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Home My WebLink AboutCOM 0533.001 2018-2020 Harry Kim aoJN�Y��`'!� Michael Yee Mayor Director Wil Okabe Duane Kanuha Manan ng Director Deputy Director STP os•Mi,�N West Hawaii Office East Hawaii Office 74-5044 Ane Keohokalole Hwy101 Pauahi Street,Suite 3 Kailua-Kona,Hawaii 96740 County of Hawaii Hilo,Hawaii 96720 Phone(808)323-4770 Phone(808)961-8288 Fax(808)327-3563 PLANNING DEPARTMENT Fax(808)961-8742 LL� MEMORANDUM November 4, 2019 TO: Aaron S.Y. Chung, Council Chair and Members of the Hawaii County Council FROM: Michael Yee, Director ,k Planning Department SUBJECT: Planning Department PowerPoint Presentation Committee on Planning Meeting—November 5, 2019, Comm. 533 The purpose of this transmittal is to submit the Planning Department's PowerPoint presentation for the Committee on Planning's meeting on November 51 2019 as requested by Communication. 533. Thank you! Attachment: PowerPoint Comm. No. J' Ref. To:—PX Ref. Date N V +ww.h laE7oin ePt.com Hawaii County is an Equal Opportunity Provider and Employer pWawa �aunv, �an oF,yq�L / J OF *s =� Countyof Haway ' *l Planneing STVR Update November 5, 2019 ...............................................................M.............................................................................................................................. ................................................................. STVR Applications 1 , 150 Nonconforming use certificates 2,850 Permitted zone registrations 4,000 Applications Location: 2,600 West Hawai'i and 1 ,400 East Hawai'i Permitted Zone: 2,300 West Hawai'i and 550 East Hawai'i Nonconforming : 300 in West Hawai'i and 850 East Hawaii i 900 applications processed and about 50 denials * Data is not precise because hundreds of applications await digital entry into tracking/file system. .....................................................................................................................................I Board of Appeals 8 Board of Appeals Cases — it's just the beginning . • Majority related to post-1976 State land use agricultural district land restriction • Shoreline violation (SMA issues) • Illegal and unpermitted structures Planning Department staffs the Board of Appeals • 4 X the amount of legal and appeals-related documents to process & transmit under deadlines. • Transcriptions of hearings will be daunting . Planning Department impacts: • Compiling record of appeal for each case. • Preparation and testifying for each case. • Subsequent appeals to Third Circuit Court ..............................................................................................................................0............................................................... ............................................................... ............. ............ .................................................................................................... ............................... Current Staffing Impacts Additional Staff • FY 2018-2019 2 STVR Clerks, 1 STVR Planner • FY 2019-2020 3 LUPCs (TAOL) + Volunteers Workflow Adjustments • Multiple staff from other divisions assigned processing of STVR applications. • Everyone affected by the workload. Overtime • Planning Department has incurred about $62,000 in overtime for first quarter of fiscal year. • $32,000 specifically related to STVR applications • Expect this to continue to at least the end of the year. Administrative Challenges ❑ Creating Rules of Practice and Procedures after Ordinance Adoption. ❑ Challenges with hiring continued after Ordinance in effect ❑ Application Processing o Incomplete or missing building permit records o Unpermitted structures/bedrooms/kitchens o Condominiums o Signatures — trusts and leases o Timeshares o Consolidation and resubdivision o Covenants, conditions and restrictions (CCR) ❑ Continued processing of the 800+ annual permits, building permits and planning departments duties. ............................................................... .............................................................................................................................. ................................................................. NUC Comments 1000+ Written Comments on Properties Applying for Nonconforming Use Certificate Estimate that comments represent about a third of the properties applying for a NUC. Only a few offer positive endorsement Vast majority dislike STVRs in their community NUC is a "grandfathering" provision. However, annual renewal offers opportunity to evaluate a property owner's adherence to the good neighbor policy. .....................................................................................................................................I On the Horizon Application processing to the end of the year. NUC are the highest priority Strategic assessment of permitted zone applications Enforcement Two additional zoning inspectors Online compliance vendor State Legislature — Bill being reintroduce Board of Appeals Cases y Hire a Planner III to assist Additional Staff Evaluate and hire staff as needed — LUPCs, Inspectors and Planner Ills ..............................................................................................................................0............................................................... ............................................................... ............. ............ .................................................................................................... ............................... ADDITIONAL CONCURRENT DEMANDS • Permitted Registration STVR • Nonconforming Use Certificates • Board of Appeals • Multiple recovery meetings + community meetings Lava Recovery I • Case management team (3) • Lava recovery team (7) General Plan • Community speakouts and focus sessions (20) Update • First comment period ended October 31, 2019 • No additional resources allocated to department EnerGov • Hundreds of hours documenting permit processes • Hundreds of hours testing software Mahalo ! ............................................................... .............................................................................................................................. ................................................................. QUESTIONS