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Home My WebLink AboutCOM 0384.001 1998-2000 ACQUISITION & CONSOLIDATION OF COUNTY SERVICES TO JC PENNY BUILDING 1 'CONDEMNATION PRICE COUNTY PAID FOR JC PENNY 6,500,00 i 2'CONDEMNATION ATTORNEY HIRED BY P.W. 10,00 31LOAN FROM RURAL ECONOMIC DEVELOPMENT ~ 4,000,00 4 X120 YEAR LOAN AT 4.875% INTEREST 2,338,20 (BALANCE OF CONDEMNATION PRICE PAID BY CO~JNTY 5 (ori in of funding unknown; General fund / CIP /Bonds?) 2,500,00 li CONTRACT AWARDED TO ODA/MCCARTY ARCHITECTS Notice to proceed 12-15-97, shall com late b 430.98 6 I Renovation of One Pauahi Place, Contract #98110 450,00 I CONTRACT AWARDED TO BEACHSIDE ROOFING CO. ((Notice to roceed 2-18-99, Ex acted completion date 6-18-99 ' 7' Roof R it Contract #99107 A ro nation 110.189-5191-14-115 622,95 + 8 ~IChan a orders to ori final contract issued 41-99 10,429' 9 Khan a orders too ' final contract issued 41-99 18,237 10 Constructed halted due to dis ute re rdin asbestos removal 350,000' 11 ('(COMMON AREA CHARGES SINCE ACQUISTION 266,0001 ~CouM sto ed 'n CA char es since 10.15-98 FAMILY COURT/DISTRICT COURT ANNEX JUDICIAR 12!20000 S . Feet S R uiremeMs 660,00 ~I *N iatin lease at $27,500 month s"(~~~DEPARTMENT OF WATER SUPPLY RELOCATION BUDGET 3,000,00 I 'STATE OF HAWAII 14 Environmental Impact Statement (EIS) Site selection study 162,OOa ' 385[, oo/ comm. 1yo. File No. /b11e1Y Ref. To: Presented PWPc, Ref. Date 2 14 UNKNOWN COST TO CONSOLIDATION PLAN TO JC PENNY 15 TACTUAL CONSTRUCTION/RENOVATION AT JC PENNY 16 Construction of Ma ors Office exsistin Firestone location 17 Construction of Civil Service 3400 s feet 18 Construction of Plannin De rtment 1750 s feet) 19 Construction of Public Work Division (12300 sq feet) , 20 ~ Construction of Fire Adminstration / Training Room 5300 feet 21 Construction of Real Propert Tax De 000 sq feet 22 Construction of Auto R istration 3950 s feet) 23 Construction of Drivers Licensin (2900 feet 24 Construction of Conference Room (4 520 feet = 2080 25 Construction of 2 additional restroom/electrical & mechanical mt 26 (PHYSICAL RELOCATION OF DEPARTMENTS TO JC PENNEY 27 ~ Relocation of reference material, office fumishin , com uters, ~etc...b movin com n de rtmeM rsonnel? 28 FURNISHING COST FOR JC PENNY LOCATION ,Tables, desk, chairs, com uters, su lies i 29 OVERHEAD COST TO OPERATE COUNTY SERVICES JC Electricit ,Sewer, Water, 30 RELOCATION OF DEPARTMENTS TO COUNTY BUILDING AND ALL ASSOCIATED COST AS STATED ABOVE Co ration Counsel Rebcatin ? Liquor Department Rebcating? Any other department rekx:atin to County Buildin ? 31 (OTHER EXPENSES . . r~ . t., ti VYr~ Y t; T Yf(~t ~.x e Contract No.: 99107 Appropriation: 110-199-5191-14-115 $622,949.50 ~I~ 1 ~o,az~b`+~ _ (033,318.4K 4/i /1 °1 CONSTRUCTION CONTRACT ROOFING REPAIR AND RENOVATION OF ONE PAUAHI PLACE (FORMER J.C. PENNEY BUILDING) JOB N0. B-3456 COUNTY AND STATE OF HAWAII ~'7h-L:l:c'I -ti.....ti.., Award Date: November 10, 1998 Awarded to: SCOT A JIMENEZ DBA BEACHSIDE ROOFING L, ~ ~.,~z i' 7 ~S~- Amount of Contract: $622,949.50 Notice to Proceed: February 8, 1999 Completion Date: June 18, 1999 (90 cons. wkg. days) r-°ARTMENT OF PUBLIC WORKS ' COUNTY OF HAWAII CHANGE ORDER Contractor SCOT A JIMENEZ DBA BEACHSIDE ROOFING 110 -19 9 - 5191 . 