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HomeMy WebLinkAboutMIN FC 2019/10/01 2018-2020Committee on Finance loth Session West Hawaii Civic Center 74-5044 Ane Keohokaloele Highway, Building A Kailua-Kona, Hawaii October 1, 2019 CALL TO The regular meeting of the Committee on Finance was called to order at ORDER: 4:55 p.m., in the Council Chambers, Kona, by Ms. Maile Medeiros David, Chair. ROLL CALL: Present: Ms. Maile Medeiros David, Chair Mr. Aaron S. Y. Chung, Member Ms. Karen Eoff, Member Ms. Susan L. K. Lee Loy, Member (came in later) Mr. Matt Kaneali`i-Kleinfelder, Member Ms. Valerie T. Poindexter, Member Ms. Rebecca Villegas, Member Absent & Excused STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS Ms. Ashley L. Kierkiewicz, Member Mr. Herbert M. "Tim" Richards, III, Vice Chair The Chair directed the Committee to proceed to the next order of business, Statements from the Public on Agenda Items. The following individuals registered to speak and came forward when called by the Chair: Shelly Mahi: Comm. 369.6, in support. Cory Harden: Comm. 369.6, comment. Phagthon Keeney: Comm. 369.6, in support. Cherie Griffore: Comm. 369.6, in support. Gene Tamashiro: Comm. 369.6, comment. Greg Kemppainen: Comm. 369.6, comment. FC -20 October 1, 2019 COMMUNI- The Chair directed the Committee to proceed to the next order of business, CATIONS: Communications. Comm. 369.6: REQUESTS AN UPDATE BY THE FINANCE DEPARTMENT REGARDING EXPENSES RELATED TO THE ACTIVITY ON MAUNA KEA From Council Member Matt Kaneali`i- Kleinfelder, dated September 16, 2019. (Note: Comm. 369.8, from Finance Director Deanna Sako dated October 1, 2019, transmitting update on expenses related to activity on Mauna Kea, was circulated.) (Note: Comm. 369.9, from Council Member Matt Kaneali`i-Kleinfelder, transmitting letter from Maui County Police Chief Tivoli S. Faaumu, dated September 3, 2019, regarding Maui County law enforcement officers sent to Mauna Kea, was circulated.) Motion to Close File: Mr. Kaneali`i-Kleinfelder moved to close file on Comm. 369.6. Seconded by Ms. Eoff. CHR. DAVID: Mr. Kaneali`i-Kleinfelder, go ahead. MR. KANEALI`I-KLEINFELDER: Thank you, Chair. Deanna, are you in the house, or anyone from Finance? (Note: At this time, Finance Director Deanna Sako came forward to address the members of the Committee.) MS. SAKO: Good evening. Deanna Sako, Director of Finance. MR. KANEALI`I-KLEINFELDER: Sorry, did you say, "Good evening?" MS. SAKO: Yeah, isn't it evening? MR. KANEALI`I-KLEINFELDER: Woo-hoo. Thank you, Deanna, for being here. I appreciate it. It's like we always meet each other at about 5:30. MS. SAKO: Yeah, it seems. Yeah. MR. KANEALI`I-KLEINFELDER: Well, I appreciate your time. Thank you. So, I'm looking at the communication that you gave us, Communication 369.8. And we have currently hit $4.4 million on expenses on Mauna Kea. MS. SAKO: Correct. Page 2 FC -20 October 1, 2019 MR. KANEALI`I-KLEINFELDER: Which is a substantial jump from a $3.6 million we were at earlier this year, September 3rd. Do we have a—what is the reason for that? Is the Chief in Hilo, too? MS. SAKO: No, I'm the only one here; I mean, relating to this. MR. KANEALI`I-KLEINFELDER: Okay. MS. SAKO: But I believe thatI have one other one that probably didn't get communicated to you guys, but there was an interim report. So between September 3rd and September 12'h, they spent $447,000; and then between September 12'h, which actually included the September 15'h payroll, to yesterday, they spent another $330,000. So, the total is $4.4 million. MR. KANEALI`I-KLEINFELDER: Wow, that is a large, large figure. MS. SAKO: But much less than that first period when it was roughly $3 million, you know, in a short frame of time. MR. KANEALI`I-KLEINFELDER: Yeah, we did a very substantial jump again, so I was surprised to that. Do we or have we yet received the signed and agreed MOA (Memorandum of Agreement) from the Governor's Office? MS. SAKO: It's actually with the AG's (Attorney General) office, and I believe the AG's Office is reviewing it and had just some minor changes. So I think we should be receiving that hopefully later this week, yeah. MR. KANEALI`I-KLEINFELDER: Do you know why that took so long? MS. SAKO: No, I don't. MR. KANEALI`I-KLEINFELDER: Because we stillI found an agreement from the Maui County guys, one of our fellow Council Members (see Comm. 369.9), and sheI mean, she had a very clear MOA, Inter -Departmental Assignment Agreement, that was signed and dated July 16, 2019, and it clearly states that HPD, our Hawaii Island Police Department, will reimburse Maui Police Department for all their cost. Have we gotten any word on that, or whether we are or aren't reimbursing Maui County? MS. SAKO: My understanding, and I don't have this for sure, but my understanding is that Maui submitted their bills directly to the AG's Office. MR. KANEALI`I-KLEINFELDER: Okay, I—yeah, this memorandum that I have in front of me is very clear, signed by both our Chief and the Chief of Police Page 31 FC -20 October 1, 2019 on Maui, that says that we will be reimbursing them. You've never seen this before? MS. SAKO: I did receive it just prior to the meeting, but no, not prior to today. MR. KANEALI`I-KLEINFELDER: Yeah, this is the first time that I've seen it. And they hadI mean, they had this from September 3rd. So I was very surprised to see this, but it also was something that we touched on earlier in our meetings, during early September. So I would like to know if we are or aren't on the hook for the cost that Maui has incurred, and then of course, Honolulu County, as well. MS. SAKO: Okay, I can try find that out. MR. KANEALI`I-KLEINFELDER: Because this very clear. I read the agreement; we are supposed to reimburse them. Besides that—last week we talked about Mass Transit. There was a section that we covered in that Mass Transit meeting, Section 10-11, that touched on the County incurring financial obligations or making payments. In the case of our police force, and I'm using the police force because they are, what, $4.1 $4,185,000, by themselves. It looks like, from that Section 10-11 (Hawai`i County Charter), that we are supposed to make sure that we can actually fund and have the financial ability to cover the cost before taking on a project or incurring any financial obligation. Did we understand that there was going to be $4 million in output for this project or for our part in this project? MS. SAKO: I don't know what they all looked at, prior to the starting. MR. KANEALI`I-KLEINFELDER: And whose job is that to take a look at that before we decide to enter into an agreement, although we don't have an agreement? But whose job would that be? MS. SAKO: You know, we have a process we follow; but generally, the department heads are the first ones to review it and determine that they have sufficient funding for the project. MR. KANEALI`I-KLEINFELDER: When we talk about funding for the projectI mean, right now we're enforcing a small section of highway with more officers than I have in my entire district. So I'm wondering what's the thought process behind, you know, the financial side of this was. I mean, how far into the future did we look? Did we say, "Yeah, we can cover this indefinitely?" MS. SAKO: I don't know. I mean, I don't know what that thought process is with them. Page 4 FC -20 October 1, 2019 MR. KANEALI`I-KLEINFELDER: Yeah, I was actually surprised when we were talking about something off subject, but that one caught me. And it just said we are supposed to be aware before making any kind of jump into a project or any kind of payment, that the budget has to be sustainable. That we would have to be able to sustain that expenditure without going over budget or using up any part of our budget that wasn't allotted for that. So in this case, if we weren't aware that we were going to go this far into debt, then at what point do we decide to say, "We're done?" MS. SAKO: Did you want me to answer that? MR. KANEALI`I-KLEINFELDER: Yeah. Well, if you have an answer, that would be wonderful. MS. SAKO: No, I mean you know, Police is working with AG as is Corporation Counsel to get their agreement, and I believe they're relying on that to be able, you know, to get the funding. And if something happen and if they find out they wouldn't be getting the funding, then I'm sure they would reevaluate their thought process. MR. KANEALI`I-KLEINFELDER: The agreement with the State was actually a condition agreement that we maintain our service to them, or they would cut our funding. So there's a lot of interesting things that work here. It worries me. It worries me because we didn'tI don't think we expected it to be $4.4 million in debt in this instance, and yet here we are. Do you know what the current budget for Police salary and wages in overtime is? MS. SAKO: I didn't bring the current budget with me, but it is significant. MR. KANEALI`I-KLEINFELDER: It is pretty significant. So that $4 million, are we even worried about going over budget, or we just kind of unlimited funds to? MS. SAKO: NoI mean, I'm sure they're considering, as am I, that $4 million is not something that you anticipate having additional expenditures in, of that amount. MR. KANEALI`I-KLEINFELDER: I'm wondering why there's no process involved here that—where the resolution or any kind of legislation will happen before we incur a cost of this size. Is there supposed to be a process involved here? MS. SAKO: You know, I believe I said previously I wasn't involved in that initial planning process, so I don't know the entire thought process that, you Page 5 FC -20 October 1, 2019 know, went down. I think I also have said previously that when we get the MOA, we will come forward for the Intergovernmental Agreement as well as the appropriation to appropriate those funds. MR. KANEALI`I-KLEINFELDER: Interesting. Okay, I'm going to yield for right now. Thank you, Deanna. Appreciate it. CHR. DAVID: Thank you, Mr. Kaneali`i-Kleinfelder. Council Members? Mr. Chung, go ahead. MR. CHUNG: Thanks. You know, Joe, we just received this Inter -Departmental Assignment Agreement. You know, Matt got it for us, and I have a question about this. Maybe I don't have all of the pages, but I'm assuming that I do. Was this an agreement that was reviewed by your department? (Note: At this time, Corporation Counsel Joe Kamelamela came forward to address the members of the Committee.) MR. KAMELAMELA: So according to what I've read—this is something from Maui. MR. CHUNG: Yeah. MR. KAMELAMELA: Because I noticed that the deputy that had reviewed it is the Deputy Corp. Counsel. MR. CHUNG: Well, what—yeah, go ahead. MR. KAMELAMELA: But I think to kind of look at this, is to—if you take a look at paragraph three, there is mentioned there that all of the Police Department has an understanding that the State Attorney General's Office, you know, is going to reimburse. So in reading this entire document from the Corp. Counsel's office, and I guess there's a page here, it just tells me that thus far, as of September 3, 2019, the department had been receiving reimbursements. They haven't been covered for $26,000. MR. CHUNG: Yeah. Well, I'm just wondering, was your department aware of this agreement, though? MR. KAMELAMELA: I have to check. But I see this kind of agreements before— MR. CHUNG: Yeah. Page 6 FC -20 October 1, 2019 MR. KAMELAMELA: Because whenever we do work with other jurisdictions, you know, similar type of agreements do come out. So we are aware of the general thing here. MR. CHUNG: You know, I'm not in any way implying that we should renege on any kind of agreement. But you know, by its own terms, it refers to Hawaii Revised Statutes, Section 78-27, so that's the authority for this agreement. So when I looked at 78-27, it does provide for interdepartmental agreements, but the employer, which when I looked through the definitions that are applicable to this, says that it has to be by the Mayor and the Mayors of the counties. I don't see anything that authorizes the Police Chiefs to do that. So, I'm just wondering. MR. KAMELAMELA: So what I don't know is there's other pieces of this document, so I would have to, you know, kind of double-check that. MR. CHUNG: Yeah, and so again, you know, there might be something in the back, you know, that contains the Mayor's signature. I really don't know, and that's why I asked if your office had reviewed it. Because don't you guys normally have to sign your approval as to form and legality on all? MR. KAMELAMELA: Right. MR. CHUNG: It only has for the Maui— MR. KAMELAMELA: But this wasI'm not sure whether we received this. MR. CHUNG: Yeah, so I'm just kind of wondering. As I said, I'm not saying that we're supposed to be, you know, we should renege. I just found it kind of broad that the Police Chiefs were signing off. It seems contrary. MR. KAMELAMELA: Yeah, and then I wanted to address something earlier that was brought up. I'm aware that the AG is reviewing the agreement. MR. CHUNG: Yeah. Are you involved in any of that with AG's Office? MR. KAMELAMELA: