HomeMy WebLinkAboutCOM 0011.034 2018-2020Harry Kim
Mayor
County of Hawaii
Finance Department
25 Aupuni Street, Suite 2103 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8569
Deanna S. Sako
Director
Steven A. Hunt
Deputy Director
June 25, 2020
Aaron Chung, Council Chair,
IN.)
and Members of the Hawaii County Council'"g�'
County of Hawaii
Hilo, Hawaii 96720'`"'
Dear Council Chair Chung and Members of the County Council:
``
Y
SUBJECT: Transfer of Funds
June 1, 2020 through June 15, 2020
Attached is a Report of Transfers Authorized showing transfers made from June 1, 2020 through
June 15, 2020. Copies of the approved transfer form(s) are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
14u,
Kay Oshiro
Controller
Attachments
Comm. No.
To-'
R..ADote JUN 2 9 2029
Hawaii County is an Equal Opportunity Employer and Provider
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"Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Administration,_
CONTACT: Reid Sewake PHONE: 961-8560 DATE: 5 /.23 / 20.
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM:ACCOUNT NUMBER
010.500.5503.02.106
ACCOUNT TITLE
P&R Admin — Printing
AMOUNT
$ 200.00
TOTAL: $_200.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5501.06.480 Hawaii County Band — Misc Equipment $ 200.00
TOTAL: $ 200.00
EXPLANATION (Provide complete explanation):
Funds are available in the P&R Admin Printing account due to lower than anticipated cost.
Funds are needed for the purchase of PA system equipment for the band. The current PA System the
band.utilizes is old, outdated and sometime does not work properly. The bid results were higher than
anticipated.
SUBMITTED BY- DATE:
-(F,-L�'Department Head
ACTION. ✓ Recommend Approval Recommend Deferral Recommend Denial
Signed: DATE: MAY 2 7 12020
Director of Finance
Approved
Signed:
•haor
Mayor
Deferred
Denied
DATE: (2 / 02 / aa-�
Transfer No. 45
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
- REQUEST TO TRANSFER FUNDS
DEPARTMENT: Prosecuting Attorney DIVISION:
CONTACT: Lee Lord
PHONE., 934-3115
Fiscal
DATE: 05,, 1 27 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271,02.115 Prosecuting Attorney, OCE, Misc Contract $ 3,200.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271,09,x-80 Pros Att), Equipment, Other Equipment $ 3,200,00
TOTAL: $ 322W00
EXPLANATION (Provide complete explanation):
Funds are available in the Misc Contracts accounts to cover cost of scanners
SUBMITTED BY: vill-�``-'� DATE:
Department Head
ACTION: VeRecommend Approval Recommend Deferral Recommend Denial
iqned: DATE: MAY 2 7 ,2020
Director of Finance
Approved Deferred , Denied
7
Signed: ei�' DATE: (0 -
Mayor
Transfer. No,
X3114q'2(0
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of The County Clerk DIVISION: Office of Elections
CONTACT: Cori Saiki PHONE: 961-8981 DATE: 5 / 28 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20' ^ 4
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.107.5107.10.450 Elections Division Equip, Office Equipment $ 42,332.49
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.107.5107.02.111 Elections Division — OCE, Rental/Lease $ 42,332.49
TOTAL:
EXPLANATION (Provide complete explanation):
Moving budgeted expense from Elections Division Equipment, Office Equipment Account to the Elections
Division — OCE, Rental/Lease account to properly account for the leasing expense of the Ballot Sorting
Machine.
Ballot Sorting Machine was financed through a lease to help cash flow by spreading cost of machine evenly over
five years.
SUBMITTED BY: DATE: / e2A
Depart ent Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed:_ r,- .�� DATE: JUN/ U 1 2020
Director of Finance
-/Approved
Signed:
V Iviavur
Deferred
Denied
DATE: (,p / + /Uw
Transfer No. +1
`f� 31y -j23
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01 .
