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Home My WebLink AboutCOM 0049.012 2018-2020 I Ashley L. Kierkiewicz Office:oJN<Y OF yid (808) q._ 961-8265 i Council Member Fax: (808)961-8912 District 4 Puna .; ;. ashley.kierkiewicz@hawaiicounty.gov 1TF CF•N!•� HAWAII COUNTY COUNCIL i Hawaii County Building 25 Aupuni Street Hilo,Hawaii 96720 i� MEMORANDUM DATE: February 20, 2020 TO: Aaron S. Y. Chung, Council Chairperson j And Members of the Hawaii County Council FROM: Ashley L. Kierkiewicz, Council Member SUBJECT: Hawaii State Association of Counties(HSAC)Meeting Minutes and Treasurer's Reports Attached you will find the HSAC Executive Committee Meeting Minutes from meetings held on October 281h and November 25th as well as copies of the HSAC Treasurer's Reports from October,November, and December 2019. a This written request is submitted with my approval that this matter can be placed onto the next Governmental Relations and Economic Development Committee (GREDC) agenda for review. Sincerely, AK/cc Att. Serving the Interests of the People of Our Island C01111h. NO, •�'' Hawai`i County is an Equal Opportunity Provider and Employer Reef.To: Ref. gate FEB 21 2020 ,�p10E a4S� ' Hawaii State Association of Counties (HSAC) ` Counties of Kauai,Maui, Hawaii and City & County of Honolulu 530 S.K'nc, ,8trect,Httint�luli.:,Hav�lai`i `6813 (808' 768-5£132 www.hawaiicountic.s.co COU01 MINUTES HSAC EXECUTIVE COMMITTEE MEETING Monday, October 28, 2019 * 10:30 a.m. Honolulu Hale, Committee Meeting Room 530 South,King�Street,* Honolulu, HI 96813 1. CALL TO ORDER The HSAC Executive Committee was called to order by HSAC President Joey Manahan at 10:46 a.m.The following members comprising a quorum were present: City and County of Honolulu: President Joey Manahan Council Member, City and County of Honolulu County of Kauai: Vice President Ross Kagawa Council Chair, County of Kaua'i County of Hawai'i: Secretary Ashley'Kierkiewicz Council Member, County of Hawai'i County of Maui: Treasurer Kelly King Council Chair, County of Maui Others Present: Aida Kawamura, Legislative Assistant, Office of Council Services, County of Kaua'i Shelly Espeleta, Legislative Analyst, Office of Council Services, County of Maui Anela Keko'olani,Administrative &Committee Analyst, Office of Joey Manahan, City and County of Honolulu George White, Office of Council Services City and County of Honolulu Kamakana Watanabe, Office of Council Services City and County of Honolulu i i i o-y'ytFo 6 AAS,0 a Pa- °RcoUlw 11. APPROVAL OF AGENDA j i i I Secretary Kierkiewicz moved to approve the agenda, with a second by Vice President Kagawa. The motion to approve the agenda of the October 28, 2019 meeting of the HSAC Executive Committee carried unanimously. III. MINUTES Vice President Kagawa motioned to approve the minutes of the October 10, 2019 meeting of the HSAC Executive Committee.Treasurer King seconded the motion, which carried unanimous- ly. IV. REPORTS A.Treasurer's Report Treasurer King shared that with reimbursement checks will be mailed directly to the respective counties. 1.Treasurer's Report for August and September 2019 Treasurer King noted that the City& County of Honolulu continued to serve as treasurer be- tween July and September. President Manahan explained the need to reconcile financial reports for August and September 2019 as work was being done incorrectly and incompletely for sev- eral months, resulting in a build up of errors overtime. He explained his and Maui County staff caught the inaccuracies, worked quickly to resolve, and updated formulas in the spreadsheet to avoid future errors. President Manahan also noted that a check for$7,000 for Becker Communi- cations was issued in May 2019, but not cashed until July 2019. Treasurer King shared that Quickbooks was helping a lot. President Manahan also provided the Executive Committee with July's report for reference.Vice President Kagawa made a motion to approve the August, September and amended July 2019 Treasurer Reports,with a second by Secretary Kierkiewicz. President Manahan provided an overview of August and September re- ports.Treasurer King noted odd income for Corporate Sponsorship($114.30), and hoped to learn who this is from and what its intended purpose is. i i I i 5Zp1EAAS,gO !! Page 13 *I 4 O�fOUN�� 5 2. Status update relating to the transition of the role of Treasurer to Maui It was noted earlier by Treasurer King that Maui County officially took over as treasurer in Sep- tember 2019. B. County Report President Manahan requested that the Executive Committee postpone County updates as a meeting of this body recently occurred. No objections were made. C. National Association of Counties (NACo) Report No update provided. D.Western Interstate Region (WIR) Report No update provided. V. NEW BUSINESS A. 2019 HSAC Annual Conference Report and Profit Loss Statement • Secretary Kierkiewicz asked for clarification if the annual conference is