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Home My WebLink AboutCOM 0949.000 2018-2020 • Harry Kim -o��t�- Nay; Deanna S. Sako Mayor �' ' Directo• r Steven A.Hunt Deputy Director County of Hawaii Finance Department 25 Aupuni Street,Suite 2103 • Hilo,Hawai`i 96720 (808)961-8234 • Fax(808)961-8569 T .- May 14, 2020 "`")y Aaron Chung, Council Chair and Members of the Hawai`i County Council 1'' — Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Agreement with University of Hawaii at Hilo Enclosed is a resolution to enter into an agreement with the University of Hawai`i at Hilo to provide up to $50,000 to pilot and complete a feasibility study for an update to the island-wide public access GIS geodatabase. The University of Hawaii at Hilo's Special Data Analysis and Visualization lab will provide a feasibility assessment to the Planning Department that will project cost and time analysis should the department choose to scale the geodatabase island-wide. The Planning Department requests that this resolution be waived from the Finance Committee and be placed on the June 3, 2020 Council agenda, and that the Council waive their five-day hold-for-reconsideration period in order to expedite this transaction. If there are any questions,please do not hesitate to call Grant Nagata, from the Planning Department at 961-8174. ea Deanna S. Sako Director of Finance Enc. c: Planning <Ces. 04-S-Do> Comm. No. Ref.To: _ I Hawai'i County is an Equal Opportunity Employer and Provider Ref.Date t 31;1..1 Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Planning DATE: 5/8/20 STAFF CONTACT: Ron Whitmore PHONE: ron.whitmore@hawaiicounty.gov A. REQUEST: A Resolution authorizing the County(via the Planning Department), pursuant to HRS §46-7, to enter into an agreement for up to $50,000 with the University of Hawaii at Hilo (or its fiscal agent) to pilot, and complete a feasibility study for, an update to the island wide public access GIS geodatabase to inform internal operations and provide information to the public. Two waivers are requested that would allow time to finalize the agreement before the end of the fiscal year: 1) A waiver from the Finance Committee, to place the Resolution on the next Council agenda. 2)A waiver of the 5-day hold period after approval of the Resolution. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Under the authority of Hawaii Revised Statutes (HRS) 46-6.5 and 205A, the County of Hawai`i's Planning Department facilitates public access for applicable land-use permits such as subdivisions and certain developments within the Special Management Area (SMA). Under HRS 46-6.5, Hawaii County Code (HCC) 34 enables the Planning Department to facilitate public access for subdivisions and related permitting, while HRS 205A provides direct guidance for SMA permitting. The general intent of these mandates is to afford the general public access to specific activities related to valued resources. Explicit goals stated in the Objectives and Policies of the Coastal Zone Management Program (HRS 205A-2(a)(b)(c)) include preserving, protecting, and restoring valuable cultural and natural resources and providing the general public appropriate access to experience and interact those resources. Development of an updated and more comprehensive public access inventory management system will better enable the Planning Department to execute its public access mandates. The Department currently compiles various permit layers into its ESRI ArcGIS system, but the public acces components and links to permit files is out of date, nor is it comprehensive enough to facilitate efficient public access management. The Planning Department would like to engage the Spatial Data Analysis and Visualization (SDAV) lab at the University of Hawaii at Hilo to pilot geodatabase updates for a region of Hawaii Island. Based on the pilot, UHH SDAV would provide a feasibility assessment to the Department that would project cost and time analysis should the Department choose to scale the geodatabase island wide. If/when the project is scaled island wide, the geodatabase would be used to support a public-facing public access map and inventory. SIGNED: a DATE: 5/1//2.2) , Department Head 4uL4(94 ,q� AARON S.Y.CHUNG MAILE MEDEIROS DAVID = J.• - •9�.'s• KAREN EOFF Chairperson 4 ��r�' MATT KANEALI`I-KLEINFELDER *: lIsASHLEY L.KIERKIEWICZ HERBERT M."TIM"RICHARDS,III • =' --r '' SUSAN L.K.LEE LOY Vice Chair s�`• . 7�P•9> VALERIE T.POINDEXTER Nni+ti. ''.,are oF•r+p REBECCA VILLEGAS HAWAI`I COUNTY COUNCIL County of Hawai Hawai`i County Building 25 Aupuni Street Hilo,Hawai`i 96720 May 15 2020 Aaron S.Y. Chung, Council Chair Hawai`i County Council 25 Aupuni Street Hilo, Hawai`i 96720 RE: Resolution No. 648-20 : RESOLUTION AUTHORIZING THE OFFICE OF THE MAYOR INTO AN AGREEMENT WITH THE UNIVERSITY OF HAWAI`I AT HILO. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawai`i, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter,timely approval is crucial. It is therefore advantageous that approval is granted and the matter be placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sincerely, c- Maile David, Chairperson Committee on Finance pprove• Date/Waive to Council: Disapproved/Date/Refer to FC: vi Aaron S.Y. Chung, Council Ch r Aaron S.Y. Chung, Council Chair Hawai`i CountyCouncil 5 2020 Hawai`i CountyCouncil �Y 1 MD/lm Hawai`i County is an Equal Opportunity Provider and Employer