HomeMy WebLinkAboutCOM 0049.006 2018-2020 NtYfos H
Ashley L.Kierkiewicz �J• ''!,, Office: (808)961-8265
Council Member Fax: (808)961-8912
District 4 Puna ashley.kier•kiewicz@hawaiicounty.gov
HAWAII COUNTY COUNCIL
Hawaii County Building
25 Aupuni Street Hilo,Hawaii 96720
DATE: July 19, 2019
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TO: Aaron S.Y. Chung, Council Chairperson
And Members of the Hawaii County Council
FROM: Ashley L. Kierkiewicz, Council Member "
SUBJECT: Hawaii State Association of Counties Executive Committee Meeting update
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By means of this communication, I respectfully request approximately 15 minutes to provide an update on
the July 29, 2019 meeting and an overview of the attached May 9, 2019 minutes of the Hawaii State
Association of Counties Executive Committee.
Please place this matter on the agenda for the next available Governmental Relations and Economic
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Development Committee.
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Serving the Interests of the People of Our Island Comm. No.
Hawaii County is an Equal Opportunity Provider and Employer Ref. To:
Ref. Date J U L 2 2 2019 _
Hawai'i State Association of Counties (HSAC) yEAss°
Counties of Kaua'i, Maui, Hawai'i and City & County of Honolulu = 'Z
25 Aupuni Street, Hilo,Hawaii 96720 (808) 961-8018 w-vvw.liawaiicounties.com
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MINUTES
HSAC EXECUTIVE COMMITTEE MEETING
May 9, 2019, at 10:00 a.m.
Honolulu Hale, Committee Meeting Room
530 South King Street
Honolulu, Hawaii 96813
I. CALL TO ORDER
The HSAC Executive Committee was called to order by HSAC President
Valerie Poindexter at 10:06 a.m. The following members comprising a
quorum were present:
County of Hawaii: President Valerie Poindexter
Councilmember,'Hawaii County Council
County of Kauai: Vice President Ross Kagawa
Vice Chair, Kauai County Council
County of Maui: Secretary Kelly King
Chair, Maui County Council
City and County of Honolulu: Treasurer Joey Manahan
Councilmember, Honolulu City Council
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Others Present: c
Mason Chock, Kauai Councilmember
Arryl Kaneshiro, Kauai Council Chair
Doug Chun, Honolulu OCS
James Pacopac, SPJ Consulting, LLC
Scott Matsuura, SPJ Consulting, LLC
Scott Ishikawa, Becker Communications
Jade Fountain-Tanegawa, Office of Kauai
County Clerk
Codie Tabalba, Office of Kauai County Clerk
Traci Fujita, OCS Director, Maui County
Council
Radiant Cordero, Chief of Staff, Office of
Councilmember Joey Manahan
Robert Whitsell, Legislative Analyst, OCS,
Honolulu City Council
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Francisco "Chico" Figueiredo, Office of
Councilmember Ikaika Anderson
II. APPROVAL OF AGENDA
Vice President Kagawa moved to approve the agenda. The motion was
seconded by Secretary King and was unanimously carried,
III. MINUTES
Vice President Kagawa moved to approve and file the minutes from the
April 12, 2019 HSAC Executive Committee meetings. The motion was
seconded by Treasurer Manahan and was unanimously carried.
IV. REPORTS
A. Treasurer's Report
Vice President Kagawa moved to file the Treasurer's report which is
attached hereto. The motion was seconded by Secretary King and was
unanimously carried. March balance $236,362.17. Expenses of
$17,892.24, including $15,000 for SPJ Consulting LLC fee. Deposit of
$3.92. Ending balance for March $218,473.85.
B. County Reports
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Vice President Kagawa moved to file the county reports. The motion was
seconded by Treasurer Monahan and was unanimously carried.
1. City and County of Honolulu Report
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Treasurer Monahan presented the City and County of Honolulu
Report. Councilmember Waters started on May 6.
Councilmember Anderson is Chair, Ann Kobayashi, Carol
Fukuna-a is Floor Leader. Council couldn't
b agree on TVU and
B&Bs. No mechanism to collect revenue. Maui added
inspectors but haven't dealt with hosting platforms.
