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Home My WebLink AboutCOM 0771.000 2018-2020 J�.cYfOF k�ty Harry Kim *; :* David Yamamoto,P.E. Mayor Director 'FTE oF'MF,� Alan G.Simeon,P.E. Roy Takemoto Deputy Director Managing Director JU14 Ja4 ('7�11tf nt6i DEPARTMENT OF PUBLIC WORKS Aupuni Center 101 Pauahi Street,Suite 7 Hilo,Hawaii 96720-4224 (808)961-8321 -Fax(808)961-8630 public—works@hawaiicouilty.gov MEMORANDUM Date: February 12, 2020 wr To: Aaron Chung, Council Chairman and Council Members From: David Yamamoto, Director of Public orks RE: SHDOT Transportation Alternative Program Final Report Transmitting the TAP Progress and Expenditure Final report for the expansion of the existing Hawaii Island Bikeshare System in Kailua-Kona. Comm. No. Ref. To: Ref. Date FEB 13 2020 County of Hawaii is an Equal Opportunity Provider and Employer. Pi i si I f 4 i DATE: February 10, 2020 'i TO: Aaron Chung, Council Chairman and Council Members i FROM: David Yamamoto, Director of Public ork RE: FINAL REPORT Name of Grant Program: Transportation Alternative Program Federal or State Grantor: United States Department of Transportation, Federal Highway Administration County Grantee Department or Agency: Department of Public Works Grant No. (IF KNOWN): TAP - 0100(080), CFDA 20.205 Amount of Grant: 120,000 Amount of County Match: 30,000 County Revenue Account Number: Revenue: 010.3309.38, Expenditure:010.173.5173.34 Grant Period (Commencement& Completion): 3115/19 - 12/17/19 Goals: To expand the existing Hawaii Island Bikehare System in Kailua-Kona. Objectives: To improve non-driver access to public transportaiton and enhanced mobility, improving community health and air quality and increasing environmental mitigation through the reduction of fossil fuel usage. Outcomes or Results: Expanded Bikeshare system in Kailua-Kona from 3 stations and 32 bikes to 6 stations and 59 bikes. Form FR 5119 I HDOT TAP FINAL REPORT 'i i 3 3 3 E� i 5 3 3 i HDOT TAP Final Report Page 1 of 4 State of Hawaii Department of Transportation Highways Division Transportation Alternatives Program (TAP) Progress and Expenditure Report Federal Fiscal Year: 2018 F-]Semi-annual (10/1 to 3/31) FX Annual (12/18/2019) This report shall be completed by the Applicant Project Manager, then reviewed and concurred by the Oversight and Highways Project Managers, then submitted to the TAP Coordinator.And, shall be submitted to the TAP Coordinator one month after the end of the reporting period. II. Project Information: Federal-Aid Project No. TAP-0100(080) Project Title HI CNTY-Purchase of Bikeshare Stations and bikes for Kailua Kona Applicant Project Manager Tina Clothier Applicant Agency PATH Phone/ Email (808)561-9212/tinaclothier@pathhawaii.org Oversight Project Manager Alan Keone Thompson Oversight Agency County of Hawaii- Department of Public Works Phone/Email (808)961-8013/keonethompson@hawaiicounty.gov Highways Project Manager Genevieve Sullivan Highways Office State Highways HWY-P Phone/Email (808) 587-1834/genevieve.h.sullivan@hawaii.gov HDOT TAP Final Report Page 2 of 4 III. Work Item Description (Describe the approved objectives and scope of work of this project) The scope of the project was to expand the existing Hawaii Island Bikeshare system in Kailua-Kona from 3 stations and 32 bikes to 6 stations and 59 bikes. This project applies $150,000 in project funds to the purchase and shipping of 3 stations and 27 bikes to contribute to the expansion of the Kona system towards its optimal size. This proposal requested $120,000 in federal funding (80% of available federal match available under the TAP program, and 80% of the total proposed project budget) and required $30,000 in local matching funds (20% of the total budget). The County of Hawaii provided the local matching funds required to release the TAP federal funding. The scope of the project includes the purchase and shipping of equipment. This project relates to the surface transportation in Kailua-Kona by improving non- driver access to public transportation and enhanced mobility, improving community health and air quality, and increasing environmental mitigation through the reduction of fossil fuel usage. IV. Work Progress During This Reporting Period (Describe the approved work to be completed this period) (Describe the work completed this period. Provide completed documents of major tasks.) (if not