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Home My WebLink AboutCOM 0011.028 2018-2020 .'OJ .•�................ r n �\till,; Harry Kim Deanna S. Sako Mayor _ Director • • . _ %.,.'it T �;��'``.- E OF•M�• Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 9.6720 (808)961-8234 • Fax(808)961-8569 ' 77 -4444: April 13, 2020 ti Aaron Chung, Council Chair, and Members of the Hawai`i County Council County of Hawai`i Hilo, Hawai`i 96720 Dear Council Chair Chung and Members of the County Council: SUBJECT: Transfer of Funds March.16, 2020 through March 31, 2020 Attached is a Report of Transfers Authorized showing transfers made from March 16, 2020 through March 31, 2020. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, ea4Geta_ Nati For Kay Oshiro Controller Attachments Comm,"No. ‘i .a ``ff ef,To: Cr Ref. pate 4' 1m2,00 Hawaii County is an Equal Opportunity Employer and Provider Report of Transfers Authorized For the period: March 16 to March 31, 2020 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 29 3/16/20 General DPW 5171.02 General Services OCE 2,600.00 5171.06 General Services Eqpt 2,600.00 30 3/16/20 Highway DPW 5281.22 Traffic Safety 6,666.12 5281.06 Traffic Division Equip 6,666.12 31 3/16/20 Highway DPW 5281.42 Traffic Division Equip 12,000.00 5281.06 Traffic Division Equip 12,000.00 32 3/25/20 General DPW 5171.02 General Services OCE 2,207.32 5171.06 General Services Eqpt 2,207.32 33 3/25/20 General R&D . 5161.02 Research&Dev OCE 500.00 5161.18 Research&Dev Eqpt 500.00 34 3/25/20 General Housing 5935.56 W HI.Emer Shelter-Kitch Reno 28,816.34 5935.90 Hale Maluhia Shelter, 28,816.34 52,789.78 52,789.78 Page1of1 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Karen Cacho PHONE: 961-8458 DATE: 02 /24 / 20 FISCAL PERIOD: July 1, 20 01 to June 30, 20 2.0 i"PG FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 General Services OCE,Janitorial $ 2,600 TOTAL: $ 2,600 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 General Services Eqpt, Misc Equip $ 2,600 TOTAL: $ 2,600 EXPLANATION (Provide complete explanation): Additional funds are needed in the miscellaneous equipment account for a new Tommy Lift gate for CH-2731 (2009 Ford F-150). Funds are available in the Janitorial Services account due to lower than anticipated service contracts that have been encumbered for the fiscal year. SUBMITTED BY: DATE:/ 28 ti/0a) r `r .r�, _ r epa ment Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: �-'--- •�� DATE: M,%R 0,9. /2020 Director of Finance 'pproved Deferred Denied • Signed: f ZDATE: / / "2)3 Manag. g Director co-Mayor Transfer No. 229 /Le, t,-.i car Form#:A-102 COUNTY OF HAWAII • Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Traffic CONTACT: Aaron Takaba PHONE: 808-961-8341 DATE: 02- / 28 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.22.115 Traffic Safety,Misc. Contract Services $6,666.12 TOTAL:. $ 6,666.12 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.454 Traffic Division Equip., Computer $ 6,666.12 Equipment TOTAL: $ 6,666.12 EXPLANATION (Provide complete explanation): Funds are available from Traffic Safety,Misc. Contract Services account due to lower than anticipated expenses incurred. Funds are needed to purchase one Advanced AutoCAD/GIS desktop computer with monitor for Traffic Division, J Civil Engineer IV—Safety section. SUBMI TED BY: DATE: ► a 9 ?O2O Depart ent Head ************* *(Recommend ********** ************ **************************************************************************** ACTION: Approval Recommend Deferral Recommend Denial MAR 1 1 2024 Signed: f DATE:- Director ATE:-Director of Finance Approved Deferred Denied Signed: l DATE: l I AZ Managin.Director Wk-Mayor Transfer No. 0 Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER. FUNDS DEPARTMENT: Public Works DIVISION: Traffic . CONTACT: Aaron TakabaYr' PHONE: 808-961-8341, DATE: 03 / 04 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.42.230 Traffic Signs&Markings,Highway $ 12,000.00 