HomeMy WebLinkAboutCOM 0017.019 2018-2020 Harry Kim os 41;7 Paul K.Ferreira
\�,,6�i�j Police Chief
Mayor ,yam
.',1'`;. Kenneth Bug ado Jr.
Deputy Police Chief
County of Hawaii
POLICE DEPARTMENT
349 Kapiolani Street • Hilo,Hawai'i 96720-3998
(808)935-3311 • Fax(808)961-8865 -
Q
DATE: December 24, 2019r `
1
TO: AARON CHUNG, COUNCIL CHAIR AND 1w "rc'
COUNCIL MEMBERS ,r,"T?
VIA: KAY • • i oNTROLLER +-
FROM: PAUL K. FERREIRA, POLICE CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 18-68, SECTION 7(1)
Name of Grant Program: Hawaii Police Department Traffic Records Grant
Grantor: State Department of Transportation
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN): TR20-03 (03-H-01)
Amount of Grant: $24,520.00
Amount of County Match: none
County Revenue & Expenditure Account Numbers: 010.201.5216.18:3303.63
Grant Period (Commencement &Completion): October 1, 2019 to September 30, 2020
Purpose of Grant: To establish a statewide traffic data system and ensure
compliance with National standards.
Is final report required by grantor? k Yes No
Notification attached: RI Yes No, because
Comm. No.
11.14
"Hawai'i County is an Equal Opportunity Provider and Employer" Ref.To:
Ref. Dote .:JAN _2 2020
. 1
DAVID Y.IGE JADE T.BUTAY
GOVERNOR AY:Il".\1,'", .- ,rt, Tr"11 1.' 177 77.) DIRECTOR
' C-',,--. •1 'If 1. . '
''. '&4,, ,5,.; r• .,°4''''' Deputy()vectors
LYNN AS.ARAKI•REGAN
2 •PI II 29
'-v''' *-rit.".• .../Y 1V 1 fif Tr r ''' DEREK 3 CHOVV
ROSS M HIGASHI
r(-1 tr,,,-- EDWIN H.SNIFFEN
,C\II FUCL OF HAWAII r 1 A -.., , IN REPLY REFER TO:
DEPARTMENT OF TRANSPORTATION
869 PUNCHBOWL STREET , HWY-V 9.6305
HONOLULU, HAWAII 96813-5097
November 27,2019 C
oNY
Chief Paul Ferreira
Hawaii Police Department
349 Kapiolani Street
- Hilo,Hawaii 96720
Dear Chief Ferreira:
Enclosed for your action is a copy of the approved highway safety reimbursement project .
No.TR20-03 (03-H-01), entitled"Hawaii Police Department Traffic Records Grant." A total of
$24,520.00 has been obligated to the project.
The grant funds will be used to purchase Mobile Data Terminal Toughbook computers to assist
in daily traffic records related duties. The fundsd. will also be used to attend the Traffic Records
Form and participate in Traffic Records Coor mating• Committee meetings.
Progress reports must be submitted quarterlywithin 15 days(ending December, March,June and
September)and a final report must be submitted within 30 days of the end of the grant period.
A quarterly report must be submittedeven if no activities were done during that quarter.
Reimbursement
claims must be submitted in accordance with the agreement(monthly or
quarterly) by the 20th of the month following the claim period. A claim must be submitted even
if no expenditures were made.
This grant will be funded using National Highway Traffic Safety Administration ..FAST Act
Section 405c program funds. Due to the federal budgeting process,.. the program funding source
is subject to change. The project is subject to the audit requirements.of 2 CFR §200 Subpart F.
Note that the Assistance Listings Number(formerly known as Catalog of FederalDomestic
Assistance(CFDA)Program Number) and Title that this project should be associated with.
oin the
Schedule of Federal Assistance Programsls1ection of your single agency audit report are.
Department of Transportation/CFDA 66_National Priority Safety Programs. A copy of the
single audit report covering the grant period must be sent to the Hawaii Department of
Transportation—Highway Safety Section, 39 Ponohana Place,Aiea,Hawaii 96701. -
i 4/5
1
Chief Paul Ferreira HWY-V 9.6305
November 27,2019
Page 2
Within 60 days of the date of project approval,the Highway Safety Section should be advised of
your cognizant Federal audit agency and of when you anticipate the audit report covering the
period of this grant to be issued.
