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HomeMy WebLinkAboutMIN COUNCIL 2019-08-07 2018-2020 Hawaii County Council 19th Session Hawaii County Building 25 Aupuni Street Hilo, Hawaii August 7, 2019 INVOCATION: Pastor John Endriss of Engage Church Hilo gave the morning's invocation. CALL TO The regular meeting of the Hawaii County Council was called to order at ORDER: 9:01 a.m., in the Council Chambers, Hilo, by Mr. Aaron S. Y. Chung, Chair. ROLL CALL: Present: Mr. Aaron S. Y. Chung, Chair Ms. Karen Eoff, Vice Chair Ms. Maile Medeiros David, Member Mr. Matt Kaneali`i-Kleinfelder, Member Ms. Ashley L. Kierkiewicz, Member Ms. Susan L. K. Lee Loy, Member Ms. Valerie T. Poindexter, Member Mr. Herbert M. "Tim" Richards, III, Member Ms. Rebecca Villegas, Member (came in later) PLEDGE OF The Chair directed the Council to the next order of business, Pledge of Allegiance. ALLEGIANCE: (At this time, Mr. Richards led the Council in the Pledge of Allegiance.) PETITIONS, The Chair directed the Council to proceed to the next order of business, Petitions, MEMORIALS, Memorials, Certificates of Merit, and Expressions of Condolence. CERTIFICATES OF MERIT, AND (There were none.) EXPRESSIONS OF CONDOLENCE: STATEMENTS The Chair directed the Council to proceed to the next order of business, Statements FROM THE from the Public on Agenda Items. PUBLIC ON AGENDA ITEMS: The following individuals registered to speak and came forward when called by the Chair: Charles Flaherty: Bill 87 (Comm. 352), in opposition. (See Comm. 352.12) Hawaii County Council-19 August 7,2019 Jamie Pardau: Res. 226-19 (Comm. 376), in support. (representing American Association of University Women) Shannon Rudolph: Bill 87 (Comm. 352), in opposition. Janice Palma-Glenne: Bill 87 (Comm. 352), comment. Denise Lindsey: Res. 227-19 (Comm. 377), in support. (representing Special Olympics West Hawaii) Maurice Messina: Res. 223-19 (Comm. 370), in support; and (representing Big Island Res. 224-19 (Comm. 371), in support. Veterans Treatment Court) Abolghassem Abraham Res. 221-19 (Comm. 367), comment; Sadegh: Res. 222-19 (Comm. 368), comment; Res. 226-19 (Comm. 376), comment; Res. 232-19 (Comm. 382), comment; and Res. 235-19 (Comm. 385), comment. Dwight J. Vicente: Bill 85 (Comm. 337), comment; Bill 87 (Comm. 352), comment; and Bill 89 (Comm. 358), comment. Irene Nagao: Res. 223-19 (Comm. 370), in support. (representing Friends of the Drug Court) Peter Kubota: Res. 223-19 (Comm. 370), in support; and (representing Friends of the Res. 224-19 (Comm. 371), in support. Drug Court and Veterans Treatment Court) CHR. CHUNG: Let's go on to order of business. I have a request to take a rezoning out of order, but why don't we go first to the resolutions for the Big Island Drug Court. How's that? I know we have some people in the audience waiting for that. Change Order As directed by the Chair and with no objection from the Council Members, the of Business: following items were taken out of order: Page 2 Hawaii County Council-19 August 7,2019 Res. 223-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO FRIENDS OF BIG ISLAND DRUG COURT, INC., TO PAY FOR SERVICES FOR PARTICIPANTS OF THE VETERANS TREATMENT COURT AND BIG ISLAND DRUG COURT Transfers $5,000 from the Clerk-Council Services —Contingency Relief account (Council District 8); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 370 Intr. by: Ms. Eoff Motion to Approve: Ms. Eoff moved to adopt Res. 223-19. Seconded by Mr. Richards. CHR. CHUNG: Ms. Eoff MS. EOFF: Thank you, Chair, and thank you, Peter, who's left, and Maurice and Irene and Grayson and, of course, Judge Ibarraeverybody that's been instrumental in developing Drug Court for our island, and now Veterans Court as well. I've been a strong contributor and supporter every which way from before I actually became a Council Member. But I really believe in their philosophy and the way they help people, mentor people who just lost their way but can become valuable members of our community again. Like Irene said, it's such an emotional and heartfelt experience to watch a drug court graduation. But I'm happy to be able to contribute these funds. Thank you. CHR. CHUNG: Okay. Anyone else? Ms. David. MS. DAVID: Yes, thank you, Chair. Aloha, Irene and PeterI'm sorry he left but my contingency didn't make it to this agenda but will be coming. Ms. Eoff and I have always attended the Kona graduations. And right now, I think Judge Fujino, on special request by Ms. Eoff and me, now provides a box of Kleenex tissues in the courtroom for us because, yes. So, we're very grateful, and we've attended drug court yeah, drug court first and then veterans court but drug court when former Council Member Pilagowe both worked for him. It's a great program. I'm so thankful that it exists, and thank you for all you folks do. My contingency will be coming up, so thank you very much. CHR. CHUNG: Okay, anyone else? Mr. Richards. Page 3 Hawaii County Council-19 August 7,2019 MR. RICHARDS: Yeah,just real quick. It is a good program, not good, great program. And I think Judge Ibarra was very instrumental in crafting it. It's great to have something that actually contributes to society and is not just a problem of society. So, definitely supporting it, and yes, mine hasn't come through yet but it will be coming whenever it gets through the mill here. But again, a very good program. As far as if we look at it just from society's standpoint, getting people back to work and back into society actually saves the County money. It doesn't cost us, so this is a great program to support. I yield. CHR. CHUNG: Okay. Anyone else? If not, we have a motion on the floor. All those in favor, signify by saying "aye." Vote on Res. 223-19: The motion to adopt Res. 223-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Res. 224-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO FRIENDS OF BIG ISLAND DRUG COURT, INC., FOR EXPENSES ASSOCIATED WITH SERVICES FOR PARTICIPANTS OF THE VETERANS TREATMENT COURT AND BIG ISLAND DRUG COURT Transfers $2,000 from the Clerk-Council Services —Contingency Relief account (Council District 7); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 371 Intr. by: Ms. Villegas Motion to Approve: Ms. Villegas moved to adopt Res. 224-19. Seconded by Ms. David. CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: Well, this is the same beneficiary, and I just want to encourage and thank all of my counterparts on the Council for continuing our support for this Page 4 Hawaii County Council-19 August 7,2019 program. I was privileged enough to go to the last graduation on the Kona side and happen to know some of the people graduating. As Karen said, you wanted to have a tissue. I was honored to sit next to Judge Ibarra. His pride in the program and his true belief in the resilience of the people that are participating and those that were still in the program and not graduating, I could just see the difference it was making in people's lives. And with addiction issues, having touched my family and some legal issues, I really find that this is a great option and alternative. And it's really great to see the people that are going through it have pride in themselves and have reestablished routines and patterns and lifestyles that are healthier. And they come through it empowered. So, thanks for all the work that you do there. It's not easy and not everyone gets through, but you guys are really making a big difference in a lot of people's lives and vicariously to our community. So, thank you. CHR. CHUNG: Anyone else? If not, we have a motion on the floor. All those in favor, say "aye." Vote on Res. 224-19: The motion to adopt Res. 224-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Thank you. Mr. Clerk, let's go on to "Order of the Day (Second or Final Reading)," Bill 85. Page 5 Hawaii County Council-19 August 7,2019 Bill 85: AMENDS ORDINANCE NO. 07-105 WHICH RECLASSIFIED LANDS FROM SINGLE-FAMILY RESIDENTIAL— 10,000 SQUARE FEET (RS-10) TO NEIGHBORHOOD COMMERCIAL—40,000 SQUARE FEET (CN-40) AT WAIAKEA, SOUTH HILO, HAWAII, COVERED BY TAX MAP KEY: 2-2-039:031, 057, 068, AND 069 (Applicant: AutoZone Parts, Inc., formerly Ginger Patch DP, LLC) (Area: approximately 88,317 Square Feet) The Windward Planning Commission forwards its favorable recommendation for this amendment, which would allow a five-year time extension to Condition C (Time to Complete Conversion) and modify 10 conditions to accommodate the updated request, in which the applicant proposes to construct a 9,046 square foot commercial development with a minimum of 57 paved parking stalls, landscaping, and related improvements. The property is located along the north side of East Puainako Street, between Kilauea Avenue and Kekela Street. Reference: Comm. 337 Intr. by: Ms. Kierkiewicz (B/R) First Reading: July 24, 2019 Motion to Approve: Ms. Kierkiewicz moved to pass Bill 85 on second and final reading. Seconded by Ms. Lee Loy. CHR. CHUNG: Any discussion there? MS. KIERKIEWICZ: Chair, I just would like to note that the Shiroma `ohana is here with us today, as well as representatives from the AutoZone project. They've been here every single meeting to show support and to be available to answer questions. So, I just want to mahalo you. Thank you, Chair. CHR. CHUNG: Thank you. Anyone else? If not, we have a motion on the floor. All those in favor, say "aye." Vote on Bill 85: The motion to pass Bill 85 on second and final reading was (Adopted) carried by the following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. Page 6 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Congratulations. Thank you. Okay, Mr. Clerk, let's go again to the top of"Order of Resolutions." It's been pointed out to me by Mr. Richards that Resolutions 215 and 239 are related. So, can we take them one after another? Res. 215-19: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII SURPLUS PROPERTY OFFICE FOR THE ACCEPTANCE OF A DONATION OF A HYDROGEN BUS Accepts a 2012 F550 Aero Elite bus with an original cost value of$105,424 for addition to the Mass Transit Agency's transportation fleet. Reference: Comm. 357 Intr. by: Ms. David (B/R) Approve: FC-44 Motion to Approve: Ms. David moved to adopt Res. 215-19 and Finance Committee Report No. 44. Seconded by Mr. Richards. CHR. CHUNG: Ms. David. MS. DAVID: Yes, thank you. I believe we passed this in Committee, and I think everybody supports the donation. So, I ask for your continued support. Mahalo. CHR. CHUNG: Okay, Mr. Richards. MR. RICHARDS: Yeah, thank you, Chair. Yes we did. And as I ask for this related one coming up, very quickly, this also dovetails in quite nicely with