2. County of Hawaii Report
President Poindexter presented the County of Hawaii report.
Hawaii Tourism proposing other activities since lava is no
longer erupting. Some communities concerned about avid
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explorer marketing being done. Concerned about preserving
cultural heritage and taro farms.
Grant reports for federal mass transportation not being done.
Could affect other counties. State DOT stepped in to assist
counties with compliance. Prior disconnect with State. New
mass transit plan in place.
Council working budget. Mayor increased budget by $10M.
3. County of Kauai Report
Vice President Kagawa presented the County of Kauai report.
Kauai wants to keep NACo representative. Approved fire
fighter salary increases on first reading. Bonuses amount to a
lot at this time. No ability to pay. Difficult to get final vote.
Sets precedence for other unions. Police and Fire spiking
issues.
Honolulu approved fire fighter raises, including $10M in
bonuses for 2020 and $20M for 2021. I
4. County of Maui Report
Secretary King presented the County of Maui report. Injection
well lawsuit. $13M appropriated in FY2020 budget for Lahaina
WWTP for alternatives to injection wells. Supreme court
hearing in October.
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Timeshare lawsuit. Heading to mediation. May affect other
counties whether we have right to set other categories.
Budget is $20M higher than Mayor's budget. RPT rates
increased. 4 percent revenue appropriated to Affordable
Housing Fund. $500K managed retreat plan for Molokai.
Considering a Climate Change office. Visitor Industry grant
reduced to $3M.
Maui Nui Food Alliance. Creating countywide healthy food
system. Grow industry of agriculture and diversify economy.
C. National Association of Counties (NACo) Report
No report.
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D. Western Interstate Region (WIR) Report
Vice President Kagawa moved to file the WIR report. The motion was
seconded by Treasurer Manahan and was unanimously carried. Mason
Chock provided the report. WIR meeting at conference next week. PILT
and Secure Rural Schools funding issue for counties. Maui hasn't
received funding for use of Kahoolawe. Can still provide comments prior
to discussion and decision making. Endangered species also an issue
for Hawaii.
V. NEW BUSINESS
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A. HSAC 2019-2020 Budget
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Vice President Kagawa moved to approve the 2019-2020 Budget which
is attached hereto. The motion was seconded by Secretary King and 4
was unanimously carried. Chico provided print out of actual
expenditures for FY 2018. Miscellaneous item should be increased to
$10,000 to reflect actual use. Reduce lines 25-29 to zero. NACo
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Miscellaneous increase to $2,000. Move balance to Executive
Committee Miscellaneous Kagawa moved, King seconded to amend
budget.
B. HSAC Form 990 - FY 2018 - Final due date for filing May 15, 2019
Vice President Kagawa moved to approve the filing of Form 990. The
motion was seconded by Treasurer Manahan and was unanimously
carried. Working with Carbonaro CPAs to submit appropriate
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documents for Form 990.
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C. HSAC Website Design and Maintenance
Vice President Kagawa moved to defer to the next meeting. The motion
was seconded by Treasurer Manahan and was unanimously carried.
D. Nominations for WIR and NACo ,u
Vice President Kagawa moved to approve the WIR and NACo
representatives. The motion was seconded by Treasurer Manahan and
was unanimously carried. Kauai County Council did not approve the
WIR and NACo representatives so slate is no longer on the table. Last
year Big Island gave up WIR seat because Big Island got extra NACo
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presidential seat. Normally, each county gets one seat. Kauai wants to
keep NACo seat if possible and fill the seat by KipuKai Kualii. Tim
Richards was asked to serve on NACo Environmental Energy and Land
Use Committee by NACo President Cox so he would like to keep NACo
seat so he can better advocate. Kauai wants to keep NACo seat that
they've had since 1991. Can serve on NACo Committee even if not on
NACo board. Suggestion of possible by-law amendment to rotate WIR
and NACo representatives. Honolulu OCS confirmed that consensus
vote by all four counties to take action. KipuKai Kualii and Ikaika
Anderson were approved as NACo representatives and Tim Richards and
Kelly King as WIR representatives.