supposed to be a fundraiser.Treasurer King replied,to her knowledge, it is not a fundraiser so did not approach as such. She spent significant time focused on content, and not making money. • Vice President Kagawa shared that for a long time, HSAC leaders tried to put in what they could to make each conference a success. He explained the group does not have many ways to generate revenue to pay for things like Mr. Okudara's services. He cautioned that if the con- ference wasn't used as a fundraiser, HSAC would be in trouble at some point.Vice President Kagawa said hosting is like a tradition, and if counties know it's their turn to host,to be proac- tive in respective County budgets for personnel OT. He elaborated further concerns around being strapped in the future and and not being able to expend on important activities such as lobbying and conference travel if the conference did not generate revenue. He felt strongly that the conference's role was to bring money in to help with ongoing activities, and that in the future we may need to charge a bit more to cover inflation. • Treasurer King noted if HSAC wanted it to be a fundraiser, it should be in the bylaws. She ex- plained there was a lot of turnover in Maui County,with new leadership beginning in January. She shared there was not a lot of time to make the conference happen. She noted 2020 is be- ing hosted by County of Hawaii, and appreciated Secretary Kierkiewicz starting the planning early.Treasurer King said she was assured by the former HSAC President, Council Member Va- lerie Poindexter,that the goal of the conference was not to raise funds,which is why Maui dropped the golf tournament and instead chose to focus on content overall. • Vice President Kagawa said previous HSAC leaders were competitive, and tried to out-raise each other when it was their County's turn to host. He felt you were successful right off the bat if you simply had the conference. He believes that for HSAC to operate efficiently,the group stp§ As 0 0 -e. 4 S O�COUNK�� needs to raise money and create a conference that generates a profit. He noted that earlier this year, it was questionable if Maui would have a conference so he appreciated all the hard work to pull it off. • Treasurer King said she would have spent more time going after sponsors than creating good content if she knew it was a fundraiser. • Vice President Kagawa wanted to know what was raised in the past. He mentioned Kaua'i did potluck type food events in the past to keep costs down and to provide an authentic experi- ence. • President Manahan believed there was a different dynamic and circumstances this time around. He stressed the need to be clear that the conference is a fundraiser, as there are not many opportunities to raise money. • Treasurer King said she understood there is a history that the conference is a fundraiser, but that going forward, it is important to be clear on an institutional basis that this is a venue to raise money as the direction she received was contrary. President Manahan said the body could entertain an amendment to the bylaws. • Secretary motions to close file the 2019 conference report, and Profit& Loss Statement,with a second by Vice President Kagawa.The motion carried unanimously. B.Amendment to HSAC Bylaws related to Officers • Treasurer King introduced an amendment to the bylaws to create a standing rotation of Execu- tive Committee positions between the Counties. She said this stemmed from Maui County be- ing the HSAC Treasurer for an eight year period. • Vice President Kagawa shared that when Mike Victorino was part of HSAC, he really wanted to be president and have that experience under his belt as he began to consider running for Mayor. Going forward,the Executive Committee could start an informal rotation.There is a general feeling that if certain folks are better fit for the position, or have the time to spend, they should be slotted in that position. For example, it's great for President Manahan to be here, serving in this capacity, as he has the longest tenure, and connection to State Legislature. If the Executive Committee passes this, we're restricted.All positions have their positives, and various work. • Treasurer King expressed it would be fairer to do the rotation because of the amount of work it takes for Maui to be treasurer. She noted thatthe transition has been hard,with lots of staff overtime. Knowing what position each County would serve means incoming delegate can an- ticipate what's ahead. She wouldn't have agreed to Maui taking on the Treasurer position, knowing now what it entailed. • Vice President Kagawa discussed the stability of past Executive Committees. Council Members Victorino, Onishi, and Rapozo were delegates for a long time.Treasurer King makes a good point about fairness, but it's also good to have flexibility and to consider one's experience. Is our mission to be fair or to have good leadership? i 3 �a`5tPT8 ASgaCl9 Page � 5 a"�cauxt`�' i 3 • Secretary Kierkiewicz recognized the value of Treasurer King's point of view, but agreed with Vice President Kagawa in that Executive Committee assignments be made based on which 3 delegate is the best fit for each position. • Treasurer King said that she's already made a commitment to Maui Office of Council Services 3 3 that Maui County won't be treasurer next year. • President Manahan ended the discussion by noting that if the committee can't decide on as- signments, perhaps falling back to a rotation among counties would be in order. He encour- aged members to think about this and postponed this matter until November. i VI. OLD BUSINESS 3 I A. Proposal of Okudara and Associates to the HSAC to Perform Legislative Functions At this time the Executive Committee entered into a discussion with Mr.Jon Okudara. • President Manahan recapped the body initially offered Mr. Okudara $40,000 for legislative ad- vocacy. HSAC's nonprofit status precludes it from entering into agreements greater than 20 percent of its overall budget, so Mr. Okudara's contract is for$36,000 which he has graciously agreed to.The agreement has been amended to reflect the new time frame, and work from previous months has been compressed. President Manahan shared that he worked with Mr. Okudara for several years, having met him at the Legislature, and noting he is very reputable, knowledgeable and experienced in moving legislation. • Vice President Kagawa stressed how fortunate HSAC is to have Mr. Okudara. He noted all the work Mr. Okudara has done pro-bono to support HSAC for the upcoming legislative session, priorto having a signed contract.Vice President Kagawa heeded the group to listen to Mr. Okudara because he has the experience to know what it takes to be successful. • Treasurer King asked Mr. Okudara if he would assist with the HSAC legislative briefing, and re- quested his opinion on Maui's invasive species fund. Mr. Okudara said he would help with the briefing and would develop a working group to review the package. He noted that some things need to be fixed or don't have a chance because they break rules. He offered to redraft the concepts in better forms, but also noted how late the body is in the process so work need- ed to happen quickly. He noted interesting concepts such as the motor vehicle disposal fee as something to get into play so it's considered this session. • Secretary Kierkiewicz requested a vote be taken to capture the revised contract for the record. • Vice President Kagawa motioned to accept the revised proposal and agreement for HSAC to engage Okudara for the 2020 legislative session,with a second by Treasurer King.The motion carried unanimously. i B. 2020 HSAC Legislative Package Proposal Submittals from Kaua'i County • Vice President Kagawa presented two vehicle related fee bills. He shared police express strains on their budget as there aren't enough folks to handle the calls. He also presented the tort lia- I i i 3 O ZI Page 6 O'COUNS\� bility bill that's consistently been in the HSAC package. Mr. Okudara said he will review the bills and make improvements where necessary. He suggested bringing workers such as police and lifeguards out to testify as they have a greater impact than attorneys. He also noted that these kinds of updates to fees was a good strategy, but that the proposal for invasive species needed refinement as an appropriation isn't sustainable. • Treasurer King wanted,to include as many bills in the package as possible to increase HSAC's chance for success. Mr. Okudara shared that many bills will come up, including concepts HSAC may want to support. • Secretary Kierkiewicz noted her conversations with members of the Finance Committee, who advised a tighter package such as six to eight bills, and things like fee equity(ie.with U-Drives) stood a chance. • Treasurer King's end goal is more money to deal with the invasive species problem. Mr. Oku- dara noted the situation's complexity as some agricultural products are under DOA while oth- ers are under DLNR.Treasurer King expressed concern the body was running out of time to work this out. Mr. Okudara urged speaking with both departments and finding a way to cause some kind of discussion. C. 2020 HSAC Legislative Package Proposal Submittals from Maui County • Treasurer King presented two bills related to cesspools;the first to extend reporting deadlines for the cesspool working group, and the second to extend the sunset date for the cesspool conversion tax credit as well as remove geographical limitations on where the credit could be used. She also hoped to relax the Sunshine Law so Council Members can show up to the same public event. On vacation rentals,she explained the State says counties have the authority to regulate, but her Corporation Counsel disagrees and is seeking clarity from the AG. She want- ed counties to be granted explicit authority to regulate