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Home My WebLink AboutCOM 0011.030 2018-2020 Harry Kim ra;�`�j�►: Deanna S. Sako Mayor _ j Director f°F Ake,/ Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 April 21, 2020 Aaron Chung, Council Chair, ' and Members of the Hawaii County Council ., County of Hawai`i Hilo, Hawaii 96720 7 µ Dear Council Chair Chung and Members of the County Council: J r SUBJECT: Transfer of Funds April 1, 2020 through April 15, 2020 Attached is a Report of Transfers Authorized showing transfers made from April 1, 2020 through April 15, 2020. Copies of the approved transfer form(s) are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, 41-q- 6,4 Kay Oshiro Controller Attachments GQm t►,No. I e 3 0 Ref.Te F Hawai'i County is an Equal Opportunity Employer and Provider ,G Ref.gate I loo Report of Transfers Authorized For the period: April 1 to April 15, 2020 Transfer Date No. Approved Fund Dept. From: Amount To: s Amount - 35 4/2/20 Sewer DEM 5902.15 Health Benefits 30,000.00 5911.86 Workers Comp 30,000.00 36 --_4/2/20 General Liquor 5251.02 Liquor Control-OCE 15,000.00 5251.06 Liquor Control-Equip 15,000.00 37 4/2/20 General Corp Counsel 5131.02 Corporation Counsel OCE 1,661.00 5131.06 Corporation Counsel Eqpt 1,661.00 38 4/9/20 General DPW 5183.02 Engineering Division OCE 20,000.00 5171.22 Building-R&M OCE 20,000.00 39 4/9/20 General Finance 5121.01 Fin Admin&Budget S&W 17,373.75 5122.01 Accounts S&W 6,750.00 5123.01 Purchasing S&W 75.00 5124.01 Treasury-S&W 750.00 Property 2 5125.01 Real Prop a Tax-S&W 2,250.00 5127.11 VehicleRegistration S&W 2,874.00 5127.21 Driver License S&W 2,874.75 5127.31 PMVI Prg S&W 150:00 5127.41 Comm Driv Lic Prog S&W 1,500.00 5128.01 Risk Management S&W 75.00 5129.01 Property Mgmt S&W 75.00 84,034.75 84,034.75 Page 1 of 1 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Wastewater CONTACT: Maliko Tanaka PHONE: 961-8352 DATE: 03 / 20 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.901.5902.15.341 . Health.Benefits, Misc Charges $ 30,000.00 TOTAL: $ 30,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 030.911.5911.86.341 Workers.Comp, Misc. Charges $ 30,000.00 TOTAL: $ 30,000.00 . EXPLANATION (Provide complete explanation): . Transfer is requested to cover workers comp expenses that are higher than anticipated. Funds are available in the Health Benefits account due to lower than expected expenditures. t_. SUBMITTED BY: DATE: 3 / 2-3 / to.2 ) al(erfrtment Head ACTION: ✓ Recommend Approval Recommend Deferral Recommend Denial MAR 2 5 2020 Signed: DATE: / / l Director of Finance /Approved Deferred Denied Signed: DATE: APR 0/2 2020 / Managing D ctor CofrMayor • Transfer No. O Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Liquor Control DIVISION: CONTACT: Marcia Matsui PHONE: 961-8218 DATE: 03 130 120 FISCAL PERIOD: July 1, 2019 to June 30, 2020 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.251.5251.02.104 Travel/Conferences $ 15,000.00 TOTAL: $ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT. 010.251.5251.06.454 Computer Equipment $15,000.00 TOTAL: $ EXPLANATION (Provide complete explanation): The ID printer issuing liquor ID cards for our licensee's employees has failed and cannot be repaired. A new desktop running Windows 10 will replace the obsolete laptop currently running Windows 7 and no longer supported by DIT. Liquor ID cards are required by the Rules and Regulations of the Department of Liquor Control for employees selling/serving alcoholic beverages. A replacement printer, PC and supplies for the new equipment is needed immediately. Funds are available in the Travel/Conferences account as travel is not currently allowed due to