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Home My WebLink AboutCOM 0011.014 2018-2020 Harry Kim i. Deanna S. Sako Mayor Director • b it•+,.+,,`��,z••,:�'p` Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 r- July 8, 2019 Aaron Chung, Council Chair, and Members of the Hawaii County Council , County of Hawaii Hilo, Hawaii 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds May 16 through May 31, 2019 and June 16 through June 30, 2019 i, Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2019 and June 16 through June 30, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. Ref. To: Hawaii County is an Equal Opportunity Employer and ProviderRef. Dat019 . ® X a . OD q 2 / 3 0 i « n w A A = o Q \ \ ) \ § e ƒ 0 0 )CD }2 / E E ; o _ � ( CD 2 2 ( J a ( o 2 E / G m \ 8 » 8 (D Ul = \ } -n -n % - Gj3 90 0 CD } \ \ & n I \\ (A) } m $ \ \ / G ( / /// o \ / \ / 0 GSS } mCTI « « m ( @ » @@ � g \ \ q2 \ } m m m 0 § § § N � 2 (D.0 c = = /« � S� 7k Jƒ ƒ® § / \ /(D * \ / g $ « ( a � / / d//// o 0 SSGSS § APggPg } 00000 00000 ( Form#:A-162 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: MELANIO LORENZO PHONE: 932-2921 DATE: 05 / 31 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.01.011 FIRE PREVENTION—REGULAR S&W $ 280,000.00 010.221.5226.01.011 TRNG&VOLUNTR—REGULAR S&W 10,000.00 TOTAL: $ 290,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.021 FIRE PROTECTION—OVERTIME S&W $ 168,000.00 010.221.5223.01.021 OCEAN SAFETY—OVERTIME S&W 1225000.00 TOTAL: $ 290 000.00 EXPLANATION (Provide complete explanation): Transfer funds from Fire Prevention and Training&Volunteer Regular S&W to Fire Protection and.Ocean Safety Overtime S&W. Funds are needed for higher than anticipated overtime costs. �= m Funds are available in Fire Prevention and Training&Volunteer due to unfilled vacancies during the Fisc'alS,�' cri n Year. M J r. 2 : i SUBMITTED BY: � . DATE: 05 / 31 / 19 Department Head ACTION: Recommend Approval _Recommend Deferral _ Recommend Denial JUN 2 2019 Signed: 4, DATE: D rector of Finance _Approved _Deferred _Denied (i Signed: DATE: IT/� Mayor managing Director Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: MELANIO LORENZO PHONE: 932-2921 DATE: OS / 31 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.51.011 FIRE PROT EMS–REGULAR S&W $ 295,000.00 ry TOTAL: $ 295'00.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.52.228 EMS EQPT MAINT–PARTS & SUPPLIES $ 13,00040" ry rn 010.221.5227.51.228 EMS HELI SVCS–PARTS & SUPPLIES 275,000.00- c� Tj 010.221.5225.51.011 EMS EQPT MAINT–REGULAR S&W 7,000:00-;, `= TOTAL: $ 295,000.00, EXPLANATION (Provide complete explanation): 'v Transfer funds from Fire Protection EMS Regular S &W to cover higher than anticipated costs in Parts& Supplies expenditures in Fire EMS Equipment Maintenance and EMS Helicopter Services and Fire EMS Equipment Maintenance Regular S&W. Funds are available in Fire Protection EMS–Regular S&W due to unfilled vacancies during the Fiscal Year. SUBMITTED B DATE: 05 / 31 / 19 Department Head ACTION: ✓ Recommend Approval —Recommend Deferral _Recommend Denial JUN 2 8 2019 Signed: DATE: Director of Finance _Approved —Deferred _Denied Signed:' �'' 2; g DATE: / / Managing Director Mayor Transfer No. on ,4-r, 00 °° ( w 0o V Z0 (000 Vrn (A IN - - � a C:) (0 o v, O m � O 'D Z -h V0) 0 0) 0) 0) 00 0) (3) (3) 0) 0 W N L N NN � oDm 0) rnM o (000 - o v OIw C° 0 0 o m" m o m o (D (0 (0 CD Th a --1 -i o (D (D (D � � (D co CD c � nl � v v nl � = � rn 0 a O 0C 73 a p 0 -u 0 � 0 (D p (D a r« (Tl (n cn cn Cn cn Ut cn Ol 01 cn cn cn M O (0 " Ul W Cl) W W W co N co W Ol -n N W W W 0000 O A A .OACOJt W O =r 3 m U t ON mm — www 0 N N N- O 00 0 ' Cl a (D M. (=D 7 0 -0 Z Z C 0 0 N .7m Q" � :5vvocn (DU) o' vco0 � IM N0 0 0 0 0 o ° m m 00) m (D > > 'D "0 n) x' 7' 7" w0 (D (0 o o 0- (u v Q m W m � cfl 0 m m �' C- � 000 ma 000 mo-0 0 mmm � a (D O m m 0 0 N � VO W Ut O O Cn (Jt (It (NJl O N pO O 00 0) A. O O O O O O Ol O -� O C O 00 000000 O 0000 O .7 W 00 000000 O O O O G0 O + O O O 666666 O 0 0 0 0 O O 00 000000 O 0000 O CA (Il Cil (Yl Cn cn cn Ul Ol (n Cn U1 Ul Ul cn Ul U1 � W 0 0 0 0 CO 0 - N N N W .A -4 -J O O o O CO V V -� N V V — — -a — -. 000 Cl) W O 000 00 CY) Cn 00000 Vt -ANON ON NN NNNN - - — — — N — NN � 00 ;o �u -0 -uTA � Z0D ;Uwow (p 0 0 = 7 C C 7' 3 nl C. 3 o N a m (D Q nl nl M o o m CD 0 a 6 co - - oonlnl 7 a - a 0O 0000 (D m• v� * � c (D n � m 00 mmmm go CO ^ 0U) on 00 90 mm ozom 0 mgom 7• d co (D m cn D W N a V3 V O (n • .-4:,4 NN -• W N 4 00 o - 0) 0 0 0) 41. cn Cn cn Ul O In (n 00 cn -• 0 0 C O o 0 O O O O O O O o 0 0 o O O O O : W 00 0 0 0 0 0 0 O O O O O O W O O O 66 O O 0 0 0 0 66666 0000 0 0 O 00 0 0 0 0 0 0 0 0 0 0000 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 6 / 12 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT i10 3 C, 010.183.5183.02.115 Engineering Division Misc. Contracts 180,000.0 � z m �— M TOTAL: $180,000.04 rTi r, TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT $ ti 010.171.5171.22.114 Building R&M Electricity 170,000.00 ai 010.171.5171.02.103 General Services,Janitorial Service 10,000.00 TOTAL: $180,000.00 EXPLANATION (Provide complete explanation): To cover Building's R& M electricity account for higher rates at Aupuni, Pauahi,Ane K and Mass Transit(to be transferred). Funds were available in Engineering Division Misc. Contracts due to expending less than anticipated. SUBMITTED BY: _ DATE: epart ent Head ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: JVN, 1 4/ 2019 Director of Finance _Approved _Deferred _Denied Signed: F DATE: Managing Director NQAAayor Transfer No. ��3ao� **Form#:,4-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Administration CONTACT: Reid Sewake PHONE: 961-8560 DATE: 06 / 14 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.01.011 Park Maintenance—Reg S & W $ 103.00 TOTAL: $ 103.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.481.5484.21.021 Sr Employ Cty—OT S & W $ 103.00 TOTAL: $ 103.00 EXPLANATION (Provide complete explanation): Funds are available in the P&R Maintenance S & W due to vacancies and some employee on workers compensation. A transfer is needed to account for anticipated shortages under salaries and wages account due to increases caused by unanticipated occurrences such as lava and hurricane disasters. '� „ I �,•I SUBMITTED BY: � �^ G� DATE: /"� Department Hea ACTION: `Recommend Approval _Recommend Deferral _Recommend Denial JUN 1 4 2019 Signed: DATE: Director of Finance pproved _Deferred _ Denied Signed: DATE: / A, ManaII Y in Director Mayor � Transfer No. RECF!