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Home My WebLink AboutCOM 0011.016 2018-2020 JNSV OF H�1 - Harry Kim • :t Deanna S. Sako Mayor Director '!TE GF•NA� Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 • Fax(808)961-8569 August 2, 2019 Aaron Chung, Council Chair, and Members of the Hawaii County Council County of Hawaii + a-< Hilo, Hawaii 96720 Dear Council Chair Chung and Members of the County Council: �n y. K SUBJECT: Transfer of Funds June 16 through June 30, 2019 and July 16 through July 31, 2019 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2019 and July 16 through July 31, 2019. Copies of the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, k &" l Kay Oshiro Controller Attachments Comm. No. Ref. To: Hawaii County is an Equal Opportunity Employer and ProviderRef. Dote AUG 02 2019 ,- CD 0 0 0 0 (0 (0 co (D 13 CD 00 -4 (3) 0 :3 N) C) 0 0 -4 -4 -4 -4 -4 -4 > N K5 i,3 — — — — — SA ANC`0CDt0 90- 0) < (D co (OCOCOCO co co CD CL 0 G)cn 0 0 G) CD (D M OC CD CD CD -n =3 0 cn -4. N (D -n 0 CL -0 0 90 m Qo 0 CD (D rt -n CYI CSI (n m 0 0 0 0 0 0 cn 0 00 w " (h 0) cn N) " N) -n 0 00 " OOWMN) " N) a =r W p 41� p 3 CD W 4& 0mcnoo0000 - - - - - - - — — — (D M. 0 O 0 a go CD CD CD 90 = C ;a CD — — — 0 0) 0 0 0 0 0 0 > 0 CL M 0 -0"a :3 0 0. 0 3 < < Ca 9 (D :3 m (D CD - - - 0 3 0 0 :3 =3 0 = ct C/) co U) 0) c ;oO2. — OOOMMO (A. CL R, C.) m 5 5 :2 ;2 :2 0 — — — t=$ I ,o 060 = 0000(D CD 0 C- CD momm m m CD CD CL m 0 PO C) (0 O > NONE W 3 O :,4 NPNPY�npp 0 -j 0 " 40 " O000c c 01 cn 0000000o00 :3 0000000000 01 0 0000C) OC) OOO (n (n m cn m M Ol M M OD www " Mmo 0 N) rl) 0 0 0 0 C) — 0 0 PI) -1 -1 p 71 cn 0 0 a CD (D 0 0 0 Cil . . . . . . . IQ K) :m r- m -n -n 3 - -, 0) o 0) 0) :;* a — MCO 3 0 :3 - CD 0 0 = =r CL ;v MMO 0 C a a ;0,0<) C Cr cr 0 a 0) 0 0 0 q?. >0 c> m 00 L o Q Q 0 =-53 0 MO =03 -0o — o-00oM i T x N o m o 0 00 0 0 -ate 3 CD CD 0-0 S' 0 C) -0-0 0 MM CDCD cn cn 0 -n m sv C: > 3 o 0 0 M " -r� ON cn 0 r_ cn cn 00000ao 0 0 :3 O p ppppppp p p Ol CD 0000000 0 C 0 0 ooaooao 0 0 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION U -t o co CONTACT: MELANIO LORENZO PHONE: 932-2921 DATE: 06 1 30 / 201:�<91 �, C_ r� r' FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 o rnY FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT r ;=,, 010.221.5227.01.111 HELICOPTER OPS—RENTAL/LEASE $ 5,00n{f 1 010.221.5227.01.218 HELICOPTER OPS—FUEL 5,000.K1 010.221.5227.01.228 HELICOPTER OPS—PARTS/SUPPLIES 35,000.001 'a TOTAL: $ _45,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.235 FIRE PROTECTION OCE—SFTY SUPPLS $ 45,000.00 TOTAL: $ 45,000.00 EXPLANATION (Provide complete explanation): Transfer funds from Fire Protection—Helicopter Services to Fire Protection—Safety Supplies. Funds are needed for higher than anticipated purchases of personal protective equipment(PPE)and other safety supplies. ,Funds are available in Helicopter Services due to lower than anticipated expenditures for the maintenance and operations of Chopper 1. SUBMITTED BY: DATE: 06 1 30 1 19 Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: 06 / 30 1 19 In Director of Finance Xraved _Deferred _Denied e Signed: DATE: JUL 16 2019 v�� Managing Director � Mayor Transfer No. qb �, Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DEPARTMENT DIVISION: . ADMINISTRATION CONTACT: MELANIO LORENZO PHONE: 932-2921 DATE: 06 ! 30 / 2019 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5224.02.115 FIRE PREVNTN—MISC CONTR SVCS $ 3,500.00 / 010.221.5226.02.115 TRNG&VOLNTR—MISC CONTR SVCS 6,000.00 TOTAL: $ 9,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.02.235 FIRE PROTECTION OCE—SFTY SUPPLS $ 9,500.00 TOTAL: $ 9,500.00 EXPLANATION (Provide complete explanation): ter, Transfer funds from Fire Prevention and Training&Volunteer Miscellaneous Contractual Services accoUnt-$trn Fire Protection—Safety Supplies.Funds are needed for higher than anticipated purchases of personal pr9tedbw r- equipment(PPE)and other safety supplies. r'' _, o rn CO c Funds are available in Fire Prevention and Training&Volunteer due to lower than anticipated expenditures i their contractual services accounts. 