E. SPJ Consulting LLC Report and Debriefing
Vice President Kagawa moved to file the SPJ Consulting LLC report. The
motion was seconded by Treasurer Manahan and was unanimously
carried. James Pacopac and Scott Matsuura presented the report,
which is attached hereto. The Committee expressed concern about what
steps the consultant took. James Pacopac reminded the Committee that
he advised members that they were being brought in late in the game.
Committee inherited the bills from the prior members and did not get
good advice on the package. Scott suggested now is the time to start
relationship building with the legislature leadership for the next session.
Hindsight is 20/20. Committee needs to decide best way to move
forward. Committee discussed proposals for next legislative session:
Air BNB/hosting platforms, affordable housing, environmental issues.
In the future, need to clearly identify expectations and types and
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frequency of communication.
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VI. OLD BUSINESS
A. 2019 HSAC Conference Update
Secretary King provided an update on the 2019 Conference. HSAC
panel will discuss environmental issues affecting counties. HSAC
business meeting should include legislative workshop where members
can discuss possible HSAC package. Maybe invite Senate and House to
speak at conference.
VIII. ANNOUNCEMENTS
A. Reminder - Omiyage for WIR Conference - May 15-17, 2019, Spokane
County, Washington
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B. Schedule next meeting
HSAC Conference June 12, 2019. Cost of lunch paid by HSAC.
DTIII. ADJOURNMENT j
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Vice President Kagawa made a motion to adjourn the meeting. The
motion was seconded by Treasurer Manahan and was unanimously
carried. President Poindexter adjourned the meeting at 1:35 p.m.
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ocs:prof:hsac:FY2019:ininiutes:190509
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Hawaii State Association of Counties (HSAC}
Counties of Kauai,Maui,Hawaii and City&County of Honolulu
200S. IIigh Ski' 01,WhilUICU,I IIIN 16 9079 .(908) 270.766.5) ivivH!11IColAllks.eom
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May 1, 2019
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Councilmember Valerie Poindexter
Hawaii County Council
74-6044 Ane.Keohokalole Hwy, Bldg.A
Kailua-Kona,:HI, 96740
Dear Councu member Poindexter
SUBJECT: TREASURER'S REPORT,FOR,MARCH 2019
Attached leasefind the report of t�, Association's revenues and expenses for the period
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of March 1,2018;to March 31, 2019. L�.�•.
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Mahalo,
Joey Manahan
HSAC Treasurer ;.
Attachment
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Treasurer's Resort for March 2029
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HSAC started the month of March with a balance of$236,362.17 and had expenses of$17,892.24 and a
deposit of$3.92 and we ended the month of March with a balance of$218,473.85.
Expenses Include$15,000 to SPJ Consulting LLC for March.
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Hawaii State Association of Counties
REVENUES COLLECTED AND EXPENSES PAID
Period:March 1 through March 31.2019
BEGINNING BALANCE _ $336,362.17
_ march FY 2019 FY 2019
2019 Year to Data Budget
REVENUES
Membership Fees $0.00 $43,680.00 $43,e80.00
Conference Income $0.00 $65.477.78 $26,000.00
Interest Income $3.92 $35.13 $28.00
Corporate Sponeorship J _ $OA0 $0.00 $0.00
Miscellaneous _$0.00 $1,656.40 $0.00
NACo PresmVion Drug $0.00 $792.85 $8,000.00
Fund Balance,prior FY $0.00 $107164.00
Total $3.921 $111,642.16 $181.872.00
Total Recelgts This Period $3.92
EXPENSES
HSAC
Executive Committee Travet,Atr,Ground,Lodging&
ConferenceRegistradon _ $1013.32 $12,419.33 $17800.00
Audfflnn Services $0.00 $6,510.40 $5,000.01)
Stalloner
y $0.00 $0.00 $150.00
Mlscelleneous $398.80 ,342.66 $2,00D.00
Online QuIckbooks Month Fee $62.70 $616.55 _ $650.00
$0.00
Special Committees $0.00
Travel $0.00 $0.00 $500.00
$100.00
NACo
Board Trave6Alr,Ground,and Lodging $0.00 $15,030.51 t624,000.00
Steering Committees TravebAir,Ground&Conference $8,000.00 I,
Registration $0.00 $0.00
Promotional $0.00 $0.00 $250.00
Dues $0.00 $26.751.00 $27,268.00
Miscellaneous $1,417.62 $1942.85 $1,000.00
WIR is
WIR Travel-Ak,Ground,Lodging,Conference R $0.00 $1541.94 $12,000.00
WIR Promoganai $0.00 $0.00 $0.00
WIR Dues $0.00 $3,507.00 $3,804.00
WIR Miscellaneous $0.00 $0.00 $1000.00
WIR 2015 Conference $0.00 $0.00 $0.00
OTHER !