`, Form#:A-102 ?i119 JL IN I q¢� f F HAWAII Revised:07/01 REQUEST ETO-TRANSFER FUNDS COUNTY DEPARTMENT: Public Wgrks, DIVISION: Beautification CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 6 / 17 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 070.301.5304.16.449 Roadside Beautif Eqpt, Motor Vehicle $ 25,000.00 070.301.5304.16.480 Roadside Beautif Eqpt, Misc. Equipment 32,500.00 TOTAL: $ 57,500 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 070.301.5304.12.115 Roadside Beautif Oce, Misc. Contract Ser $ 57,500.00 TOTAL: $ 57,500.00 EXPLANATION (Provide complete explanation): Funds needed to cover miscellaneous contract services. Funds available in Roadside Beautif Eqpt due to foregoing equipment purchases this fiscal year. 4' SUBMITTED BY: DATE: `z Depa nt [lead ACTION: Recommend Approval _Recommend Deferral Recommend Denial — k JUN 1 9 2019 Signed: DATE: Director of Finance _Appr ved _ Deferred —Denied Signed: DATE: / / / Mayor Transfer No. p Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Police DIVISION: Administration CONTACT: Hau01i Aiona PHONE: 961-2273 DATE: 6 / 18 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5214\.611OPuna Police-S&W, Regular S&W $ 190,000.00 TOTAL: $ 190,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.51.011 Admin Sery S&W, Regular S&W $ 112,000.00 010.201.5203.81.011 Dispatch S&W, Regular S&W 6,000.00/ 010.201.5208.01.011 N Hilo Police-S&W, Regular S&W 500.00 010.201.5210.01.01 1 Waimea Police-S&W, Regular S&W 500.00 010.201.521 1.01.01 1 Kohala Police-S&W, Regular S&W 71,000.00 TOTAL: $ 190,000.00 EXPLANATION (Provide complete explanation): Request to transfer due to budget shortage in Administrative Services S&W, Dispatch S&W,N. Hilo S&W, Waimea S&W and Kohala S&W. There is(2)recruit classes running simultaneously and the shortage is due to recruit position funding allocated to permanent Police Officer positions in various other Districts and collective bargaining unit adjustments. Funds available in Puna Police-S&W, Regular S&W due to lower than anticipated cost. c: ::::�SUBMITTED B . DATE: ,JUN 8 2019 Department Head ACTION: /Recommend Approval _ Recommend Deferral — Recommend Denial JUN 2 0 2019 Signed: DATE: Director of Finance Ap roved _Deferred _Denied 4 Signed: DATE: anagen iMayor Transfer No. �� ' Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 06 / 21 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.228 S Hilo Road OCE,MV/Hvy Eqpt Parts/Sup $ 25,000.00 TOTAL: $ 25,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.52.109 Kau Road OCE, Equipment Repairs/Maint $ 12,500.00 020.301.5301.52.228 Kau Road OCE, MV/Hvy Eqpt Parts/Sup 12,500.00 TOTAL: $ 25 000.00 EXPLANATION (Provide complete explanation): c � Funding is available in South Hilo OCE Eqpt Parts/Sup account due to lower equipment repair parts'putcha�gd; CID finding is needed to cover invoices for Kau Road OCE Equipment Repairs and parts for FYI 9. -TI rn CT1 7 w SUBMITTED BY. DATE. JUN/ Department Head ACTION: %/ Recommend Approval _ Recommend Deferral _Recommend Denial Signed: DATE: JUN 2 4/ 219 Director of Finance Approved _ Deferred _Denied Signed: ' DATE: Managing DirectorAg—Mayor Transfer No. g Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Neil Azevedo PHONE: 961-8349 DATE: 6 / 21 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.32.109 N&S Kohala Rd OCE, Equipment Repairs/M $ 5,000.00 020.301.5301.32.228 N&S Kohala Rd OCE, MV/Hvy Eqpt Parts 5,000.00 020.301.5301.32.230 N&S Kohala Rd OCE, Highway Materials 5,000.00 020.301.5301.12.228 S Hilo Road OCE, MV/Hvy Eqpt Parts/Sup 20,000.00 TOTAL: $ 35,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.62.228 Puna Road OCE,MV/Hvy Eqpt Parts/Supp $ 17,500.00 020.301.5301.62.218 Puna Road OCE, Fuels &Lubricants 17,500.00 TOTAL: $ 35,000.00 EXPLANATION (Provide complete explanation): There is funding available in N&S Kohala Rd, OCE and S Hilo Rd, OCE accounts due to less than=anticipated repair costs and