on schedule, provide how the project will be brought back to the approved schedule) Upon the Notice to Proceed on May 21, 2019 the equipment was ordered and a down payment was made. The equipment arrived in good condition, and on time. Kona Trans was able to transfer the equipment and bikes from Kawaihae Harbor on July 31 st to their warehouse where the assembly of the stations took place from August 5th to August 7th. Kona Trans, PBSC representative and 2 Honolulu Bikeshare reps helped to deploy 3 stations on August 8th. These stations are located at: Alii Drive, mauka and south of Kahaluu Beach Park Kona Searidge Kona Commons across from Target PATH submitted the final invoices to DPW on November 18, 2109 and this is our final report. HDOT TAP Final Report Page 3 of 4 3 V. Project Expenditure Summary (Complete the following expenditures[cash basis]for the approved TAP federal and its matching funds for the period. Round your numbers to the nearest ten dollars. If not applicable, leave blank) 3 Total approved TAP funds and its matching funds $150,000.00 Labor a Expenditures from previous periods $0.00 b Expenditures this period $0.00 c Total expenditures a+b $0.00 d Approved TAP funds and matching funds $0.00 e Available funds to date d-c $0.00 Non-Labor(excluding contract services costs) f Expenditures from previous periods $136,553.79 g Expenditures this period $13,446.21 h Total expenditures f+g $150,000.00 i Approved TAP funds and matching funds $150,000.00 j Available funds to date i-h $0.00 Contract Services k Expenditures from previous periods $0.00 I Expenditures this period $0.00 m Total expenditures k+1 $0.00 n Approved TAP funds and matching funds $0.00 o Available funds to date n-m $0.00 -Retainage from previous periods $0.00 Retaining this period $0.00 r 1 Total retainage p+q $0.00 Project Totals s Available labor funds e $o.00 t Available non-labor funds j $0.00 u Available contract funds o $0.00 v Total available funds e+j+o $0.00 w Expended labor funds c $0.00 x Expended non-labor funds h $150,000.00 Y Expended contract funds $0.00 � z Total Expended funds c+h+m $150,000.00 HDOT TAP Final Report Page 4 of 4 HWY-SM 2,9424 2/14/2019 From; HAWAII DEPARTMENT OF TRANSPORTA71ON REQUEST FOR PROJECT AUTHORIZATION, HIGHWAYS DIVISION AGREEMENT,AND/OR MODIFICATION To: FEDERAL HIGHWAY ADMINISTRATION Authorization modified Project Agreement HAWAII DIVISION OFFICE X Project Agreement Modification No. 'In accordance with HOOT/FHWA Steward5hip Oversight Agreement" 114—i i,ivi,— EFEIDERAL PROJECT NO. RECIPIENT PROJECT No.. HOOT ITEM.NO, COUNTY 1)0 0 Ii` P1 "' P C E:8 "N 0100080 TAP-0100 19008 168819466 Hawaii County o Period of Performance End EDane; INDIRECT COST RA€E E(%I STIP REFFIRFrift Pool CFDA Number ROD ra 12117/2019 not 2nnfirablae 2019 EIC 6 Yes No 20105 ........................... Project Title: Hi CntV-Purchase of Bikeshare Stations and Bikes for Kai lua-Kona Piolect De5mpoun(20W ct?aractets max);. Transportation alternatives program-purchasing of bikeshare stations and bicycles. AUTHORIZEDTO PROCEED WITH THE WORK CHECKED BELOW; PRELIMINARY ENGINEERING(PF.I) Preliminary Design and NEPA CONSTRUCTION-.Advertise for Rece4ptofaidn PRELIMINARY ENGINEERING(PEZ) Final Design CONSTRUCTION-Proceed on an agreed once and/o,force arrocoot basis PRELIMINARY RIGHT-OF,WAY OTHER(R&D,specify) ACQUISITION Or RIGHT-OF-WAY FUNDING DATEIMMIDD/YY) TOTALESTIMATE FEDERALPARIMPAnON PGM PROJECT COAT I$) AMOLINTO) FIDERALFUNDSIS) CODE RAyrO(%L PREVIOUS AUTHORIZATIONS T His AUTHORIZATION $150,000.00 $1SO'GO0,00 $120,000,00 M302 80% ........------- PROGRAM CODE $150,000.00 $150,0000 $120,0100.00 M302 80% TOTALS CRANDTOTAI $150,000.00 $150,000.00, $120,000.00 Remarks/Reason for Project Agreement Modification STATE COMIvI FHWA COMMENTS-, Project includes the purchasing and delivery of equipment. Installation is not covered under this project, Subaward Period of Performance(POP)End Date=9/15/2019 (Final date for reimb,req to HDOT). Project Agreement POP End Date=12/17/2019. This agreement is subject to the following award terms; http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and See FHWA Division remarks in FMIS http://edocket,access.gpo.gov/2010/pdf/2010-22706,pdf, Ry signature ofits authorized signatory herein,the County of Hawaii hereby affirms its agreement to the terms herein as a subagreement between the State of C