Adjustments for Travel and Related Fnenses $0.00 .001 $6,295.00
National Conference Fund $0.00 $0.00 $44,000.00
Prescdi tion DMO SchoLarship Prom $0.00 $0.00 $5,000.00
County Leadership Institute Attendee $0.00 $0.00 $2,000.00
Pres tion 00 Promotion $0.00 $0.00 $6,400.00
HSAC Promotion $0.00 $5,848.47 $14,855.00
HSAC Consultant Fee $15.000.00 $11610W.00
Total $1789224 $94.510.71 $181,87200
Total Expenses This Period $97,892.24
ENDING BALANCE $218,473.86'
Hawaa i State Association of Counties (HSAC)
Counties of Kauai,Maui,Hawaii and City&County of Honolulu jZ
200 S.High Street,Wailuku,Hawaii 96793(808) 270-7665 wwwJticadn a&' am
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May 10, 2019
Councilmember Valerie Poindexter,President
Hawaii State Association of Counties
25 Aupuni Street•Suite#1402
Hilo,HI 96720'
Dear President Poindexter:
SUBJECT: FISCAL YEAR-2019=202.0 PROPOSED.ANNUAL
OPERATING BUDGET •'.
As Treasurer of the Hawaii State.Association of Counties(HSAC),lam submitting the
proposed annual operating budget for Fiscal Year(FY)2019-lib-2.bi The proposed budget
detail incorporates the followizig assumptions and changes:
1. Membership Fees of$10,920.for eaeh.county willremain.'the•same. j
2. Conference Income will stay the same at $26;000'for•'the June 'conference to be
hosted by the Maui County Council.
3. Interest Income will remain the same.
4. Corporate Sponsorship is the same at$0.
6. Miscellaneous is the same at$0.
6. The NACo Prescription Drug Marketing Ne.revenue will stay the sine•apt$6;000. j
7. The Total Revenues and Fund Balance will.stay the same at$181,872:. :• ' '
8. Executive Committee Travel-Air and Ground will remain' at`$17;'600;($350 x 3
members x 12 meetings+$6,000 members'travel costs to State•Leii$Iature).-'.
9. Executive Committee.Auditing/Professional Services willremain the same.
10.Executive Committee Stationary will remain the same.
11.Executive Committee Miscellaneous will increase from$2,00.0,to$28,695.
12.Online Quickbooks Annual Fee will remain the same.
13.Special Committee Travel will remain the same
14.Special Committee Miscellaneous will remain the same.
15.NACo Travel-Board Air, Grdund and Registration will remain-the same at $24,000
($2000 x 4 Board Directors x 2 meetings).
16.NACo Travel-Steering Committee-Air-and Ground will remain-$8,000 ($2.000 x 2 j
Steering Committee members x 2 meetings),
17.NACo Promotional will remain the same.
18.NACo dues will remain the same.
19.NACo Miscellaneous will increase from $1,000 to$2,000.
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20.WIR Travel-Air, Ground,and Registration will remain at$12,000($2,000 x.2 Board
members x 3 meetings).
21.WIR Promotional will remain the game at$0.00.
22.WIR Dues will remain the same.
23.WIR Miscellaneous($1,000)will remain the same.
24.WIR Conference will remain the same.
25,Adjustments,for Travel and Related Expenses will decrease from $6,6295 to $0 and
added to HSAC Executive Committee Miscellaneous.
26.The National Conference Fund will decrease from $8,000 to $0 and be added to
HSAC Executive Committee Miscellaneous.