If you have any questions,please contact Karen Kahikina at(808) 587-2355 or email at
Karen.G.Kahikina@hawaii.gov.
Sincerely,
1
/r k.. )At
JADE T.BUTAY
Director of Transportation
Enclosure
•
• STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT
Grant No: TR20-03(03-H-01)
Page 1(To be completed by applicant agency)
1. Grant Title
Hawaii Police Department Traffic Records Grant
2. Name and Address of Applicant Agency 4. Duration
Day i Police Department Month D y—Year
349 Kapi`olani St.
Hilo,HI.96720 A. Grant Period
From: 10/01/2019
To:09/30/2020
3. Agency Unit to Handle Grant(Name and Address) B. Project Period
From: 10/01/2019
Hawaii Police Department To: 09/30/2020
349 Kapi`olani St.
Hilo,Hawaii 96720
5. Location of Project 6a. Type of Application
(Check Appropriate Item)
Hawai'i Police Department _X_Initial _Revision Continuation
349 Kapi`olani St.
Hilo,Hawai'i 96720 6b. Reimbursement Schedule Desired
Monthly X Quarterly
7. Grant Description(Summarize the grant plan covering activities that address the major goals and objectives in
approximately 100 words. Limit to 6 lines.) Hawai'i Police Department(HPD)will increase the efficiency of the transfer all
Motor Vehicle Accident Report's(MVAR)to Hawai'i Department of Transportation(HDOT)three months to one month of
completed report. HPD will submit a quarterly report to DOT with all MVAR report number as an audit showing all reports have
been submitted. HPD will transfer all traffic citations to the District Court within six(6)days of issuance.
8. Federal funds allocated under this agreement shall not exceed $24,520.00
9. Approval Signatures
Acceptance of Conditions: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this grant agreement is subject to
Public Law 89-564(Highway Safety Act of 1966)and all administrative regulations governing grants established by the U.S.Department of Transportation
and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant
agency will meet the requirements as set forth herein,including accompanying schedules A,B,B-1,C&D,which are incorporated herein and made a part of
this grant agreement. Authorization to proceed with this Highway Safety Project is requested.
9a. Grant Director 9b. Authorizing Official of Agency Unit
Name: Paul K.Ferreira Phone: Name: Harry Kim Phone:
Title: Police Chief Fax: Title: ayor Fax:
Address: Address:
I?.�I il: E-Mail:
SEP 13 20l3 / .#(
(Signature) (Date) (Signature) (Date)
To be prepared by applicant,use separate sheets as required. Form HS 3-71 Rev.8/6/09
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT-PART II
Grant No: TR20-03 (03-H-01)
Page 2 (To be completed by Highway Safety Office ONLY)
10. Grantee: Hawaii Police Department
11. Standard Area: Traffic Records 13 a. Federal Fiscal Year 2020
12. Effective Date of Agreement: Oct. 1,2019-Sept. 30,2020 13 b.Addendum: nYes ❑X No
14.Benefit of: ®State n County
15. Action Taken 16.Funding Disposition &Status
Grant agreement approved. Fiscal Year Amount
2016 $ 124,180.00
2017 $ 135,680.00
2018 $ 16,520.00
2019 $ 56,520.00
2020 $ 24,520.00
Total $ 357,420.00
Present Obligation $ 24,520.00
Previously Obligated $ 332,900.00
TOTAL FUNDS OBLIGATED $ 357,420.00
17. Budget Summary(from Schedule B-Detailed Budget Estimate)
Cost Category Original Cost Current Cost Estimates
A. Personnel Costs $ - $ -
B. Travel Expense $ 16,520.00
C. Contractual/Consultant Services $D. Equipment $ - $ -
E. Other Direct Costs $ 8,000.00 $ -
TOTAL FEDERAL FUNDS $ 24,520.00 $ -
18. Grant Approval&Authorization to Expend Obligated Funds
A.Approval Recommended By B.Agreement&Funding Authorized By
(Program Area Specialist) Acting Motor Vehicle Safety Officer
Name: Karen Kahikina Name: Lee Nagano
Title: Highway Safety Specialist Title: Acting MVSO Administrator
Phone 587-2355 Phone 587-6301
Email: karen.a.kahikina@hawaii.gov Email: Iee.naganof@hawaii.gov
10/1/2019 . • V 10/1/19
(Signature) (Date) (Signature) (Date)
APPROVED AS TO FORM
& LEGALITY:
AJ
j/
CORPORATION OUNSEL
COUNTY OF HAWAII
Date: / �J
•
STATE OF HAWAII HIGHWAY SAFETY OFFICE
GRANT AGREEMENT—PART HI
Grant No: TRIO-03(03-H-01)
Page 3(To be completed by.Highway Safety Office)
19. Addendum(For Highway Safety Office Use Only)
1
•
EXHIBIT II
SCHEDULE A
}
Schedule A
HPD TRAFFIC RECORDS
PROBLEM STATEMENT
Identify the traffic safety related problem or deficiency that the proposed grant is intended to
correct. Identify and gather appropriate data relevant to the problem. Collision/fatalities data
appropriate to the identified problem and a brief analysis of the data is required. When
available, at least three years of data should be presented and analyzed. When identifying the
problem, take into consideration changes in population, traffic patterns and other demographic
dynamics that may affect traffic safety. -
Hawai'i continues to have a traffic safety problem and the need to identify where the problems
are within the State.