purchases for parts and highway material. Puna Roads needs additional funding to coffer highelA than anticipated fuel charges due to emergencies and assisting other districts and purchases for equipinc�t opal parts due to higher than expected equipment repairs. + ry m < Q cn n M J 4; SUBMITTED BY: ¢ DATE: SUN 2 1 ?019 y, Department Head ********************************************************************************************************************* ACTION: ✓ Recommend Approval _ Recommend Deferral _Recommend Denial Signed: DATE: JUN 2/ 2019 Director of Finance —Approved _Deferred _Denied Signed: DATE: / ./ Managing DirectoE ayor Transfer No. �b �` Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks& Recreation DIVISION: Recreation CONTACT: Mason Souza PHONE: 961-8740 DATE: 6 / 21 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools Eqpt,Misc. Equipment $ 19,400 010.500.5513.62.217 Aquatics Pools Oce,Cleaning/Sanitation 5,600 TOTAL: $ 25,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.112 Recreation Div Oce,Mileage&Auto Allow $ 14,400 010.500.5507.02.114 Recreation Div Oce, Electricity 10,600 TOTAL: $ 25,000 EXPLANATION (Provide complete explanation): Funds are needed to cover current electricity expenditures and higher than usual mileage costs due to di ast9r" c' - r response. � m N � rn Funds are available from Aquatic Cleaning/Sanitation and Misc.Equipment due to lower than anticipated expenditures. m �n �1 N Cp SUBMITTED BY: DATE: artment Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial JUN 2 5 2019 Signed: DATE: irector of Finance _Approved _Deferred _Denied Signed: DATE: Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Inspection CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 06 / 27. / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.115 Engineering Division Oce,Misc. Contract $ 5,000.00 TOTAL: $ - TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT � c- 010.231.5232.02.104 Bldg Inspctn Oce, Travel/Conferences $ 5,000AC21 - o rn �i CX) 7 ? � m TOTAL: $ 5,000.0 EXPLANATION (Provide complete explanation): 7' Excess fiords available in Engineering Division Oce, Misc. Contract due to lower than anticipated costs. Funds are needed in Bldg lnspctn Oce, Travel/Conferences to cover unexpected HACBO expenses. F SUBMITTED BY: DATE: JUN 2 7 019 T Department * **ad ********************************************* ******************************************************************** ACTION: Recommend Approval _ Recommend Deferral _Recommend Denial Signed: DATE: .JUN 2 8 /2019 Director of Finance _Approved _ Deferred _Denied Signed: DATE: Managing Direc or ayor Transfer No. @� Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: WASTEWATER CONTACT: DORA BECK PHONE: 808-961-8513 DATE: 06 / 26 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.15.341 Health Benefits, Misc. Charges $ 20,000.00 t� C. _ TOTAL: $ 20,000.00 TO" —�AGCOUNT NUMBER ACCOUNT TITLE AMOUNT C-030 91_x.5911.86.341 Workers Comp, Misc. Charges $ 20,000.00 CD w r Cr w CD TOTAL: $ 20,000.00 EXOUANATION (1:1rovide complete explanation): Transfer is requested to cover actual workers comp claims and expenses incurred. Funds are available in the Health Benefits account due to lower than expected expenditures. SUBMITTED BY: a ,c� � DATE. Department Head ACTION: VRecommend Approval _Recommend Deferral _ Recommend Denial JUL 0 1 2019 Signed: e.------ / DATE: Director of Finance App ved _ Deferred _ Denied 4 49, Signed: DATE: Man mg Director Mayor Transfer No. D