Loading...
HomeMy WebLinkAbout2019-05-28 Water Board Agenda DEPARTMENT OF WATER SUPPLY WATER BOARD MEETING AGENDA MEETING DATE: May 28, 2019 TIME: 10:00 a.m. PLACE: Building G, 74-5044 Ane Keohokalole Highway, Kailua- 1) CALL TO ORDER 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC 3) APPROVAL OF MINUTES Minutes of the April 23, 2019, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Requires Roll Call Vote) 5) POWER COST CHARGE: Departmental power costs from all power sources increased since the last Power Cost Charge rate was determined. The Department proposes to increase the Power Cost Charge from $1.89 to $1.96 per thousand gallons as a result of this increase. Power cost charges over the past two years were as follows: Effective PCC February 1, 2019 $1.89 August 1, 2018 $1.94 April 1, 2018 $1.88 December 1, 2017 $1.62 August 1, 2017 $1.73 A Public Hearing will have been held prior to this Board meeting to accept public testimony on this change. RECOMMENDATION: It is recommended that the Board approve the increase of the Power Cost Charge from $1.89 to $1.96, effective June 1, 2019. 6) SOUTH HILO: A. MAINTENANCE BID NO. 2019-06, REPAIR AND MAINTENANCE OF AIR WATER SUPPLY: Bids were opened on May 16, 2019, at 2:30 p.m., and the following are the bid results: Bidder Monthly Maintenance Total w/estimated repair Amount cost Oahu Air Conditioning Service, Inc. $1,102.21 $4,216.21 Page 1 of 10 May 28, 2019, Water Board Agenda Maintenance Cost to June 30, 2020, with an option to extend for 3 additional 12-month periods, until June 2023): Oahu Air Conditioning Service, Inc. $4,216.21/mo. = $50,594.52 Hourly Labor Rates for repair: Regular Journeyman $108.00/hr. Regular Helper $65.00/hr. Emergency Journeyman $108.00/hr. Emergency Helper $65.00/hr. Emergency O.T. Journeyman $162.00/hr. Emergency O.T. Helper $97.50/hr. Option Contract Year Monthly Maintenance Cost July 1, 2020 June 30, 2021: $1,157.32/mo. July 1, 2021 June 30, 2022: $1,215.19/mo. July 1, 2022 June 30, 2023: $1,265.95/mo. RECOMMENDATION: It is recommended that the Water Board award the contract for MAINTENANCE BID NO. 2019-06, REPAIR AND MAINTENANCE OF AIR CONDITIONI SUPPLY, to the lowest responsible bidder, Oahu Air Conditioning Service, Inc., for $50,594.52 and the associated labor costs for repairs as necessary during the maintenance period. It is further recommended that either the Chairperson or Vice-Chairperson be authorized to sign the contract subject to review as to form and legality by Corporation Counsel. 7) SOUTH KOHALA: A. REQUEST FOR RIGHT-OF-ENTRY FOR ENVIRONMENTAL ASSESSMENT AND RESPONSE OF FORMERLY USED DEFENSE SITE (FUDS) WAIKOLOA MANEUVER AREA, TAX MAP KEYS (3) 6-2-001:090 AND (3) 6-2-013:020 The Department of the Army has requested a right-of- sites serving the Mauna Kea Uplands Subdivision to investigate and clear unexploded ordnance (UXO) that may remain on the subject properties. To reduce the risk of exposure, the Corps is in an ongoing effort to investigate and dispose of remaining UXO. Coordination of the entry to our sites will be with the District Supervisor. RECOMMENDATION: It is recommended that the Water Board approve the Right-of-Entry request and authorize the Board Chairperson or Vice-Chairperson to execute the document. B. JOB NO. 2017-1075, PARKER #2 DEEPWELL REPAIR REQUEST FOR TIME EXTENSION: T, is requesting a contract time extension of 119 working days. The contractor experienced delays caused by the pump manufacturer and issues securing a test facility. These delays were beyond the control of the contractor. Note: There are no additional costs associated with this time extension. st 1 time extension 119 working days (177 calendar days) Page 2 of 10 May 28, 2019, Water Board Agenda RECOMMENDATION: It is recommended that the Board approve a contract time extension of 119 worki NO. 2017-1075, PARKER #2 DEEPWELL REPAIR. If approved, the contract completion date will be revised from July 3, 2018, to December 26, 2018. 8) MISCELLANEOUS: A. DEDICATION OF WATER SYSTEM: We received the following document for action by the Water Board. The water system has is in acceptable condition for dedication. 1. BILL OF SALE Seller: Hu Honua Bioenergy, LLC (dba Honua Ola Bioenergy) Tax Map Key: (3) 2-8-007: 100 Facilities Charge: $5,500.00; Date Paid: 5/8/2019 Final Inspection Date: 4/26/2019 Water System Cost: To be announced RECOMMENDATION: It is recommended that the Water Board accept this document subject to the approval of the Corporation Counsel and that either the Chairperson or the Vice-Chairperson be authorized to sign the document. B. MATERIAL BID NO. 2019-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS, AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK: Bids were opened on May 9, 2019, at 1:30 p.m., and following are the bid results: The contract period for all Parts is one year, from July 1, 2019, to June 30, 2020. All Parts are - RECOMMENDATION: It is recommended that the Board award the contract to the following bidders for MATERIAL BID NO. 2019-01, FURNISHING AND DELIVERING PIPES, FITTINGS, WATER METERS, FIRE HYDRANTS, BRASS GOODS, VALVES, ELECTRICAL SUPPLIES, ELECTRICAL EQUIPMENT, SCADA, WATER QUALITY EQUIPMENT, CHLORINATORS, MOTORS AND MISCELLANEOUS ITEMS FOR THE DEPARTMENT OF WATER SUPPLY STOCK, on an as-needed basis, as listed below, and that either the Chairperson of the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The contract period shall be from July 1, 2019, to June 30, 2020. PART DESCRIPTION BIDDER AMOUNT NO. DUCTILE IRON PIPE, PUSH-ON TYPE 1 Pacific Pipe Co., Inc. $54,790.00 JOINT 2 DUCTILE IRON FITTINGS Pacific Pipe Co., Inc. $67,958.85 DUCTILE IRON SOLID BODY 3 Pacific Pipe Co., Inc. $57,467.70 SLEEVES Page 3 of 10 May 28, 2019, Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. 4 FLANGE GASKETS Pacific Pipe Co., Inc. $19,204.56 NUTS, BOLTS, AND THREADED 5 Fastenal Company $39,360.08 RODS 6 COPPER TUBING Pacific Pipe Co., Inc. $78,888.55 GALVANIZED PIPES T&C 7 Ferguson Enterprises, Inc. $21,581.65 (THREADED & COUPLED) 9 METER BOXES Ferguson Enterprises, Inc. $48,388.00 10 METER COVERS Pacific Pipe Co., Inc. $22,520.00 11 AUTOMATIC METER READING UNIT Ferguson Enterprises, Inc. $91,680.00 Badger Meter, Inc. dba 12 National Meter & $46,800.00 Automation 13 NEPTUNE T-10 SERIES METER PARTS Ferguson Enterprises, Inc. $91,830.00 Badger Meter, Inc. dba BADGER RECORDALL SERIES 14 National Meter & $4,604.00 METER PARTS Automation Badger Meter, Inc. dba 15 - National Meter & $8,964.50 Automation 16 COMPOUND WATER METERS Ferguson Enterprises, Inc. $12,789.00 