27.The Prescription Drug Scholarship Program will decrease from $5,000 to $0 and be
added to the HSAC Executive Miscellaneous.
28.The County Leadership Institute Attendee expense will decrease from$2,000 to$0; 3
$.1,000 will be added to the HSAC Executive Committee Miscellaneous. $1,000 will
be added to NACo Miscellaneous.
29.The Prescription Drug Promotion will decrease from $6,400 to $0 and be added to j
the HSAC Executive Committee Miscellaneous.
30.HSAC Promotion and Outreach will stay the same at$14,855.
31.The HSAC Consulting Fund will be$36,000.
It is my recommendation that all four counties submit their approval or disapproval of the
proposed annual operating budget to the HSAC Executive Committee before the May 2019
meeting of the HSAC Executive Committee.
Malama Pono,
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Joey Manahan
HSAC Treasurer
Attachment
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HSAC FISCAL YEAR 2019.2020 PROPOSED OPERATING BUDGET
YTD PY2019 FY2020
March* Proposed
201$ Budget Budgat
REVENUES
1. Membership Fees •$0 $43,680 $43,680
2. Conference Income $0 $25,000 $26,000
3. Interest Income '-$36 .. . '$28 8 F
4. Co orete nsorshi $0 0 $0
5: Miscellaneous $.0 $0 0
S. NACo Prescription Drug Markedn Fee $0 -$6 000 $6,000
Fund Balance dor.FY $1'07164 $107184
TOTAL REVENUES AND FUND BALANCE 3181jW $181,872
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EXPENSES k
S.,Executive Committee TravaPAir,Ground,Lodg•Ing&
Conference Registration
$12.4-19 417,600. $17,600
9. Executive Committee Auditing/Professional-Services $0 $6,000 $5 000
10. Executive.Committee Stationery : $0 $150 $150 }
11, Executive Committee Miscellanecus• $5.343' $2',000 $28 696
12. Online QuickBooks Annual Fee $617 $650 $650
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13. Special-Committee Travel•• $0 $500 $500
14. Special Committee Miscellaneous $0 $1'00 $100
15, NACo Travel-Board-Air,Ground,Lodging&
Conference Re istratioh $16 031 $24,000 -$24.000
16. NACo Travel-Stearin -Committees•Air and•Ground $0 $8,000 $8 000
17. NACo Promotional $0 $260 $260
18. NACo Dues $26,751 $27.268 $27 268
19. NACo Miscellaneous $1,943 $i 1000 • $2'000
20. WIR TravelAir,Ground.Lod in '&Conferenoe'Reg $1.542 $12,000 $12'000
21. WIR Promotional $0 . •$0 $0
22. WIR-Dues $3,607 -$3,804 $3,804
23. WIR Miscellaneous 0 1,000 f-000
24. WIR.Conference $0 $p $0
25. Adjustments for Travel and Related Expenses $0 $6,295 $0
26. National Conference Fund $0 381000 $0
127. Prescription Drug Scholarship P m. $0 $5.000 $0
28. County dership Institute Attendee $0 .$2.000 $0
29. tioh.Dru Promotion $0 . $6 400 $0
30. NSAC Promotion and Outreach SO'. $14,855 $14,85
31. HSAC Consultlri Fund_ -$15.000 $36,0 $38 000 E
TUT-AL EXPENDITURES $82,153 $181,8721 $181872
BALANCE $0 $0
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April 29,2019
MEMO TO: HSAC Executive Committee
FROM: SPJ'Ponsulting LLC
SUBJECT: 2019 Legislative Report
The Deadline for final drafts of bills being discussed in Conference Committees was April 25,for
non-fiscal bills and April 26,for fiscal bilis. Final decking applies to bills amended by the non-
originating house and whose differences have either been resolved either by agreement in
conference committees or reconsideration by the originating body of its disagreement.These
bills must be decked or submitted on of before the end of day,for it to be considered for final
passage at final reading.
The Legislature will take April 29 and May 1 as recess days to provide further input by
constituents on the support or opposition to the final drafts.The bills will pass on final reading
no later than May 2,the adjournment sine die date.
