less than anticipated. SUBMITTED BY: _ �1 DATE: MAY 2 8 ?019 Departm nt Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial ---��.0 �i� DATE: MAY 3 U/ 20I9 Signed: Director of Finance Ap roved _Deferred _ Denied Signed: DATE: Manating Directol Mayor Transfer No. �V1 k Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: VRL Admin CONTACT: Tracy Pai PHONE: 961-8040 DATE: 5 / 24 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5127.12.106 Vehicle Registration Oce, Printing $ 2,520.00 TOTAL: $ 2,520.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121,5127.16.454 Vehicle Registration Equipment, $ 2,520.00 Computer Equip TOTAL: $ 2,520.00 EXPLANATION (Provide complete explanation): A transfer of funds is requested to purchase a Network Video Recorder to expand memory to hold recordings for 30 days as required by the Real ID Act. Funds are available in the Vehicle Registration Printing account due to lower than anticipated expenses. MAY 2010 SUBMITTED BY: DATE: Department Head ACTION: ✓Recommend Approval _ Recommend Deferral Recommend Denial MAY 3 0 2019 Signed: DATE: Director of Finance ApP r ved Deferred Denied ASigned: < �^ DATE: ManagingDirectof XVMayor Transfer No. �� **Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 05 / 22 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Park Maintenance—Reg S & W $ 16,950.00 TOTAL: $ 16 950.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.423.5421.11.021 Hilo & WHI Vets Cern— OT S & W $ 5,000.00 010.481.5484.21.021 Sr Employ Cty—OT S & W $ 5,200.00 010.500.5519.11.011 EAD Admin—Reg S & W $ 6,750.00 TOTAL:$ 16,950.00 EXPLANATION (Provide complete explanation): Funds are available in the P&R Maintenance S & W due to vacancies and some employee on workers compensation. A transfer is needed to account for anticipated shortages under salaries and wages account due to increases caused by unanticipated occurrences such as lava and hurricane disasters. SUBMITTED BY: DATE: artment Uod ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: MAY 3 Q 2019 Director of Finance J_Approv _Deferred Denied Signed: DATE: /J Managing DirectOr kGx, mayor Transfer No. ac�►510 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of County Clerk DIVISION: Elections CONTACT: Cori Saiki PHONE: 961-8981 DATE: 5 128 719 FISCAL PERIOD: July 1, 20 18 to June 30, 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.107.5107.02.115 Election-OCE, Misc. Contract Services $ 32,000.00 TOTAL:$ 32,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.107.5107.01.011 Election-S&W, Regular S&W $ 20,000.00 010.107.5107.01.021 Election-S&W, Overtime S&W 12,000.00 TOTAL:$ 32 000.00 EXPLANATION (Provide complete explanation): To cover shortage in S&W account due to: Step movements for 2 staff(increased by2 steps)and Step movements for 2 staff(increased by 3 steps)effective 1/16/18 that was not in Budget FY19. Under budgeted for temporary Precinct officials. Under budgeted for Overtime due to Election year. SUBMITTED BY: DATE: 4ep' �ar!tm�ent Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: �---- (Op.—�' DATE: MAY ,3 0/ 2019 Director of Finance _lApp ved _ Deferred Denied Signed: _ DATE: Managing Director Mayor Transfer No. �I51 I Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Information Technology DIVISION: CONTACT: Jean Muramoto PHONE: 932-2962 DATE: 5 / 23 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.02.111 Information Tech Oce,Rental/Lease of $ 21,788 Equipment TOTAL: $ 21,788 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.10.454 Information Technology Eqpt, Computer $ 21,788 Equipment TOTAL: $ 21,788 EXPLANATION (Provide complete explanation): We would like to transfer monies into this account to purchase software (Bluebeam)necessary for the EnerGov project,to allow digital document markup,workflow, collaboration, digital signature and seal within the EnerGov permitting application. Excess funds in the account that we're drawing from is due to lower than anticipated expenses. SUBMITTED BY: DATE: Department Hea ACTION: /Recommend Approval _ R ommend Deferral _Recommend Denial MAY 3 0 201 Signed: DATE: / Director of Finance App-oved _Deferred Denied f 57 Signed: DATE: �l 301 �o/ l Managing Director Mayor Transfer No. T�- Zt w-7