We are. MR. CHUNG: Okay. You know, I've got to say this. Even if I said that I'm standing up for the rule of law, there's got to be some point where we've got to sign that MOA, right? I mean, because I'm very uncomfortable about this arrangement. MR. KAMELAMELA: Yeah. We just had a last contact with the AG today, so I feel comfortable. And that on with the letter that was sent to the Council, which wasn't the clearest letter in the world Page 7 FC -20 October 1, 2019 MR. CHUNG: Right. MR. KAMELAMELA: but at least it had the basic that they were going to reimburse for the Police. Because I noticed that the bulk of the cost here, about 97 percent of it—over 97 percent is police related. And it's clear to me, because we have the backing of the Governor basically, that he's going to reimburse for that. MR. CHUNG: Yeah, okay. And I've also got to say this, you know, regardless of which side of the equation you are, you know, on this, I don't think too many people are really happy with the police presence up there. They're kind of wondering, what's the reason? But that's not for you to answer. But I've been getting a lot of comments. MR. KAMELAMELA: Yeah, you go pull weeds on this one. MR. CHUNG: Yeah, and it's even from people who are in favor of TMT (Thirty Meter Telescope) to say, "Why," right? Anyway MR. KAMELAMELA: There are reasons, but I'm not here to, you know, talk about it. If there are no further questions, I'm going to go back to my table. CHR. DAVID: Okay, hang on. Anyone else, Council Members? Ms. Lee Loy, go ahead. MS. LEE LOY: Thank you, Chair. Deanna, you might have explained this, but the notes on the second page of your communication it says, "Fire has billed and received," and then it says, "Police has billed through the end of August." MS. SAKO: Yes. MS. LEE LOY: And so assuming all of that will be reimbursed, my quick math shows a balance of about $500,000 left to be reimbursed? MS. SAKO: Yeah, so they billed through the end of August. So that leaves us September—the time in September that hasn't been billed yet. And in addition, when I use my cost accounting report, the fringes don't match exactly, so it may not be the full $500,000. MS. LEE LOY: Okay. So we did get reimbursed for Fire's time? MS. SAKO: Yes, we did. MS. LEE LOY: But we're still waiting on Police's time? Page 8 FC -20 October 1, 2019 MS. SAKO: Yes, and they said the payment would be forthcoming as soon as the MOA is signed, is my understanding. MS. LEE LOY: Got it. And so walking back to the MOA. Because there's other departments here: Prosecuting Attorney's, Public Works, Mayor's Office, Parks. How do we capture that time? MS. SAKO: When you say capture, get reimbursed? MS. LEE LOY: Yes, to get reimbursed for that time. MS. SAKO: My understanding is we probably will not reimburse for the other departments. Only for Police and Fire. MS. LEE LOY: Can we try? MS. SAKO: We can always try. MS. LEE LOY: My Jedi mind is saying, "We going to try." Can try? MS. SAKO: I think Corporation Counsel is trying very hard in that respect. It was actually through them that I got the understanding that it's just for Police and Fire. I think they have been working with AG's Office, and so our understanding, it's only Police and Fire. MS. LEE LOY: Okay. And I know Police is not here today. But I just was curious on the staffing and who decides the staffing level now. Is that something you could answer, or is that something for Police? MS. SAKO: Definitely for Police. I do not take care of their staffing. But I can also ask and try and get you some information. MS. LEE LOY: Yeah, that would be helpful. I guess I was just—we're seeing some of the numbers go down. I'm just kind of wondering how that decision is being made as far as staffing. And staffing numbers, what the thresholds are and how they warrant the number of officers, you know, up there. So those were my questions: who decides the staffing level, and then what the reasons are for the staffing level, and what the thresholds are. MS. SAKO: Okay, I'll try and find out. MS. LEE LOY: Thanks, Deanna. Chair, I yield. Page 9 FC -20 October 1, 2019 CHR. DAVID: Thank you, Ms. Lee Loy. Anyone else? Council Members? Mr. Kaneali`i-Kleinfelder, if no one else wants to go. Okay, go ahead. MR. KANEALI`I-KLEINFELDER: So do we not have an agreement between our Mayors? Mayors—nobody signs except two Chiefs sign an agreement with each other? Is that right, Deanna? MS. SAKO: I'm sorry. I have not seen any agreements other than this one you presented today, and I honestly don't know. I'm not aware. MR. KANEALI`I-KLEINFELDER: Have you heard about it? MS. SAKO: No, I have not. But I also am not the main one negotiating or discussing. MR. KANEALI`I-KLEINFELDER: Okay. And then at what point does the Police Department have to come before us to ask for a budget amendment to increase their salary wages, and overtime? MS. SAKO: I believe that would only happen if the Memorandum of Agreement with the AG's Office for some reason fell through. Because that would—as I mentioned earlier, when we come in with the agreement, we'll do the appropriation at the same time. MR. KANEALI`I-KLEINFELDER: I'm a little confused that we have no process involved for taking on this kind of debt. It's kind ofI'm new, but it does bother me a little bit that there was no having to come before the Council for any kind of ask before we change what the budget was allotted for. Even though we can clarify that it is for salary, wages, overtime for the Police Department, we don't actually have any kind of process to protect and give us a little bit of say as a County. I'm surprised with that, because we do have a lot. I mean, just that Section 10-11, I read that a few times and looked at it. It seems clear that through that section, there has to be some sort of resolution. For Mass Transit, it was a multi-year contract. They needed a resolution before Council. In this case, we're spending $4 million in the effort of patrolling a highway for whatever reason we may be doing that, and yet, we had no need for a resolution or any kind of agreement at all. I yield. CHR. DAVID: Thank you, Mr. Kaneali`i-Kleinfelder. Mr. Chung, go ahead. MR. CHUNG: Yeah, I mean, I did bring up the propriety of that agreement, right, because of the signatories. But, you know, looking at that State statute, it seems clear that they can do this kind of interdepartmental intergovernmental agreement. The reason why we had to do that thing for Mass Transit was because Page 10 FC -20 October 