The following bills are the result of discussions in conference committees:
1) SB 162 HD2 Relating to Taxation:This bill previously related to the creation of a
nonrefundable elderly tax credit for the hiring of an elderly individual.The Conference
Draft that is up for Final Reading.is a rental motor vehicle surcharge tax bill that
increases the vehicle surcharge tax to$5 and deposits the funds into the State Highway
Fund; provides exemption for vehicles rented due to repairs to owned vehicles, must
provide record of repair. Effective date 7/1/19.
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Final passage of this measure will be on May 2,2019. , r
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2) HB 558 SDI Relating to Kekaha Kai State Park:The bill appropriated$_funds to the
DLNR for employing lifeguards and purchasing lifesaving equipment at Kua Bay in
i Kekaha State Park on the island of Hawaii,effective 7/1/2050.
The Conference Committee could not reach an agreement and no bill produced. Bill is
Dead.
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3) HB 1582 SD2 Relating to Concessions on Public Property:The bill increases the
maximum length of concession contracts from 15 years to 20 years. Replaces the
requirement that certain concessions shall be operated by nonprofit corporations In
order to be exempt from the sealed bid requirements of section 102-2(a), HRS,with a
requirement that state and county agencies give preference to nonprofit corporations
pursuant to rules. Provides that a county director of parks and recreation shall designate
which county zoos, botanic gardens,or other county parks are environmentally,
culturally, historically, or operationally unique for the purpose of determining whether a
concession at the zoo, botanic garden,or other park is exempt from the sealed bid
requirements of section 102-2(a), HRS,concessions on public property whose '
operations provide historical and cultural information,goods,and services within the
Hawaii Capital Historic District.Takes effect 7/1/2050.
The Conference Committee did not meet to discuss this bill due to a procedural concern
over the Senate amendments.The House deferred action in Conference.
The bill is Dead.
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An analysis of the proposed HSAC Priority bilis that did not make it through the Legislature:
1) HB176 (SB158) Relating to the Consolidation of Motor Vehicle Driver's License and Civil
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Identification Cards Forms(Priority 3)—Bill was heard in the Nouse and Senate.The
State Department of Transportation cited the enormous amounts of information
required for driver's licensing and not required for civil identification cars. Commenting
that this could cause,confusion due to the lengthy application needed in consolidated.
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The Senate Committee determined that a major effort was necessary to consolidate the
forms and its passage into law at this time would not be an effective or efficient. It was
felt that all parties, Counties and the Department of Transportation, needed to develop
a consolidated form that meets all the requirements necessary, in a clear and
consolidated manner prior to any change in the law.
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2) HB177 (SB159) Relating to Tobacco Products(Priority 2)—Bill was not heard in either
the House or the Senate. Both Houses feel that the regulation of tobacco products
should remain with the State.The regulation of tobacco products is stili considered an
issue of statewide concern, not one that should be regulated separately by County.
3) HB 178(SB160) Relating to Tort Liability(Priority 1)—Bill has heard in the Senate.The
bill passed out of the Senate Committee on Public Safety, Intergovernmental and 4.
Military Affairs. The bill was not heard in the Senate Judiciary Committee.We were
informed that in 2018,Act 181 was passed to address the concerns of the Lifeguards,
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inclusion in the State Tort Liability Act, HRES Chapter 662 which provides that County
Lifeguards serving on state beaches are considered employees of the State and entitled
to tort liability defense,at no personal cost, by the Office of the Attorney General, under
Sec. 662-16.Sec.662-2,further provides that the State assumes liability for negligence
of its employees and pays all settlements and judgements on their behalf and on behalf
of the State itself.The Judiciary Committee did not see any further need for an
exemption from tort liability for state and counties arising from lifeguard services.
We will continue to monitor the legislative process and continue to promote continued ,
communications with HSAC and the individual Counties with the legislators.We continue in our
efforts to promote county needs and the efforts to work cooperatively with our State and
County elected officials as important means to provide the necessary services for the people of
Hawaii.
We look forward to attending the HSAC Executive Committee Meeting on May 9,2019, at
Honolulu Hale.
' if you have any questions, please feel free to call on us.
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