the ad hoc committee that we established to craft and thereby adapt and then adopt how we're going to put this into our Mass Transit. So, like Councilwoman David, I ask for your support. CHR. CHUNG: Okay. Anyone else? Matt, you want to say something? I know you love hydrogen buses. Okay, so we have a motion and a second. All those in favor, say "aye." Vote on Res. 215-19: The motion to adopt Res. 215-19 and Finance Committee (Adopted) Report No. 44 was carried by the following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. Page 7 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Motion carried. Resolution 239. Res. 239-19: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE STATE OF HAWAII SURPLUS PROPERTY OFFICE FOR THE ACCEPTANCE OF A DONATION OF A HYDROGEN BUS Accepts a second 2012 F550 Aero Elite bus with an original cost value of $105,424 for addition to the Mass Transit Agency's transportation fleet. Reference: Comm. 390 Intr. by: Ms. David (B/R) Waived: FC Motion to Approve: Ms. David moved to adopt Res. 239-19. Seconded by Mr. Kaneali`i-Kleinfelder. MS. DAVID: Yes, Chair, thank you. They requested a waiver for this one to expedite the acceptance of this donation also. So,just ask for your continued support so Mr. Richards and Mr. Kaneali`i-Kleinfelder can get on with their business. Thank you. CHR. CHUNG: Mr. Richards. MR. RICHARDS: The second bus was not available and then suddenly it became available. So, that's why it went through the waiver and, again, ditto. CHR. CHUNG: Okay. We have a motion. We have a second. All those in favor, say "aye." Vote on Res. 239-19: The motion to adopt Res. 239-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Resolutions 225 and 228, can we take those out of order too? Page 8 Hawaii County Council-19 August 7,2019 Res. 225-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT FOR EQUIPMENT FOR THE HAWAII FIRE DEPARTMENT Transfers $10,000 from the Clerk-Council Services –Contingency Relief account (Council District 1); and credits to the Hawaii Fire Department, Fire Protection- Equipment account. Reference: Comm. 372 Intr. by: Ms. Poindexter Motion to Approve: Ms. Poindexter moved to adopt Res. 225-19. Seconded by Ms. David. CHR. CHUNG: Ms. Poindexter. MS. POINDEXTER: Thank you, Assistant Fire Chief Bobby Perreira. Thank you for working with me to understand the needs, the budget shortfall. Can you just summarize on the need? (Note: At this time, Assistant Fire Chief Robert Perreira came forward to address the members of the Council.) MR. PERREIRA: So, we have a great need in our equipment budget. Every time we're needing to cut our budget, we can never cut from salaries and wages `cause, in doing that, you would have to get rid of employees. So, as salaries and wages and our budget go up, we need to look at areas to cut and equipment, training, and things that are behind the scene are usually cut. So, I just wanted to thank—on behalf of Fire Chief Rosario and Deputy Chief Uchida and the Fire Department, we wanted to thank Ms. Poindexter and Ms. Eoff who are giving today, and I believe Ms. Villegas and Ms. David who are giving at the next hearing, totaling $34,000. So, 10,000; 8,000; 8,000; and 8,000. That really helps us to get much needed equipment for our stations, much needed equipment for our HAZMAT (Hazardous Materials) vehicles, our HAZMAT response. Some of the equipment are things like push-to-talk, where our HAZMAT people in their suits can actually communicate with each other, which cannot be done without that kind of technology. And then various equipment that our station or our staff needs to do their job. So, thank you guys very much and thank you all, Council Members, `cause I know that these monies are—everybody's got a lot of things they're asking for, and everybody has their priorities. I just wanted to thank you guys all for your guys' support and your support of the department. Page 9 Hawaii County Council-19 August 7,2019 MS. POINDEXTER: Thank you. I just ask for my colleagues' support on this resolution. CHR. CHUNG: Anyone else? If not, we have a motion on the floor. All those in favor, say "aye." Vote on Res. 225-19: The motion to adopt Res. 225-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Res. 228-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT FOR EQUIPMENT FOR THE HAWAII FIRE DEPARTMENT Transfers $8,000 from the Clerk-Council Services —Contingency Relief account (Council District 8); and credits to the Hawaii Fire Department, Fire Protection- Equipment account. Reference: Comm. 378 Intr. by: Ms. Eoff Motion to Approve: Ms. Eoff moved to adopt Res. 228-19. Seconded by Ms. David. CHR. CHUNG: Ms. Eoff MS. EOFF: Thank you. Yes, and thank you to the department for reaching out to us because this is what I believe our contingency funds are best used for, is to support the kind of shortfalls that can include items the department really needs but have to cut or not bring forward because of your constraints with the budget. So, I'm very happy to be able to participate in supporting your need for equipment and to make our island safer for all of us, as well as we attract a lot of visitors here who get into precarious situations and you folks save lives. So, mahalo. Page 10 Hawaii County Council-19 August 7,2019 (Note: At this time, Assistant Fire Chief Robert Perreira came forward to address the members of the Council.) MR. PERREIRA: Thank you, Ms. Eoff It makes our island safer and, No. 1, it makes our first responders safer MS. EOFF: That's true too. MR. PERREIRA: `Cause they have the adequate equipment they need. We have a long list of things. And so, as the leadership team, we have to go through and prioritize and see what we can get and make sure that we take everything into account. And I just wanted to extend, also, a special thank you to Ms. Kierkiewicz for getting this started with her resolution that she started forward that kind of got the ball rolling. So, thank you. CHR. CHUNG: Okay, anyone else? If not, we have a motion on the floor. All those in favor, say "aye." Vote on Res. 228-19: The motion to adopt Res. 228-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Thank you, Bobby. Mr. Clerk, can we also go to "Bills for Ordinances" and take up Bill 89? Bill 89: AMENDS ORDINANCE NO. 19-73, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2020 Increases revenues in the Operating Reserve from Previous Year—Ouli Ekahi Housing Fund account ($225,000); and appropriates the same to the Ouli Ekahi Project Expenditure account. Funds would be used for roof repairs at Ouli Ekahi Housing Project. Reference: Comm. 358 Intr. by: Ms. David (B/R) Approve: FC-45 Page 11 Hawaii County Council-19 August 7,2019 Motion to Approve: Ms. David moved to pass Bill 89 on first reading and adopt Finance Committee Report No. 45. Seconded by Mr. Kaneali`i-Kleinfelder. CHR. CHUNG: Ms. David. MS. DAVID: Yes, thank you, Chair. Thank you, Mr. Hosaka, for being here this morning. Could you please explain the situation that just arose so we can deal with Bill 89 appropriately? (Note: At this time, Assistant Housing Administrator Duane Hosaka came forward to address the members of the Council.) MR. HOSAKA: Good morning, Council Chair and Council Members. MS. DAVID: Good morning. MR. HOSAKA: Duane Hosaka, Assistant Housing Administrator. The Ouli Ekahi Housing Project is a 33-unit housing project, which began in about 1995. This project is—we've been trying to, I guess, do a re-roof for the project. We went out to bid, and the vendor that we chose was disqualified. So, we would like to withdraw our request for the funding. So, I guess after this, we're going to try to negotiate something with another vendor. At this point, we don't want to accept the money when we don't even know what the new vendor will be charging, yeah. MS. DAVID: Okay, great. Thank you for that explanation. So, Mr. Clerk, do we withdraw this motion or—what is our ? MR. HENRICKS: Does the Housing Agency anticipate an appropriation in the near future for the same purpose? MR. HOSAKA: Yes. MR. HENRICKS: Perhaps to postpone to the call of the Chair. And maybe if an amendment is necessary to the bill, at least it keeps it MS. DAVID: I see. Okay. MR. HENRICKS: And it's through Committee. If it's generally for the same purpose, I don't see any harm in just MS. DAVID: Continuing. MR. HENRICKS: Keeping it here. Page 12 Hawaii County Council-19 August 7,2019 MS. DAVID: Good suggestion, exactly. So we don't have to reinvent the wheel, just recover it. Okay. MR. HOSAKA: Thank you for that, yeah. Vote on Motion to Ms. David moved to postpone Bill 89 to the call of the Postpone: Chair. Seconded by Ms. Poindexter and carried by the (Approved) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Thank you. MR. HOSAKA: Thank you very much. CHR. CHUNG: Thanks, Duane. Why don't we take up Resolution 235? Res. 235-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR A BALLOT SORTING MACHINE FOR THE OFFICE OF THE COUNTY CLERK, ELECTIONS DIVISION Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of$4,500. The County would own the equipment at the end of the lease. Reference: Comm. 385 Intr. by: Mr. Chung Waived: FC Motion to Approve: Ms. David moved to adopt Res. 235-19. Seconded by Mr. Richards. CHR. CHUNG: We have our Deputy County Clerk as well as our Elections Administrator here—Ms. Nakamoto. Why don't you explain to us the need for this piece of equipment and the cost also. Mr. Sadegh brought up an interesting he raised the question of the price. Could you explain that to us? Page 13 Hawaii County Council-19 August 7,2019 (Note: At this time, Deputy County Clerk Aaron Brown and Elections Program Administrator Pat Nakamoto came forward to address the members of the Council.) MR. BROWN: Aloha, Council Chair. Thank you for having us here today. The Governor had signed Act 136 earlier this year, making Elections move to a hundred percent mail-in election. And so with that, we are trying to make sure that we are changing our operations to accommodate that and accommodate our community. So, that's a big change in how we would do things. And to be able to accommodate, now, the big number of mail-in election ballots, we looked at how to streamline our operations to get more efficiencies. Pat guys have been doing this for a long time. They've been doing a real good job. And so, we looked at a lot of different things. While analyzing ways to get better, we worked real closely with some of the other counties and the City and County of Honolulu, which processes a large volume of mail-in ballots every year. Two elections ago, they implemented a new ballot sorting