14 -115 Project Title ROOFING REPAIR AND RENOVATION OF ONE PAUAHI PLACE Job No. B-3456 Order No. 1 Contract No. 99107 Date March 1, 1999 Work shall be performed in accordance with the Specifications, Plans and special provisions pertaining to same Note here as specifically as possible the item, quantity, and locazion of the work required, with an accurate description of its character, using sketches if necessary. Also note any quantities or work which this replaces and show net value or quantity of extra, or deduction. I) Asbestos removal and disposal of roofing material at loading dock: $7,123.sa 2) Replacing of existing I/2" plywood @ loading dock. S3,3os.a4 Total 510,428.98 STATEMENT OF FUNDS ' A. Original contract amount S 622,949.50 B. This change order amount $ 10,428.98 C. Previously approved change orders S 0.00 D. Total change order amount (all approved & proposed C.O.) $ 10,428.98 E. New contract amount $ 633,378.48 TIME EXTENSION F. Original contract time 90 Wkg. days Completion date June I8, 1999 G. Time ext. previously granted 0 Wkg, days Completion date June 18, 1999 H. Time ext. granted under this change order Inclement weather Wkg• days Additional Scope Wkg. days ~ New Completion date June 18, 1999 Submitted by: Appr t ed as to aila lily of Funds: ~ ~ ~J ~ ~ ~ MAR 3 0 1999 Division tef Dale Director of Finance Date Recommended for royal: Approved as to Fonn and Legality: 32 99t ~ '1 e APR - 1 1999 Deputy tef Engi er, DPW Date H1M M oration Counsel Date Ac pled: ~-l Contractor Date Mayor Date ~PARTMENT OF PUBLIC WORKS~~ COUNTY OF HAWAII ~ sC'~l CHANGE ORDER Contractor SCOT A JIMENEZ DBA BEACHSIDE ROOFING 110-199-5191.14-1 I S Project Title ROOFING REPAIR AND RENOVATION OF ONE PAUAHI PLACE Job No. B-3456 Order No. 2 Contract No. 99107 Date March 8, 1999 Work shall be performed in accordance with [he Specifications, Plans and special provisions pertaining to same Note here as specifically as possible the item, quantity, and location of the work required, with an accurate description of its character, using sketches if necessary. Also note any quantities or work which this replaces and show net value or quantity of extra, or deduction. 1) Air freight drains & supports. $aso3.6o 2) Install 1 ply torch on over existing concrete deck at Mechanical Roof. $5,915.00 3) Removal of existing A/C Units at Firestone roof and main roof. $7,517.95 Total $18,236.55 STATEMENT OF FUNDS A. Original wntract amount $ 622,949.50 B. This change order amount $ 18,236.55 C. Previously approved change orders S 10,428.98 D. Total change order amount (all approved & proposed C.O.) g 28,665.53 E. New contract amount - $ 651,615.03 TIME EXTENSION F. Original contract time 90 Wkg. days Completion date June I8, 1999 G. Time ext. previously granted 0 Wkg. days Completion date June I8, 1999 H. Time ext. granted under this change order Inclement weather Wkg. days Additional Scope Wkg. days New Completion date Lune 18, 1999 Submitted by App ved as to vail. dity of Fu s: ti ~ APR 9 1999 Division Chie ~ Direc r of Fi~ ce Date Recommend App Approved a o Forth and Legality: 3 8 q ~ ~~-~~T~ APR 1 1949 Deputy i Engi er, DPW Date tion Counsel~"'~ Date A pled: prove X~S~ a?