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Home My WebLink AboutCOM 0510.000 2018-2020 11 Harry Kim t#��i h,'.�' Deanna S. Sako Mayor • 41d�„ ��- Director Steven A. Hunt •rr ,; • Deputy Director • County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 c® cDc C 1-11 -o --- r September 13, 2019 Aaron Chung, Council Chair and Members of the Hawai`i County Council Hawai`i County Council wit 25 Aupuni Street Hilo, Hawai`i 96720 Re: Operating Budget The County of Hawai`i has been awarded $118,943.41 in federally-derived funds from the State of • Hawai`i Department of the Attorney General. Funds will be used to reimburse the Office of the Prosecuting Attorney for the purchase of desktop computers and software licenses. Enclosed is a resolution to enter into an agreement with the State of Hawai`i Department of the Attorney General to accept these funds. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating this $118,943.41 grant. The Office of the Prosecuting Attorney requests that this bill be waived from the Finance Committee and be placed on the October 2, 2019 Council agenda in order to expedite the receipt of these funds. If there are any questions, please do not hesitate to call Lee Lord of the Office of the , Prosecuting Attorney at 934-3315. • (2741 Deanna S. Sako Director of Finance Enc. c: Pros Atty < •Re5. 331-1°IJ 2)% 104 Comm. No.° y�,IO Hawaii County is an Equal Opportunity Provider and Employer Ref. Toa VtI IUI �� /� Ref. Date EP 1 2 19 Form #: B-52 7/18/91 2 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Office of the Prosecuting Attorney DATE: 9/11/2019 STAFF CONTACT: Lee Lord PHONE: 934-3315 A. REQUEST: A resolution to enter into an agreement with the State of Hawaii Attorney General's office. We are requesting the Council's permission,to accept federal funds that are provided by the State of Hawaii Attorney General's office for the purchase of 59 desktop computers, 59 MS Office Pro Plus Licenses and 59 PDF Licenses. We are requesting to amend Ordinance 19-73 as amended, the Operating Budget for The County of Hawaii for the fiscal Year Ending June 30, 2020. This would include amending the budget to appropriate the funds to the project and creating a general ledger account and revenue account for the funds. The Attorney General's office will reimburse for the expenses. We are requesting the waiving of further reading so as to expedite this process as time is an issue for this project. K B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The Office of the Prosecuting Attorney needs to replace 59 computers and software licenses, all of which were purchased/between 2011 and 2014. These 59 computers will be used by Office of the Prosecuting Attorney staff that complete criminal history work, as well as other work, on their computers. These 59 computers will replace existing computers that are using Windows 7, which will not be supported after 1/2020. Microsoft will no longer publish security patches and updates for Windows 7 after end of life. CJIS Security Policy 5.10.4.1 Patch Management states, "The agency (or the software developer/vendor in the case of software developed and maintained by a vendor/contractor) shall develop and implement a local policy that ensures prompt installation of newly released security relevant patches, service packs and hot fixes". Therefore, the Prosecutor's office is in a situation of needing to replace all its computers 43449 SIGNED: DATE: Department Head GRANT SUMMARY (Supplement to B-52,Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) ® New(for this fiscal year period). OR ❑ Additional appropriation(to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to ❑ Yes Z No Council? n Yes n No Name of Grant Program: 2019 Computer Replacements Grantor: Hawaii State Attorney General's Office County Grantee Department or Agency: Office of the Prosecuting Attorney County Grantee Contact Person: Lee Lord Phone Number: 934-3315 Amount of Grant: $118,943.41 Grant Period (Commencement& Completion): 9/15/2019 - 12/31/2019, Purpose of Grant: Purchase 59 computers and licenses for the Prosecutor's office Funding Source: ❑Federal NFederal, passed-through state nState , *If Federal, passed-through state, provide Federal Agency: Department of Justice County Match required?: n Yes N No If yes, Matching Amount? Budgeted in account# : In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: ❑ Temporary: ❑, Duration: Full-time: ❑ Part-time: ❑, Time Element: Qty: Contractual: n Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form . ;011 H,. ''. AARON S.Y.CHUNG MAILE MEDEIROS DAVID =o°J. ••'�90''� KAREN EOFF 4 Vie Chairperson ►� �`. % MATT KANEALI I KLEINFELDER *� .. . / '* ASHLEY L.KIERKIEWICZ HERBERT M. "TIM"RICHARDS,III '= SUSAN L.K.LEE LOY Vice Chair sr4i A M;;st'P% _ VALERIE T.POINDEXTER .6i.;1. y REBECCA VILLEGAS HAWAII COUNTY COUNCIL County of Hawai`i Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 September 18, 2019 Aaron S.Y. Chung, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 338-19 : A RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE UNITED STATES DEPARTMENT OF JUSTICE PURUANT TO HRS 46-7, FOR A GRANT TO THE OFFICE OF THE PROSECUTING ATTORNEY Bill No. 104 : AN ORDINANCE TO AMEND ORDINANCE NO. 19-73, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2020. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, gwViSfal Maile David, Chairperson Committee on Finance A..rove. late/Waive to Council: Disapproved/Date/Refer to FC: Aaron S.Y. Chung, Council,Chair Aaron S.Y. Chung, Council Chair Hawai`i County Council g laliq Hawai`i County Council Hawai`i County is an Equal Opportunity Provider and Employer