machine, which really helped them be able to handle the volume and processing of a lot of the mail-in ballots. And so, we looked at it real closely, and Pat and her team and John and I all came together. We had a lot of meetings. And it looks like this ballot sorting machine will be a very useful tool for our County as well. The learning curve will be a lot quicker because the City and County of Honolulu has already implemented this. It's a proven machine with proven software that can connect with the statewide total-vote system. And that's a—and please correct me or no scared jump in, Pat, if I misspeak butso, the total-vote system is our statewide Elections Voter Registration System. It's very important that while we process these new mail-in ballots, that we have close communication with the statewide system. And so, we wanted to go with something that was proven. We cannot afford to misstep or have any boo-boos or anything like that. So, we felt comfortable that this was the proper solution for us going forward. So, we are finishing up negotiations with the company. We've been in close contact with our procurement office here and looking at financial analysis and what this would mean. I think everyone's budget is lean. And to make sure that we are not taking a big hit in an investment like this, what we're trying to do today is to lease this piece of equipment, basically, as a finance mechanism where we spread the cost out over five years to smooth out our cashflow, for lack of a better explanation. This machine is definitely needed. This solution will help us gain efficiencies and accuracy. So, this is sort of the financing mechanism to purchase this machine. CHR. CHUNG: What's the expected lifespan of this thing? Page 14 Hawaii County Council-19 August 7,2019 MR. BROWN: Good question. We've been told it can last, sort of, the better you take care of it, the longer it lasts, like anything else. But it could last up to ten election cycles. CHR. CHUNG: We have the money budgeted? MR. BROWN: Yes, we do. I guess one more note is we are also working with the State. The State has appropriated monies for all of the counties to help them with this transition. So, we are getting final numbers on how much the State will be giving each of the counties, and I think it's based on a prorated amount of how many registered voters each County has. There will be an infusion of money; I think over two years is what we're looking at. So, that will greatly offset the cost of this machine and some of the other things we're doing to create infrastructure to house this machine and run it properly. CHR. CHUNG: And you might have answered this already, but I was distracted with something. Are the other islands also purchasing ? MR. BROWN: Yes. CHR. CHUNG: All of the islands will be having this machine? So, if we don't get it, we'll be the only one that doesn't have it. MR. BROWN: Yes. Maui is looking to get this exact same machine. City has it already. Kauai is using the same company so that—different version. It's a smaller version because they have less registered voters, but it's the same company which will tap into that same total-vote statewide system. CHR. CHUNG: So, all of the systems will be run by the same company? MR. BROWN: Correct, yes. CHR. CHUNG: One thing, whenever you have these types of situations, though, we have issues regarding proprietary ownership of things. Are we going to get stuck at some point like in—in other words, maybe three or four years or even ten years down the line, we're going to be forced to stick with these guys or ? MR. BROWN: No. All of the data that we get from the machine is ours, and we own it. And it'll be fed into the statewide system. So, that's our property. It's not theirs. If, for some reason, this company does not prove to be a good solution for us, there are other companies that could provide the same service. CHR. CHUNG: And in case the system goes down, what? Page 15 Hawaii County Council-19 August 7,2019 MR. BROWN: So, this company is—and I think that's a big reason why City and County went with them originally—basically—and Pat and I just learned a couple weeks ago that, basically, this system can run without internet connection. So, God forbid something happens, a storm comes, whatever, on Election Day, we can still run the machine. It's still processing ballots. Then we can take that data and, when the network comes back on, we can plug it into total votes. So, the machine can run independently. CHR. CHUNG: If it goes down completely? MR. BROWN: So, we have contingencies in place with Parks, with servicing with the company. CHR. CHUNG: No, I mean on the day of. MR. BROWN: So, we'll have an inventory of parts available that we house here because we know CHR. CHUNG: I'm talking worst-case scenario: We can't get it up and running. What would we do? Just hand count? MR. BROWN: We would go back to CHR. CHUNG: Okay. What we're doing? MR. BROWN: Yes, what we're doing currently and at a much greater volume. CHR. CHUNG: Okay. Ms. Villegas. MS. VILLEGAS: Hi. I just have a quick question. I guess I'm wondering, and this may just be overall protocol, but to spend $4,500 a month every month for five years, when there's only certain years that are election years and the machine would only be utilized at certain times. Perhaps it's just the way they do the business of the leasing, but $54,000 a year for something that we're not even going to be using potentially in that year. Can you explain, kind of, maybe this is the business industry and how it works, but thank you. MR. BROWN: So, the total cost of the machine is about $250,000. And we could—it was difficult toand we looked at your exact question. It was very difficult to find the money to budget for it and pay for the machine outright. And so, this financing mechanism would be with the vendor that the County uses. I believe that's Bank of Hawaii right now. It's sort of like when you buy a car and you're leasing a car. It's a car payment. So, you can either pay it all upfront or finance it. Page 16 Hawaii County Council-19 August 7,2019 And what we're trying to do is we're hoping that when we get the money reimbursement from the State, we'll be using that money to pay down the note actually. And so, that's not usually something that's done normally on these leasing structures within the County. But we're working directly with Bank of Hawaii to see if we can put that into the contract with them so that, when we get the money from the State, we're able to pay the note down right away. MS. VILLEGAS: Thank you so much. I appreciate that. CHR. CHUNG: Mr. Richards. MR. RICHARDS: Thank you, Chair. Obviously, a step in the right direction is security. In this day and age of data security, I'm assuming this has all been looked at. But can you expand on that a little bit, especially when you're transmitting it to the State. Maybe, Pat, you're the one that's answering that. MS. NAKAMOTO: Hi, I'm Pat Nakamoto, Elections Program Administrator. The system is pretty much a stand-alone system. We will be getting the voter registration data as a file, and we will be uploading it to the machine. So, it won't be directly connected to our total-vote system. So, we will have to get the data and upload it to the system. MR. RICHARDS: Okay, again, `cause in this day and age everybody talks about voter fraud and all that. I know we're taking a step away from actual voting to mail-in voting, and I know there's some apprehension whoever you talk to about it. But again, voter fraud. So, I assume the security side is looked at pretty tightly. And then as far as the actual function of that, it will read our ballots, I guess, for either—how does that ? MS. NAKAMOTO: This is a ballot-sorting system. So, what this system will do is on a daily basis, after we mail out our absentee ballot, we receive the ballot envelopes. So, this machine will assist us in receiving those ballot envelopes. It's a separate process, too, at the counting center on Election Day when we count the ballots. MR. RICHARDS: Okay. All right, thank you. I yield. MR. BROWN: And if I can expand on that,just real quickly, on what Pat said. So, basically, the data is independent. We'll have control of the data as we move the files back and forth. We're working with IT (Information Technology) already on making sure it'll be already secure within the County network. So, all of the other payroll—all of our other secure data, which is already in our network, it'll be in the secure network. But we're also possibly looking at encrypting the files, possibly, to move the data back and forth. But we'll have total control of Page 17 Hawaii County Council-19 August 7,2019 the data the whole time. It'll be a physical movement of data from the machine to our workstation, which connects to total vote all within the County network. But we'll have total control of that the whole time. Pat and her team have even designed—for where the machine is going to go, they have special caging and staging areas where the ballots are held secure. And they're locked up, and they're moved from one step to another very strategically. So, yeah, their security is topnotch. CHR. CHUNG: Ms. David. MS. DAVID: Thank you, Chair. I think, Deputy Brown, you answered my question but I just wanted to make sure. We're on a 250,000 lease-to-own with Bank of Hawaii? Okay. And then, the reimbursement from the State, that comes directly to the Council. It doesn't go to the General Fund. It'll come directly to us for our budget. MR. BROWN: Correct. MS. DAVID: Okay,just checking. MR. BROWN: It'll come in the form of a grant and actually will create a special account within the Elections budget itself. MS. DAVID: I see. Okay. Perfect. MR. BROWN: So, there'll be a revenue account and expense account, which only can be spent toward MS. DAVID: Towards that, yes. Awesome. MR. BROWN: So, it won't lapse to Fund Balance or anything like that. We'll make sure the funds will go directly to Elections. MS. DAVID: All right. Perfect. Just checking. All right, thank you. I yield. CHR. CHUNG: Anyone else? Yes, Ms. Kierkiewicz. MS. KIERKIEWICZ: No question. I just wanted to make a comment and say thank you. I mean, it's very clear that you've been working for months and months and months to really think through various scenarios, check out equipment that exist, and put together a really well-thought-out plan. So, I just want to thank you for being so thoughtful. Page 18 Hawaii County Council-19 August 7,2019 CHR. CHUNG: I'm glad she said that because I know you guys have been working really hard in adapting to this new arrangement, right? So, you