1, 2019 of more than one fiscal year. Yeah, that is required by law. But we also—there's a provision in the State law that says that we have to, by resolution, accept grants. So that might be something that—that's the trigger, when the money actually comes in. But to enter into this intergovernmental agreement, I don't see any requirement for a resolution. But I was just wondering, why the Police Chiefs? To me, that's kind of contrary to law. It's supposed to be Mayors, in my opinion, based on my reading of that State statute. CHR. DAVID: Thank you, Mr. Chung. MS. LEE LOY: Chair? CHR. DAVID: I think Ms. Eoff wanted to speak first because she didn't speak yet. MS. EOFF: And, Ms. Lee Loy, we both might be on the same— MS. LEE LOY: Page. CHR. DAVID: Okay, if you'll yield to her, I'll go to Ms. Lee Loy. MS. LEE LOY: Well, I just wanted to gently remind Mr. Kaneali`i-Kleinfelder when we passed the budget, we carved out everybody's overtime and parked the money with Finance. So if you're looking for a process, when they expend all of the overtime that is in their budget, at some point this body will see the transfer from Finance into Police salary and wages. I just want to remind you of that action. So if you are looking for a process, that's the process we should be looking out for; is what is that number, and how much is Finance going to take out of that particular money that we've carved out during the budget and put it back into the department to cover their salary and wages. Thank you, Chair. I yield. CHR. DAVID: Thank you, Ms. Lee Loy. Ms. Eoff. I guess I was going to ask Director Sako; if something like this is treated as a reimbursement, is that what makes it a different type of process then? You know, like budgetary things that we approve, even with grants or things like that. But I don't remember. With a reimbursement, it's treated differently. Like, you don't have to add it to the budget and then approve anything. MS. SAKO: There are cases where there are small reimbursements that might get treated as a reimbursable expenditure. But definitely in this case, this would be an agreement we want to track, and the expectation is that we would do an appropriation with the revenue source being, you know, money from the Attorney Page 11 FC -20 October 1, 2019 General's office. And then the expenditures for the Police overtime, and Fire for that matter, getting moved to that expenditure account. I think our expectation as well as Police's and everybody else's on the AG's for that matter, is that you know, it probably wasn't going to take this long to get the agreement put together. It's just taking longer than I think we had hoped. But I am hopeful that we will have a finalized agreement this week or next week. MS. EOFF: And that's something that we would see in some type of a MS. SAKO: Okay, I believe we'll be bringing a resolution forth to enter into the agreement as well an appropriation. MS. EOFF: To come before the Council? MS. SAKO: Yes, it will. MS. EOFF: Thank you. CHR. DAVID: Thank you, Ms. Eof£ Anyone else? Council Members? Mr. Kaneali`i-Kleinfelder. MR. KANEALI`I-KLEINFELDER: Again thank you again, Deanna, for being here and answering all our questions. Council Member Lee Loy was aware that cut all the overtime, but what I'm we cut in half and moved it, so if they need it to access it, they had to come back in front of us. I'm aware of that. But as we walk into an open budget brand new, the funding is basically unlimited. But in this case, I don't think anyone expected to spend $4.4 million. We're not done. We haven't finished. It's not—we're still going. So, here we are at $4.4 million. I am just wondering why there wasn't a catch in the front to protect us. Where was that step? That's why I keep falling back to Section 10-11. Correct me if I'm wrong, Deanna—and I'm reading it and it says, "No payment shall be made against any allotment or appropriation unless the director of finance first verifies that there is sufficient unencumbered balance in the allotment or appropriation and that sufficient funds, therefrom" are available to cover the claim concerned. I'm looking at it. I may be wrong, but to me that fit, and that's why it caught my attention. MS. SAKO: So that section is really what allows us or determine that we certify funds on each contract, and so there is a process for that, that the departments go through and the County goes through. Page 12 FC -20 October 1, 2019 Our accounting system also has budgetary controls in it so that people can't go over budget. But as you mentioned before, we're early in the fiscal year and there are adequate funds to be spent. MR. KANEALI`I-KLEINFELDER: But we had no agreement, so we are missing a contract or an agreement to base from. The Council never had the—I mean, you didn't even know if we're going to get reimbursed. So if we expend $10 (million), $20 million and this doesn't end and goes into a multi-year, then at what point do we say, "Oh, well maybe we shouldn't have done it. We can't do that, really." That's why I'm feeling like we the Council and our County, and the people of this County never had a chance to actually say, "We are willing to go this far." We are willing to go one step at all, actually. Where was that step? Where was that approval? Where was that time, that meeting, that place? Where was it? That's what's frustrating me right now. That's what I saw in that Section 10-11, is that we didn't have any kind of process. That's confusing, and also maybe something that needs to be worked on. MS. SAKO: So with salaries and wages, the control we have is that there's adequate budget in their accounts. And, you know, the Director of Finance is not the one directing officers to work when they work. So each department head is basically responsible for controlling those salaries and wages. I believe the Chief is aware, and I believe he's consulted with Corporation Counsel. You know, my understanding is we've had emails going back and forth with the AG's office, so at some point they got comfortable, you know, with the assumption that the AG's office will be reimbursing us for these costs. MR. KANEALI`I-KLEINFELDER: So the Chief is making these decisions? MS. SAKO: I believe that he consulted with Corporation Counsel. MR. KANEALI`I-KLEINFELDER: Okay, so I'm just going to recap. We have no agreement with the State, and so one is being worked on. Somehow, July 16'h which is almost three months ago, two months ago, the HPD (Hawai`i Police Department) and Maui PD (Police