The URL can be used to link to this page

Home My WebLink AboutCOM 0404.000 1998-2000 Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City 8. County of Honolulu ~o~+~ w ~~ii''-~ ~(°f 9 ugust 2, 1999 TO: James Y. Arakaki, Chair And Members of the Hawaii County Council FROM: Al Smith, Vice-President ql Hawaii State Association Of Counties (HSAC) RE: HSAC Executive Meeting -June 24, 1999 The following highlights of the HSAC Executive Membership Meeting of June 24, 1999 are herewith submitted: The Secretary's minutes of the Executive Meeting of May 11, 1999 were approved and placed on file (Attached for information). The Treasurer's reports for March through May 1999 were approved and placed on file (Attached for information). Under NACo Reports, Secretary Nakamura reported that the NACo Board of Directors approved the State of Hawaii's proposal to host the NACo Annual Conference in the year 2005. Under WIR Reports President Mansho noted that the 2001 Western Interstate Region Conference would be hosted by the County of Hawaii at the Hilton Waikoloa Village. Under New Business, the Executive Committee was advised that NACo has given HSAC a check for $2,000 which represents a bonus for being a 100% NACo Membership State. The next meeting of the HSAC Executive Committee is scheduled for July 9, 1999 at Honolulu Hale. Attachments i~~nn~H ~o urvnoo .~,ir.~noo Comm. Ivo, ~ ~ ~ 8!; T Wd S 9(ld 66. File No. Nsc _ ~,..r,~ Ref. To: F C l Ref. Date Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii. City B. County of Honolulu ~ May 11, 1999 Council Committee Room City Hall Honolulu, Hawaii I. CALL TO ORDER The HSAC Executive Committee was called to order by President Rene PJlansho at 9:12 a.m. The following members comprised a quorum: City and County of Honolulu: President Rene Mansho Staff Andrew Sekine County of Maui: Secretary Dennis Nakamura Staff Roy T. Hiraga County of Kauai: Treasurer Ronald Kouchi Staff CyndiAyonon County of Hawaii: Vice President AI Smith Staff Gerald Monden II. EXECUTIVE COMMITTEE MEETING MINUTES The minutes of the March 12, 1999, meeting of the HSAC Executive Committee were approved. III. TREASURER'S REPORTS A. February 1999 The Treasurers' Report for the month of February 1999, was approved. IV. REPORTS A. Executive Committee Reports The following reports were received and placed on file: s`:'..-f HSAC Executive Committee Minutes of the May 11, 1999, meeting Page 2 1. Report dated March 18, 1999, pertaining to the approval of an HSAC position supporting NACo's policy regarding certain environmental principles; 2. Report dated March 18, 1999, pertaining to the approval of the 1999 HSAC Legislative Program Policy Statement; 3. Report dated March 18, 1999, pertaining to the approval of an HSAC position supporting NACo's endorsement of the proposed tax amendment to the Internet Tax Freedom Act; 4. Report dated March 18, 1999, pertaining to the approval of an HSAC position opposing the federal preemption of local zoning authority in conjunction with satellite broadcasts via cellular phone antennas; 5. Report dated March 18, 1999, pertaining to the approval of an HSAC position supporting the establishment of collaborative partnerships between the College of Tropical Agriculture and Human Resources and the counties; and 6. Report dated March 18, 1999, pertaining to the approval of the County of Hawaii's request for an advanced payment to allow it to open its year-end Conference checking account. B. County Reports The following reports were received and placed on file: 1. Report dated April 7, 1999, pertaining to the approval of the HSAC Fiscal Year 1999-2000 annual budget and the appointment of Ron Kouchi, and, alternate Billy Swain, to serve as an officer on the HSAC Executive Committee; and 2. Report dated April 19, 1999, pertaining to the approval of the 1999 HSAC Fiscal Year 1999-2000 annual budget and the appointment of Dennis Nakamura to serve as an officer on the HSAC Executive Committee. HSAC Executive Committee Minutes of the May 11, 1999, meeting Page 3 C. NACo Reports There were no NACo reports. V. UNFINISHED BUSINESS A. HSAC Annual Budget The purpose of this item is to approve the proposed HSAC Fiscal Year 1999-2000 annual budget. Your