cannot retire. You know that, right? We'll see how things go from there. MS. NAKAMOTO: I wanted to just mention one more thing because I realize the cost of the machine. But the benefits will really, in the long run, outweigh the cost. And there's going to be cost savings in the amount of overtime we have in the Elections Division. We may not see it the first year, but we will definitely see it in the years to come. CHR. CHUNG: Okay, and may the record reflect that was Pat Nakamoto speaking. You don't come here too often. Okay. Ms. Lee Loy. MS. LEE LOY: Thank you, Chair. I just wanted to also thank Aaron and Pat, but I also wanted to let Chair Chung know that back in the `90s, I worked for Pat when they didn't have this system. So, if for whatever reason the system goes down, Pat, you know I can do the work. I will show up and count. CHR. CHUNG: Conflict. MS. LEE LOY: But thank you so much. They really do. They run a very tight ship when it comes to ballots. So, thank you very much. CHR. CHUNG: That one was clear. MR. HENRICKS: Mr. Chair, before you call for the vote, I just wanted to acknowledge also that this is a process to, you know, the infrastructure required to put the machine into place. So, I want to acknowledge our IT Department and Public Works, which have been working very hard to make sure that we do everything correctly. It's quite a process, and they've been extremely supportive and we appreciate that. We're on a tight schedule, and they've been cognizant of that. Also, I just wanted to point out that both our Deputy and our Elections Program Administrator have seen the machine in action. They took the time to go to City and County when they had their special elections. So, they're very familiar with it. They've done their homework as stated, and appreciate everything they've done to make sure that we're headed in the right direction. Thank you. CHR. CHUNG: Thank you. Anyone else? `Cause they'd be wondering on election night how come she got hundred percent. `Cause she was working over there at the MR. HENRICKS: Just sorting. Page 19 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Anyway, we have a motion on the floor. All those in favor, say Ic aye. Vote on Res. 235-19: The motion to adopt Res. 235-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—8. Noes: None. Absent: Council Member Kaneali`i-Kleinfelder— 1. Excused: None. CHR. CHUNG: Motion carried. Thank you for all your good work. Mr. Clerk, why don't we get our Planning people out of here too. Bill 87, and then we'll go to Jules. Bill 87: AMENDS THE KONA COMMUNITY DEVELOPMENT PLAN, AS ADOPTED BY ORDINANCE NO. 08-131 The Leeward Planning Commission forwards its favorable recommendation for the proposed amendments to the Kona Community Development Plan. The amendments are intended to address language affecting the ability to develop projects and to clarify the authority of the plan as an ordinance of the County. Reference: Comm. 352 Intr. by: Ms. Kierkiewicz (B/R) Approve: PC-27 (Note: Comm. 352.11, from Planning Director Michael Yee, dated August 5, 2019, transmitting proposed amendments to Bill 87, was circulated.) Motion to Approve: Ms. Kierkiewicz moved to pass Bill 87 on first reading and adopt Planning Committee Report No. 27. Seconded by Mr. Richards. MS. KIERKIEWICZ: Chair? CHR. CHUNG: Yes. MS. KIERKIEWICZ: There is a communication before us that was submitted at the request of the Planning Director. And I just want to note that Director Yee as well as Kamuela Plunkett and Bethany Morrison from Planning are here before us. There is just some additional language cleanup that needed to happen. Page 20 Hawaii County Council-19 August 7,2019 Motion to Amend: Ms. Kierkiewicz moved to amend Bill 87 with the contents of Comm. 352.11. Seconded by Ms. Eoff CHR. CHUNG: Ms. Kierkiewicz. MS. KIERKIEWICZ: And then, I've invited Kamuela and Bethany here to explain this additional, massaging this tweak to the CDP (Community Development Plan) amendments. (Note: At this time, Planners Kamuela Plunkett and Bethany Morrison came forward to address the members of the Council.) MR. PLUNKETT: Aloha, Council. My name is Kamuela Plunkett from the Planning Department. That last communication was to ensure some protections that were originally in the CDP for areas outside of the Kona Urban Area. Basically, in an earlier edit before it got to the Planning Department, the policy was made—there was an addition that said in there, "at the applicant's option." So, the guidelines prescribed for extra protections outside of the Kona Urban Area became optional. And so, the edit that is before you is just to bring back the original intent of that policy while also still allowing for some discretion from the Planning Department in that not every application would have to go through those extra guidelines, not because we don't want it to but certain types of subdivisions are just not applicable or less applicable to go through that process. So, we're open to any questions. CHR. CHUNG: Okay. Ms. Poindexter. Oh, I'm sorry, Ms. Eoff I'm so sorry. Go ahead, Ms. Eoff MS. EOFF: Thank you, Mr. Chair, and thank you, Kamuela and Planning Department, for catching this. It's a small change, but it's very important I think to the entire, what's the word, integrity of the plan. I think it's wise for us to support this amendment, and I just wanted to thank you for bringing it forward. CHR. CHUNG: Okay, anyone else? Mr. Richards. MR. RICHARDS: Thank you, Chair, and thanks, Kamuela. Can you give me a for instance, meaning give me just an example of what might occur and what could have occurred if we don't adopt this? `Cause I think I'm getting it, but help me out. MR. PLUNKETT: Okay. So, generally the CDP delineated this space in Kona called the Kona Urban Area. In that area, which stretches from the airport along the coast down to Keauhou and roughly back up to Queen Ka`ahumanu Highway Page 21 Hawaii County Council-19 August 7,2019 back towards the airport. So, it's this big area that within it were specific prescriptions for infrastructure and where future neighborhoods and transit- oriented developments would be placed. So, the policy here was addressing everything outside of that area and trying to provide a policy that would help preserve the rural aspect of Kona. Since there was this designated area that we're going to go for development, we're going to prescribe where it's going to be and the road alignments. Being that the front matter of the document talks so highly about the preservation of cultural and natural resources and the Kona way of life, it seemed that this policy was to make sure that they were protecting that as well. And that's what this policy was for. By making it at the applicant's option, that protection, that balance that the CDP was trying to achieve between increased development and at the same time preserve sense of place, with the clause that was added in, "at the applicant's option," it would have removed that balance of the plan. And so, that's what we tried to correct. MR. RICHARDS: Okay. And then you talked, well, still allowing latitude for the Planning Director. Explain that. Expand on that,please. MR. PLUNKETT: So, and again we took this to our subdivision's personnel, and one example that he gave us was, for instance, like, there's some lands that are zoned Ag (Agriculture). So,part of this policy was also that if they're going to make a subdivision, cluster it so that there's this remaining open space that matches the natural landscape. And what he said was in some cases, let's say an area, a lava field is zoned Ag—and this is not to say that lava fields aren't important. That's not what we're trying to say. But there's not cultural resources or environmental resources. He says in that instance, it wouldn't be the best land use practice to—so, in other words, the policy didn't match every single scenario. And so, that's what the latitude for the Director is provided. There's a few more instances that he provided. I think another scenario he provided was, if it was going to be subject to every type of subdivision application, you could have these large amounts of open space by making density in a small area and having these large open spaces that have no management plan. So, he was just pointing out and advising us that it wouldn't be the best approach to make a blanket statement over every single type. But the intent in the policy is that for lands being applied to be subdivided that have cultural and natural resources on them, that this would apply per the Planning Director. MR. RICHARDS: Okay, now I'm seeing. All right, I appreciate that. So, okay. Kamuela, I appreciate that little bit insight. And I do appreciate allowing latitude for the Director because I don't like painting him in too tight a box. So with that, Chair, I yield. Page 22 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Ms. Lee Loy. MS. LEE LOY: Thank you, Chair. I'm going to be supporting this. It strikes a perfect balance. And really for my other colleagues, it's this critical eye when there is the cultural significant piece. So, once that layer kind of comes in, this legislation strikes that balance. It gives latitude to our Planning Director, allows for infrastructure to happen in a very clustered way, which reduces the cost for land developers with the TOD (Transit-Oriented Development). I'm going to be supporting this. Let's move it on. This is a perfect refinement to the language that this policy is driving. So, thank you. CHR. CHUNG: Anyone else? MS. KIERKIEWICZ: Chair, if I could just, oh, sorry, Ms. Eoff CHR. CHUNG: Yes, please. Go ahead. MS. KIERKIEWICZ: I just wanted to thank Kamuela for being so thorough. It was our discussion in Kona that prompted him to do another look at the CDP and all of the amendments that were put forward. And so, thank you for catching that. That took a lot of dedication and just commitment and really a keen eye to make sure that we were putting forward all the necessary edits to the CDP at this time so that we were able to encourage action without compromising the integrity or intent of the document. So, thank you. CHR. CHUNG: Ms. Eoff MS. EOFF: Thank you. I was pretty much going to say what Ms. Kierkiewicz said, but I also wanted to emphasize that not only is the first sentence important but the fact that you don't leave it up to the applicant's discretion, I think, is a comforting addition, or not addition but it's good that we took that out. It shouldn't be the applicant's discretion. It has to go through a more critical analysis first. So, I appreciate that. CHR. CHUNG: Ms. David. MS. DAVID: Thank you. I just wanted to say thank you to Kamuela, Bethany, and Director for the efforts that you've made. Also, I see Action Committee Member Mr. Rivera in our Kona office. And I really want to express our appreciation for the Action Committee in working with you guys because this was such an intense and complicated issue that took a long time to get to some resolution. So, I really appreciate. It's not over, but I think you folks made a really great effort and we'll see how it evolves after this. So, thank you very much. I yield. Page 23 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: Hi. Thank you for being here. I've been kind of torn in just the capacities of having a number of different constituents write and call and text and email their concerns. But I want to thank you, Kamuela, for taking the time to sit with me and go over a lot of these changes and explain them implicitly and help me get more comfortable with the changes that have been made. And the perspective in which you looked at the document, and the real intention of preserving and taking care of our special and sacred places and planned development, it makes me feel more comfortable with the document. And I'm hopeful that the constituents that have some concerns and fears about it will continue to follow through with the process and recognize that, for now, this is the best version of the document. I also am extremely grateful that you found that loophole for potential projects or developers to get to decide whether or not they want to be accountable in certain capacities. `Cause, I don't know a lot of them that would say, "Sure, yeah, more work, more money, more paperwork and responsibility to the County." I'm also grateful that we have a great Planning Director right now. And my hopes with the power and the decision-making that is reaffirmed even more so with the changes in the document that we as a County will continue to have a great Planning Director and department. So, thank you for your hard work on this and taking the time to sit with me and walk through all the questions. I appreciate it. CHR. CHUNG: Okay, we're still on the amendment. We have a motion on the floor. All those in favor, signify by saying "aye." Vote on Motion to The motion to amend Bill 87 with the contents of Amend: Comm. 352.11 was carried by the following voice vote: (Approved) Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Back to the main motion. Bill 87, as amended with the contents of Communication 352.11. Any further discussion? There being none, all those in favor say "aye." Page 24 Hawaii County Council-19 August 7,2019 Vote on Bill 87: The motion to pass Bill 87, as amended to Draft 2, on first Draft 2 reading and adopt Planning Committee Report No. 27 was (Approved) carried by the following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung–9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Thank you very much for all your hard work. See you in two weeks. Okay, why don't we take up, now, Resolution 237. Res. 237-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR AGREEMENT FOR PERSONAL COMPUTERS FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY Authorizes the Mayor to enter into a five-year agreement to purchase 500 personal computers to replace those with operating systems that would no longer be supported by Microsoft Corporation after January 14, 2020. Reference: Comm. 388 Intr. by: Ms. David (B/R) Waived: FC Motion to Approve: Ms. David moved to adopt Res. 237-19. Seconded by Ms. Eoff. CHR. CHUNG: Ms. David. MS. DAVID: Thank you, Chair. Director, thank you for being here. And is this Matt? Yes. Mahalo. Could you please—this was asked, a request to be waived. So, could you explain the computers and the time constraints that this matter is requiring? (Note: At this time, Director Jules Ung and Information Systems Program Manager Matthew Iaukea, Department of Information Technology, came forward to address the members of the Council.) MS. UNG: Thank you so much for receiving our request. We're under a tight deadline. Windows 7 goes end of support from Microsoft on January 141h 2020. MS. DAVID: By the way, that's Jules Page 25 Hawaii County Council-19 August 7,2019 MS. UNG: Jules Ung, Department of IT. So sorry. MS. DAVID: That's okay. Go ahead. MS. UNG: So, as part of our plan to implement, we will procure 500 PCs (Personal Computers), along with deployment services. That will assist our current staff of three Help Desk in Hilo and one staff in Kona with implementation and imaging. So, in line with our B-52 request, we request your support. I can also go over what deployment services will include and conclude with estimated time and cost savings. So, we just reviewed the request of the B-52. Do you have any questions before I go into details of the deployment services? MS. DAVID: I'll yield to my Council Members. MR. RICHARDS: I have lots of questions, but I'm waiting for the numbers. So, that's why I want you to go ahead. MS. DAVID: Okay. Go ahead. MS. UNG: Okay. So, for the deployment, that will include imaging and that's creating a base image of applications that's standard for every user countywide. So, that will save an estimated one hour per user as far as Help Desk resources required. Additionally, we have the option of utilizing asset tagging at the factory as well. So, the application and assignment of an asset tag will be placed on the machine for us if we choose to accept this option. Additionally, shipping to multiple designated locations is beneficial because that saves us a lot of time. Previously in 2015, there was one location to which all PCs were shipped and our Help Desk staff deployed from there. It took a total of two years to implement. So, we're hoping to do this within five months, utilizing these deployment services. Implementation will be done onsite by a Dell technician, and we estimate two hours per PC. And they will help us to migrate 100 gigabytes of data per user. Additionally, the technicians will box up the old system, estimated at 15 minutes, and store the old system in a designated secure location, which we estimate at 10 minutes. So, a cost savings as we envision, if we estimate three-and-a-half hours, which is very conservative, per PC per user for the 500, that equates to 1,750 hours. That's one year. Our average Help Desk salary is estimated at $26. So, that equates to $45,500, the value of our Help Desk staff. We would prefer not to extend Windows 7 support beyond January 141h because that's basically paying Microsoft to support an end-of-life product. It's a security risk, and it doesn't have a lot of the industry standard features and benefits that Page 26 Hawaii County Council-19 August 7,2019 Windows 10 offers. So, we got a quote for the extension if we were to exercise that option, which we do not want to do. And for 500 PCs, that's $52 for the first year per machine. That equates to $26,000 per year to support an end-of-life system. That's basically money down the drain. We anticipate that, that support would increase every year as a disincentive to stay on Windows 7. So, this is the final thought experiment as far as cost savings for the County. If we estimate a very conservative 20 minutes per user, per day saved in processing time, saved in workflow efficiencies, when you consider five days a week, 52 weeks a year, that's annually 5,200 minutes or 86 hours per year per machine. Times that by 500 users, that's 43,000 hours saved per year. Per the census in 2017, the average per capita wage is $13 an hour. That equates to $560,000 in savings. Add that to the savings from supporting an end-of-life operating system, which is $26,000 a year, and we're looking at a cost savings of$587,000 for the first year. So, in conclusion, we hope that you support this upgrade for the County, which will increase workflow efficiencies and save us money for the first year and every year thereafter. MS. DAVID: Thank you, Director. So, the deadline by January, that's why this is a rush, is because in order to get these changeovers or the switch over, we have to have that done before January. MS. UNG: Yes, otherwise we start incurring that end-of-life support. MS. DAVID: Yes, I see. Great. For now, I'm going to yield to my colleagues. Thank you, Chair. CHR. CHUNG: Mr. Richards. MR. RICHARDS: Thank you, Chair. Jules, thanks so much for that, and I don't disagree. I usually go get my coffee when my computer's booting up and then I do some other things and then I got it. What we don't have before us is what does it cost. You're telling us what it saves, but what does it cost to go to Windows 10? `Cause, I don't see that in the documentation. MS. UNG: So, although we have some initial quotes, we have to get your approval before we go through procurement. And that will be a bidding process. So, vendors will be invited to bid on both the hardware and the deployment services. One thing that I can tell you is that the basic minimum specifications will be based on what's currently listed in our 19-20 Price Term Agreement for countywide computers. Let me see if I have that printed out here. This is the only time I ever use paper. Page 27 Hawaii County Council-19 August 7,2019 MR. RICHARDS: Okay. And here's my pushback on that CHR. CHUNG: Wait. Before you go on MR. RICHARDS: Go ahead. CHR. CHUNG: If you don't mind me interrupting. MR. RICHARDS: No, please. CHR. CHUNG: Deanna, could I just ask you one question so that we have a flow here? Is that correct? I mean, if we approve this resolution, when it goes through the bidding process, it'll come back here again? (Note: At this time, Finance Director Deanna Sako came forward to address the members of the Council.) MS. SAKO: No. This is the approval CHR. CHUNG: This is it, right? MS. SAKO: To do the multi-year. So, as Jules said, they do have some quotes that she can share with you to give you ballpark estimates. She's just saying, like, we don't have the final vendor. We're not, you know, a final amount. But she can give you ballpark amounts because, yeah, it won't come back again. CHR. CHUNG: Right. I just don't recall, you know, after it goes through the procurement process, it coming back here for approval. Right? MS. SAKO: Yeah, it won't. CHR. CHUNG: Okay. So, go ahead. I'm sorry. MR. RICHARDS: Thank you, Chair. My problem, as you can appreciate this, is this is giving an open check or an unsigned or a signed blank check. And I'm leery of that for all the reasons we don't need to expand on. So, I need some monies to attach it to. And then, Deanna, I'm going to assume that if this is not vendor financed, we're going to finance