Covid-19. N. SUBMITTED BY: DATE: MAp 1 0 2920 Department Head ***************************** ******,**************************************************************************** ACTION: ./Recommend Approval Recommend Deferral Recommend Denial Signed: �— .., DATE: MAS 1 220 Director of Finance .,4pproved Deferred Denied 71 Signed: 7DATE: APR 012 2020 / Mayor Transfer No. J3 L Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Corporation Counsel DIVISION: Administration CONTACT: Joyce Unoki PHONE: Ext 4115 DATE: 03 / 20 / 20 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.109 Corp Counsel OCE, Equipment Repairs $ 1,661.00 TOTAL: $/1,661.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.06.454 Corp Counsel, Computer Equipment $ 1,661.00 TOTAL: $ 1,661.00 EXPLANATION (Provide complete explanation): Funds are available in 010.131.5131.02.109 due to lower than anticipated expenses. Funds needed to replace 5 year old laptop without warranty. SUBMITTED BY: DATE: � / 20 / Depart Head ACTION: %/Recommend Approval Recommend Deferral Recommend Denial Si ned: /1—v- DATE: MAR 2 0 /2020 Director of Finance Approved Deferred Denied Signed: DATE:APR 0 2/2020 / Managing D. ector oxi/ Mayor Transfer No. c. 7 '5693'91 Form#:A-102 Revised:07/01 COUNTY OF HAWAII REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Building CONTACT: Robyn Matsumoto PHONE: 961-8466 DATE: 03 / 27 / 2020 FISCAL PERIOD: July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.02.115 Engineering Division Oce,Misc. Contract $ 20,000.00 TOTAL: $ 20,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.22.229 Building R&M Oce,Bldg&Constr Material $ 20,000.00 TOTAL: $ 20,000.00 EXPLANATION (Provide complete explanation): Transfer of funds needed to cover unanticipated W44CC Vehicle Registration&Licensing Office repairs from Building R&M Oce, Bldg&Constr Material Account. Engineering Misc. Contract Account has funds available due to lower than anticipated cost.` SUBMITTED BY: DATE: NAR 3 0 ?020 k Department Head **************************** **********************,r**********,r*****,r***,r*******,*************,r*************x**,r**** ACTION: /Recommend Approval Recommend Deferral Recommend Denial APR 0 6 2020 Signed: . � /-.-- DATE: I / Director of Finance ✓ Approved Deferred Denied DATE: Signed: l / 2 g / Mayor Transfer No. Form#:A-102 COUNTY OF HAWAII Revised:07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Admin CONTACT: Lisa Tada PHONE: x8489 DATE: 4 / 2 / 20 FISCAL PERIOD: -July 1, 20 19 to June 30, 20 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5121.01.021 Admin & Budget S&W, Overtime S&W $ 17,373.75 TOTAL: $ 17,3 73.75 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5122.01.021 Accounts S&W, Overtime S&W $ 6,750.00 010.121.5123.01.021 Purchasing S&W, Overtime S&W 75.00 010.121.5124.01.021 Treasury S&W,Overtime S&W 750.00 010.121.5125.0E021 Real Property Tax S&W, Overtime.S&W 2,250.00 010.121.5127.11.021 Vehicle Regist S&W, Overtime S&W 2,874.00 010.121.5127.21.021 Driver License S&W, Overtime S&W 2,874.75 010.121.5127.31.021 PMVI Pgm S&W, Overtime S&W 150.00 _ 010.121.5127.41.021 Comm Driv Lic Pgm S&W, Overtime S&W 1,500.00 010.121.5128.01.021 Risk Management S&W, Overtime S&W 75.00 010.121.5129.01.021 Property Mgmt S&W, Overtime S&W 75.00 TOTAL: $ 17,373.75 EXPLANATION (Provide complete explanation): Overtime Quarterly disbursals for 2"d, 3rd and 4th quarters. APR 0 2 2020. SUBMITTED BY: --- DATE: / / Department Head ACTION: /Recommend Approval Recommend Deferral Recommend Denial Signed: Q,; ,.__�-- DATE: 4R U /2 2020 Director of Finance ,Approved Deferred Denied Signed:- ! DATE: I / / 7°24) Managin Director cup Mayor L Transfer No. , (5-7‘5&