Department) entered into an agreement with each other with an MOU (Memorandum of Understanding). But we have still not yet received anything from the AG's office. And we are now hopeful that we'll see one soon. We're $4.4 million in. And again, when we touched on this, because I found this to be surprising that we have more officers on Mauna Kea than I do in Puna. And I'm getting reports from around the island that our level of service is not been up to par, which what was promised that we would not lose when we started this. So I have some concern that we have overstepped financially, without an agreement, and that we are needing to take a step back to protect ourselves here. I yield. Page 13 FC -20 October 1, 2019 CHR. DAVID: Thank you, Mr. Kaneali`i-Kleinfelder. Anyone else? MS. LEE LOY: Chair? CHR. DAVID: Ms. Lee Loy, go ahead. MS. LEE LOY: And I am, too, concerned about the budget. I think what thrusted us into this was an emergency proclamation, where a lot of that was short-circuited by this body. So I hear what you're going to get at, but the impetus was an emergency proclamation; where if it wasn't an emergency proclamation, we would have seen that process. To me, it's when the emergency proclamation was suspended, there should have been something before this body about that time -period. So there was a window of emergency, which the Governor had his authority, that was suspended. That's when I think where, Matt, correct me if I'm wrong, there should have been some type of communication to this body on what our fiscal responsibilities would have been. So I hear you recapping, but I want to keep everything in the lane that it transpired in. I just see it that—the emergency proclamation short-circuited this body for fiscal oversight. Going forward, I think, we have the department on notice. We have those tracking opportunity. We're going to see the transfer, if they don't have enough money. I think that's our opportunity to continue to ask the questions, make sure that we are made whole for the cost -associated with what's going on. So, Deanna, if you could help us with that. That would be incredibly helpful, not only to us but to the taxpayers who are footing the bill. I yield. MS. SAKO: Mm-hmm. We are working very hard to make sure we get reimbursed. CHR. DAVID: I'm sorry, Ms. Sako, we didn't hear what you just said. I'm sorry. MS. SAKO: I just said we are working very hard to make sure we get reimbursed. CHR. DAVID: Anyone else? Mr. Kaneali`i-Kleinfelder, go ahead. MR. KANEALI`I-KLEINFELDER: Just as a point of information. The emergency proclamation happened when we were there, from Monday, and Tuesday; so before we even had an emergency proclamation, we were already on the mauna. So using the State of Emergency as an impetus for us to be involved, Page 14 FC -20 October 1, 2019 I think, could be an incorrect assumption. You could say it was part of it, but I was there. I watched what happened. MS. LEE LOY: I think my point is, it short-circuited this body. The emergency proclamation short-circuited us. Yes, we were there for two days. The emergency proclamation moved in on the third day. And so—you know how long it takes for stuff to make our agenda, right? And if there was a conversation before that, I think someone needs to step and say that, right? MR. KANEALI`I-KLEINFELDER: Yes. MS. LEE LOY: Someone needs to step and say that. Because I think we're all after the same thing, which is the fiscal oversight and making sure that the taxpayers are aware of how their money is being spent. MR. KANEALI`I-KLEINFELDER: Yeah. And back to $4.4 million, that's why our County's taxpayers right now are out $4.4 million. And, Deanna, I want to be clear with you. I know you're answering my questions by video, and I know this is our Council meeting, I'm sorry, Committee meeting, but this to me wasn't your decision. I don't look at you as the decision -maker here; I'm looking above you. You're my face that I get to talk to. I want to make sure you understand that. MS. SAKO: I do. No, I understand. I just feel bad I can't answer all the questions. MR. KANEALI`I-KLEINFELDER: And if you can't, feel free to invite people that can answer the questions, whoever it is that was making these agreements, that I have yet to see—and especially for agreements that we never even had. Whether we had an emergency proclamation or not, there was a lot of decision-making that happened. So maybe you're feeling stumped, I think the appropriate thing to do todayI don't know how to answer that questions, maybe the people who made the decision should be here. And I would be happy with that answer, I really would. Because I'm trying to get down to the root of the problem, which is we have no say it seems like, and yet we may be reimbursed. And that was like MS. SAKO: I know it's hard, but it's also hard when, you know, we thought the meeting was starting at 2:30 and it's now 5:49. No offense. I'm just saying, you know, sometimes we have people scheduled to be here and they needed leave, in addition to some of the people that are out of town, as well. We do the best we can with the people we have available. Page 15 FC -20 October 1, 2019 MR. KANEALI`I-KLEINFELDER: Fair enough. We're all elected or appointed, and we are here way beyond our normal eight-hour day. Like everyone has noted, that's why we didn't track those costs because those are appointed and elected officials and they are paid basically 24 hours a day to do their jobs. Okay. Well, Deanna, thank you very much. I appreciate your time, and I had to thank you. CHR. DAVID: Thank you, Mr. Kaneali`i-Kleinfelder. Anyone else before I close this one? No? Okay. Deanna, mahalo for waiting for so long and your patience on this. MS. SAKO: No problem. CHR. DAVID: I don't really have a question based on what was being discussed, about the contract or the MOA. But I just really have a concern that, and I know Mr. Kamelamela said he really could not disclose any provisions of the contract at this point, but I really have a concern whether or not that MOA would contain a provision that would allow the State not to pay us for any amount. So that's my only concern. Because if that MOA has a provision that it basically is an optional issue on paying the full amount that they're billed for, then I have a real problem. So I just wanted to put that our there. And I have no question. Based on that everybody, are you ready to take a vote? Okay. All those in favor of filing Communication 369 please say "aye." Vote on Comm. 