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks & Recreation
CONTACT: Reid Sewake
DIVISION:
PHONE: 961-8740
Administration
DATE: 5 / 21 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE
010.500.5513.62.114 Aquatics Pools Oce, Electricity
010.500.5513.62.217 Aquatics Pools Oce, Cleaning/Sanitation
010.500.5513.62.110 Aquatics Pools Oce, Repairs To Facilities
TO: ACCOUNT NUMBERCA�, ACCOUNT TITLE
010.500.5505.02 i lb Parks Maint Oce, Misc Contract Services
010.500.5507.02.115 Recreation Division Oce, Misc Contract Svcs
EXPLANATION (Provide complete explanation):
AMOUNT
$ 35,000
90,000
35,000
TOTAL: $ 1601000
AMOUNT
$ 125,000
35,000
TOTAL: $ 160,000
Funds are needed to cover higher than expected contract service expenditures for Parks Maintenance and
Recreations Divisions.
Funds are available from Aquatics Pools Oce, Electricity, Cleaning/Sanitiation and Repairs accounts due to
Iower than anticipated use & expenditures.
SUBMITTED BY: DATE: J-
Department kgk
ACTION: Recommend Approval Recommend Deferral Recommend Denial
tf�r JU�J - Q -1
Signed:
.4 DATE:
Director of Finance
Approved
Signed:
Deferred
Denied
DATE: (P
Transfer No.
�-
314'I'L�p
Form #:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works
CONTACT: Norberto Villa
DIVISION: Building Division
PHONE: 9611-8539 DATE: 05 /27 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER
010.171.5171.22.229
ACCOUNT TITLE
Building R&M Oce, Bldg& Constr
Materials
AMOUNT
$ 3,700
TOTAL: $ 3 700
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171)1.80.480 Building R&M Equip, Misc. Equip $ 3,700
TOTAL: $ 3,700
EXPLANATION (Provide complete explanation):
Funds are needed to fund an ice machine replacement, whose electrical system was damaged during a recent
power- surge. Repairs to the 7 years old equipment, well exceeds its value. Surplus funds available in the Bldg
& Constr Materials account to cover this emergency purchase.
SUBMITTED BY: DATE:Y 9/ 2020
Depa me Head
ACTION: ✓Recommend Approval Recommend Deferral Recommend Denial
Signed: �.L DATE: JUN P 1 2420
Director of Finance
Approved
Signed:
Mayor
Deferred
Denied
DATE:
Transfer No. 0
1k.)
'�)1,-1-7)1
**Form #:A-102 COUNTY OF HAWAH
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation
DIVISION: Administrat-ion
CONTACT: Reid Sewake PHONE: 961-8560 DATE: _-5 "1 1 27 / -20..:-
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROKACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.61.011 Aquatic Pools — Reg S & W $ 10,100.00
_ TOTAL: $ 10 100.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
01 0.423.5421.11.021 Hilo W HI Cemetery — Overtime S & W $ 9.800.00
010.500.5519.11.021 EAD Admin — Overtime S & W $ 300.00
TOTAL: $ 10 100.00
EXPLANATION (Provide complete explanation):
Funds are available in the P&R Aquatics S&W due to vacancies.
A transfer needed to account for anticipated shortages under salaries and wages account due to
increases caused by unanticipated occurrences such as Covid 19 and hurricane disasters.
SUBMITTED BY: DATE:
-- Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: �„ ,�--
Director of Finance
Approved
Signed -
Mayor
Deferred
DATE: JUN] 0 1 /2020
Denied
DATE: � / 4 / 2Oy0
Transfer No, t-
-12
Form #A-102
Revised: 07/01
DEPARTMENT: Police
CONTACT: Hauoli Aiona
COUNTY OF HAWAII
REQUEST TO TRANSFER FUNDS
DIVISION:
PHONE: 961-2273
Administration
iy
DATE: 06 01 20 '
FISCAL PERIOD: July 1, 20 19 - to June 30, 20 20
FROM: ACCOUNT NUMBER
ACCOUNT TITLE
010.201.5203.61.011
Technical Sery S&W, Regular S&W
010.201.5203.71.011
Traf Svc S&W, Regular S&W
010.201.5203.81.011,
Dispatch S&W, Regular S&W
010.201.526-3:®fi01-0206.01.011CID-JAB-VICE-S&W, Regular S&W
010.201.5212.01.011
Kona Police-S&W, Regular S&W
010.201.5212.21.011
Kona Police CID-S&W, Regular S&W
010.201.5213.01.011
Kau Police—S&W, Regular S&W
AMOUNT
$ 75,000.00
75,000.00
150,000.00
500,000.00
500,000.00
200,000.00
600,000.00
TOTAL:$ 2,100,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admin Sery S&W, Regular S&W $ 2,100,000.00
TOTAL: $ 2 100 000.00
EXPLANATION (Provide complete explanation):
Request to transfer due'to budget shortage in Admin Sery S&W, Regular S&W. The shortage is due to multiple recruit position funding
allocated to permanent Police Officer positions in various other Districts and collective bargaining unit adjustments.