Over the past 40 years, state and local governments have built a wide range of information
systems to support their information needs relating to traffic safety. These systems include:
Traffic Crash Systems, Roadway Inventory Systems, Traffic Citation and Adjudication Systems,
Emergency Medical/Injury Prevention Systems, Driver Licensing and Driver History Systems,
and Vehicle Registration Systems.
The information systems within each state and local agency have traditionally been designed
and operated to support the specific needs of the one or more business processes within the
owner agency. Since these systems began to appear in the 1960's they have become"mission
critical"to their owner agencies. Many have gone through one or more major overhauls during
their life as technology and needs changed. Today, as we look toward the traffic safety
information needs of the 21st century, and the demands for all public agencies to have data
driven, performance based safety programs; the traffic safety data community is faced with the
challenge of re-visiting the design and operation of these systems.
All indications are that federal and state traffic safety programs will need timely, accurate and
accessible data covering all aspects of the traffic safety arena in order to properly identify
problems, select countermeasures, monitor countermeasure programs and to evaluate the
effectiveness of those programs. Future safety program funding will be tied to the ability of the
traffic safety community to:
• Prove what and where the problems are.
• Identify, using data on likely costs and impact, those countermeasures that are most
likely to have the greatest return on investments of funding scale and staff resources.
• Prioritize problems and countermeasures based on hard data.
• Monitor the implementation of countermeasures.
• Document the effectiveness of the safety improvement programs.
GRANT GOALS
Goals serve as the foundation upon which the grant is built. Goals are what you hope to
accomplish by implementing a traffic safety grant and represent an end result. Grant goals
should be stated in measurable terms(i.e., a percent reduction), be concise and deal with a
specific item, be realistic with a reasonable probability of achievement, and be related to a
specific time frame (a "by"date). Please notate baseline from which the reduction/increase will
result.
• Hawaii Police Department (HPD) will increase the efficiency of the transfer of all Motor
Vehicle Accident Report's (MVAR)to Hawaii Department of Transportation (HDOT) from
three months to one month of completed report, by September 30, 2020.
GRANT OBJECTIVES
Objectives are tasks or activities conducted in order to accomplish the grant goal(s) (e.g.,
develop permanent fitting stations for child restraints, enforcement activities, educational
activities, etc.). Grant objectives should be stated in measurable terms(i.e., a percent reduction,
number of training to be held, number of roadblocks, etc.), be concise and deal with a specific
item, be realistic with a reasonable probability of achievement, and be related to a specific time
frame (a "by"date).
To achieve the grant goal, HPD will:
1. Assist with complete electronic transfer of Hawaii County MVARs from HPD to the Hawaii
Department of Transportation (HDOT) by September 30, 2020;
2. Submit quarterly reports to HDOT with all MVAR report numbers as an audit showing all
reports have been submitted by September 30, 2020;
3. Participate in at least six (6)Traffic Records Core Committee (TRCC) and E-Citation
Subcommittee meetings by September 30, 2020;
4. Send two (2) representatives to the 2020 Traffic Records Forum by September 30, 2020;
and
5. Purchase two (2) Mobile Data Terminal (MDT)Toughbook computers by September 30,
2020 for traffic services staff to efficiently use data to identify the locations of high crash
locations and to transfer reports and data to the DOT for analysis. This will allow for staff to
conduct these duties whether in the office or in meetings or training off the island.