it. MS. SAKO: We have a bid on it, yes. MR. RICHARDS: Okay. So, I'll ask you on that in a second. So, go ahead, Jules, please. Page 28 Hawaii County Council-19 August 7,2019 MS. UNG: All right. So, we just paid off the last lease a couple of months ago. So, the line item within our budget for PC leases has just opened up again. So, the funds are now available to enter into a new lease. That line item is $100,000. So, we would be looking at about $100,000 for the next five years. CHR. CHUNG: How much again? What was that? MR. RICHARDS: Total $100,000 for 500 computers? MS. UNG: For the next five years. MR. RICHARDS: So, $500,000. MS. UNG: That's the ballpark figure, yes. If it goes above that, I'll have to pull from other areas within my budget because I can't exceed the allocations. MR. RICHARDS: Deanna, so this is—you already have it budgeted. And would this be through our leases at a couple percentage? Is that ? MS. SAKO: Right. Yes, we'll continue to use that option. So, it roughly works out to about $1,000 per computer, which is kind of typical. But in addition to just buying the computer, they'll be getting the services. So, we'll use our current existing leasing line, basically, with Bank of Hawaii to finance it, and the interest rates remain very low. MR. RICHARDS: When you say "very low," it's a 1 or 2 percent? MS. SAKO: It's a, roughly, 1 or 2 percent. I haven't looked at the most recent one because it fluctuates with one of the indexes. MR. RICHARDS: Okay. I appreciate that. Thanks, Deanna. I am supportive of going from (Windows) 7. It's actually kind of fun working on the County systems because I recognize this stuff But I am leery of not having a top end of what we're approving. So, I don't know how to go forward with this, Chair. I'm supportive of the direction, but I need a ceiling that we wouldn't exceed. So, I'm not sure how to do that. I yield. CHR. CHUNG: Deanna, come back up again. I guess what's creating some angst here is, normally, the normal procedure is for you guys to go through the bidding process and then come here with the number in hand, right, and then ask for us to approve the multi-year contract. I mean, it doesn't happen all the time. MS. SAKO: It doesn't always happen that way because lots of times the things we're coming for, like copiers, which have like a set amount, so Page 29 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Right. But I just want to ask you this, Deanna. We have a great deal of respect for you from the finance side, okay. So, from a purely financial standpoint, would you advise moving ahead with this? MS. SAKO: We need to do it. I mean CHR. CHUNG: But from the fiscal standpoint. MS. SAKO: Right. So, if we're going to do it, we're going to have to lease it. I think we are going to save money in the long run. I'm kind of hoping that all that time saved by IT, they can catch up on their support calls and things like that. But, yes. CHR. CHUNG: Right, no, well—that's the technical part that Jules is in charge of. But just from the fiscal side. MS. SAKO: This is not much more, I believe, than what's on the Price Term Agreement per PC now. MS. UNG: Amazingly, it matches. MS. SAKO: Yeah. CHR. CHUNG: Okay. So, if you're comfortable MS. SAKO: So, I mean, we're actually getting a very good deal. CHR. CHUNG: You're comfortable with ? MS. SAKO: Yes. CHR. CHUNG: Okay. All right. Okay, Ms. Lee Loy. MS. LEE LOY: Thank you, Chair. I was having sweaty hands too,just like Mr. Richards. But after hearing what Deanna said, I can support this. I just have a bunch of other questions, and if we get too far down in the weeds, Chair, please help me if we, pick this conversation up somewhere else. I had questions like, what other specifications would the computers have besides support for Windows 10? We all have laptops. Are these 500 computers also going to replace our laptops? How long is the support for Windows 10 going to last? Does it integrate with Laserfiche and EnerGov and all the other stuff? GIS (Geographic Information System)? Like I said, I don't want to get too far down in the weeds `cause we're talking about money right now. But I just want to hear that those things have been thought about. Page 30 Hawaii County Council-19 August 7,2019 MS. UNG: In the industry now, it's basically a scramble for third-party providers and third-party applications to be able to provide compatibility with Windows 10. So, it's possible that applications won't be compatible. Hence, we do have the quote for Windows 7 support. However, the hope would be that these vendors are able to upgrade to meet the industry standard, and they have every incentive to do so when they are supporting government. MS. LEE LOY: Does all the other paraphernalia like keyboards and mouses and all of that, are those all combined in these 500 computers? Or are we going to be looking at costs for other stuff? MS. UNG: No. This price is inclusive of all peripheral equipment, of 24/7 business-grade support, a five-year warranty. It's all standard and based on the minimum requirements of the base model on the Price Term Agreement. Yup. MS. LEE LOY: I'm going to be supporting this and putting a lot of faith in Deanna. She's saying it's a good option. I know I need a new laptop, so I'm looking forward to it. MS. UNG: That's Phase 2 of the project. CHR. CHUNG: Ms. Kierkiewicz. MS. KIERKIEWICZ: Thank you, Chair. And I just want to mahalo you, Jules. Earlier, we had a discussion with Elections Office and our Deputy Clerk about the ballot sorting system, and they said that you and Public Works have been very helpful in making accommodations and assisting through the process. So, thank you. MS. UNG: Thank you. MS. KIERKIEWICZ: I just have a couple of questions about where these systems will be deployed. It's countywide, so do you know which departments would be benefiting from this? MS. UNG: We have a specific list of users, and they are spread out countywide, East and West Hawaii. So, we'll be replacing a specific model that we know can be upgraded and then that model will be assessed, cleaned, possibly upgraded, and redeployed. MS. KIERKIEWICZ: So, we're getting new systems and then taking those old systems, doing some internal tweaking, and then putting them back out into the field for use. Page 31 Hawaii County Council-19 August 7,2019 MS. UNG: Yes, they will be upcycled. MS. KIERKIEWICZ: Okay. Perfect. And then I had a question about you said there would be individuals that would be assisting on the ground to install the various computers, the vendor. MS. UNG: Right. MS. KIERKIEWICZ: Anyone from your team going to the various sites to assist them, or are we just sending vendors out to County agencies and departments to work directly with County employees to make these upgrades? MS. UNG: Oh, no. We envision our staff working hand-in-hand with the Dell's technicians onsite. Not only will they need to be guided as far as our proximity mapping so that we can leverage their services onsite and kind of cluster the work that they do on a daily basis to get the most value out of them being on the ground, but we also envision follow-up customization after they implement the machine with the base image. MS. KIERKIEWICZ: And that customization is basically the applications we want to see on our desktop? MS. UNG: Correct. Applications and settings. MS. KIERKIEWICZ: Okay. So, when you talked about there needing to be three-and-a-half hours for each PC to be installed properly at a person's desk, you mentioned some cost savings. Where is that if our IT folks are being deployed with the vendor to install the computers? MS. UNG: So, they will not be bound at that user's desk. MS. KIERKIEWICZ: Got it. Okay. MS. UNG: So, they can be addressing other issues and working in a coordinated effort. MS. KIERKIEWICZ: Is this all you need? 500 computers? I mean, would we be saving if we purchased more? Do we get more if we purchase, I mean, if we just if we thought about what the actual needs are for the County. You talked about a Phase 2. Is it smarter to go this way where we're just looking at purchasing 500 computers? Do you need more? Will we get a bigger bang for ourbuck? Page 32 Hawaii County Council-19 August 7,2019 MS. UNG: I'm always in favor of investing in our technology. But for this specific project, the goal is to get off of Windows 7, and this will help us to accomplish that. MS. KIERKIEWICZ: Okay, thank you. CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: Hi, Jules. One of the things you mentioned was that with this order, the machines are going to go directly to where they'll be utilized instead of all coming as one and then having to be disseminated. Is shipping, then, included in the cost estimate for these 500 computers? MS. UNG: It is. MS. VILLEGAS: So, that's a huge savings. MS. UNG: Huge. MS. VILLEGAS: Huge savings, yeah. Shipping is astronomical, sometimes more than the cost of an item MS. UNG: Right. MS. VILLEGAS: Getting things to Hawaii. So,not only just the shipping to Hawaii, but to have them all go to exactly where they need to go seems to add to the benefit of this protocol. So, thank you. MS. UNG: Thank you. CHR. CHUNG: Matt. MR. KANEALI`I-KLEINFELDER: So, all the old computers will be re-utilized within the County? MS. UNG: That's the plan, yes. MR. KANEALI`I-KLEINFELDER: Okay. Do we have other computers anywhere else that are just sitting in boxes? Just older computers? MS. UNG: Older? No. Yeah, our pool from that 2015 refresh has been shrinking as we deploy to users whose PCs possibly go brick, go black. So, we do need to replenish the pool of spares. Page 33 Hawaii County Council-19 August 7,2019 MR. KANEALI`I-KLEINFELDER: Okay. I know we have need in the community for computers. I heard you say we had 500 computers, now we're going to scrap 500 and put them in boxes and be done. MS. UNG: Oh, we don't. Yeah, we'll redeploy those. And for the ones they replace, that becomes part of our pool of spares. MR. KANEALI`I-KLEINFELDER: Okay. And we don't have a large pool of spares anywhere just sitting around? MS. UNG: No. MR. KANEALI`I-KLEINFELDER: Thank you. CHR. CHUNG: Mr. Richards. MR. RICHARDS: Okay. Thank you. Training for Windows 10. It is different than Windows 7, and that comes forth? MS. UNG: So, we'll be following up with a letter to all PC liaisons. It will come from Matthew Iaukea, our User Support Program Manager. We're going to need the help, countywide, of all PC liaisons and department heads to make sure this coordinated effort goes smoothly. And we will also be encouraging and advising departments to definitely take advantage of the Windows 10 Skillsets