hosting platforms. She noted the need to address sea level rise and hoped to secure monies for counties to mitigate and manage re- treat.Treasurer King also noted the intoxicants related measure being pushed by SHOPO. She noted when current Lt. Governor Josh Greene was in the State Senate, he introduced this measure which would lower the intoxicant levels threshold of a vehicle driver from .08 to .05. She mentioned Utah passed a similar measure. D.2020 HSAC Legislative Package Proposal Submittals from Hawai'i County • Secretary Kierkiewicz presented a concept by her colleague Council Member Tim Richards, which would increase the counties TAT allocation to be used exclusively for maintenance of parks and recreational spaces as these are forward facing assets frequented by visitors, and they needed to be preserved and properly taken care of. She also explained the suggested update to Section 201 H to align with Section 205,which would clarify that a county's legislative body has the authority to make boundary amendments for projects 15 acres or less that are not designated important agricultural lands or conservation lands. She noted this was some- thing that came out of the recent Housing Summit convened by Senator Brian Schatz, and that it would be one less hurdle in the quest to develop affordable housing. } i pTEE ASq�C� r O Page 1 7 �l • Vice President Kagawa said he could vouch for the 201 H clarification and not wanting to go to LUC if it could be avoided as it was another hurdle. • Treasurer King mentioned another bill concept from the Housing Summit to expand a county's ability to grant boundary amendments to 25 acres, and hoped HSAC would testify in favor of it. She also mentioned a bill related to the SHPD process that would allow a county archaeolo- gist to review applications. She supported automatic approval of applications if reviews were not completed in 30 days,with challenges being subject to a Supreme Court hearing. • Secretary Kierkiewicz expressed optimism in Treasurer King's SHPD reform, and noted that in addition to county's having the ability to conduct archaeological reviews that developers needed to understand and properly complete the bE form, and that money needed to be al- located to support digitization of SHPD documents as many maps are currently only available for review via hardcopy. • Treasurer King shared Maui has money in its budget for an archaeologist, and is waiting for HRS authority. E. 2020 HSAC Legislative Package Proposal Submittals from Honolulu City &County • President Manahan introduced Trish La Chica of the Hawai'i Public Health Institute to provide context behind Honolulu's proposed vaping bill. Ms. La Chica shared prior attempts of regulat- ing turned into a bill to fund kidney dialysis during conference committee. She noted the State should have ability to legislate e-cigarettes, but that counties should have right to implement stricter policies if they want. • Matt Wire of Council Member Tommy Waters office shared Hawai'i ranks second in the nation for e-cig use by high school students,with 25 percent currently vaping (1:4 high school stu- dents, 1:6 middle schoolers). He shared Resolution 19-243, which urges the legislature to re- peal statutory language restricting county's ability to adopt additional ordinances that regulate cigarettettobaccole-cigarette devices, passed out of Public Safety and Welfare Committee. • Treasurer King asked for clarification if language exempts smoke-free laws or hampers regula- tion of sale. Ms. La Chica said the goal is to amend so counties have authority, or repeal alto- gether, noting the (tobacco) industry wants weaker regulation. • President Manahan asked if e-cigs are taxed. Ms. La Chica Trish said no, which is why they are so cheap (99 cents starter kit with bbmg of nicotine). Mr. Okudara said need to get authority in order to tax. Ms. La Chica said there's a need to regulate where e-cigs are sold. • Vice President Kagawa asked who HPHI's lobbyist was last session. Ms. La Chica said their ef- forts are not at the level as big tobacco, and lobbying efforts are on top of other healthy living priorities. • Treasurer King asked for clarification of the process, and if the body could vote to add on bills once priorities are identified. George White and Kamakana Watanabe clarified that the body must approve bills in order for HSAC to advocate for them. I • Mr.Okudara said he would prepare bills in the form they will be introduced, and provide elec- tronic, editable versions by mid-November. President Manahan said the body would convene via conference call to approve the final package. `r ;t 3�`SSP E SSp 9 Page 18 *$1 8 ou I 3 3 i VI. ANNOUNCEMENTS A. Scheduling the Next HSAC EC Meeting 3 The body would determine electronically a suitable date to meet in December to discuss its package presentation to the Legislature. I I B. Other Announcements Secretary Kierkiewicz shared the 2020 HSAC conference needed to be moved to June 24-27 because the previously identified date conflicted with Hawai'i on the Hill and that an in- ternational festival was planned for the following weekend. i Treasurer King asked about accessing the new HSAC website. Secretary Kierkiewicz shared for- mer HSAC President Council Member Valerie Poindexter recreated the new website from scratch after the original site was hacked, and that she would only provide login and password details to individuals that had Wordpress experience. 