•
METHOD OF EVALUATION
Using data gathered throughout the grant period, the grant manager will evaluate (1) how well
the stated grant goals and objectives were accomplished, and(2)was the grant cost effective?
How are you going to show effectiveness of your project? What will be the impact of the project
on your identified problem and goal(s)? Provide details on the method of evaluation.
HPD will evaluate the success of the grant goals through written and/or verbal reports from
HDOT regarding transfer of MVAR's from HPD.
•
SCHEDULE B EXHIBIT III
Page 1
Detailed Budget Estimate
Grant No: TR20-03 (03-H-01)
COST CATEGORY COST ESTIMATES
A. Personnel Costs
In-State
Event/Conference: Traffic Records Core Committee Mtas
Number of Travelers:two (2)
Air Travel:
To: Oahu($250 x 11 trips x 2 representatives) $5,500.00
From: Hilo/Kailua-Kona, Hawaii
Surface Travel:
Shuttle/Taxi
Car Rental (daily rate,#of days, fuel,taxes,etc.)
Private Car: ( miles @ per mile)
Airport Parking: $15 x 2 vehicles x 11 Mtgs $330.00
Excess Lodging:
nights @$ per night
Per Diem:
11 days @$20 per day x 2 representatives $440.00
Baggage Fee:
Tuition, Course,Registration and Miscellaneous Fees:
Individual cost: x No. of attendees:
Sub-Total: $6,270.00
Out-of-State
Event/Conference: Traffic Records Forum (Location TBA)
Number of Travelers:' 2
•
SCHEDULE B EXHIBIT III
Page 2
Detailed Budget Estimate
Grant No: TR20-03 (03-H-01)
COST CATEGORY COST ESTIMATES
Air Travel:
To: Traffic Records Forum (Location TBA) $4,500.00
From: Hilo/Kailua-Kona, Hawaii
Surface Travel:
Shuttle/Taxi $200.00
Car Rental (daily rate,#of days, fuel,taxes,etc.)
Private Car: ( miles @ per mile)
Excess Lodging:
6 nights @$200 per night x 2 staff $2,400.00
Per Diem:
7 days @$145 per day x 2 representative $2,030.00
Baggage Fee: 2 bags @$30/bag x 2 (roundtrip) $120.00
Tuition,Course,Registration and Miscellaneous Fees:
Individual cost: $500 x No.of attendees: 2 s $1,000.00
Sub-Total: $10,250.00
Category Sub-Total $16,520.00
C. Contractual/Consultant Services
Category Sub-Total $0.00
D. Equipment
Category Sub-Total $0.00
E. Other Direct Costs
(2)Mobile Data Terminal Toughbook Computers($4000.00) $8,000.00
Category Sub-Total $8,000.00
GRANT TOTAL I • $24,520.00
•
•
SCHEDULE B-1 Exhibit III
Grant No: TR20-03 (03-H-01)
BUDGET NARRATIVE PAGE#1 of 1
Personnel Costs
Travel Expenses
Travel funds will be used for staff travel expenses to attend the Traffic Records Forum. HPD will also send sta
to attend the monthly Traffic Records Core Committee Meetings and/or E-Citation meetings on Oahu. The
hotel provides a shuttle to and from the airport for meetings.A taxi or shuttle will be used to and from the
airport for the Traffic Records Forum.
Contractual/Consultant Services
Equipment
' J
Other Direct Costs
Purchase 2 Mobile Data Terminal (MDT)Toughbook computers for traffic services staff to efficiently use
data to identify the locations of high crash locations and to transfer reports and data to the DOT of analysis.
This will allow for staff to conduct these duties whether in the office or in meetings or training off the island.
t ,
EXHIBIT IV
SCHEDULE C
SCHEDULE C Exhibit IV
Grant No:TR20-03(03-H-01)
MILESTONES PAGE#1
Month Activity
October 2019-December 2020 Attend monthly Traffic Records Core Committee and
E-Citation meetings. Send Quarterly reports to DOT
to audit submitted MVARS forms. Purchase two
Mobile Data Terminal Toughbook Computers used to
identify high crash locations and to transfer reports
and data to the DOT for analysis. Assist with
communication between Kauai, Spillman and DOT
regarding the SHACA interface and implementation.