Training. That's our online training available in the Cloud. MR. RICHARDS: Okay. So, there'll be training. And like I said, I know it's a good direction, but I'm hung up that there's no ceiling on this. This would have been picked up in Committee had it come through. Is there a way to put some sort of amendment to this that puts a ceiling not to exceed what we're currently spending or something? I'm looking for procedural help here. CHR. CHUNG: Well, how about this? This is my feeling on this matter. Jules is the IT expert. She told us what all the benefits of this program are going to be. And then we don't have the cost estimate, but we do have Deanna. And she is a great guard dog for us. She knows what the concerns are, and there were some representations made here. So, I think at some point we have to take a leap of faith. We've got to move quickly on this. Why don't we just do it that way? I don't know if you're willing to take that same leap of faith, but MR. RICHARDS: I appreciate that, Chair, and I know what you're saying because sometimes we have to move. But I need some sort of check and balance. CHR. CHUNG: Why don't you just have Deanna come and do some representation, and we'll hold her to it. Page 34 Hawaii County Council-19 August 7,2019 MR. RICHARDS: Yeah, pinky promise or something, you know. MS. SAKO: The current quote is actually a little bit higher than 500,000, but we still have to go out and get the rest of the quotes. So, we're hopeful it'll be in the 5 to $600,000 range. We're pretty confident of that number, and it's something we do need to do. They are taking care of other PCs as needed, like upgrading memory and things like that, I think, that we've done in the past. And then just to answer Mr. Kaneali`i-Kleinfelder's question too, when we can no longer use our PCs, we have donated them to schools and other places. I mean, we're trying to accomplish everything. She pretty much is limited by what's in her budget. There's no other pot of money to fund these through. So, we already kind of have that limit as to about as high as we can go. MR. RICHARDS: Okay, that's what I was looking for. Something. Okay, so there's the checks. And can I ask, Jules, that you come back and report back when you have the contract,just as a form of communication to us? MS. SAKO: `Cause they want to know if they're getting new laptops. MS. UNG: Sure. Absolutely. MR. RICHARDS: Thanks, I yield. CHR. CHUNG: Ms. Poindexter. MS. POINDEXTER: Thank you, Jules, because I think you said it earlier in your presentation, that you have 100,000 and if it goes up and beyond that amount, that you would have to take it from somewhere within your budget. Correct? MS. UNG: That's right. MS. POINDEXTER: So, I heard that correctly. So, you did give us what should be expected. `Cause if it goes above, you have to find it within your budget. MS. UNG: Yes. MS. POINDEXTER: Thank you. Thank you for that clarification. And I like that it's going to be a hundred gigs (gigabytes) because—what is it currently now, the gigabytes on the ? You were saying that per user, the data? MS. UNG: They will migrate up to a hundred gigs of data. Page 35 Hawaii County Council-19 August 7,2019 MS. POINDEXTER: Because a lot of times, mines says, "Oops, sorry, you can't receive any more emails because you're maxed out on your data," and then I've got to go and try to archive and move things around. So, this should take care of that problem. Correct? MS. UNG: Outlook is a different issue. The memory allocated to your Inbox is something that we can adjust. But your RAM (Random Access Memory), the capacity to store data on your hard drive, they would help us to migrate a hundred gigs of that data. MS. POINDEXTER: So then I could still archive down into the hard drive, saving things that MS. UNG: We definitely encourage you to store files on the network share. MS. POINDEXTER: Okay. MS. UNG: And that way we can back up your data. That way we're accountable for it. MS. POINDEXTER: Right. Versus on the desktop. MS. UNG: Right. MS. POINDEXTER: `Cause a lot of times you have things on the desktop and your computer crashes, it's all gone. MS. UNG: Exactly. MS. POINDEXTER: Right. You need to get onto the network to be able to save that. MS. UNG: That's best for processing efficiency as well. Keeps your system running smoothly. MS. POINDEXTER: So, thank you. I'm definitely supporting this. CHR. CHUNG: You know we're kind of getting off the topic, right? MS. POINDEXTER: Yeah, but I just wanted to make sure that the amount—the increase of the gigabytes is a big benefit for us too. It's the data. We're investing in that. And for the same amount of money that you're bound to in your budget, we're gettingI wanted to talk about the data. Thank you. CHR. CHUNG: Matt, go ahead. Page 36 Hawaii County Council-19 August 7,2019 MR. KANEALI`I-KLEINFELDER: Jules, did you send us an email about this a while back? MS. UNG: Yes. MR. KANEALI`I-KLEINFELDER: You did, yeah? So, we all had a chance to talk to you about it beforehand. MS. UNG: Yes. MR. KANEALI`I-KLEINFELDER: Thank you. CHR. CHUNG: Okay. We have a motion on the floor. All those in favor, signify by saying "aye." Vote on Res. 237-19: The motion to adopt Res. 237-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Okay. MS. UNG: Thank you. Vote on Motion to Ms. Lee Loy moved to suspend Council Rule 15 to waive Suspend Council the 5-day hold for reconsideration. Seconded by Rules: Mr. Richards and carried by the following voice vote: (Approved) Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Okay. Deanna, you are here for 238. Page 37 Hawaii County Council-19 August 7,2019 Res. 238-19: AUTHORIZES THE OFFICE OF THE MAYOR TO ENTER INTO A MULTI-YEAR AGREEMENT WITH THE OFFICE OF THE AUDITOR, STATE OF HAWAII Authorizes a three-year agreement to conduct an audit of the schedule of employer allocations of the Employees' Retiremenet System of the State of Hawaii in order to meet the reporting requirements under Governmental Accounting Standards board Statement No. 68. Reference: Comm. 389 Intr. by: Ms. David (B/R) Waived: FC Motion to Approve: Ms. David moved to adopt Res. 238-19. Seconded by Ms. Lee Loy. CHR. CHUNG: Any discussion? MS. DAVID: Thank you. Deanna, could you please? This was another one that the waiver was requested out of Finance,just expedite implementation of the Memorandum of Understanding. Could you just explain that for us? (Note: At this time, Finance Director Deanna Sako came forward to address the members of the Council.) MS. SAKO: It's a statewide agreement. We're required by GASB (Governmental Accounting Standards Board) to provide the information in our CAFRs (Comprehensive Annual Financial Reports). And by pooling together, we all participate in the ERS (Employees' Retirement System). Our share comes out to be, like, $1,500. So, it's really very economical for us to go in with everyone else rather than to have a whole audit done ourselves. So, it's a good way to save money statewide. It's for our June 30, 2019, financial statements. So, the State as a whole is anxious to get this moving. MS. DAVID: Okay, thank you. Are you also requesting that we waive the five- day on this one? MS. SAKO: It would be helpful. But if not MS. DAVID: Okay, when that happens. MS. SAKO: Yeah. MS. DAVID: Okay. I'll yield for now. CHR. CHUNG: Okay. Page 38 Hawaii County Council-19 August 7,2019 MS. DAVID: Thanks. CHR. CHUNG: We have a motion on the floor. All those in favor, say "aye." Vote on Res. 238-19: The motion to adopt Res. 238-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Ms. David. Vote on Motion to Ms. David moved to suspend Council Rule 15 to waive the Suspend Council 5-day hold for reconsideration. Seconded by Ms. Lee Loy Rules: and carried by the following voice vote: (Approved) Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Thank you, Deanna. MS. SAKO: Thank you. CHR. CHUNG: Let's go on to Resolution 220. Page 39 Hawaii County Council-19 August 7,2019 Res. 220-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO SPECIAL OLYMPICS HAWAII INC. TO ASSIST THE EAST HAWAII ATHLETES WITH EXPENSES RELATED TO THE HOLIDAY CLASSIC GAMES ON O`AHU Transfers $5,000 from the Clerk-Council Services —Contingency Relief account (Council District 1); and credits to the Department of Parks and Recreation, Administration Other Current Expenses account. Reference: Comm. 365 Intr. by: Ms. Poindexter Motion to Approve: Ms. Poindexter moved to adopt Res. 220-19. Seconded by Ms. David. CHR. CHUNG: Ms. Poindexter. MS. POINDEXTER: It's self-explanatory. If you have any questions, I'd be happy to answer. I just ask for your support. Thank you. CHR. CHUNG: Thank you. We have a motion on the floor. All those in favor signify by saying "aye." Vote on Res. 220-19: The motion to adopt Res. 220-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 40 Hawaii County Council-19 August 7,2019 Res. 221-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FOR THE 2019 SENIOR FARMERS MARKET NUTRITION PROGRAM Transfers $1,500 from the Clerk-Council Services —Contingency Relief account (Council District 8); and credits to the Office of Aging, Other Current Expenses account. Reference: Comm. 367 Intr. by: Ms. Eoff Motion to Approve: Ms. Eoff moved to adopt Res. 221-19. Seconded by Ms. David. CHR. CHUNG: Ms. Eoff MS. EOFF: Thank you. I just wanted to contribute to this program that helps provide fresh produce to seniors. It's an opportunity for outreach. CHR. CHUNG: Thank you. We have a motion on the floor. All those in favor, say "aye." Vote on Res. 221-19: The motion to adopt Res. 221-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 41 Hawaii County Council-19 August 7,2019 Res. 222-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FOR ITS SENIOR FARMERS MARKET NUTRITION PROGRAM Transfers $2,000 from the Clerk-Council Services —Contingency Relief account (Council District 7); and credits to the Office of Aging, Other Current Expenses account. Reference: Comm. 368 Intr. by: Ms. Villegas Motion to Approve: Ms. Villegas moved to adopt Res. 222-19. Seconded by Ms. Poindexter. CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: I just thank other members of this body for supporting the Senior Farmers Market Nutrition Program. CHR. CHUNG: Thank you. We have a motion on the floor. All those in favor, say "aye." Vote on Res. 222-19: The motion to adopt Res. 222-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 42 Hawaii County Council-19 August 7,2019 Res. 226-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE AAUW KONA EDUCATIONAL FUND TO ASSIST WITH THE 2019 GIRLS EXPLORING MATH AND SCIENCE EVENT IN WEST HAWAII