Materials TOTAL: $ 12,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.06.480 Traffic Division Equip.,Misc.Equipment $ 12,000.00 r TOTAL: $ 12 000.00 EXPLANATION (Provide complete explanation): Funds are available from Traffic Signs&Markings,Highway Materials account due to lower than anticipated bulk materials expenses incurred. Funds are needed to purchase one Sign Fabrication Plotter for Traffic Division, Signs &Markings section. SUBMITTED BY / DATE: Nip /20 Department ead ********************************************** ********************************************************************** ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MAR 1 1/ 2020 Director of Finance pproved Deferred Denied Signed: DATE: 3 , 1( /2020 Managing irector Vm..Mayor Transfer No. 3 ( 1)a 45 2 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS • DEPARTMENT: Public Works DIVISION: Building Division CONTACT: Karen Cacho PHONE: 961-8458 DATE: 03 /24 / 20 FISCAL PERIOD: July 1, 2019 to June 30, 2020 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 Building GS, Janitorial Services $ 2,207.32 TOTAL: $ 2,207.32 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.06.480 Building GS Equip, Misc. Equip ' $ 2,207.32 TOTAL: $ 2,207.32 EXPLANATION (Provide complete explanation): Transfer of Funds needed to cover cost for three (3) misters. Emergency purchase approved by Purchasing on 03/20/20. Equipment needed for COVID-19, for additional daily disinfecting. Funds available in the Janitorial Services due to lower than anticipated contracted services. L SUBMITTED BY: r• DATE: `BAR/2 4 2926 Departmen Head ACTION: ,1/4/Recommend Approval Recommend Deferral Recommend Denial MAR 2 5 21120 Signed: ,/ DATE: / Director of Finance -"Approved Deferred Denied Signed: DATE: /?.55 /2020 Mayor Transfer No. 32-, Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Lois Nishida PHONE: x8584 DATE: 3 / 17 /20 FISCAL PERIOD: July 1, 2019 to June 30, 2020 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.02.104 Research&Dev. OCE, Travel/Conferences $ 500.00 ri TOTAL: $ 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.161.5161.18.454 Research&Dev Eqpt, Computer Eqpt& $ 500.00 Soft. + TOTAL: $ 500.00 I EXPLANATION (Provide complete explanation): Year to datetravel expenses have been lower than anticipated. Funds to be used to cover a portion of a computer purchase. n „ --,/-7—) SUBMITTED BY: (" / DATE: �'�'�' /' / Department Head ********************************************************************************************************************* ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial Signed:_ DATE: MAR /1 9 240 Director of Finance 'Approved Deferred Denied Signed: 21‘7sZ/ DATE: ' 1 ,c— /WO Mayor Transfer No. "63 Form#:,4-102 COUNTY OF HAWAII Revised:07/01 c, REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of Housing and Comm. Dev. DIVISION: Grants Management CONTACT: Alison Mukai PHONE: 961-8379 . DATE: 03 /16 /2020 FISCAL PERIOD:`July 1, 2020 to June 30, 2021 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.56.115 West Hawaii Emergency Shelter-Kitchen $ 28,816.34 Renovations TOTAL: $ 28,816.34 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.931.5935.90.1.15 Hale Maluhia Emergency Shelter— $ 28,816.34 Accessibility Imp. TOTAL: $ 28,816.34 EXPLANATION (Provide complete explanation): . The availability of CDBG funds is a result of the return of funds from the West Hawaii Emergency Shelter- Kitchen Renovations project. Additional funding is needed for the Hale Maluhia Emergency Shelter- Accessibility Improvements project to cover additional unanticipated costs. SUBMITTED BY: DATE: 3 / / / 2.d Department Head ********************************************************************************************************************* ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MARd. .7 2920 Director of Finance . Approved Deferred Denied Signed: DATE: MAR 2 5 2020 b<L.Mayor Managing Director Transfer No. 3't S5215