Excess funds in Technical Sery S&W, Traffic Sery S&W, Dispatch S&W, CID -JAB -VICE S&W, Kona.Police S&W, Kona Police -CID
S&W and Kau Police S&W due to retirements, transfers and vacant positions.
SUBMITTED BY: DATE: iq ' 1 26p
Department Head
ACTION: 7Recommend Approval Recommend Deferral ferral Recommend Denial
Signed: DATE: &N 0 2 2020
i Director of Finance
Signed:
Approved Deferred Denied
DATE: 1'202Z)
Transfer No. 91
A
Form #:a-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Department of Environmental Mgmt.
DIVISION: Solid Waste Division
CONTACT: Greg Goodale PHONE: 808-961-8515 DATE: 05 / 28 / 20
FROM: ACCOUNT NUMBER
085.601.5604.52.115
085.601.5610.02.115
085-99-5911.03.341
911
FISCAL PERIOD: July 1, 2019 to June 30, 2020
ACCOUNT TITLE
P -Hutu W, Hi L -Fill OCE, Misc. Contract Sv
Recycling Programs-Cty OCE, Misc. Contrct
Vacation Pay -SW. Misc. Charges
TO: .ACCOUNT NUMBER ACCOUNT TITLE
085.601.5604.01.011 Landfills S&W, Regular S&W
085.601.5604.01.021 Landfills S&W, Overtime S&W
085,601.5604.02.229, Landfills OCE, Bldg & Constr Materials
AMOUNT
$ 525, 000.00
$ 105,000.00
$ 30, 000.00
TOTAL: $ 660,000.00
AMOUNT
$ 30, 000.00
$ 410, 000.00
$ 220, 000.00
TOTAL: $ 660.000.00
EXPLANATION (Provide complete explanation):
Funds are available in account 085.601.5604.52.115 due to the Hilo Landfill staying open longer than expected,
resulting in less fees paid to the contractor for tonnages going into the West Hawaii Sanitary Landfill. Funds are
available in 085.601.5610.02.115 due to the suspension of non -vehicular scrap metal collection due to COVID-
19. Funds were budgeted in 085.901.5911.03.341 for vacation payouts and are being transferred to cover those
payments.
Funds are needed in the 085.601.5604.01.021 account due to higher than normal overtime mainly due to the
start of the full-time use of the East Hawaii Regional Sorting Station and the cross -island hauling. The overtime
hours were necessary to keep up with the volume of refuse received and maintain compliance with permit
requirements. Funds are also needed in account 085.601.5604.02.229 due to the Hilo landfill staying open
longer than expected which resulted in more daily cover material needed for the landfill.
SUBMITTED BY:
DATE.
Department Head
ACTION: o/ Recommend Approval Recommend Deferral eferral Recommend Denial
-fl Signed:DATE: /2 2 9 2920
Director of Finance
Approved Deferred Denied
Signed:
Mayor
DATE: � / 4 / �toxl
Transfer No. �5 Z-
-314'181
Form #:A-102 COUNTY OF HAWAH
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Administration
CONTACT: Sharilynn Olivar PHONE: 961-8463
DATE: 5 / 26 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE
010.171:5171.91.011 Bldg Design & Engrg S&W, Regular S&W
AMOUNT
$ 80,000
TOTAL: $ 80,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.01.011 General Services S&W, Regular S&W $ 8010.00
TOTAL: $ 80,000
EXPLANATION (Provide complete explanation):
Funds are available from the Building Design & Engineering Regular S&W account due to lower than
anticipated costs.