Committee noted that the County of Havraii, the County of Kaual and the County of AQaui had approved the proposed annual budget. The City and County of Honolulu has not had the opportunity to discuss the matter and, as such, the matter was deferred. Treasurer Kouchi questioned whether a sufficient level of funding would be available for promotional activities should HSAC be successful in its bid to host the NAGo Annual Conference in the Year 2005. In addition, promotional monies would be necessary if HSAC is successful in its bid to host an upcoming WIR conference. B. Proposed Slate of HSAC Officers for Fiscal Year 1999-2000 The purpose of this item is to approve a proposed slate of officers for presentation to the several counties. Your Committee noted that the City and County has not had the opportunity to discuss this matter, however, in light of the current HSAC Bylaws, voted to approve, and refer, the proposed slate as follows: 1. Rene Mansho President 2. AI Smith Vice President 3. Ronald Kouchi Treasurer 4. Dennis Nakamura Secretary C. HSAC Legislative Package The purpose of this item is to discuss the status of the bills included in the 1999 HSAC Legislative Package. Staff Sekine noted that House Bill No. 160, SD 1, CD1, entitled "A BILL FOR AN ACT RELATING TO STATE AND COUNTY IMMUNITY FROM LIABILITY, was passed by the State Legislature and extends the "sunset" date currently provided for in Act 190, Session Laws of Hawaii 1996, to June 30, 2003. HSAC Executive Committee Minutes of the May 11, 1999, meeting Page 4 Treasurer Kouchi also advised that State Representative Ezra Kanoho had introduced a bill pertaining to permits and approvals involving proposed, or existing, airport operations. The measure sought to exempt the State from certain processes established by the several counties. The proposal failed to gain the approval of the State Legislature, however, HSAC should be ready to address the issue in conjunction with the upcoming legislative session in the event the measure is scheduled for further discussion. D. HSAC Year-End Conference The purpose of this item is to discuss the s;atus of the 1999 1'ear- End Conference. Copies of registration forms were distributed to the members of the Executive Committee. Your Committee also agreed to establish an informal temporary conference rotation schedule and President Mansho noted that the schedule would be printed and distributed to all counties. The schedule would indicate the host counties until the year 2002. President Mansho also noted that the City and County of Honolulu would host conferences in the month of December in all even-numbered years while the County of Maui would host conferences in the month of June in all even- numbered years. The County of Kauai and the County of Hawaii would host conferences during the odd-numbered years. The reason for the change in the schedule is primarily due to the various inauguration schedules of the respective councils. VI. ADJOURNMENT There being no further business, the meeting was adjourned at 9:50 a.m. Very truly yours, ~.e;,,~,r.~ DENNIS Y. NAKAMURA Secretary Hawaii State Association of Counties on: hsao:990511 min: rth Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii. City 8. County of Honolulu ~ May 13, 1999 The Executive Committee Members Hawaii Slate Association of Counties Dear Executive Committee Members: Please find enclosed the report of the Association's revenues collected and expenses paid for the fiscal period March 1 through March 31, 1999. Very truly yours, ~1~~ RONALD KOUCHI Treasurer, Hawaii State Association of Counties Enc. HAWAII STATE ASSOCIATION OF COUNTIES REVENUES COLLECTED AND EXPENSES PAID Fiscal Period: March 1 through March 31.1999 FUND BALANCE AT BEaINNINO DATE $42,779.55 This Year to Period Date Budget Receipts 001 Membership Fees $0.00 $28,000.00 $28,000.00 010 Conference Income $0.00 $9,548.04 $6,000.00 030 Interest Income $116.26 $927.32 $1,300.00 090 Miscellaneous 50.00 $0.00 $0.00 Total $116.26 $38,475.36 $35,300.00 TOTAL RECEIPTS THIS PERIOD $116.26 Disbursements Executive Committee 201 Travel $0.00 $495.00 $3.300.00 202 Auditing Services $0.00 $3,072.90 $4,750.00 203 Stationery $0.00 $0.00 $1,000.00 209 