3 I j 1i VII.ADJOURNMENT Secretary Kierkiewicz motioned to adjourn the meeting,with a second by Vice President Ka- gawa.The motion carried unanimously. President Manahan adjourned the meeting at 12:57p.m. a Council Member Ashley L. Kierkiewicz Secretary, Hawaii State Association of Counties I S 3 REVISED Hawaii State Association of Counties .........._ _ ____.. ....._- _...______ _______. ..__-�..... .. ___-.. ...........-.._......v._. .. ,., ...._......... -._. ____. 1 REVENUES COLLECTED AND EXPENSES PAID Period:October 1,2019 through October 31,2019 l'i BEGINNING BALANCE $2I0>S53'81 ...._......_ -- ._.._,... --- -- _.. -..._ - - -.-...,. - -- - Reconciling-_, Current Period FY 2020 FY 2020 Items* October Year to Date Budget ;REVENUES ; -- - -- _, _-._T .. -- 2 W M me bership Fees $0 $0.00 $43,680.00 $43 680.00 1 .00- _ ---------- 33Conference Income $0.00 $51442 35 $5,44235 $25,000.00 4 Interest Incomev -- ( 5 99} $3 63 $7.10 $28 00 ' 5 Corporate Sponsorship -.--- ($I14.10) $0.00 $0.00 $0.00 6 Miscellaneous $0.00 ------$-0--.00 $0.00 $0.00 ---- ---- 7 NACa Prescription Drug Marketing Fee 811�30 $0.00 $114.30 $6 000.00 - __.. --- --- - 3 8 Fund Balance,prior F1 $0.00 $0.00; $0.00 $107,164.00 _._. ..._.._...__ ... 3 9 Total {57.991 $5 445.98 $49,243.75 $181,872.00 _...- -- -- -- 10 Total Receipts This Period _$'9 '' 8 __- - - -_ _.._ _....--... :EXPENSES `: � 1 Executive Committee I1'Exec Comm Travel-Air,Ground,Lodging.Registration ( 3,961.10} $? 3 0. .36 . $2,638.02 ` $17,600.00 12 Exec Comm Auditing/Professionall Services $0.00 i $0.00 $0.00 $5,000.00 JExecutive Committee Stationery $0.00 $0.00 $0.00 $150.00 - - - 14 Executive Committee Miscellaneous (S17 95) $92A7 $206.97 $28,695M - -- __ _ - 15 Online Quickbooks Annual Fee (`219AS) $r 2.80 ! $72.80 $650.00 Special Committees _ ... 16'Special Committee Travel $0.00 ( $0.00 , $0.00 $500.0_0 17 Special Committee Miscellaneous a $0.00 1 $0 00 - $OAO $I00 00 ; - - -- „ -jf NACo --- - 18!NACo Board Travel-Air,Ground,Lodging,Registration $1£_+6.70 $1,972,10 $5,980.56 f $24,000.00 3 19 NACo Steering Comm Travel-Air and Ground $0.00 -Sl 418.38 $1,418.39 r $8,000.00 -- - _ 20iNACa Promotional $0.00 $0 00 1 $0.00 $250.001 - 21 NACo Dues $0,00 $0.00 $0.00 $27,268,00 �_... 22 NACo Miscellaneous $1 199 0 $0.00 ; $6 542,47 $2,000.00 I =WIR 23 WIR Travel-Air,Ground Lodging Registration ($11130 712)1 $2 000.00 $2,000.00 $12,000.()0 24 WIR Promotional $0.00 Iw0.00 $0.00 $0 00- - --------- _ .... 25 WIR Dues _ $0.00 $0.00 , $0.00 $3 804.00 - __..- 26 WIR Miscellaneous $0.00 $0.00 $0.00 $1,000.00 j --- _ __.. _ _ - _..-. - 27 WIR Conference - $0.00 : $0.00 $0 00 $0,00 . -_ - OTHER ,- 28,Adjustments for Travel and Related Expenses $0.00 $0.00 $0.00 $0.00 29 National Conference Fund $0.00 $0,00 -- $0.00 - $0,00 30 Prescription Drug Scholarship program $0.00 1 $0.00 $0.00 $0.00 31 j County Leadership Institute Attendee $0.00 $0.00 MOO $0.00 r -. ___ _.... __..... .__.._ ....... __ _. _... 32 1 Prescription Drug Promotion MOO _ $0.00 $0.00 $0.00 331HSAC Promotion and Outreach $581 64� $0.001 $0.00 $14 855.00 -- -- - ___. .. _ - 34 HSAC Consulting Fund $0.00 $0.00 : $36,000.00 35 Total (S1 168#96) $7,609,12 $18,859.211 $181,872.00 1 --- 3 'Total Expenses This Period ($7 609.12) i ........._._.- __.___..._... .-__..__....__._ _.._.._ _..._._ ___,.... .___ ... ,............. .__.......... _ _-_ i :37]Reconciliation Discrepancy-FY 2020 ($6,883.42) {$1,220.45} ($8,103.87)1 $0.00 i 381 Total ($6 880 42)_ ($1,220.45)1 ($8,103.87) $0.00 p 39 Total Other Expenses This Period ___$I,220.46 - -�. - _... - 401Net Income $18,562,39 1$942,691 i $38,488.41 1 $0.00 .........^ ..._.._. .--- _�. , ---- ------ ........ _..._ _.... -... _ .._.._ ........... i.._. ..._. ._._ 1 411Returrn of 2019 Conference Seed Money $5 000,00 --- _--- - _ 42 Bank Balance Reconciling Item 1 ($13,922,03), - _ _ - - -- ----- i 43 ENDING BALANCE $2134#,959.83=3 Note: Maui County took over Treasurer duties as of 9/23/19 _ ..__. _..,.. -_ -- .. -... ...._.-------- *Revenue/ _..- -- - *Revenue/expenses not entered in QuickBooks(QB)by previous Treasurer-manually adjusted Treasurer's Report(TR)to equal.QB Profit&Loss Summary Report for Jul-Sep 2019 i **Treasurer's Report Ending 1;alance-9/30119($210.853.811 did not equal the QB Bank Balance-9/30/19 $196,931.78);overstated by$13,922.03 P:\OCS\Proj\HSAC\FY2020\Treasurer's Report\1910tr Hawaii State Association of Counties {HSAC} Counties of Kauai, Maui, Hawaii and City & County of Honolulu S30 S.Ding Street,Honolulu,Hawaii 96813 (808) 765-5032 ��!