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Home My WebLink AboutCOM 0011.026 2018-2020 3 oJa<v,oF N�hr Harry Kim *; Deanna S. Sako Mayor Director 'MTE OF•MptlS Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawaii 96720 M (808)961-8234 Fax(808)961-8569 1 March 3, 2020 Aaron Chung, Council Chair, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 I Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds : February 16, 2020 through February 29, 2020 ,I Attached is a Report of Transfers Authorized showing transfers made from February 16, 2020 through February 29, 2020. Copies of the approved transfer form(s) are attached for reference. E 3 If you need cher information,please contact the department that requested the transfer. y Sincerely, Kay Oshiro Controller Attachments Comm. Naa. . Hawaii County is an Equal Opportunity Employer and Provider Ref.To: �Q Ref. nate MAR 0 3 20ZO ro UUl Np W N N O O 'a -' m O O -h N NN N NN p 00 w 1 N N N N Q N @@ -hO 00 O 00 O (D G) G) G) G) _G CD D_ �= G @ @ @ @ @ O v v sv sv K v O CL N tD O. '0 -n -n 0 000 N @ @ G D 0 c @ NNMK) NN) � wco cyl -n O 1 1OD 1 a rl 3 @ ON N N o N N W N (D 1 @ O � m � 0 a@ sa CD mmo � °-cn° -n Cc: � Z� a' o a tncnm 04' @rnCD Ccrw 1 I�FO° CD (n F5' 0 O -. rn O mnmc a m@ O m c) @ CD= m a- c o �1 N 00 N 1 Cl 'cn W N tQ N O W Wti (Nn0 0000 ° -� O O o o O O O — C CTI p 0000 0000 -4 0000 OOO �I (Y) O O O O o 0 o W U7 U7 U7 Ul M UP Ut m Uti N NNNNNN -� -i -J N N W W W W OD -J -I -� UtUtIli NNN W1 O o U7 0 CJ C7 0 0 o N t6 NNNNNN cn -o mmma� m �o = a� o � Q cio a � 0 �. Cl) co �. co cfl co a CD 70 m c Q (n tq in U) Cfl vooa ° M -n 0 00000 0000 m 0 m cmmmm �• O 0 `a m -o' @ O 0 m 1 D 1 1 3 w w ootvr� -•� oa ° -� O OoCn moo o — C U, 0 000000 om 0 0 000000 00 'v co 666666 6 �-4 rn 0 000000 oa) Form#:A-102 COUNTY OF HAWAH Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 02 J 20 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division Oce,Fuels & Lubrica $ 950,150.76 TOTAL: $ 950,150 76 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.339 Building R&M Oce, Insurance $ 950,150.76 TOTAL: $ 950,150.76 EXPLANATION (Provide complete explanation): Transfer of funds needed to cover increased insurance premium for county facilities from the insurance account. Fuels & Lubricants account has funds available due to lower than anticipated costs. Eq SUBMITTED BY: DATE: J Department ead ACTION: Recommend Approval _Recommend Deferral Recommend Denial FEB 2�20 Signed: ..._--n &1AN DATE: / Director of Finance .Approved _Deferred — Denied Signed: DATE: / J Mayor Transfer No. 2-o Form#:A-102 COUNTY OF HAWAII Revised:07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Sharilynn Olivar PHONE: 961-8463 DATE: 2 / 14 120 FISCAL PERF : July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5912.43.341 Public Safety Disaster/Emergency $ 200,000.00 020.331.5331.02.115 Roads in Limbo OCE, Misc. Contract $ 300,000.00 Service TOTAL: $ 500,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.183.5183.05.115 Highway Engineering, Misc. Cont. Svcs. $ 500,000.00 TOTAL: $ 500,000.00 EXPLANATION (Provide complete explanation): To transfer funds to Highway Engineering, Miscellaneous Contract Services for projects. Funds were available in Public Safety Disaster/Emergency and Roads in Limbo due to lower than anticipated costs. FEB 1 4 2010 SUBMITTED BY: DATE: J 1 Department Head/ ACTION: ✓ Recommend Approval _Recommend Deferral _ Recommend Denial Signed: �.