369.6: The motion to close file on Comm. 369.6 was carried Filed by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. CHR. DAVID: Thank you very much. Thank you, Deanna, for being here. Hang on, Deanna, Chair Chung suggested we take Bill 100. MS. SAKO: Okay. CHR. DAVID: Mr. Clerk, Bill 100. Page 16 FC -20 October 1, 2019 Change Order As directed by the Chair and with no objection from the Council Members, of Business: the following item was taken out of order: Bill 100: AMENDS CHAPTER 2, ARTICLE 4, OF THE HAWAII COUNTY CODE 1983 (2016 EDITION, AS AMENDED), BY ADDING A NEW SECTION RELATING TO AN ANNUAL REVENUE REPORT Requires the Finance Director to submit to the Council detailed information on every fee, rate, or charge established by administrative rule, ordinance, or a County board or commission on or before January 31 of each year. Reference: Comm. 475 Intr. by: Mr. Kaneali`i-Kleinfelder Motion to Approve: Mr. Kaneali`i-Kleinfelder moved to recommend passage of Bill 100 on first reading. Seconded by Ms. Villegas. CHR. DAVID: Mr. Kaneali`i-Kleinfelder, go ahead. MR. KANEALI`I-KLEINFELDER: So when we started, we started out and we walked into budget within the first few months of being in office, Something I noticed when Bill Kucharski came to us and asked us for a sewer rate increase, was that the sewer rate hadn't been adjusted for 17 years. As a business, I understood there is a problem with that; and as a County, I think we need to be more aware of that. So, I sat down with Deanna. And thank you for being here, Deanna, again. We'll switch gears now, a little bit. Thank you. So I sat down with Deanna, and I actually talked to a lot of different people about this, LRB (Legislative Research Branch), even our County Clerk, and went down the—kind of what would make this work for what I was trying to get done. We settled on this bill, which will ask for the Director to Finance to give a revenue report which would include all charges, rates, and fees. This wording was new to me, but basically by administrative rule; by ordinance; or by a County board or commission, and which really covers most of the fees, rates, and charges that we as a County charge the people of the County. I wanted from each one—and I'm open to suggestions on ways to collect this information. But I've asked Deanna to compile from every department this list, and then submit it to us at the January 31" of each year. In that report, we would have an account number; agency or department that administers the fee, rate, or charge; date and amount of the most recent adjustment to the fee, rate or charge; brief description; and how it's applied. The purpose of this is to give anybody coming in the office or existing members of office an ability to see the different rates and charges and the charges in the fees that everyone's being charged and get a feel for whether or not they think it should be adjusted or not. Or just to see Page 17 FC -20 October 1, 2019 where we're at, because I think there are so many, and so many departments, we don't always have a clear eye on what's going on. So for me, this just gives us a nice way of doing it. We get a report every year. You know, I didn't want to burden Deanna, but she said this wouldn't be too difficult to do. Being a new member coming in, I realize that I don't know. And new members walking into office will have the same problem. Every time we're going to have the same issue, you don't know what's going on until the Director, who rotates as well, of each department can come in ask for a raise or a decrease or whatever way it needs to go. So this just creates clarity, a little bit of transparency, and what's going on. I feel that just for the good, everybody, this can be helpful. So I ask for your support. I'm open to suggestions, like I said, and looking to make something that works for everybody and for everyone. I yield. Relinquish Chair: MS. EOFF: Thank you. Council Members, Ms. David is out of the room for a minute, so I'll just assume the Chair briefly. Any other comments, Council Members, or questions? Ms. Sako, any other feedback or comment? MS. SAKO: No, I think we have some of the information. And I did find out, subsequent to talking to Council Member Kaneali`i-Kleinfelder, that other counties do this as well. Their reports may not be quite as detailed as this. But we do have some of the information that we've had to prepare in the past for, you know, to do the CAFR (Comprehensive Annual Financial Report) and whatnot. With the department's help, we should be able to prepare. ACTING CHR. EOFF: Well, thank you. Any other comments? Thank you, Mr. Kaneali`i-Kleinfelder, for looking into this and for the cooperation we have from the department to provide us this information, which should be helpful. Okay, all in favor please say "aye." Vote on Bill 100: The motion to recommend passage of Bill 100 on (Approved) first reading was carried by the following voice vote: Ayes: Committee Members Chung, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Acting Chair Eoff — 6. Noes: None. Absent: Committee Members David, Kierkiewicz, and Richards — 3. Excused: None. Relinquish Chair: At this time, the Acting Chair Eoff relinquished the chair to Chair David. Page 18 FC -20 October 1, 2019 Return to Order The Chair directed the Committee to return to the order of business. of Business: ORDER OF RESOLUTIONS: Res. 323-19 Motion to Approve The Chair directed the Committee to proceed to the next order of business, Order of Resolutions. AUTHORIZES THE ACCEPTANCE OF A GRANT AWARD OF $100,000 FROM HAWAII COMMUNITY FOUNDATION TO FUND THE HO`OWAIWAI FINANCIAL EMPOWERMENT CENTER FOR HAWAII ISLAND PILOT PROGRAM Accepts a grant award from Hawaii Community Foundation for the Ho`owaiwai Financial Empowerment Center for Hawaii Island Pilot Program. The program would provide free, one-on-one professional financial counseling and other related services and resources to Hawaii County residents. Reference: Comm. 495 Intr. by: Ms. David (B/R) Mr. Kaneali`i-Kleinfelder moved to recommend adoption of Res. 323-19. Seconded by Ms. Eoff. (Note: At this time, Executive Assistant to the Mayor Sharon Hirota came forward to address the members of the Committee.) CHR. DAVID: Actually, Sharon Hirotahi, Sharon. Thank you so much for waiting. If you could actually give us a brief description of this grant. Mahalo for your patience today. MS. HIROTA: Good evening. Sharon Hirota, Executive Assistant Mayor's Office. So the resolution in front of you is to accept