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Home My WebLink AboutCOM 0512.000 2018-2020 Harry Kim ;r,°_` Deanna S. Sako Mayor �� 6�1 Director 1 Steven A.Hunt Deputy Director dx '1TE CP•q✓t'•ti County of Hawaii Finance Department CD c-� 25 Aupuni.Street,Suite 2103 • Hilo,Hawaii 96720 ' (808)961-8234 • Fax(808)961-85b9 � y`— September 17, 2019 _ Aaron Chung, Council Chair and o Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution for multi-year lease Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for new multi-year lease agreements for one (1) fire apparatus (fire truck) and one (1) brush truck for the Fire Department. These trucks will replace older and aging equipment that are 16 to 24 years old. The estimated cost is $14,000 per month for 60 months for the fire apparatus and $7,000 per month for 60 months for the brush truck. The Fire Department requests that a breach be authorized to submit this resolution after the September 13, 2019 submission deadline and that it be waived from the Finance Committee and placed on the October 2, 2019 Council agenda in order to expedite these transactions. If there are any questions, please do not hesitate to call Melanio Lorenzo, from the Hawaii Fire Department at 961-2921. Deanna S. Sako Director of Finance Enc. cc: Fire If - - ?Ab-lei,} Comm. No. 012 _ Ref.To: Oundl Cri EG Hawaii County is an Equal Opportunity Employer and Provider Ref. Dote EP 1 7 2019 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: FIRE DEPARTMENT DATE: 8/14/2019 STAFF CONTACT: MELANIO LORENZO PHONE: 932-2921 A. BEQUEST: The Hawai'i Fire Department is requesting a resolution authorizing the payment of funds in a later year and for more than one fiscal year for a multi-year lease to purchase one (1) fire apparatus and one (1) brush truck. The lease would be for a term of five (5) years. The fire apparatus (fire trucks) will be assigned to the Hawaiian Ocean View Estates Fire Station and the brush truck will be assigned to the Laupahoehoe Fire Station. The estimated cost is $14,000 per month for the fire apparatus and $7,000 per month for the brush truck for a total of$21,000 per month. Total for the sixty (60) month term is $1,260,000. After the 60-month term, apparatus and brush truck will become property of the County. Payments will commence after delivery of the fire trucks. The Department is requesting that the Finance Committee hearing be waived. A breach is also being requested so that this request is placed on the Council agenda's meeting on October 2, 2019. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The current apparatus at Hawaiian Ocean View Estates Fire Station is 16 years old and serves a population over a large area. The current brush truck at Laupahoehoe Fire Station is 24 years old and also served a population over a large area. National Fire Protection Association Standards recommend replacement after 15 years of useful life. The purchase of the new apparatus and brush truck will provide reliable front-line response vehicles. Repairs and maintenance costs will also be reduced. The Fire Department specifies fire apparatus and brush truck that are manufactured to the latest National Fire Protection Association (NFPA) Standards and Department of Transportation (DOT) Regulations, providing for the safety of our personnel and the driving public. Having reliable fire apparatus in our fleet will also increase our firefighting effectiveness thereby reducing fire loss to the community. The estimated payments will be appropriately budgeted in the FY 20-21 operating budget when the two apparatus are anticipated to be delivered after a nearly one year build time. Lease payments for subsequent years will be budgeted accordingly. SIGNED: DATE: SEP 16 2019 AARON S.Y.CHUNG MAILE MEDEIROS DAVID KAREN EOFF Chairperson MATT KANEALI'l-KLEINFELDER ASHLEY L.KIERKIEWICZ HERBERT M."TIM"RICHARDS,III SUSAN L.K.LEE LOY Vice Chair VALERIE T.POINDEXTER REBECCA VILLEGAS HAWAII COUNTY COUNCIL County ofHawai'i Hawai'i County Building 25 Aupuni Street Hilo,Hawai'i 96720 September 17, 2019 Aaron S.Y. Chung, Council Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 340-19 A RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF ONE(1)FIRE APPARATUS AND ONE(1)BRUSH TRUCK FOR THE FIRE DEPARTMENT Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii,this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter,timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, �aile a ha- e irp .rson � Committee on Finance i ve d ate/Waive to Council: Disapproved/Date/Refer to FC: Aaron S.Y. Chung, Council (,hqir Aaron S.Y. Chung, Council Chair Hawaii County CounciclOBIR Hawaii County Council Hawai'i County is an Equal Opportunity Provider and Employer