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Home My WebLink AboutCOM 0774.005 2018-2020 JON HENRICKS "SY of AARON BROWN County Clerk °J 'F •'.�-''� Deputy County Clerk y �l Ii • County of Hawai`i Office of the County Clerk 25 Aupuni Street,Suite 1402 • Hilo,Hawai`i 96720 '£_ (808)961-8255 • Fax(808)961-8912 May 12, 2020 County Council of the County of Hawai`i L. Y• 25 Aupuni Street Hilo,Hawai`i 96720 ' Chair Chung and Members of the Hawai'i County Council: Thank you for the opportunity to share a summary analysis of the FY20-21 budget for the Office of the County Clerk and the Hawai'i County Council.We will be available for discussion should the Council have any questions. In total,the FY20-21 budget is$5,466,387. Legislative Budget Summary FY20-21 Clerk-Council Services Salaries&Wages $3,094,216 56.6% Clerk-Council Services Operating Expenditures 378,730 6.9% Clerk-Council Services Equipment 35,500 0.7% HSAC/NACO 21,500 0.4% Reprographics 75,320 1.4% Postage-Council Services 176,262 12% Contingency Relief 0 0% Elections Salaries&Wages 585,284 10.7% Elections Operating Expenditures 961,287 17.6% Elections Equipment 11,600 0.2% Elections Mail-In 126,688 2.3% Total $5,466,387 Significant Budget Variances to Current Year 5101.01 011 16,552 Increases mandated by union agreements and step Clerk-Council Services movements Salaries&Wages 021 (5,000) Reduces overtime based on actual cost trends 5101.02 102 (4,250) Reduces cell phone reimbursement and reduces Clerk-Council Services videoconference fee based on actual costs Operating Expenditures 104 (5,000) Reduces district allowance expense(DAE)for travel/conferences 115 (8,740) Reduces miscellaneous contract services based on actual costs 'Comm.No. . 6 ... Ref.'To: A t Rif. Pate Din �J•.• Hawai`i County is an Equal Opportunity Provider and Employer 227 5,700 Increase for necessary projected upgrades to computer and office machines 229 1,000 Increase for essential WHCC Construction Material 338 1,000 Increase in base rent for the Waimea Office 341 4,000 adds funding for inauguration day 5101.10 104 (30,000) Decreases funding for HSAC conference expenses HSAC/NACO 5101.22 101 1,500 Increase in postage fees Postage-Council Svc 5101.91 341 (900,000) Reduces funds for contingency relief Contingency Relief 5107.01 011 113,712 Increases salaries due to additional election year Election Division staffing needs and mandated union agreements and Salaries&Wages step movements 021 67,500 Increases in overtime due to election year 5107.02 101 215,000 Increases absentee due to exclusive mail-in voting Election Division 102 (1,500) Reduces telephone expense due to move to All-Mail Operating Expenditures Elections 104 (2,000) Decreases travel expenses due to less expected travel 106 98,000 Increases funding for printing of exclusive mail-in voting material 107 19,000 Increases advertising for new exclusive mail-in voting 111 62,000 Increases funding for lease on the ballot sorting machine needed for processing All-Mail Elections 115 36,687 Increases funding for Ballot Sorting machine software 220 10,800 Increases funding for election day meals due to election year 227 7,000 Increases computer and office supplies for new insert ballot election procedures 235 300 Increases safety equipment and miscellaneous supplies for election year employment 5107.10 450 (50,500) Decrease in office equipment. Moved leasing of Election Division ballot sorting machine to 111 account Equipment 454 1,500 Increase for parts of new ballot sorter machine 5107.31 341 126,688 State Grant Funds for conversion to All-Mail 2020 Mail-In Elections Elections(year 2 of 2) Cost Sincerely, Jon Henricks County Clerk JDH/ab