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Home My WebLink AboutAGE FC 2019/11/05 2018-2020 Hawaii County Clerk's- 10/30/2019 11:26:45 AM MAILE MEDEIROS DAVID NSY OF p! AARON S.Y.CHUNG ' �` Chair and Presiding Officer �o•'�' ° v� KAREN EOFF MATT KANEALI`I-KLEINFELDER HERBERT M."TIM"RICHARDS,III ASHLEY L.KIERKIEWICZSUSAN L.K.LEE LOY Vice Chair �rE os'N►'N VALERIE T.POINDEXTER REBECCA VILLEGAS COUNTY COUNCIL County of Hawaii Hawai`i County Building 25 Aupuni Street Hilo, Hawaii, 96720 COMMITTEE ON FINANCE 22"d Session ORDER OF BUSINESS Hawaii County Building 25 Aupuni Street Hilo, Hawaii November 5, 2019 10:30 a.m. (Note: Please turn all communication devices to silent mode.) CALL TO ORDER ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS COMMUNICATIONS Comm. 10.24: REPORT OF CHANGE ORDERS AUTHORIZED: SEPTEMBER 16—30, 2019 From Finance Director Deanna Sako, dated October 2, 2019, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. Comm. 10.25: REPORT OF CHANGE ORDERS AUTHORIZED: OCTOBER 1 — 15, 2019 From Finance Director Deanna Sako, dated October 17, 2019, transmitting the above report pursuant to Hawaii County Code Section 2-12.3. Hawai`i County is an Equal Opportunity Provider and Employer Hawai'i County Clerk's - 10/30/2019 11:26:45 AM FC-22 November 5, 2019 Comm. 11.17: REPORT OF FUND TRANSFERS AUTHORIZED: OCTOBER 1 — 15, 2019 From Controller Kay Oshiro, dated October 16, 2019. Comm. 57.3: FIRST QUARTER CLAIMS REPORT: JULY 1 — SEPTEMBER 30, 2019 From Claims Investigator/Adjustor Clifford D. Victorine III, dated October 3, 2019, transmitting the above report pursuant to Section 2-9 of the Hawaii County Code. Comm. 62.4: FIRST QUARTER REPORT OF PERSONS EMPLOYED UNDER A CONTRACT FOR LESS THAN 90 DAYS: JULY 1 —SEPTEMBER 30, 2019 From Human Resources Director William V. Brilhante, Jr., dated October 7, 2019, transmitting the above report pursuant to Section 2-12.5 of the Hawaii County Code. Comm. 369.10: REQUESTS AN UPDATE BY THE FINANCE DEPARTMENT REGARDING EXPENSES RELATED TO THE ACTIVITY ON MAUNA KEA From Council Member Matt Kaneali`i- Kleinfelder, dated October 15, 2019. Comm. 535: DEPARTMENT OF PARKS AND RECREATION'S EVALUATION OF APPLICATIONS FOR 2019 STEWARDSHIP GRANTS FOR COUNTY LANDS ACQUIRED THROUGH THE PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION FUND From Parks and Recreation Director Roxcie L. Waltjen, dated October 1, 2019, presenting four applications for funds to maintain various parcels, as submitted by: • Ho`omalu Kd`u; Kahua Olohu (Kd`u) Funds requested: $24,250 • Nd Mamo O Kdwd; Kdwd (Kd`u) Funds requested: $97,467 • Kohanaiki `Ohara; `O`oma Beach (North Kona) Funds requested: $21,680 • P6hand I Ka Lani; Waipi`o Valley Lookout(Hdmakua) Funds requested: $32,000 and Comm. 535.1: From Parks and Recreation Director Roxcie L. Waltjen, dated October 17, 2019, transmitting three revised applications with updated recommendations. Page 2 Hawai'i County Clerk's - 10/30/2019 11:26:45 AM FC-22 November 5, 2019 Comm. 543: FUND BALANCE NOTIFICATION FOR JUNE 30, 2019 From Finance Director Deanna Sako, dated October 14, 2019, providing the above report pursuant to Section 2-12.4 of the Hawaii County Code. Comm. 547: NOMINATION OF JUSTIN BRADFORD LEE TO THE PUBLIC ACCESS, OPEN SPACE, AND NATURAL RESOURCES PRESERVATION COMMISSION From Mayor Harry Kim, dated October 18, 2019, submitting for the Council's review and confirmation of the above nomination. Requires Council Confirmation by: December 1, 2019 (Section 134(1), Hawaii County Charter) Comm. 557: REQUESTS A PRESENTATION ON OPENGOV; A GOVERNMENTAL BUDGETING, PERFORMANCE, COMMUNICATIONS, AND REPORTING SOFTWARE From Council Member Herbert M. "Tim"Richards, III, dated October 16, 2019. ORDER OF RESOLUTIONS Res. 362-19: AUTHORIZES THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR A MULTI-YEAR LEASE FOR THE HAWAII COUNTY POLICE DEPARTMENT Authorizes the Mayor to enter into a five-year lease agreement for 150 mobile data