January 2020-March 2020 Attend monthly Traffic Records Core Committee and
E-Citation meetings. Send Quarterly reports to DOT
to audit submitted MVARS forms. Assist with
communication between Kauai, Spillman and DOT
regarding the SHACA interface and implementation.
April 2020-June 2020 Attend monthly Traffic Records Core Committee and
E-Citation meetings. Send Quarterly reports to DOT
to audit submitted MVARS forms.Assist with
communication between Kauai,Spillman and DOT
regarding the SHACA interface and implementation.
July 2020-September 2020 Attend monthly Traffic Records Core Committee and
E-Citation meetings.Attend the Traffic Records
Forum. Send Quarterly reports to DOT to audit
submitted MVARS forms.Assist with communication
between Kauai, Spillman and DOT regarding the
SHACA interface and implementation.
EXHIBIT V
SCHEDULE D
SCHEDULE D
SCHEDULE D
Certifications and Assurances
for Fiscal Year 2020 Hawaii Highway Safety Grants
(23 U.S.C. Chapter 4; Sec. 1906,Pub.L. 109-59,As Amended)
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation,hereinafter referred to as"State,"and the Governmental Unit named in this
application,hereinafter referred to as"Applicant."
WHEREAS,the National Highway Safety Act of 1966(Public Law 89-564)provides Federal funds to the
STATE for approved highway safety projects,and
WHEREAS, STATE may make said funds available to various state,county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received,and
I
WHEREAS,the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW,THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
GENERAL REQUIREMENTS
The APPLICANT will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966,as amended
• Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94
• 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs
• 2 CFR part 200—Uniform Administrative Requirements,Cost Principles,and Audit Requirements for
Federal Awards
• 2 CFR part 1201 —Department of Transportation,Uniform Administrative Requirements, Cost
Principles,and Audit Requirements for Federal Awards
NONDISCRIMINATION
The APPLICANT will comply with all Federal statutes and implementing regulations relating to
nondiscrimination("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race,color,national origin)and 49 CFR part 21;
•
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972,as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on
the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seg), as amended,(prohibits
discrimination on the basis of disability)and 49 CFR part 27;
• The Age Discrimination Act of 1975,as amended,(42 U.S.C. 6101 et seq), (prohibits discrimination
on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973,by expanding the definition of the terms "programs or
activities"to include all of the programs or activities of the Federal aid recipients, subrecipients and
contractors, whether such programs or activities are Federally-funded or not);
• Titles II and III of the Americans with Disabilities Act(42 U.S.C. 12131-12189)(prohibits
discrimination on the basis of disability in the operation of public entities,public and private
transportation systems,places of public accommodation,and certain testing)and 49 CFR parts 37 and
38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations(prevents discrimination against minority populations by
discouraging programs,policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations);and
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency(guards against Title VI national origin discrimination/discrimination because of limited
English proficiency(LEP)by ensuring that funding recipients take reasonable steps to ensure that LEP
persons have meaningful access to programs(70 FR 74087-74100).
The State highway safety agency—
• Will take all measures necessary to ensure that no person in the United States shall,on the grounds of
race, color,national origin, disability, sex, age, limited English proficiency, or membership in any other
class protected by Federal Nondiscrimination Authorities,be excluded from participation in,be denied
the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so
long as any portion of the program is Federally-assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients,
contractors, subcontractors, and consultants receiving Federal financial assistance under this program
will comply with all requirements of the Non-Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors,subcontractors, and consultants to comply)
with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records,
accounts, documents, information, facilities,and staff,and to cooperate and comply with any program or
compliance reviews,and/or complaint investigations conducted by US DOT or NHTSA under any
Federal Nondiscrimination Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter
arising under these Non-Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement,the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination Iaw or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books,records,accounts,other sources of information,and its facilities as
required by the State highway safety office,US DOT or NHTSA;
d. That,in event a contractor/funding recipient fails to comply with any nondiscrimination provisions
in this contract/funding agreement,the State highway safety agency will have the right to impose
such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not
limited to withholding payments to the contractor/funding recipient under the contract/agreement
until the contractor/funding recipient complies;and/or cancelling,terminating, or suspending a
contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs(a)through(e),in every subcontract and subagreement
and in every solicitation for a subcontract or sub-agreement,that receives Federal funds under this
program.