7-3 T 3 en SUBMITTED BY: DATE: 06 / 30 l 19 Department Head ACTION: _Recommend Approval _Recommend Deferral _Recommend Denial Signed: -. � DATE: 06 / 30 1 19 Director of Finance _Approved _Deferred _Denied Signed: DATE: Managing Di for %1.Mayor Transfer No. ' x(,1115 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Parks Maintenance CONTACT: Jason Mattos PHONE: 961-8740 DATE: 7 1 17 / 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.02.115 P&R Adm Oce,Misc. Contract Services $ 32,200 TOTAL: $ 32,200 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5505.02.121 Parks Maint Oce,Refuse Disposal $ 32,200 t� CZ T2 C r— TOTAL: $ 32,26 EXPLANATION (Provide complete explanation): < Funds are needed to cover current tipping fee expenditures. - a Funds are available from P&R Adm Oce,Misc. Contract Services due to lower than anticipated expenditures. }—► ry SUBMITTED BY: DATE: epartment Head ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial J U L 1 8 2019 Si ned: DATE: l ! Director of Finance _Approv _Deferred _Denied s Signed: DATE: 7/ Mayor Q Transfer No. �f� Form#:A-102 COUNTY OF HAWAVI Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 07 t 17 t 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.52.115 P-Hutu W.Hi L-Fill OCE,Misc. Contract $ 210,000.00 Services TOTAL: $ 210,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.229 Landfills OCE,Bldg&Construction $ 210,000.00 Materials TOTAL: $ 210,00A.00 EXPLANATION (Provide complete explanation): 0 Cz C-1 r Funds are available in 085.601.5604.52.115 account as costs to Waste Management were less than anticipated m since the South Milo Sanitary Landfill did'not close in FYI as anticipated. o T, s < Funds are needed in 085.601.5604.02.229 account as more cover material was needed to continue operatinge- r' SHSL for the full fiscal year. t.. SUBMITTED BY: DATE: l 1 1 Department Head ACTION: * Recommend Approval Recommend Deferral _Recommend Denial Signed: DATE: iuy 1019 Director of Finance _Approv d _Deferred _Denied Signed: / J Managing erectorlxqMaY or DATE: Transfer No. '�- Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks&Recreation DIVISION: Hoolulu CONTACT: Dean Goya PHONE: 961-8740 DATE: 7 1 17 1 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.217 Aquatics Pools Oce,Cleaning/Sanitation $ 2,400 TOTAL: $ 2,400 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5511.02.114 Hoolulu Complex Oce,Electricity $ 2,400 TOTAL: $ 2140 ' EXPLANATION (Provide complete explanation): Mrm Funds are needed to cover current electricity expenditures. T' = -M <: M Funds are available from Aquatics Pools Oce,Cleaning/Sanitation due to lower than anticipated expenditure SUBMITTED BY: DATE: epartment Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed- AGLOA--,�IDATE: JUL 1� 8 201?- Director of Finance _Approved _Deferred _Denied 4 Signed: IA,, , DATE: 7 / /,7/ 1 /,71 00T Managing Direc or ayor Transfer No. 100 SL 41215 RECEiv Form#:A-102 COUNTY OF HAWAI`OK9 JUL 22 Pn r' 51 Revised:07101 REQUEST TO TRANSFER FUNDS-IaE MAYO', COUNTY OF IH'nW.: RY DEPARTMENT: Police DIVISION; , Ftriance CONTACT: Hauoli O.Aiona PHONE: 961-2273 DATE: 7 J 18 J 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.113 Police Adm Div-Oce, Water, Gas and Sewe $ 100.00 f TOTAL: $ 100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5209.02.113 Hamakua Police-Oce, Water,Gas,Sewer $ 100.00 TOTAL: $ 100.00 EXPLANATION (Provide complete explanation): Request to transfer to Hamakua Police-Oce, Water, Gas, Sewer due to an increase in monthly charges. SUBMITTED BY: DATE: 1 l 1 % J i Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: AA:--aAlf— DATE: UPJ J E Director of Finance pproved —Deferred _Denied Signed: DATE: J J Managing E ayor Transfer No. 1 REEiv ?119 JUL2 9 P,f" 52 Form#:A-102 COUNTY OF HAWAI`1 Revised:07101 0tF1-r'E OF T tiE WAv" REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highways CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 7 / 18 l 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM:' ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.42.218 N& S Kona Rd Oce,Fuels&Lubricants $ 7,500.00 TOTAL: $ 7,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.115 Highway Maint Admin Oce, Misc. Contract $ 5,500.00 020.301.5301.12.115 S Hilo Road Oce,Misc. Contract Services 2,000.00 TOTAL: $ 7,500.00 EXPLANATION (Provide complete explanation): Excess funds available in N& S Kona Rd Oce, Fuels&Lubricants due to lower than anticipated costs. Funds need to cover unexpected Miscellaneous Contract Services in Highway Administration and South Hilo Roads. SUBMITTED BY: DATE: J � 1219 Department Head ACTION: _ Recommend Approval _Recommend Deferral Recommend Denial Signed: XLaA--j-- DATE: Director of Finance Approved _Deferred Denied /k� Signed: /� DATE: 1 ManagingDirector Mayor Transfer No. l -- Z- RECE)VE Form#:A-102 COUNTY OF HAWAR19 AUL 2-11 FFi 52 Revised:07/01 REQUEST TO TRANSFERV- rj�5¢ ?,Y,,c BY _ Y DEPARTMENT: Finance DIVISIOiW Y`'Accounts CONTACT: Kay Oshiro PHONE: 961-8425 DATE: 07 119 J 19 FISCAL PERIOD: July 1, 20 18 to June 30, 20 19 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.801.5801.32:341 Trans to Housing Fund,Misc. Charges $ 33,750.00 TOTAL: $ 33 750.00 TO: ACCOUNT NUMBER ACCOUNT TITLE. AMOUNT 010.801.5801.52.341 Tr to Pub Acc/Op Sp Pres Fnd,Misc. Char $ 30,000.00 010.801.5801.55.341 Tr to Pub Acc/Op Sp Pres Maint Fnd,Misc 3,750.00 TOTAL: $ 33 750.00 EXPLANATION (Provide complete explanation): To cover PONC transfers for the quarter ended June 30,2019. Real property tax penalty and interest revenue collected was more than budgeted resulting in higher amounts owed to the PONC funds. SUBMITTED BY: DATE: Dep meet Head ACTION: _Recommend Approval -Recommend Deferral _Recommend Denial r Signed: �� DATE: 0 / ',LZ / t Director of Finance ?� Approved —Deferred —Denied Signed: DATE: 7 Managing Director Mayor / 1 Transfer No. 2t�1�1t�3 X ZMZ o m � o w 70 o Oo O o a A n c =r m o a o m N a (D CL m � o CD v O 0 a s (D N CD M. tD C- 0 0 C (D 9 0) O v -0 =r m 0 0 � m `< O � rQ C) D rn rn o 0 0 0 0 C>, 0 0 0 cn rn ' 0 rn G CD 90 -o w 0 vi m m C D o 0 0 c o a 0 0 01 0 Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Department of Environmental Mgmt. DIVISION: Solid Waste Division CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 07 1 24 / 19 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.641.5641.02.115 Vehicle&Parts Disp Oce,Misc. Contract $ 6,000.00 TOTAL: $ 6,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 075.641.5641.06.4-O6 Veh&Parts Disp Equip,Mise Fgvipmeat $ 6;000.00 Mo4v ' V�eh'tCjcr o CC) TOTAL: $ 6 00 Ofl EXPLANATION (Provide complete explanation): ' Funds are available in the Vehicle&Parts Disp Oce,Misc. Contact account. t� .Funding is needed in the Vehicle&Parts Disposal Equipment account to cover the difference in bid price for a FYI purchase of a pickup truck.The lowest bidder did not meet the specifications and award will be given to the next lowest bidder. Given that this happened at the end of FYI 9,funds to cover this was not included in the current amount budgeted in the Vehicle&Parts Disposal Equipment account. SUBMITTED BY: `�`�r''�/ � DATE: t / Department Head ACTION: Recommend Approval _Recommend Deferral Recommend Denial Signed: -- DATE: 4 2 9 2019 Director of Finance _Approved _Deferred Denied Signed: DATE:_ 1�0 !� anagmg A�tliMayor ii Transfer No. t 9t_Crnvr.,r