�vw, awaiicoulltie i t"OUP1rt�� I MINUTES HSAC EXECUTIVE COMMITTEE MEETING Monday, November 25, 2019 • 10:00 a.m. Meeting held via Conference Call I 1. CALL TO ORDER The HSAC Executive Committee was called to order by HSAC President Joey Manahan at 10:09 a.m.The followingmembers comprising a quorum were present: i City and County of Honolulu: President Joey Manahan Council Member, City and County of Honolulu I County of Kauai: Vice President Ross Kagawa Council Chair, County of Kaua'i i 3 I I 1 County of Hawai'i: Secretary Ashley Kierkiewicz Council Member, County of Hawai'i County of Maui: Tamara Paltin (Alternate) I, Council Member, County of Maui i Others Present: Aida Kawamura, Legislative Assistant,Office of Council Services, County of Kauai I Shelly Espeleta, Legislative Analyst, Office of Council Services,County of Maui i i Anela Keko'olani,Administrative & Committee Analyst, Office of Joey Manahan, City and County of Honolulu I George White, Office of Council Services City and County of Honolulu 3 3 Kamakana Watanabe, Office of Council Services City and County of Honolulu j I I 3 I I i �a`StPTE ASS°9 i ° Page 2 I I i 11. APPROVAL OF AGENDA Secretary Kierkiewicz moved to approve the agenda,with a second by Vice President Kagawa. i i The motion to approve the agenda of the November 25, 2019 meeting of the HSAC Executive Committee carried unanimously. 111. NEW BUSINESS A.Waiver for Conference Call Vice President Kagawa motioned to waive the location of the meeting, noting the body was convening via conference call. Secretary Kierkiewicz seconded the motion,which carried unan- imously. B.Approval of 2020 HSAC Legislative Package Secretary Kierkiewicz requested the body narrow its package to six to eight options to show the Legislature the counties are organized and could work together to prioritize issues. President l Manahan said the body needed act quickly in order to meet introduction deadlines. Both Vice 1 President Kagawa and Council Member Paltin agreed with narrowing the list of bill proposals to eight. Secretary Kierkiewicz said Hawai'i County would support proposals relating to Housing Devel- opment,Transient Accommodations Tax, County Authority on the Sale of Tobacco Products, Registration of Vehicles; Outstanding Charges, Registration of Vehicles; U-Drive Additional Fee, Use of Intoxicants While Operating a Vehicle, Invasive Species, and Cesspools; Tax Credits. Council Member Paltin said Maui would support proposals relating to Historic Preservation, Cesspools; Tax Credits, Use of Intoxicants While Operating a Vehicle, Sea Level Rise, Invasive Species, Increasing Funding for Agriculture, and Community Meetings. Secretary Kierkiewicz expressed concern that the Historic Preservation bill as proposed did not fully address the issues at SHPD, and noted that automatic approval of applications after 30 days would likely be met with opposition, particularly among groups sensitive about archaeological resources. She also noted a recent presentation to the Hawaii County Council by Dr. Chip Fletcher where shared the Climate Change Commission was in the process of securing federal funds to complete a more intensive sea level rise and mitigation report, so Maui would appreci- ate knowing that and may consider a different bill to elevate into the HSAC package. President Manahan said Secretary Kierkiewicz brought up good points. i gtPSE AAS,o �I CSA Page 3 a oCoU y i Council Member Paltin hoped steps would be taken to address sea level rise for transportation as Maui's main artery could likely end up under water and mitigation needed to happen. She said if this was the work of the Commission, Maui would support the proposal relating to cesspools; cesspool conversion working group. She asked for clarification of the proposals relat- ing to TAT and housing development, a topic she believed would be a priority in the upcoming session. Secretary Kierkiewicz explained the proposal relating to TAT was brought forward by Council Member Tim Richards after discussions with members of the Legislature,with the goal of in- creasing counties share for the purpose of maintaining county parks and recreational spaces which are often times frequented by visitors and in need of improvements. She shared the pro- posal relating to Housing Development is geared toward clarifying 201 H to align with 205, which currently allows for a county's legislative body to grant boundary amendments for re- quests 15 acres or less that are not designated important agricultural lands or conservation lands. She shared Hawai'i County was looking for clarifying language as it had first-hand experi- ence in this arena, with the LUC stating it had the authority to review boundary amendment re- quests concerning 201 H projects, regardless of the size. President Manahan said