-1 vT~ t ~.I_ ~9 Contractor Date Mayor Date Stephen IG Yamashiro ' Mayor Jiro A. Sumada ~J' E'oi'M~'~' Dcpufy Chief Engineer (nu>x~It~ a# ~ttivt~tt DEPARTMENT OF PUBLIC WORKS 25 Aupuni Street, Room 202 Hilo, Hawaii 96720-4252 (808)961-8321. Fax (808)961-8630 December 18, 1997 ODA/McCARTY ARCHITECTS LIMITED P O BOX 4848 HILO HI 96720 SUBJECT: CONSULTANT SERVICES CONTRACT' NO. 98l IO ~ Contract Date: December 10, 1997 Project Title: Renovation of One Pauahi Place/Covered Walkway & Parking Area Between Hawai' i County Building and One Pauahi Place Enclosed for your files is a fully executed copy of the subject document. The certification as to the availability of funds to cover this contract is attached thereon. s You are hereby authorized and instructed to proceed with the work called for under this contract ` beginning December I5, 1997 and shall complete by April 30, 1998, exclusive of review time as may be required by the County and other agencies. i f The enclosed Non-Gratuity Affidavit must be executed and filed with us before final payment shall be made. Also enclosed is a poster on equal employment opportunity which must be pasted in a conspicuous location. It will be a distinct pleasure working with your firm. If we can be of any service to you during the course of your work in this project, please do not hesitate to call on us. FAY K. K[YOSAKI, P.E. - Chief Engineer Enclosures cc: Finance Director DPW-Fiscal N. ti COUNTY OF HAWAII CERTIFICATION OF AVAILABILITY OF FUNDS I hereby certify that on the date of filing of this contract with the Director of Finance, there remains an unexpended amount of ALL' $280,100.00 in 110-199-5199.03-115' 84,900.00 in 010-931-5934.03-115\ 85,000.00 in 010-931-5934.15-1151(I~'~ $450,000.00 TOTAL sufficient to cover the obligation of the County of Hawaii under this contract. Contract Title: CONSULTANT - ONE PAUAHI PLACE RENOVATION AND WALKWAY/PARKING AREA Vendor: Oda/McCarty Architects Limited Contract No.: 98110 i U~ ~f~~~R.tii-u'~"'~, Director of Fin nce Date: December 2, 1997 ~ MAY-20-99 09.18 FROM. ADMIN. ~1IRECSOR :D. tlNtla.aagtaaa FIIo Famly Court and District Court Annex ' Former r Pennev B nl~ma REVISID DRAFT SPACE RHQUIREMENNfS PROPOSAL -May 19,1999 FAMILY COURT Court Services Breach Courtrooms Z (d1 900 ~'ea. 1.800 sf Judges' (:llambets w/ toilet 2 (a~ 300 of ea. - 600 sf Supervisor's Workstation I 100 sf ea. - 100 sf Staff Workstations 5 80 ' ~ ea. 400 sf Doamsents Counter (adjoiaa staff 1 (e~ 100 sf 100 sf Public service /waiting and Seating Area 1 (a1 SOO sf - 500 of File /Storage /work Alva 1(a~ son sf - son sf Office of the Director Fatm'Iv Court D'Irecxot's . Office 1 ~ I90 sf - 190 sf 5era°etar~s Worksmtion I (a~ 100 sf ° 100 sf Supervisors Workstation 1(ds l00 of = 100 sf Cloticai Staff Workstations 4 (c~ 80 sf ea. - 320 sf File Area 1 (t~ 100 sf - 100 sf Social Strvicas Breaches Administrator's Office i (a~ l50 sf ° 150 sf Supervisors' Workstations 4 Cat 1Z0 sf ea. - 480 sf Probation Officers' and Social Workers' Wkstnc. 