Transfers $2,000 from the Clerk-Council Services –Contingency Relief account (Council District 7); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 376 Intr. by: Ms. Villegas Motion to Approve: Ms. Villegas moved to adopt Res. 226-19. Seconded by Ms. Lee Loy. CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: The GEMS (Girls Exploring Math and Science)program is fantastic. When my daughter was in elementary school, it got her very excited about science. We're seeing the benefits of integrating and exploring the math and science fields, especially for young women which traditionally had not had the exposure as prevalently. And so, I also just wanted to speak to Mr. Sadegh's questions about, I just wanted to explain that the monies that we contribute through our CRF (Contingency Relief Fund) funds go through certain departments. So, we're not actually—when you said something about money going to the Attorney General, it's actually we utilize different departments for the facilitation of the monies being contributed to these different nonprofits. So,just to clarify in that capacity why you see those other departments listed as such. So, I just thank everybody for your support of GEMS. CHR. CHUNG: Okay. Anyone else? There being none, all those in favor, say Ic aye. Vote on Res. 226-19: The motion to adopt Res. 226-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung–9. Noes: None. Absent: None. Excused: None. Page 43 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Motion carried. Res. 227-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO SPECIAL OLYMPICS HAWAII INC. TO ASSIST WITH EXPENSES RELATED TO THE BIG ISLAND REGIONAL SOFTBALL TOURNAMENT Transfers $2,500 from the Clerk-Council Services –Contingency Relief account (Council District 7); and credits to the Department of Parks and Recreation, Administration Other Current Expenses account. Reference: Comm. 377 Intr. by: Ms. Villegas Motion to Approve: Ms. Villegas moved to adopt Res. 227-19. Seconded by Ms. Poindexter. CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: Wow, it's Villegas, Villegas, Villegas coming through with these CRFs all of a sudden. I just ask for your support in contributing to one of the Special Olympics big events that happens. I yield. CHR. CHUNG: Okay. All those in favor, say "aye." Vote on Res. 227-19: The motion to adopt Res. 227-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung–9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. We have another Villegas one coming up right now-229. Page 44 Hawaii County Council-19 August 7,2019 Res. 229-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FOR THE PURCHASE OF CITRIC ACID TO CONTROL COQUI FROGS IN COUNCIL DISTRICT 7 Transfers $2,000 from the Clerk-Council Services —Contingency Relief account (Council District 7); and credits to the Department of Research and Development, Agriculture Other Current Expenses account. Reference: Comm. 379 Intr. by: Ms. Villegas Motion to Approve: Ms. Villegas moved to adopt Res. 229-19. Seconded by Ms. David. CHR. CHUNG: Ms. Villegas. MS. VILLEGAS: Oh, the song of the coqui frog. Especially on the West side, certain areas are becoming inundated. But the citric acid program and providing it to the people to help keep the population of coqui frogs at a minimum or none has been very helpful. So, I just ask for your continued support in perpetuating this program. CHR. CHUNG: Okay, we have a motion on the floor. All those in favor, say Ic aye. Vote on Res. 229-19: The motion to adopt Res. 229-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 45 Hawaii County Council-19 August 7,2019 Res. 230-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FOR THE PURCHASE OF CITRIC ACID TO CONTROL COQUI FROGS IN COUNCIL DISTRICT 8 Transfers $2,500 from the Clerk-Council Services —Contingency Relief account (Council District 8); and credits to the Department of Research and Development, Agriculture Other Current Expenses account. Reference: Comm. 380 Intr. by: Ms. Eoff Motion to Approve: Ms. Eoff moved to adopt Res. 230-19. Seconded by Ms. Lee Loy. CHR. CHUNG: Ms. Eoff MS. EOFF: Well, it's true that it seems like it's a losing battle. Some neighborhoods are really actually successful in their efforts to keep the coqui away, and they've been really grateful for the opportunity to come in and get the vouchers. So, we'll continue to support this program. Thank you. CHR. CHUNG: Thank you. We have a motion on the floor. All those in favor, say "aye." Vote on Res. 230-19: The motion to adopt Res. 230-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 46 Hawaii County Council-19 August 7,2019 Res. 231-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL FOR THE PURCHASE OF CITRIC ACID TO CONTROL THE COQUI FROG INFESTATION IN COUNCIL DISTRICT 6 Transfers $3,000 from the Clerk-Council Services —Contingency Relief account (Council District 6); and credits to the Department of Research and Development, Agriculture Other Current Expenses account. Reference: Comm. 381 Intr. by: Ms. David Motion to Approve: Ms. David moved to adopt Res. 231-19. Seconded by Mr. Kaneali`i-Kleinfelder. CHR. CHUNG: Ms. David. MS. DAVID: Yes, thank you. I really ditto what both Ms. Eoff and Ms. Villegas have said. I really want to do a shoutout and thank you to all the people in the community that actually take on this and really appreciate the fact that we're allowing them to get these vouchers. I thank them and ask for your support. Thanks. CHR. CHUNG: I mean, there really is a beauty to all of this `cause it does mobilize communities, yeah. Okay, we have a motion on the floor. All those in favor, say "aye." Vote on Res. 231-19: The motion to adopt Res. 231-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 47 Hawaii County Council-19 August 7,2019 Res. 232-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO THE BIG ISLAND RESOURCE CONSERVATION AND DEVELOPMENT COUNCIL TO ASSIST WITH EXPENSES RELATED TO THE 2019 HAWAII ISLAND VETERANS DAY PARADE Transfers $1,500 from the Clerk-Council Services —Contingency Relief account (Council District 1); and credits to the Office of the Prosecuting Attorney, Other Current Expenses account. Reference: Comm. 382 Intr. by: Ms. Poindexter Motion to Approve: Ms. Poindexter moved to adopt Res. 232-19. Seconded by Ms. David. CHR. CHUNG: Ms. Poindexter. MS. POINDEXTER: It's self-explanatory. I just ask for your support. Thank you. CHR. CHUNG: Okay. We have a motion on the floor. All those in favor, say Ic aye. Vote on Res. 232-19: The motion to adopt Res. 232-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Page 48 Hawaii County Council-19 August 7,2019 Res. 234-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT TO PROVIDE A GRANT TO SPECIAL OLYMPICS HAWAII INC. TO ASSIST EAST HAWAII ATHLETES WITH TRAVEL EXPENSES TO PARTICIPATE IN THE HOLIDAY CLASSIC GAMES ON OAHU Transfers $1,500 from the Clerk-Council Services —Contingency Relief account (Council District 5); and credits to the Department of Parks and Recreation, Administration Other Current Expenses account. Reference: Comm. 384 Intr. by: Mr. Kaneali`i-Kleinfelder Motion to Approve: Mr. Kaneali`i-Kleinfelder moved to adopt Res. 234-19. Seconded by Ms. Poindexter. CHR. CHUNG: Matt. MR. KANEALII-KLEINFELDER: Chair, thank you for giving me this opportunity to such a good project. It's something that feels so good to give to. So, I really appreciate everyone's support, and I'm happy to see this move forward. CHR. CHUNG: Okay, anyone else? If not, we have a motion on the floor. All those in favor, say "aye." Vote on Res. 234-19: The motion to adopt Res. 234-19 was carried by the (Adopted) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. We've come to the end of our agenda, right? MR. HENRICKS: Just the approval of the minutes, June 5 and June 19. CHR. CHUNG: Oh, okay. Oh, I'm sorry. MR. HENRICKS: That's okay. Page 49 Hawaii County Council-19 August 7,2019 CHR. CHUNG: Let's take a look. MR. HENRICKS: They are excellent minutes, too, by the way. CHR. CHUNG: All right. Yes. Do we have to do them separately or can we do them ? MR. HENRICKS: There's no requirement if there's no objections from the Council. CHR. CHUNG: Okay. Return to Order The Chair directed the Council to return to the order of business. of Business: APPROVAL The Chair directed the Council to proceed to the next order of business, Approval OF MINUTES: of Minutes. Vote on Approval of Ms. Lee Loy moved to approve the Minutes of June 5 and Minutes: June 19, 2019. Seconded by Ms. Eoff and carried by the (Approved) following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: We have now come to the end of our agenda. MR. HENRICKS: Right. And for the record, that was to approve both sets of minutes on the agenda, correct? CHR. CHUNG: Yes. MR. HENRICKS: Okay, yes. COMMUNI- The Chair directed the Council to proceed to the next order of business, CATIONS: Communications. (There were none.) Page 50 Hawaii County Council-19 August 7,2019 ORDER OF The Chair directed the Council to proceed to the next order of business, Order of RESOLUTIONS: Resolutions. (Note: Items in this category were taken up previously, out of order.) BILLS FOR The Chair directed the Council to proceed to the next order of business, Bills for ORDINANCES Ordinances (First Reading). (FIRST READING): (Note: Items in this category were taken up previously, out of order.) ORDER OF The Chair directed the Council to proceed to the next order of business, Order of THE DAY the Day (Second or Final Reading). (SECOND OR FINAL READING): (Note: Bill 85 was taken up previously, out of order.) REPORTS: The Chair directed the Council to proceed to the next order of business, Reports. (There were none.) REFERRALS FOR The Chair directed the Council to proceed to the next order of business, Referrals EXECUTIVE for Executive Session. SESSION: (There were none.) OTHER The Chair directed the Council to proceed to the next order of business, Other BUSINESS: Business. (There were none.) ANNOUNCE- The Chair directed the Council to proceed to the next order of business, MENTS: Announcements. (There were none.) CHR. CHUNG: Can I have a motion to adjourn? Page 51 uQ Hawai`i County Council-19 August 7,2019 ADJOURN- There being no further business, at 11:09 a.m., Ms. Poindexter moved to adjourn MENT: the meeting. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Council Members David, Eoff, Kaneali`i-Kleinfelder, Kierkiewicz, Lee Loy, Poindexter, Richards, Villegas, and Chair Chung—9. Noes: None. Absent: None. Excused: None. CHR. CHUNG: Motion carried. Thank you. Council Approval: SEP 1 8 2019 Alihiiii... CO - . _ RK JH/dg 1 • Page 52