Hawaii and the County of Hawaii in accordance with is and set forth in Agreement Modification No,001 of • the STATE-COUNTY AGREEMENT OF FEDERAL It HIGHWAY PROJECTS AND PROGRAM. t Y i 14, � b�r couvwy RAVrA F W fi D Electronically signed in FIVIIIS A See FAM for signatures o Av010 aod by Date Acithonred by Date T HAWAII DEPARTMENT OF TRANSPORTATION HIGHWAYS DIVISION DETAIL ESTIMATE FOR A FEDERAL-AID PROJECT AGREEMENT FOR Purchase of Bikeshare Stations and Bikes Federal-Aid Project No.TAP-0100(080) 02/08/19 FEDERAL TOTAL PAR SHARE COUNTY OTHER COST COST 8U-01 SHARE SHARE PRG CODE: M302 @ 80%-TAP-Areas Pop SK-200K 28 Facilities for Pedestrians and Bicycles $150,000.00 $150,000.00 $120,000.00 $30,000.00 $0.00 Breakdown: Equipment Puchase $128,000.00 $128,000,00 $102,400.00 $25,600.00 $0.00 Shipping/Delivery $22,000.00 $22,000.00 $17,600.00 $4,400,00 $0,00 Total: $150,000,00 $150,000.00 $120,000.00 $30,000.00 $0.00 Remarks Project HC6 on the 2019 STIP, Big Island Bikeshare Expansion. Schedule: Estimated FHWA obligation date 03/15/19 Estimated advertisement date 04/15/19 Estimated award date 05/15/19 Estimated receipt of equipment/material 06/15/19 Estimated submittal of final reimbursement req.to HDOT 09115/19 Review/process of reimbursement request and bill FHWA 12/17/19 Project No.TAP-0100J080),Purchase of Bikeshare Stations and Sikes for Kailua-Kona Descri)tion of work scope The scope of the proposed project is to expand the existing Hawaii Island Bikeshare system in Kailua- Kona from 3 stations and 32 bikes to6stations and 59bikes.This project applies$l5O,00O|nproject funds to the purchase and shipping of 3 stations and 27 bikes to contribute to the expansion of the Kona system towards its optimal size.This proposal requests $120,000 in federal funding(80%of available federal match available under the TAP program,and 80%of the total proposed project budget)and requires$3O,0O0|nlocal matching funds(Z0%ofthe total budget).The County ofHawaii will provide the local matching funds required turelease the TAP federal funding.The scope ofthe project includes the purchase and shipping of equipment, but does not include the cost of installation or operations. The proposed project is ready to be expanded and equipment can be ordered and shipped as soon as funding allows.Additionally,the scope of this project is flexible to meet the program objectives of the Transportation Alternative Program and the funds available, If awarded,the purchase of bikeshare stations and bikes as proposed in this project will make a meaningful contribution to enhancing the surface transportation system,while also making a positive impact on the social,economic,environmental,and health systems within Kailua-Kona. This project relates to the surface transportation in Kailua-Kona by improving non-driver access to public transportation and enhanced mobility,improving community health and air quality,and increasing environmenta I mitigation through the reduction of fossil fuel usage. �°"`°*'e�'xohts�p°� kituvat"'WmMaw �Zb'ky+aml Onpm*ght Map.lndudrby ------- ^vqonmio.��=^ ---� All,.....awnyslin, a�m adj~'0" fo�"va^e�y* °"=—W~ 1| � m's' ie'=*and vw*"°mvom o"muwnoi^ ,fl' i ,0c � i i I i i i The unit costs and anticipated shipping are based on estimates provided in the Honolulu Bikeshare Organizational Study referenced above.Actual purchase numbers may vary as unit costs and shipping costs may vary by vendor. Project Budget(Criteria 3,4); Provide the budget for all phases of the project and indicate where TAP funds are requested. Federal Funds Project Phase Total Match TAPtither i Planning Design Right of Way(RDW) Equipment Purchase/Delivery $150,000 $120,000 $30,000 TOTAL $150,000 $30,000 a 1 1 1 i i i i Location Map Phase 2 of Bikeshare Hawaii Island's program will include an initial service area spanning Alii Drive, Kuakinl Highway and Makala Blvd. 8 t Schedule and Implementation Plan 10/10/2018-locations determined 3/15/2019-Anticipated FHWA obligation 4/15/2019-Anticipated Advertisement date 5/15/2019—Anticipated Award date 6/15/2019-Anticipated receipt of materials/equipment(subject to NTP) 6/30/2019-Anticipated installation(subject to NTP) 7/30/2019-Estimated end of project CL co x cu t^ w O F a U zi U W = 0 C7 q d'3 t11D fA ST � F m u � � Ck 0 30 � � o 4) W 5 'a aa, a Tja a CL sLL ID cC C _ � U < t a CL 0- a 'n .c m c C) - Qk N r a m 4x to y - N Zi CL