--_ •✓ DATE: FES 1 9 1.040 Director of Finance Approved — Deferred _Denied Signed: DATE: d` /(;b Managin erector ul-Mayor Transfer No. �-' Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Robyn Matsumoto PHONE: 961-8466 DATE: 02 1 25 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.110 Building R&M Oce, Repairs To Facilities $ 30,000.00 TOTAL: $ 30,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.231.5232.02.111 Bldg Inspetn Oce, Rental/Lease Of Equip $ 14,000.00 010.231.5232.02.115 Bldg Inspetn Oce,Misc. Contract Service 11,000.00 010.231.5232.02.227 Bldg Inspetn Oce, Computer& Office Supp 2,500.00 010.231.5232.02.235 Bldg Inspetn Oce, Misc Materials & Supp 2,500.00 TOTAL: $ 30,000.00 EXPLANATION (Provide complete explanation): Transfer of funds needed to cover higher than anticipated copy machine lease cost from the Rental/Lease of Equipment, higher than anticipated MAGNET Software cost from Misc. Contract Service, higher than anticipated Office Supplies, & higher than anticipated safety equipment from Misc. Materials & Supplies accounts. R&M Repairs To Facilities account has funds available due to lower than anticipated costs. SUBMITTED BY: DATE: t5 /2M Department Head **** ************** * ********************** ****** ***** ********** **** ******* **** ********************* *** *** ACTION: � / Recommend Approval _ Recommend Deferral _Recommend Denial FEB 2 6 2020 Signed: Q.___- rte""' DATE: Director of Finance --'/Approved _Deferred ` Denied 2/ _n� Signed: DATE: Mana Director pIL-Mayor Transfer No. 7 i I I i I Form#:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS i DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION CONTACT: DARKEN J ROSARIO PHONE: 932-2900 DATE: 02 121 1 20 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5227.01.228 HELICOPTER SERVICES-EQPT PARTS $ 50,000 TOTAL: $ 50,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5225.02.228 EQPT MAINT OCE-EQPT PARTS $ 50,000 TOTAL: $ 50,000 EXPLANATION (Provide complete explanation): Additional funds are needed in Equipment Maintenance OCE—Equipment Parts due to higher equipment repair parts purchases. Funds are available in the Helicopter Services—Equipment Parts. Required maintenance based on helicopter tach time did not occur. SUBMITTED BY: DATE: G Z_ Department Head ACTION: / Recommend Approval _Recommend Deferral _Recommend Denial Signed: Q---- n DATE: l 212020 Director of Finance Approved _ Deferred _ Denied Signed: DATE: 1 I dxu Managing D ctor vf_ Mayor Transfer No. Z I i s Form#:A-102 COUNTY OF HAWAVI Revised: 07101 REQUEST TO TRANSFER FUNDS s I DEPARTMENT: FIRE DEPARTMENT DIVISION: ADMINISTRATION s CONTACT: DARREN J ROSARIO PHONE: 932-2900 DATE: 02 1 21 / 20 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 I FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.52.218 EMS OCE- FUELS & LUBRICANTS $ 25,000 010.221.5221.52.219 EMS OCE—MEDICAL SUPPLIES 25,000 TOTAL: $ 50,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.522 .52.228 EMS MAINT OCE-EQPT PARTS $ 50,000 S TOTAL: $ 50,000 EXPLANATION (Provide complete explanation): Additional funds are needed in EMS Equipment Maintenance OCE—Equipment Parts due to higher equipment repair parts purchases. Funds are available in the EMS Equipment Maintenance OCE—Fuels & Lubricants Budget and Medical Supplies due to lower than anticipated purchases and expenditures. L SUBMITTED BY: DATE: Department Head ACTION: o/ Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: FEB 2 612020 Director of Finance `Approved _ Deferred _Denied Signed: DATE: / 1 Managing ector off- Mayor Transfer No. Form#:A-102 COUNTY OF HAWAH Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Prosecuting Attorney DIVISION: Hilo CONTACT: Lee Lord PHONE: 934-3315 DATE: 2 l 25 1 20 FISCAL PERIOD. July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.02.115 Prosecuting Attorney, OCE, Mise Contract $ 3,000.00 TOTAL: $ 3,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.09.480 Pros Atty Equipment, Other equipment $ 3,000.00 TOTAL: $ 3,000.00 EXPLANATION (Provide complete explanation): Funds are available in the Misc Contracts account to cover cost of scanners SUBMITTED BY: DATE: Department Head ACTION: Recommend Approval _Recommend Deferral _Recommend Denial Signed: DATE: FEB 2/ 7 2029 Director of Finance Approved _Deferred _ Denied Signed: I�Z74� DATE: 1 a 1 Managing Director b Mayor Transfer No. ZS r� �