housing development is a long process in and of itself, and 201 H was especially long despite it being an effort to streamline, so he was supportive of this attempt to clarify the statute. He asked for a motion to approve proposals relating to Housing Develop- ment,Transient Accommodations Tax, County Authority on the Sale of Tobacco Products, Regis- tration of Vehicles; Outstanding Charges, Registration of Vehicles; U-Drive Additional Fee,Tort Liability, Use of Intoxicants While Operating a Vehicle, and Cesspools;Tax Credits for the HSAC 2020 legislative package. Council Member Paltin asked about the Tort Liability as she was under the impression this con- cept was squashed.Vice President Kagawa explained that Mr. Okudara advised that if posi- tioned correctly, it could happen this session, and that the goal was to get lifeguards to the leg- islature to testify.Vice President Kagawa wanted to rely on Mr. Okudara's expertise. President Manahan believed Mr. Okudara's advice to be consistent. Council Member Paltin said the bill was timely and that some people wanted lifeguards at State parks. Vice President Kagawa was especially supportive of proposals relating to Registration of Vehi- cles; Outstanding Charges, and Registration of Vehicles; U-Drive Additional Fee, as a way to get a better handle on the abandoned vehicles problem. He believed these bills were a way to im- prove the process, giving counties an additional tool to deal with derelict vehicles. Council Member Paltin agreed with that the abandoned vehicle problem was massive and these bills would be helpful in addressing. i `StasEass�C Page 14 COUNS�f' 1 i t Is I Vice President Kagawa motioned approve proposals relating to Housing Development,Tran- sient Accommodations Tax, County Authority on the Sale of Tobacco Products, Registration of Vehicles; Outstanding Charges, Registration of Vehicles; U-Drive Additional Fee,Tort Liability, Use of Intoxicants While Operating a Vehicle, and Cesspools; Tax Credits for the HSAC 2020 leg- islative package.The motion was seconded by Secretary Kierkiewicz and carried unanimously. i Secretary Kierkiewicz asked if it was necessary to elevate a few items as top priorities within the j package. President Manahan said this may be the case after speaking with legislative leadership, but that for now the body would push for all proposals. Council Member Paltin noted Maui would elevate the proposal relating to the Use of Intoxicants While Operating a Vehicle. I President Manahan noted the deadline to submit the package for introduction at the Legislature was December 15, so counties needed to approve the package before then. C.WordPress Subscription Renewal on December 13, 2019 -Associated Payment Method Anela Keko'olani explained that the annual membership fee for the website was adopted with the budget, but wanted clarification as to what category it was covered under and wondered if it was included in Miscellaneous.The Executive Committee could move to put it in the budget. She asked if Maui could look over the budget and recommend what category the WordPress fee would come out of. Shelly Espeleta explained Council Member Valerie Poindexter's account was no longer linked and that the body needed to update payment information. She said Council Member Poindexter was concerned about sharing the website login info and expressed wanting to have someone knowledgeable in WordPress to make updates. Secretary Kierkiewicz motioned to renew the annual WordPress subscription,with a second by Vice President Kagawa.The motion carried unanimously. IV. ADJOURNMENT Vice President Kagawa motioned to adjourn the meeting,with a second by Secretary Kierkiewicz.The motion carried unanimously. President Manahan adjourned the meeting at 10:50a.m. Council Member Ashley L. Kierkiewicz Secretary, Hawai'i State Association of Counties 3 I REVISED I Hawaii State Association of Counties - - -- ----- ----- ......_. ._. _.. ... _-. . _.._ VENUES COLLECTED AND EXPENSES PAID Period:November 1,2019 through November 30, 2019 j 1 BEGINNING BALANCE ; 200,989.09 Current Period FY 2020 FY 2020 _- November Year to Date Budget REVENUES 2 Membership Fees $0.00 $43,630.00 $43,680.00 3 Conference Income N$0.00 -_-$5,442.351 $25,000.00 E 4 Interest Income - -- -- - -- $3.50 $10.60 $28.00V 5 Corporate Sponsorship $0.00 $0.00 $0.001 6 Miscellaneous $0.00 $0.00 $0 00 - - - - .. --- - - - 7 NACo Prescription Drug Marketing Fee $0.00 $114.30 $6,000 001 `_ ___ B Fund Balance,prior FY $0.00 1 $0.00 $107,164.00 9 Total $3.50 $49.247.25 $181,872.00 _ ._._..._. 10 Total Receipts This Period $3.5€3 EXPENSES .._ Executive Committee --- _. _ .-..._ _.... . ........ ------------------------ ._ __ 11:Exec Comm Travel-.Air, Ground, Lodging,Registratif $1,743.06 $4,381.081 $17,600.00 ; 12 Exec Comm Auditing/Professional Services $1,348,96 $1,348.96 $5,000 00 ._.. ----- -13 Executive Committee Stationery $0.00 : - $0.00 $150M 14.Executive Committee Miscellaneous $86.65 $293.62 $28,695.00 15i Online Quickbooks Annual Fee $72.80 $145.60 $650.00 -- -------- ......