a grant from Hawaii Community Foundation to help with the cost of implementing and setting up a Financial Empowerment Center on Hawaii Island. So back in November of 2018, the County applied and was accepted into the Financial Empowerment Fund, cohort, and along with their fund that was presented to the Council, we received a $20,000 grant to help the County go through the planning process. We are at the tail -end of the planning process, and we'll be submitting our application back to the FEC (Financial Empowerment Center), requesting for a continued support of our program. Part of the application requires matching funds to be raised by the County, and so Hawaii Community Foundations has stepped up and given us $100,000. We also have a commitment from the administration to provide an additional $350,000 over the next two years, so $175,000 each year. And with this funding, the Cities for Financial Empowerment will provide us additional grant monies of $150,000. Page 19 FC -20 October 1, 2019 So once we submit our application and it goes through its approval process and we show our commitment that we've raised the required monies, then they will match us with the $150,000. We've met with community partners between January and July of this year, and have decided that using a network approach; so instead of sending out a Birkin Motor Financial Empowerment Center, we're going to increase the capacity of two partners who are already on island delivering service. The first one is Hawaiian Community Assets, who has offices in both Hilo and Kona; and Hawaii First Federal Credit Union, who has offices in Hilo as well as in Waimea. Both have committed to standing up pilot programs in other parts of the island to deliver services. Our other partner is Hawaii Community College Advance, who is working to build our financial literacy curriculum, and will be our trainer for the island. So it's through this partnership, in using the Financial Empowerment motto, we are going to provide, we are going to provide free financial counseling and workshop services to all community members regardless of their income levels. Our goal is to ensure that everyone on our island has access to these services. CHR. DAVID: That's wonderful. Council Members, any questions for Ms. Hirota? If not, thank you so much for spearheading this really worthy event. And then, our thanks goes out to the Hawaii Community Foundation, as well. Mahalo for your patience, Ms. Hirota. Council Members, all those in favor of approving Resolution 323 please say "aye." Vote on Res. 323-19: The motion to recommend adoption of Res. 323-19 was (Approved) carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. CHR. DAVID: Mr. Clerk, just go down the agenda. Page 20 FC -20 Res. 324-19 Motion to Approve October 1, 2019 AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF A SEVEN -TON ROLLER FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $2,200. The County would own the equipment at the end of the lease. Reference: Comm. 496 Intr. by: Ms. David (B/R) Mr. Kaneali`i-Kleinfelder moved to recommend adoption. of Res. 324-19. Seconded by Ms. Eoff. (Note: At this time, Public Works Director David Yamamoto came forward to address the members of the Committee. CHR. DAVID: Director Yamamoto, you've been in our office all afternoon. I don't see you anymore; you might have left. Director Yamamoto, thank you so much for just hanging out with us all day or all afternoon. Just for that, each Council Member as you a slew of questions, okay? So, make it worthwhile. Mr. Yamamoto, please, could you just generally talk about the funding because you have a few lease -to -own for equipment. So just give us a rundown, please. MR. YAMAMOTO: Yeah, you have from Resolution 324 all the way down to 336, various equipment that we are trying to replace. As I understand and was told, last year we didn't make any of these leased purchases. So we are trying to replace some of these vehicles that are pretty much beyond their useful life, and where we're finding difficulty finding parts to repair them. So this is just to be able to support our ongoing operations for the Highway Maintenance Division and their efforts to clean our roadways and keep our roadways clear and drainageways clear. CHR. DAVID: Thank you very much. Ms. Lee Loy, go ahead. MS. LEE LOY: Director Yamamoto, thank you for being here. And actually you just touched on the question that I wanted to ask. With this new equipment, you mentioned its to keep our highways and roadways clear. What projects are we going to be lining up? Because we've got a whole bunch of brand new equipment, and I know there's a number of Council Members here on the dais that would love to see some of their roads and/or drainage ways taken care of. Share with that. Page 21 FC -20 October 1, 2019 MR. YAMAMOTO: Yeah, we've already been trying to put together a list, at least the pavement projects, that we have scheduled. Our Highway Division is working on that list and approximate cost for each of the projects that they have in the districts. We also are reappropriating and going through the process of reappropriating past fuel taxes to provide them the resources for materials to do additional paving, as the list—operations to clear our drainageways. MS. LEE LOY: Thank you, Mr. Yamamoto. And then, all of these are under lease. What happens at the end of the lease? Are we going to get new equipment or are we going to try and find other equipment and start another lease? What's the long-range plan for that? MR. YAMAMOTO: Well, usually we use them until they basically cost too much to maintain, and repair, and keep them running. So after five years, we'll own them. We'll refrain from trying to replace them until we find that we're spending too much money repairing and there's too much downtime on the equipment to have it continue in our inventory. MS. LEE LOY: Thank you, Mr. Yamamoto. Chair, I yield. CHR. DAVID: Anyone else? No? Mr. Yamamoto, thank you, and I believe you'll be here for any other questions on the other resolutions. So all those in favor of approving Resolution 324-19 please say "aye." Vote on Res. 324-19: The motion to recommend adoption of Res. 324-19 was (Approved) carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David – 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards – 2. Excused: None. Page 22 FC -20 October 1, 2019 Res. 325-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF AN EXCAVATOR FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $3,400. The County would own the equipment at the end of the lease. Vote on Res. 325-19 (Approved) Reference: Comm. 497 Intr. by: Ms. David (B/R) Ms. Eoff moved to recommend adoption of Res. 325-19. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Res. 326-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF A TRUCK TRACTOR FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $2,200. The County would own the equipment at the end of the lease. Reference: Comm. 498 Intr. by: Ms. David (B/R) Vote on Res. 326-19: Ms. Eoff moved to recommend adoption of Res. 326-19. (Approved) Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Page 23 FC -20 October 1, 2019 Res. 327-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF TWO BACKHOES FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $3,700 per month. The County would own the equipment at the end of the lease. Reference: Comm. 499 Intr. by: Ms. David (B/R) Vote on Res. 327-19: Ms. Eoff moved to recommend adoption of Res. 327-19. (Approved) Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Res. 328-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF TWO TRUCKATS FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $6,700. The County would own the equipment at the end of the lease. Vote on Res. 328-19 (Approved) Reference: Comm. 500 Intr. by: Ms. David (B/R) Ms. Eoff moved to recommend adoption of Res. 328-19. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Page 24 FC -20 October 1, 2019 Res. 329-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF A TANDEM TRAILER FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $1,150. The County would own the equipment at the end of the lease. Reference: Comm. 501 Intr. by: Ms. David (B/R) Vote on Res. 329-19: Ms. Villegas moved to recommend adoption of (Approved) Res. 329-19. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Res. 330-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF A BIG BOOM TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $4,200. The County would own the equipment at the end of the lease. Vote on Res. 330-19 (Approved) Reference: Comm. 502 Intr. by: Ms. David (B/R) Ms. Villegas moved to recommend adoption of Res. 330-19. Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Page 25 FC -20 October 1, 2019 Res. 331-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF TWO SMALL BOOM TRUCKS FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $5,950. The County would own the equipment at the end of the lease. Vote on Res. 331-19 (Approved) Reference: Comm. 503 Intr. by: Ms. David (B/R) Mr. Kaneali`i-Kleinfelder moved to recommend adoption of Res. 331-19. Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Res. 332-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF THREE TRACTOR MOWERS FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $4,100. The County would own the equipment at the end of the lease. Reference: Comm. 504 Intr. by: Ms. David (B/R) Vote on Res. 332-19: Ms. Villegas moved to recommend adoption of (Approved) Res. 332-19. Seconded by Mr. Kaneali`i-Kleinfelder and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Page 26 FC -20 October 1, 2019 Res. 333-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF SIX 15 CUBIC YARD DUMP TRUCKS FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $11,400. The County would own the equipment at the end of the lease. Reference: Comm. 505 Intr. by: Ms. David (B/R) Vote on Res. 333-19: Ms. Villegas moved to recommend adoption of (Approved) Res. 333-19. Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Res. 334-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF THREE PICKUP TRUCKS FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $2,100. The County would own the equipment at the end of the lease. Reference: Comm. 506 Intr. by: Ms. David (B/R) Page 27 FC -20 Vote on Res. 334-19 (Approved) Ms. Villegas moved to recommend adoption of Res. 334-19. Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. October 1, 2019 Res. 335-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF A 100 -GALLON FUEL TRUCK FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $1,400 per month. The County would own the equipment at the end of the lease. Reference: Comm. 507 Intr. by: Ms. David (B/R) Vote on Res. 335-19: Ms. Villegas moved to recommend adoption of (Approved) Res. 335-19. Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. Res. 336-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE OF TWO CREW CAB TRUCKS FOR THE DEPARTMENT OF PUBLIC WORKS Authorizes the Mayor to enter into a five-year lease agreement with an approximate monthly cost of $2,250. The County would own the equipment at the end of the lease. Reference: Comm. 508 Intr. by: Ms. David (B/R) Page 28 FC -20 October 1, 2019 Vote on Res. 336-19: Ms. Eoff moved to recommend adoption of Res. 336-19. (Approved) Seconded by Ms. Lee Loy and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. BILLS FOR The Chair directed the Committee to proceed to the next order of business, ORDINANCES: Bills for Ordinances. (Bill 100 in this category was taken up previously, out of order) CHR. DAVID: Mr. Clerk, I believe Bill 102 is the last on our agenda. Bill 102: AMENDS ORDINANCE NO. 19-73, AS AMENDED, THE OPERATING BUDGET FOR THE COUNTY OF HAWAII FOR THE FISCAL YEAR ENDING JUNE 30, 2020 Appropriates revenues in the Miscellaneous Private Contributions account ($100,000); and appropriates the same to the Ho`owaiwai Financial Empowerment — Private account. Funds would be used to provide free one-on-one professional financial counseling and other related services and resources to Hawaii County residents. Vote on Bill 102 (Approved) Reference: Comm. 495 Intr. by: Ms. David (B/R) Ms. Villegas moved to recommend passage of Bill 102 on first reading. Seconded by Ms. Eoff and carried by the following voice vote: Ayes: Committee Members Chung, Eoff, Kaneali`i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7. Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None. CHR. DAVID: Page 29 FC -20 October 1, 2019 ADJOURN- There being no further business, at 6:16 p.m.. Ms. Lee Loy moved to adjourn the MENT meeting. Seconded by Ms. F.off and carried by the following voice vole: A) es: Committee Members Chung, Eoff, Kaneali'i-Kleinfelder, Lee Loy, Poindexter, Villegas, and Chair David — 7 Noes: None. Absent: Committee Members Kierkiewicz and Richards — 2. Excused: None CHR. DAVID, Thant, you very much, Mr. Clerk. We are adjourned. Approved: Ms. Maile Medeiros avid, Chair Finance Committee MD/na (Date) Page 30