terminals, with the cost for the entire five years not to exceed $450,000. Reference: Comm. 554 Intr. by: Ms. David (B/R) Res. 363-19: TRANSFERS/APPROPRIATES AN APPROPRIATION OUT AND FROM A DESIGNATED FUND ACCOUNT AND CREDITS SAME TO A DESIGNATED FUND ACCOUNT Transfers $2,079,110.50 from the Finance Administration & Budget Salaries and Wages account and credits to various department's Salaries and Wages accounts, for overtime costs associated with the first quarter of Fiscal Year 2019-2020. Reference: Comm. 555 Intr. by: Ms. David (B/R) Page 3 Hawaii County Clerk's - 10/30/2019 11:26:45 AM FC-22 November 5, 2019 BILLS FOR ORDINANCES ADJOURNMENT Note: B/R, when listed next to the name of an Introducer, signifies that the Council Member has agreed to introduce legislation "By Request" on behalf of the requesting party. It does not necessarily signify support of or opposition to the proposal. If you need an auxiliary aid/service or other accommodation due to a disability, call 961-8255 as soon as possible, preferably by November 1, 2019. If a response is received after November 1, 2019, we will try to obtain the auxiliary aid/service or accommodation, but we cannot guarantee that the request will be fulfilled. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Public attendance via courtesy site is available at the following locations until 4:30 p.m. or later in the event public testimony has not been completed: • Kona Council Office,West Hawaii Civic Center, 74-5044 Ane Keohokalole Highway,Building A; and • Waimea Council Office,Parker Square, 65-1279 Kawaihae Road, Suite 109. Public attendance via courtesy site is also available at the following locations until public testimony has been completed: • Na`alehu State Office Building, 95-5669 Mamalahoa Highway; • Old Kohala Courthouse, 54-3900 Akoni Pule Highway, Kapa`au; and • Pahoa Council Office, 15-2879 Pahoa Village Road. If, due to unanticipated circumstances, the courtesy site is unavailable and/or participation is disrupted, the scheduled meeting will continue. Live stream of County Council Committee Meetings: Meetings are available for live viewing. Click on Council Meetings on the County's homepage at http://www.hawaiicounly.gov. Copies of this agenda and items listed on the agenda are available on the County Council-Clerk web page at htip://www.hawaiicountygov/lb-council-committee/. For further information, please call 961-8245. Submitting Written Testimony: Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Public testimony may also be submitted before 12:00 noon on the business day prior to the meeting: (1) by mail to the County Clerk's Office in Hilo at 25 Aupuni Street, Hilo, Hawaii 96720; (2)by facsimile to (808) 961-8912; or(3)by e-mail to counciltestimonyghawaiicounty.gov. Please submit separate testimony for each item. Page 4 Hawaii County Clerk's - 10/30/2019 11:26:45 AM FC-22 November 5, 2019 Submitting Video Testimony: Those submitting video testimony may email a complete web address (url) to videotestimony@,,hawaiicounty_gov before 12:00 noon on the business day prior to the meeting. The email shall indicate the appropriate Committee or Council meeting, the meeting date, agenda item (communication, bill, resolution, or report number), and number of testifiers on the video submittal. Each video submittal shall be limited to a single agenda item. Video submittals may contain up to three individual testifiers and shall each be up to three minutes in length. Video testimony will not be played during the meeting; however, it will be distributed to Council Members prior to the meeting. The Office of the County Clerk reserves the right to refuse testimony containing inappropriate content or that is not in compliance with Council Rule 13 (Public Statements and Testimony). Viewing of Meetings is Available on Public, Education, and Government Television. Please call Na Leo TV at(808) 935-8874 for Channel 55 schedule of Council and Committee meetings. Page 5