HomeMy WebLinkAboutCOM 0011.013 2018-2020 V�tYrOF H,�Y
Hany Kim �; ;t Deanna S. Sako
Mayor Direcror
>E OFNF� Steven A.Hunt
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720
(808)961-8234 • Fax(808)961-8569
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June 20, 2019 a
Aaron Chung, Council Chair, y,x
and Members of the Hawaii County Council
County of Hawaii
Hilo, Hawaii 96720
Dear Council Chair Chung and Members of the County Council:
SUBJECT: Transfer of Funds
June 1 through June 15, 2019
Attached is a Report of Transfers Authorized showing transfers made from June 1 through June
15, 2019. Copies of the approved transfer form(s) are attached for reference.
If you need further information,please contact the department that requested the transfer.
Sincerely,
*Kay Oshiro
Controller
Attachments
Comm. No.
Ref. To: FG
Hawai'i County is an Equal Opportunity Employer and ProvideRef. Date JUN 2 0 2019
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Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO-TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 5 / 28 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Dispatch S&W,Regular S&W 32,000.00/
010.201.5203.81.011 Criminal Intel] Unit S&W,Regular S&W 37,000.00-/
0 10.201.5205.0 1.01 1✓ CIB-JAS-VICE-S&W,Regular S&W 230,000.00
010.201.5206.01,011434,000.00./Hamakua Police—S&W,Regular S&W
0 10.201.5209.0 1.01 1✓ Waimea Police—S&W,Regular S&W 26,000.00/
0 10.201.5210.0 1.01 1./ 80,000.00 J
010.201.5212.01.01 1 Kona Police—S&W,Regular S&W 90,000.00•/
0 10.201.5212.2 1.01 1 ./ Kona Police CID-S&W, Regular S&W 25,000.00/
0 10.201.5213.0 1.01 1 J Kau Police—S&W,Regular S&W 66,000.00
010.201.5203.02.109 1 Police Adm Div—Oce,Equipment Repairs/M
TOTAL: $ 620,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011•< Admin Sery S&W, Regular S&W $ 156,000.00 /
0 10.201.5207.0 1.011 ! So Hilo Police-S&W, Regular S&W 232,000.00 1
010.201.521 1.01.01 1 Kohala Police-S&W, Regular S&W 60,000.00 ,
010.201.5214.01.011 ✓ Puna Police-S&W, Regular S&W 172,000.00 .�
TOTAL: $ 620,000.00
EXPLANATION (Provide complete explanation):
Request to transfer due to budget shortage in Administrative Services S&W. There is(2)recruit classes running
simultaneously and the shortage is due to recruit position funding allocated to permanent Police Officer positions in various
other Districts and collective bargaining unit adjustments. Shortage in So. Hilo, Puna and Kohala S&W is due to the
overtime incurred due to Lava overtime and critical incidents.
SUBMITTED B .
DATE:
Department Head
ACTION: v Recommend Approval _Recommend Deferral _ Recommend Denial
MAY 3 1 2019
Signed: gam. �� DATE:
Director of Finance
Ap roved _Deferred _ Denied
19 Signed: DATE. / /
Managing Director Mayor
Transfer No. J,c l
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division
- - . Greg Goodale PHONE: 808-961-8515 DATE: 05 / 16 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: �ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
1.5911.03.341 Vacation Pay-SW,Misc. Charges $ 30,000.00
0�5
TOTAL: $ 30,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.01.011 Landfills S&W, Regular S&W $ 30,000.00
TOTAL: $ 30 000.00
EXPLANATION (Provide complete explanation):
Funds are available in 085.901.5911.03.341,Vacation Pay-SW, Misc. Charges for vacation payouts.
Funds are needed in 085.601.5604.01.011, Landfills S&W,Regular S&W to cover vacation payouts.
SUBMITTED BY: DATE: _/ /
Department Head
ACTION: /Recommend Approval —Recommend Deferral —Recommend Denial
MAY 3 1 2019
Signed: _ -------� r—� DATE:
Director of Finance
JAp ved Deferred Denied
Signed: DATE:
Managing Director 4y Mayor
Transfer No. 1Q
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 05 / 30 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.52.115 P-Hulu W. Hi L-Fill OCE,Misc. Contract $ 397,000.00
Services
TOTAL: $ 397,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.01.021 Landfills S&W, Overtime S&W $ 375,000.00
085.601.5604.51.021 P-Hulu W. Hi L-Fill S&W,Overtime S&W $ 22,000.00
TOTAL: $ 397 000.00
EXPLANATION (Provide complete explanation):
Funds are available in 085.601.5604.52.115, P-Hulu W. Hi L-Fill OCE, Misc. Contract Services due to less than
anticipated costs to Waste Management of Hawaii for tonnage.