11 Q 110 sf ea. 1,100 sf File /Storage /Work Atea 1 ® •500 sf = 500 sf Cheat Reception and waiting Area l (a3 ZOO sf - Z00 sf AREASUBTOTAL -Family Court: ~•2~ ~ DISTRICT COURT Cools Servic~as Multiplttpose Room• I ~ 1,800 sf ea. - 1,800 sf Per Diem Judge's Chamber 300 ¢ 300 sf w/ to1let 1 ~ - Sta$ Woti;statioas 8 !aZ 80 sf ea. = 640 sf Storage /Work Arra 7 ~ 120 sf = 120 sf (District Court space requirements cot<tmue en the next page.) ,IAy_2p-99 OB. 19 FROM. ADMIN. D1REC~uF IiilD Fatru'iy Court aced District Court Annex - Fottnar J.C. Perntry Building REVISED DRAFT SPACE REQUIREN~NTS PROPOSAL -May 19,1994 Page Two ofTfine DISTRICT COURT (Cuotiwed) Fiscal Office ' Fisal Officer's Office 1(t?~ iZ0 sf 220 sf ' Accourn ae[lC5 Wkstns. 2 (3~ 80 Sf ea. = 160 sf a«ic Typiac works ion i 80 se - so sf File! stonige! work Anx i Zoo sf. = zoo sf probation O&ce Supervisor's Office 1' 120 sf IZO sf Probation O6cers wksms. 4 100 sf ea _ 406 ¢ a«lC Typists workstations Z ® so sf aa. 16o s~ Fite !storage ! wocic Area 1 ~ tZ0 ~ 120 sf Drivers` Education Office 120 sf' . Dines Educanon Spetaalist l Qa 120 sf a 80 sf aerie Typist Workstation 1 ~ ~ ~ 100 sf File /Storage Atea 1 ~dt 100 sf = AREA SUBTOTAL - Disrrict Court: 4.520 SF ~F1.4!'.ED ! COMMOLQ SPACES" Staffed Security Emry for Public i Z00 sf 200 sf Seauity Persomid / Sheriffs Area 1 ~ 120 sf 120 sf Holding Cells ! Prisoner Receiving Recavmglptocessrttg! - 160 sf Control Arra 1 (a~ .160 sf - ~ngie Oca>pa~ 240 sf Holding Cells 3rd 80 sf = Group ! Gsng Holding CeU t (,a 160 sf 160 ¢ Attorney-CLent Caafaerux Rooms (also may be used as WitnpsWaitingRooms) 1 (a3 Z00 sf+ 440 ¢ 2 ~ 120 sFen. - (,Shared /Common 5nace requiremems cotttutue on the next page.) MAY 20 99 me. is rKC~T1,gpMIN. DIREC oat Hilo Family Court anti Distriu Court Annaot -Former J.C. Pemtey Building REVISED DRAFT SPACE REQUIREMF~i1TS PROPOSAL -May 19,1999 Page Thee ofThrne SIiARE'~[ /COMMON CAgC~C (Coarinued) Public waiting !Lobby /Area Cirwlatioa.~iltotvaace 1 ~ 500 sf - 500 sf StaffRooan (tncittdes ldtchenctte egttiptneut) 1 C 300 sf - 300 sf StaffToilet Rooms*+• Mea and Womat (1 each) Z (c~ IZO sf ea. 240 sf Janitor / Utt'Gty dose! 1 (a3 45 sf = 4S sf Compunx / Telephone Ut>7ity Room 1 C I20 of = I20 sf Public Toilet Rooms'*• AREA SUBTOTAL - SharediCommon Spaces: 2,525 SF COMBIIVED SUBTOTAL: 14,285 SF CIRCULATION FACTOR (allow for imernai ciratiation, storage, public spaces, etc.): x 1.40 T O T A L ZO+~ ~ NOTES: • general ptnpoae coon, wh~h w0I serve as classroom for Drivers' Education classes, back- up / resssve courtroom (for either D'utcia Court or Fattn'iy Court), cosdeter?ce room, and for other fimcdons requiting {large enclosed space: possibly dividable into ttvo rooms using stidtng partitions- sec ~-~.:~H.+-i s eds~'. to be used by both Family Cotrt and Dtstria Court; otlurfercility-related and ut~' spacers (erg-. mecbamrri and elecaical rooms. service / dehvery eatraace, lamcor closets. eta) that would serve the Judiciary portions of the buiidmg are asatmted to be provided under the Coumy's Boor area allocation(s) , t+la . W Jed ~'+s'~ .'public toilet rooms serving Courtq• of5ces to be svailable to Judiciary visitors and ciierm GSM bus