Miscellaneous $0.00 $0.00 $500.00 Special Committees 301 Travel $0.00 $0.00 $1.200.00 309 Miscellaneous $0.00 50.00 $100.00 NACo 401 Travel $0.00 $585.00 $9.000.00 402 Promotional $0.00 _ $0.00 $500.00 403 Dues $0.00 $19,525.00 $19.524.00 409 Miscellaneous $0.00 $0.00 $500.00 WIR 501 Travel $0.00 $0.00 $3.000.00 502 Promotionat $0.00 $0.00 $500.00 503 Dues $0.00 50.00 $2.200.00 509 Miscellaneous $0.00 $0.00 $0.00 Conferences 602 FY 96.99 Mid Year $0.00 $0.00 $0.00 603 FY 98.99 Annual $0.00 $2.000.00 $0.00 609 Miscellaneous $0.00 $1.000.00 $0.00 608 FY 97-98 Annual $0.00 $0.00 $0.00 TOTAL $0.00 $26,677.90 $46.074.00 TOTAL EXPENSES THIS PERIOD $0.00 FUND BALANCE AT END OF PERIOD f42,995.81 Hawaii State Association of Counties Counties of Kauai. Maui and Hawaii, City 8. County of Honolulu ~ ~ May 13, 1999 t The Executive Committee Members Hawaii State Association of Counties Dear Executive Committee Members: Please find enclosed the report of the Association's revenues collected and expenses paid for the fiscal period April 1 through April 30, 1999. Very truly yours, RONALD KOUCHI Treasurer, Hawaii State Association of Counties Enc. ~,..,..t . ~ HAWAII STATE ASSOCIATION OF COUNTIES REVENUES COLLECTED AND EXPENSES PAID Fiscal Period: April 1 through April 30, 1999 FUND BALANCE AT BEOINNINO DATE $42,895.81 This Year to Period Date Budget Receipts 001 Membership Foes $0.00 $28,000.00 $28,000.00 010 Conference Income $0.00 $9,648.04 $6,000.00 030 Interest Income $110.87 $1,038.19 $1,300.00 090 Miscellaneous $0.00 $0.00 $0.00 Total $110.87 $38,666.23 $35,300.00 TOTAL RECEIPTS THIS PERIOD $110.87 Dlsbunements Executive Committee 201 Travel $468.00 $963.00 $3.300.00 202 Auditing Services $0.00 $3,072.90 $4.750.00 203 Stationery $0.00 $0.00 $1,000.00 209 Miscellaneous $5.00 $5.00 $500.00 Special Committees 301 Travel ~ $0.00 $0.00 $1,200.00 309 Miscellaneous 50.00 $0.00 $100.00 NACo 401 Travel $1,371.70 $1,956.70 $9,000.00 402 Promotional $0.00 $0.00 $500.00 403 Dues $0.00 $19,525.00 $19,524.00 409 Miscellaneous $0.00 $0.00 $500.00 WIR 501 Travel $0.00 $0.00 $3,000.00 502 Promotional $0.00 $0.00 $500.00 so3 Die: So.oo So.oo s2,zoo.oo 509 Miscellaneous $0.00 $0.00 $0.00 Conferences 602 FY 96.99 Mid Year $0.00 50.00 $0'00 603 FY 98-99 Annual $0.00 $2.000.00 $0.00 609 Miscellaneous $0.00 $1,000.00 50.00 608 FY 97.98 Annual $0.00 $0.00 $0.00 TOTAL $1.644.70 $28,522.60 $46.074.00 TOTAL EXPENSES THIS PERIOD $1,644.70 FUND BALANCE AT END OF PERIOD $41,161.98 Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City B, County of Honolulu ~ f June 10, 1999 The Executive Committee Members Hawaii State Association of Counties Dear Executive Committee Members: Please find enclosed the report of the Association's revenues collected and expenses paid for the fiscal period May 1 through May 31, 1999. Very ttvly yours, ! ~ O RONALD KOUCHI Treasurer, Hawaii State Association of Counties Enc. .O. HAWAII STATE ASSOCIATION OF COUNTIES REVENUES COLLECTED AND EXPENSES PAID Fiscal Period: May 1 through May 31.1999 FUND BALANCE AT BEGINNING DATE 541,161.98 This Year to Period Date Budget Reeelpts 001 Membership Fees $0.00 $26,000.00 $28.000.00 070 Conference Income $0.00 $9,548.04 $6.000.00 030 Interest Income $104.74 $1,142.93 $1.300.00 090 Miscellaneous $0.00 $0.00 $0.00 Total $104.74 $38,690.97 $35.300.00 TOTAL RECEIPTS THIS PERIOD $104'74 Disbursements Executive Committee 201 Travel $495.20 $1.458.20 $3,300.00 202 Auditing Services $0.00 $3,072.90 $4,750.00 203 Stationery $0.00 $0.00 $1,000.00 209 Miscellaneous $0.00 $5.00 5500.00 Special Committees 301 Travel $0.00 $0.00 $1,200.00 309 Miscellaneous $0.00 $0.00 $100.00 NACo 401 Travel $2,687.70 $4.644.40 $9.000.00 402 Promotional ~ $0.00 ~ $0.00 $500.00 403 Dues $0.00 $19.525.00 $19.524.00 409 Miscellaneous $0.00 $0.00 $500.00 WIR 507 Travel $0.00 $0.00 $3.000.00 502 Promotional $0.00 $0.00 $500.00 503 Dues $0.00 $0.00 $2,200.00 509 Miscellaneous $0.00 $0.00 $0.00 Conferences 602 FY 98-99 Mid Year $0.00 $0.00 $0.00 603 FY 98.99 Annual $0.00 $2.000.00 $0.00 609 Miscellaneous $0.00 $1.000.00 $0.00 608 FY 97.98 Annual $0.00 $0.00 $0.00 TOTAL $3,382.90 $31,905.50 $46.074.00 TOTAL EXPENSES THIS PERIOD $3,382.90 FUND BALANCE AT END OF PERIOD 597,883.82