_..._ _.. - ------ _„ - -- -- - - Special Committees 16 Special Committee Travel $0,00 $0.00 $500.00 _.. _ - ---- 17 Special Committee Miscellaneous $0.00 $0,00 $100 00 NACo -- -- "--- - ---------- 18 --18 NACo Board Travel-Air, Ground,Lodging,Registrau $277 9 i $6,258.48 $24,000.00 j -- _ _. 19 NACo Steering Comm Travel Air and Ground MOO $1,418.39 $S 000 00 - - _ _.. _ --------------___.. ._.. - - .. . ..__ _ - - - -_ 20 NACo Promotional $0.00 $0.00 $250.00 21 NACo Dues $0.00 $0.00 $27,268.00 22 NACo Miscellaneous $6.06-1 $6 542 47 $2,000.00 WIR __.._......_... _.. .... ---------- -_-.------- ___.... ....__.._.. _______-. __..„.........- E 23 WIR Travel-Air, Ground, Lodging Registration $1,327.97 $3,327.97 $12,000 00 _._ ---- -- _ _. _. .. - 24jWIR Promotional $0.00 $0,00 $0 00 - --- - ----------- 25 -----25 WIR Dues $0.00 $0.00 $3,804.00 26 VTIR Miscellaneous $0.00 $0.00 $1,000 00 - -- _. _ 27 WIR Conference $0.00 $0.00 $0.00 OTHER -. 28 Adjustments for Travel and Related Exp enses $0.00 $0.00 $0.00 29National Conference Fund $0.00 $0.00 $0 00 ___-- -. - ----------- -- 30,Prescription Drug Scholarship Program $0,00 $0.00 1 $0.00 31 County Leadership Institute Attendee $0.00 $0.00 _ $0.00 .7 ------- --- - _..- -....... 32Prescription Drug Promotion $0.00 $0.00 : $0.00 33'HSAC Promotion and Outreach $0.00 $0.00 $14,855 00 ` _ - --- ---..-_... ---- ..-, - - - --- 34iHSAC Consulting Fund $0.00 $0A0 ,`$36,000 00 35 Totai $4,857.36 ' $23,716.57 $181,87200 36 1 Total Expenses This Period ($4,857 36) .. __-.__ -._-.._.._......_._ ---- __._... ---.-- -..__.._,._. _.-..__. --- _ ._............. _-- ..................._.. -- 37;Reeonciliation Discrepane}--FY 2020 $3,1 3,03 ($4,970.84); $0 QQ ' 38:Total $3$133 X13 $36,061.05 $0 00 ._....... . .. _ -- -- ----- - _ 39 Total Other Expenses This Period ($3,133.03) j 40 Net Income ($7,986.5 ) $30,501.52 E $0.00 I 41 ENDING BALANCE $193,002$20 P:\OCS\Proj\HSAC\;~Y2020\Treasurer's Report\1911tr REVISED Hawaii State Association of Counties REVENUES COLLECTED AND EXPENSES PAID ---- Period: December 1, 2019 through December 31, 2019 I BEGINNING BALANCE - -------------- -_._._.-. -- ----............. I98s002a2€1 _- Current Period FY 2020 FY 2020 --- ----------- December --- - ._. Dece ber Year to Date Budget - -- - REVENUES i 2 Membership Fees - _._.... $0.00 $43,680.00 ] $43,680.00 3 Conference Income $C7 00 $5,442,35 ! $25,000 00 - - ------ . -- 4 1 Interest Income S 3 56 $14.16 5,Corporate Sponsorship-- _ $0.00 $0.00 " $0.00 61 Miscellaneous $0.00 $0.001 _. $0.00 j 7 NACo Prescription Drug Marketing Fee $0.00 $114.30 1 $6,000.00 8�Fund Balance,prior FY $0.00 $0.00 $107,164 00 9Total ..... $3.56 $49 250 81 $181 872.00 _.. 10 Total Receipts This Period ___...._..... --- _ -- - $ 3 56 "EXPENSES Executive Committee - ---._ - 11 Exm ec Com Travel Air, Ground, Cadging,-Re-- $0 00 $4,381.08 $17,600.00 12 Exec Comm Auditing/Professional Services 1 $0.00 ! $1,348.96 $5,000.00 {- _.-.. 13jEaecutive Committee StationeryOj T $0 00 $0.00 $150.O -- ...-... _.._._ 14 Executive Committee Miscellaneous S407,00__. __. _. - -- __ _.-- '700.62 a. $28,695.00T ......._...._........... . 15 j Online Quickbooks Annual Fee 72.80 1 $218.401 $650.00 Special Committees ------------- 16 Special Committee Travel $O 00 $0.00 $500.00 € 17,Special Committee Miscellaneous $0 QO $O,OQ ; $100.00 NAC® - - - 18.NACo Board Travel Air, Ground,Lodging Registrati $0 00 i -_- -- -- .. $6 258.48 $24,000 00 19;NACo Steering Comm Travel-Air and Ground $0.00 $1,418.39 $8,000 00 - -- 20:NACo Promotional $0.00 i $0.00 i $250.00 21 NACo Dues 66.00 $0.00 $27,268.001 - -- - 22 NACo Miscellaneous $0.00 $6 542.47 -- $2 000 QOr-- _ ----- -. _. _....._.__ WIR 23 WIR Travel-Air, Ground,_Lodging,Registration $0 00 $3,327.97 ionl $12,000.00 24 WIR Promotional _---._ .._ $0 00 � $0.00 $0.00 � 25 WIR Dues - _----_--- -----._.-_ $Q 00 i._ $0.00 $3,804.001 26'WIR Miscellaneous $0.00 ! $0 00 I $1,000.00 27 WIR Conference $0.00 .. 50 00 - --$0.001 OTHER - --- - 28 1Ad�ustments for Travel and Related Expenses $0.00 50,00 $0.00 _ . .- _._ 29 National Conference Fund $0 00 $0.00 $0 00 a ..s. --- - -- -- -. 30 Prescription Drug Scholarship Program $0 00 $0.00 90.00 -- - . -- 31 County Leadership Institute Attendee $0.00 $0.00 $0.00 32Prescription Drug Promotion -- $0.00 $0.001 $0.001 33 11SAC Promotion and Outreach $0.00 $0.00 ! $14,855.00 34,HSAC Consulting Fund $9,347,76 ! $9,387.76 $36,000.00 35 Total $ ,57,s6 $33,584.13 $181,872.00 36!Total Expenses This Period --- --- - - - 71 Reconciliation Discrepancy-FY 2020 $0.00 {$4,970.84); $0.00 ane _ P i � - 338,Total ... _ .._ $0.00 {$4,970.84)' $0 00 391 Total Other Expenses This Period iX0.013 - ---------- --- 40 Net Income ($ ,$64.00)! 520,637.52 $0,00 41 ENDING BALANCE �-- _- � i 3 P:\OCS\Proj\HSAC\FY2020\Treasurer's Report\1912tr