Funds are needed in the General Services Regular S&W account to cover contracted employees hired to perform
disinfection services to address COVID-19.
SUBMITTED BY:DATE: ! 2 7 2 0 2 0
/
q Department Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: d-- , A ^- DATE: MAY/ 2 8 ?020
Director of Finance
Approved
Signed: r,44-1"
Managing Di ector ayor
Deferred
Denied
DATE: 4P / q /;,OaO
Transfer No. 5�
Form #:A-102
COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Golf Course
CONTACT: Reid Sewake
PHONE: 961-8560 DATE: 5
/ 27_: ;% :,20.
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT TITLE
AMOUNT
090.911.5911.45.341
Prov for Comp Adj-GC, Misc. Charges
$ 245776.00
090.911.5911.86.341
Workers Comp, Misc. Charges
4,800.00
TOTAL: $ 291576.00
TO: ACCOUNT NUMBER - ACCOUNT TITLE
AMOUNT
090.561.5561.01..011
Golf Course S&W, Regular S&W
$ 24,776.00
090.901.5902.15.341 ..
Health Benefits, Misc. Charges
200..00
090.901.5902.20.341
FICA Employer Share, Misc. Charges
2,200.00
TOTAL: $ 29,576.00
EXPLANATION (Provide complete explanation):
Funds are needed to cover unanticipated increases to Salary and Wages, FICA Employer Share and Health
Benefits expenditures due to increases caused by cash in lieu of vacation payout balances as well as comp time
payout balances.
Funds are available in Workers Compensation and Prov for Comp Adj-GC due to less than anticipated
expenditures.
SUBMITTED BY: DATE: 7 / 2a 20
epartment d
ACTION: V Recommend Approval Recommend Deferral Recommend Denial
nI a
Signed: DATE' JUN ®0 2020
f - Director of Finance
Approved Deferred
Signed: /�'�-i
—E 41�
Mavor
Denied
DATE: (® / 9 /fid
Transfer No. 5T
40
",-) I c /W
L_
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Administration
CONTACT: Sharilyn Oliva r PHONE: 961-8463 , DATE: 06. / 05 / 2020
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM: ACCOUNT NUMBER ACCOUNT -TITLE AMOUNT
010.173.5173.02.227 Public Works Admin Oce, Computer & $ 2,500.00
010.173.5173.02.235 Public -Works Admin Oce, Misc Materials & 2,600.00
TOTAL: $ 5a 100.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173:06.454 Public Works Admin Equip, Computer Eqpt $ 5,100.00
TOTAL: $ 5,100.00
EXPLANATION (Provide complete explanation):
Funds are available from the Admin OCE Computer & Office Supplies and Misc Materials accounts due to
lower than anticipated costs.
Funds are needed in the Admin Computer Equipment account to cover office equipment purchase.
SUBMITTED BY: DATE: JUN 5 2020
epart t ad at
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: eis`� DATE: JUN P 8 2020
Director of Finance _
Signed:
✓Approved Deferred
I&' Ma
Denied
DATE: JINN 10 2020
Transfer No.
*Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation
CONTACT: Reid Sewake
11
DIVISION: Administration
' PHONE: 961-8560
DATE: 6 / 4 / 20
FISCAL PERIOD: July 1, 20 19 to June 30, 20 20
FROM:ACCOUNT NUMBER ACCOUNT TITLE
010.500.5513.62.114 Aquatic Pools OCE — Electricity
AMOUNT
$ 1,050.00
TOTAL: $ 1,050.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.06.480 Recreation Div Equip —Misc Equipment $ 113050.00
TOTAL: $ 1,050-00
EXPLANATION (Provide complete explanation):
Funds are available in the P&R Aquatics S&W due lower than anticipated cost as a result of facility
closures.
A transfer needed to purchase a scoreboard for the Greenwell Park. The cost of the equipment is
higher than anticipated.
SUBMITTED BY: , — DATE:
4;,7 Department Head
ACTION: k/ Recommend Approval Recommend Deferral Recommend Denial
JUN 0 5 202
fSigned: �--`�- �° !`' DATE:
Director of Finance
Approved Deferred Denied
Signed. (`7 DATE: 0 / 2 / ZD
Man*ng Mayor
Transfer No. 510
J