POLITICAL ACTIVITY(HATCH ACT)
The APPLICANT will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508),which limits the
political activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts,Grants,Loans, and Cooperative Agreements. The undersigned certifies,to the
best of his or her knowledge and belief,that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal
loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,
amendment,or modification of any Federal contract,grant, loan,or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an
officer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract, grant,loan, or cooperative agreement,the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents
for all sub-award at all tiers(including subcontracts,subgrants,and contracts under grant, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352,title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each
such failure.
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence
a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before
any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots")
lobbying activities,with one exception. This does not preclude a State official whose salary is supported
with NHTSA funds from engaging in direct communications with State or local legislative officials, in
accordance with customary State practice, even if such communications urge legislative officials to favor or
oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
Instructions for Lower Tier.Participant Certification
1. By signing and submitting this proposal,the prospective lower tier participant is providing the
certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into. If it is later determined that the prospective lower tier participant
knowingly rendered an erroneous certification,in addition to other remedies available to the Federal
government,the department or agency with which this transaction originated may pursue available
remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible,participant,person,
principal, and voluntarily excluded, as used in this clause,are defined in 2 CFR parts 180 and 1200. You
may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that,should the proposed
covered transaction be entered into,it shall not knowingly enter into any lower tier covered transaction
with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4,debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless
authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the
clause titled"Instructions for Lower Tier Participant Certification"including the "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for
lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180
and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4,
debarred, suspended,ineligible, or voluntarily excluded from the covered transaction,unless it knows
that the certification is erroneous. A participant is responsible for ensuring that its principals are not
suspended, debarred,or otherwise ineligible to participate in covered transactions. To verify the
eligibility of its principals,as well as the eligibility of any prospective lower tier participants, each
participant may,but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause.The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the
ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for
debarment under 48 CFR part 9,subpart 9.4,suspended, debarred, ineligible,or voluntarily excluded
from participation in this transaction, in addition to other remedies available to the Federal government,
the department or agency with which this transaction originated may pursue available remedies,
including suspension or debarment.
.. I a I
Certification Regarding Debarment,Suspension,Ineligibility and Voluntary Exclusion—
Lower Tier Covered Transactions:
1. The prospective lower tier participant certifies,by submission of this proposal,that neither it nor its
principals is presently debarred,suspended,proposed for debarment, declared ineligible,or voluntarily
excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
The APPLICANT will comply with the Buy America requirement(23 U.S.G. 313)when purchasing items
using Federal funds. Buy America requires a State,or Applicant,to purchase with Federal funds only steel,
iron and manufactured products produced in the United States,unless the Secretary of Transportation
determines that such domestically produced items would be inconsistent with the public interest,that such
materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials
will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds
to purchase foreign produced items,the State must submit a waiver request that provides an adequate-basis
and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
The APPLICANT will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to
create checkpoints that specifically target motorcyclists.
p
,a���- '`'�,,; Paul K. Ferreira
Harry Kim • k�+ Police C.hse!
Mayor
1:"I)
�� `, Kenneth Bu ratio.Jr.
Deputy Police Chit!!
County of Hawaii
POLICE DEPARTMENT
349 E apiolani Street Hilt,Hawai'i 96720-3998
(808)935-3311 • Fax(808)961-8865
DATE: December 24, 2019
TO: AARON CHUNG, COUNCIL CHAIR AND
COUNCIL MEMBERS
VIA: (MKAY • NTROLLER
FROM: PAUL K.:FERREIRA O CE CHIEF
RE: NOTIFICATION OF GRANT AWARD
COMPLIANCE WITH ORDINANCE NO. 18-68, SECTION 7(1)
Name of Grant Program: Hawaii Police Department Traffic Records Grant
Grantor: State Department of Transportation
County Grantee Department or Agency: Hawaii County Police Department
Grant No. (IF KNOWN): TR20-03 (03-H-01)
Amount of Grant: $24,520.00
Amount of County Match: none
County Revenue & Expenditure.Account.Numbers: 01020L5216.18:3303.63
Grant Period (Commencement&Completion): October 1, 2019 to September 30, 2020
Purpose of Grant: To establish a statewide traffic data system and ensure
compliance:with National standards.
Is final report required by grantor? ®Yes No
Notification attached:. x.Yes No,.because
"Halvar i COuntyis an Equal Opportunity Provider and Employer'