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Home My WebLink AboutCOM 0011.025 2018-2020 S�SY Of°i'�!Y Harry Kim :4 Deanna S. Sako Mayor Director art of Ax Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 (808)961-8234 Fax(808)961-8569 February 21, 2020 Aaron Chung, Council Chair, u and Members of the Hawaii County Council County of Hawai`i N�:Y Hilo, Hawaii 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds ` h February 1, 2020 through February 15, 2020 Attached is a Report of Transfers Authorized showing transfers made from February 1, 2020 through February 15, 2020. Copiesof the approved transfer form(s) are attached for reference. If you need further information,please contact the department that requested the transfer. Sincerely, Kay Oshiro Controller Attachments Comm. No. Ref. To: tu Hawaii County is an Equal Opportunity Employer and Provider Ref. Bate FEB 2 4 202 I r M z a 0 Cb V O (n .A O m O N e� 0 N N N N N N _0 p �P 0 0 oo000 m Q (D S G7G7OOG7 N > > G � CD tD CD N tD -n � K v (uwvv O Q � N tD p 00400 ffi 0 m a -n Cn Cn (n Cn to Cn Cn 0 N -. W ODP W O O• .AONO000 -O W N N N N N N (D 6 = (O_ O(p(Q C/) CD Q = 3 3 -fin CD N (D N CS p C) M =3. =M. fn @ fp(Q (o (Q N fD N 0 <. O. { , - Cn 0E =rin W v = O 3 am0 = n (n m m OMOO M M (a m m m C O -� 42 cs, N Cl N O N O CAW NP Cn O " O A O O W 0 0 c OD O V to 0 .A O O -i O W COO (000 (O 00) 00N00 W i — — - -� V V0 — VM -I ODomm— NO (ACRO -• O " m * 0w > 5 * m O (D G c - D O N (O. � m 5- 3 3 �D 0 CC O Cn N 3 O (7 <' CD m Q r. � a M0m a m.0 c -a' N O CA JN. NCn CNn p -� O -POO (A00 O m 0 -400400 O -� O W COO (O00 CO O (AOOIV 00 -� O CA 4 0 -• 0 0 Form#:A-102 COUNTY OF MA AH Revised:07101 p REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering CONTACT: Alan"Keone"Thompson PHONE: 961-8013 DATE: 01 / 22 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.115 Engineering Division Oce,Misc. Contract $ 25,000.00 TOTAL: $ 25,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT - 010.183.5183.06.449 Engineering Div Equip,Motor Vehicle $ 25,000.00 TOTAL: $ 25,000.00 EXPLANATION (Provide complete explanation): Transfer of funds needed to cover purchase of a Pre-owned 4 door 4 wheel drive truck from equipment account. Misc. Contract account has funds available due to lower than anticipated cost. SUBMITTED BY.<— DATE: JA� 2 3 #20 Depa ment Head ACTION: Recommend Approval Recommend Deferral Recommend Denial JAN 2 8 2020 Signed: ,� ,._..---'' DATE: 1 1 Director of Finance Approved _Deferred Denied Signed: �t ....- . 9. 4 2� Managi g irect& a#,Mayor DATE. / / Transfer No. 14 i i Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Engineering/Administration CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 01 1 29 1 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.115 Engineering Division Oce, Misc. Contract $ 15,000.00 TOTAL: $ 15,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.22.113 Water Spigot Maint Oce,Water, Gas and $ 15,000.00 S TOTAL: $ 15,000.00 EXPLANATION (Provide complete explanation): Transfer of fiends needed to cover higher than anticipated cost from Water Spigot Maint Oce, Water,Gas and S Account. Engineering Misc. Contract Account has funds available due to lower than anticipated cost. SUBMITTED BY: DATE: Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: JAN 3 0 2020 -� Director of Finance ✓' Approved _Deferred Denied Signed: (% 'if`�-+- DATE: ---Managing pirectOl �Df- Mayor Transfer No. Form#:A-102 COUNTY OF FIA AH Revised:07101 REQUEST O TRANSFER FUNDS DEPARTMENT: Information Technology DIVISION: CONTACT: Jules Ung PHONE: 932-2975 DATE: 01 / 30 l 20 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.02.337 Information Technology Oce, Subscription& $ 12,649.21 Membership TOTAL: $ 12 649.21 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.10.454 Information Technology,Equipment, $ 12,649.21 Computer Equipment TOTAL: $ 12 649.21 EXPLANATION (Provide complete explanation): We budgeted this item under the 02.337 account,but because this is new software, it should come out of the 10.454 account. SUBMITTED BY _ ' DATE: '01 /. / 0 CD Department H d ACTION: ✓ Recommend Approval _Recommend Deferral _Recommend Denial JAN 3 2 2020 Signed: CL---.._ i►t DATE: 1 I Director of Finance _Approved _Deferred Denied Signed: DATE: ` Managing irecwi ` Mayor Transfer No. l i I 3 RECEIVED Form#:A-102 COUNTY OF HAWAH E 2020 Revised: 07101 REQUEST TO TRANSFER FUNDS i MAYOR - HILO DEPARTMENT: Public Works DIVISION: Engineering/Automotive j i i CONTACT: Ryan Shiroma PHONE: 961-8422 DATE: 01 1 27 1 2020 I FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.115 Engineering Division Oce,Misc. Contract $ 43,000.00 TOTAL: $ 43,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.61.480 Automotive Division Eqpt, Misc. Equipmen $ 43,000.00 TOTAL: $ 43,000.00 EXPLANATION (Provide complete explanation): Transfer of finds needed to cover purchase of a 4-Unit 60,000 lb. Capacity Mobile Lift from Automotive Equipment Account. Engineering Misc. Contract Account has funds available due to lower than anticipated cost. SUBMITTED BY: DATE: JAN, 2 Depart ent H ad ACTION: V'�ecommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: FEB/ O 6 220 erector of Finance _Approved _Deferred _Denied Signed: DATE: 1 ,OZ / o? man rignireany Y Mayor Transfer No. 11 Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS 1 DEPARTMENT: Public Works DIVISION: Building Division I CONTACT: Karen Cacho PHONE: 961-8458 DATE: 01 128 1 20 i FISCAL PERIOD: July 1, 2019 to June 30, 2020 i FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.51'71.22.110 Building R&M Repairs to Facilities $ 6,059.04 010.171.5171.02.235 Building GS, Misc Materials & Supplies 473.66 TOTAL: $ 6,532.70 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.$Q0"480 Building R&M Equip, Misc. Equip $ 6,059.04 010.171.517160.480 Building GS Equip, Misc, Equip 473.66 TOTAL: $ 6,532.70 EXPLANATION (Provide complete explanation): Transfer of Funds needed to cover purchase of broken equipment in R&M Carp Shop. Funds available in the Repairs to Facilities account due to lower than anticipated contracted repairs. Transfer of Funds needed to cover a security camera system at new GS Base yard. Funds available in Misc. Materials & Supplies with projected end of year surplus. f FES 0 2."26 SUBMITTED�BY: DATE: I / Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial FEB 1 1 2020 Signed: DATE: / 1 Director of Finance Approved _Deferred _Denied Signed: DATE: —! / )4 12f` ana ' g Director ptL Mayor Transfer No. I 3 Form#:A-102 COUNTY OF HAWAH Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration i CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 2 / 1 l /20 i FISCAL IOD: July 1, 20 19 to June 30, 20 20 7 I x FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 3 020.911.5912.43.341 Public Safety Disaster/Emergency $ 300,000.00 TOTAL: $ 300,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020911.5911.86.011 Workers Comp, Regular S fir, W $ 300,000.00 TOTAL: $ 300,000.00 EXPLANATION (Provide complete explanation): To transfer from the disaster account to fund the Workers Comp increase in expenditures. Funds are available from the Public Safety Disaster/Emergency account due to lower than anticipated expenditures. 20.20 SUBMITTED BY: DATE: f 1 ` Departmeq Head ACTION: ,,,/ Recommend Approval _Recommend Deferral _Recommend Denial Signed: r�-�-- DATE: 2 20 Director of Finance Approved _ Deferred _Denied Signed: DATE: Mayor Transfer No.