Funds are needed in 085.601.5604.01.021, Landfills S&W, Overtime S&W and 085.601.5604.51.021,P-Hula
W. Hi L-Fill S&W,Overtime S&W due to the Division not being able to close on additional holidays as
anticipated and due to an increase in needed coverage for vacant positions and employees on Leave of Absence
resulting in a higher than anticipated expenditure amount.
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SUBMITTED BY: lvuz DATE:
be-arthTent Head
ACTION: 7*R*e'
commend Approval _ Recommend Deferral Recommend Denial
MAY 3 1 2 19
Signed: �.-____�► �.—f DATE: / /�
Director of Finance
JApproved _ Deferred _Denied
Signed: DATE:
ManagingDirector Mayor
Transfer No.
2(�18 tO"I
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Police DIVISION: Administration
CONTACT: Hauoli Aiona PHONE: 961-2273 DATE: 5 / 28 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.111 Police Adm Div-Oce, Rental/Lease of Equ $ 65,000.00
TOTAL: $ 65,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5215.04.115 Investgn Cause of Death, Misc. Contract $ 65,000.00
TOTAL: $ 65,000.00
EXPLANATION (Provide complete explanation):
Transfer being requested to Investgn Cause of Death, Misc. Contract due to an increase in coroner's inquest.
Excess funds in the Police Adm Div-Oce, Rental/Lease of Equipment due to a decrease in leased equipment for
HPD during fiscal year 2018-19.
MAY 292019
SUBMITTED BY. ca DATE:
Department Head
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
MAY 3 1 2019
Signed: A— DATE:
Director of Finance
pp roved _Deferred _ Denied
Signed: DATE.
Mana in Director Mayor
Transfer No.
2(t1$1D
Form#:A-toe COUNTY OF HAWAII
Revised:87/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: P&R DIVISION: Recreation–Hoolulu Complex
CONTACT: Dean Goya PHONE: 936-3840 DATE: 06 / 07 / 2019
FISCAL PERIOD: July 1, 2018 to June 30, 2019
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.06.480 Hoolulu Complex Eqt. Misc Equipment $ 9,750.00
i'
TOTAL: $
T0; ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5511.02.114 Hoolulu Complex Oce, Electricity $9,750.00
TOTAL: $9750.00
EXPLANATION (Provide complete explanation):
The funds being transferred are needed to cover current electricity expenses.
The Hoolulu Complex's Equipment Account has the necessary funds to transfer due to less than anticipated
Expenditures.
SUBMITTED BY: c, L
DATE: 6
Dep ent Head
ACTION: ✓Recommend Approval _Recommend Deferral Recommend Denial
Signed: B`---- DATE: JUN
Director of Finance
A roved —Deferred _Denied
•.
Signed: a.
DATE:
Manafg.Directot AjL Mayor
Transfer No, 7 3
RECFiv
Form#:A-102 COUNTY OF
H
AWAVI
Revised:07/01 1119
REQUESTj6�kiANyS�6
FUNDS
OFFfC€ OF THE M4AYf'7,1
DEPARTMENT: Public Works Y COUNTY ! % N DIVISION: Administration
CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 6 / 11 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.01.011 Bldg Inspctn S&W,Regular S&W $ 5,000.00
TOTAL: $ 5,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.51.021 Automotive Division S&W, Overtime S&W $ 5,000.00
4'
TOTAL: $ 5,000.00
EXPLANATION (Provide complete explanation):
Funds needed to cover Automotive Overtime S&W due to backlog of work at DEM. Funds available in Bldg
Inspctn Regular S&W due to expending less than anticipated.
G
4
f
SUBMITTED BY: DATE: (a / 12—
Department
ZDepartment Head
ACTION: v/ Recommend Approval _Recommend Deferral _Recommend Denial
Signed: �--- /' rte---- J��/1 3 Z�T9
DATE:
—� Director of Finance
Approved _Deferred _Denied
Signed: DATE: `r / A,,/�
Mayor
Transfer No. `t
REuiE r
Form#A-11 02 Revised:07/01 CO` 11J U'�'V 1 JH A) 'f'' 27
REQUEST T06TR.A;�4F�,R BUNDS
G 0 U N T Y OF h
DEPARTMENT: Finance DIVISION: Admin
CONTACT: Ted Schrey PHONE: x8259 DATE: 6 / 12 / 19
FISCAL PERIOD: July 1, 20 to June 30, 20 ly
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5122.01.OI 1 Accounts S&W, Regular S&W $ 1,400
TOTAL: $ 1,400
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5124.01.021 Treasury S&W, Overtime S&W $ 1,400
e
TOTAL: $ 1,400
EXPLANATION (Provide complete explanation):
Funds needed in Treasury S&W because overtime costs exceed expectations. Funds available in Accounts S&W
due to vacancies throughout the year.
JUN 1 3 2019
SUBMITTED BY: /' `" DATE:
Department Head
ACTION: Recommend Approval _Recommend Deferral _Recommend Denial
JUN 1 3 2019
Signed: `�•----- /r r-~� DATE:
Director of Finance
proved _Deferred _Denied
Signed: DATE:
Mayor
Transfer No. -75
o���dOCn
Form#A-1 02 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Golf Course
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 / 12 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.901.5902.15.341 Health Benefits,Misc. Charges $ 513.00
TOTAL: $ 513.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.901.5902.20.341 FICA Employer Share,Misc. Charges $ 513.00
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a CO
`rt C
TOTAL: $ 513.00=
EXPLANATION (Provide complete explanation): _ o
� rn
Funds are needed to account for an unanticipated increase to FICA Employer Share expenditures due to
increases caused by natural disasters such as the Lava event and storms, some payout balances as well as cba:` =
increases.
Funds are available in Health Benefits due to less than anticipated expenditures. °0
SUBMITTED BY: DATE:
Department Head
*********************************************************************************************************************
ACTION: ✓Recommend Approval _Recommend Deferral _Recommend Denial
Signed: DATES [JUN
Director of Finance
_Appr ed _Deferred _ Denied
Signed: DATE:
managitf Director ayor
Transfer No. 1 Co
a�3 j 2(
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Admin
CONTACT: Ted Schrey PHONE: x8259 DATE: 6 / 13 / 19
FISCAL PERIOD: July 1, 2019 to June 30, 2020
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.04.341 Prov Compensation Adj-G $ 72,000
TOTAL: $ 72,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5223.01.011 Ocean Safety-S&W $ 72,000
r�
= c�
TOTAL: $ 72,000
EXPLANATION (Provide complete explanation):
Funds needed to cover actual S&W expenditure needs. -' j
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co
i
i'
SUBMITTED BY: /° (J-4 -- DATE: JUN 1 3 2oag__
Department Head
ACTION: ✓Recommend Approval _Recommend Deferral Recommend Denial
JUN 1 3 201q
Signed: �------� i►-- DATE: / /"
Director of Finance
Approv d _Deferred _Denied
Signed: DATE:
Managing Director kA Mayor
Transfer No. -7-7
��II�
Form#:A-102 COUNTY OF HAWAII
Revised:07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks&Recreation DIVISION: Parks Maintenance
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 6 / 12 / 19
FISCAL PERIOD: July 1, 20 18 to June 30, 20 19
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.02.113 Parks Maint Oce,Water, Gas and Sewer $ 2,379
TOTAL: $ 2,379
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5505.11.449 Parks Maint Equip,Motor Vehicle $ 2,379
O
TOTAL: $ 2,379
EXPLANATION (Provide complete explanation): o �'
rn
Parks Maintenance is requesting a transfer for a Plumbers vehicle needed to haul tools and equipment nece5',$* ID
fulfill repair and maintenance duties island-wide. Funds are needed as the vehicle bid came in over the estinjamd
cost.
co
Funds are available from Water, Gas, Sewer due to lower than anticipated expenditures.
l
SUBMITTED BY: DATE:
Department Head
ACTION: v/ Recommend Approval _Recommend Deferral Recommend Denial
Signed: DATE; SUN /1 3 20/19
Director of Finance
_Approved _Deferred Denied
Signed: DATE:Malla
N,Mayor
Transfer No. 1S
�h3111