17 DETECTOR CHECK METERS Pacific Pipe Co., Inc. $9,585.66 18 FIRE SERVICE METERS Pacific Pipe Co., Inc. $33,321.72 A.P. Water Supply, Inc. 19 FIRE HYDRANTS $103,446.00 dba HIW Hawaii A.P. Water Supply, Inc. 20 MUELLER FIRE HYDRANT PARTS $5,341.20 dba HIW Hawaii A.P. Water Supply, Inc. MUELLER FIRE HYDRANT 21 $5,351.00 EXTENSION KITS dba HIW Hawaii A.P. Water Supply, Inc. 22 BALL METER VALVES $54,592.50 dba HIW Hawaii BALL VALVE, PACK JOINT X METER 23 Ferguson Enterprises, Inc. $38,437.85 COUPLING / FIP (Female Iron Pipe) 24 COMPRESSION JOINT COUPLING Pacific Pipe Co., Inc. $9,990.00 25 METER FLANGE COUPLING Ferguson Enterprises, Inc. $4,231.75 26 PACK JOINT COUPLING Ferguson Enterprises, Inc. $41,351.20 CORPORATION AND CURB STOPS 27 Ferguson Enterprises, Inc. $97,213.10 BALL TYPE 28 PRESSURE REGULATORS Pacific Pipe Co., Inc. $1,515.00 Safety Systems & Signs 30 INVERTED MARKING PAINT $9,000.00 Hawaii, Inc. 31 AIR RELIEF VALVES Pacific Pipe Co., Inc. $26,730.00 SLOW CLOSING AIR/VACUUM 32 Pacific Pipe Co., Inc. $124,568.10 VALVES 33 SILENT CHECK VALVES Pacific Pipe Co., Inc. $107,936.70 Page 4 of 10 May 28, 2019, Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. 34 DUCKBILL CHECK VALVES Pacific Pipe Co., Inc. $87,612.46 A.P. Water Supply, Inc. GATE VALVES 35 $39,921.00 125# CLASS dba HIW Hawaii A.P. Water Supply, Inc. GATE VALVES 36 $70,476.00 250# CLASS dba HIW Hawaii A.P. Water Supply, Inc. 37 AUTOMATIC CONTROL VALVES $1,448,980.41 dba HIW Hawaii 39 RESERVOIR LEVEL INDICATOR TK Process Hawaii, LLC $5,833.32 40 HATCH FRAMES AND COVERS Pacific Pipe Co., Inc. $28,766.00 Safety Systems & Signs EMERGENCY EYEWASH/SHOWER 41 $132,705.10 STATIONS Hawaii, Inc. 42 TOXIC GAS MONITORS Fastenal Company $619,368.98 43 SIGNAL LIGHTING Wesco Distribution, Inc. $83,647.00 44 ARC FLASH PPE DAILY WEAR Fastenal Company $2,405.46 45 ARC FLASH PPE - SUPPLEMENTAL Fastenal Company $17,695.91 Graybar Electric Company, 46 ELECTRICAL GLOVES $1,190.00 Inc. Graybar Electric Company, 47 DIGITAL MULTIMETER & TESTING $4,170.00 Inc. Graybar Electric Company, 48 ELECTRICAL SAFETY EQUIPMENT $3,197.80 Inc. ELECTRICAL EQUIPMENT TESTING 49 TK Process Hawaii, LLC $3,857.84 SERVICES Graybar Electric Company, 50 ELECTRICAL TAPE $11,631.00 Inc. Graybar Electric Company, ELECTRICAL SPLICING AND 51 $7,267.00 TERMINATION Inc. ELECTRICAL CONNECTORS & Graybar Electric Company, 52 $6,674.60 TERMINATIONS Inc. Graybar Electric Company, 53 INDUSTRIAL MOTOR LEAD CABLE $114,175.00 Inc. Graybar Electric Company, 54 INDUSTRIAL CONTROL WIRING $7,245.00 Inc. 56 HEAVY-DUTY SAFETY SWITCH Wesco Distribution, Inc. $393,472.19 SOLID STATE REDUCED VOLTAGE 57 TK Process Hawaii, LLC $15,178.63 SOFT STARTER 58 MAGNETIC CONTACTORS TK Process Hawaii, LLC $45,715.33 MEDIUM-VOLTAGE REDUCED 59 TK Process Hawaii, LLC $28,836.49 VOLTAGE SOFT STARTER 60 VARIABLE FREQUENCY DRIVES TK Process Hawaii, LLC $1,877,404.48 61 POWER QUALITY EQUIPMENT TK Process Hawaii, LLC $319,073.35 PAD-MOUNTED STEP-UP Wesco Distribution, Inc. 62 $436,708.09 TRANSFORMER Page 5 of 10 May 28, 2019, Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. 63 SURGE PROTECTION DEVICES TK Process Hawaii, LLC $53,388.31 OneSource Distributors, 64 POWER MONITORING EQUIPMENT $74,712.86 LLC OneSource Distributors, INDUSTRIAL ELECTRONIC 65 $4,003.63 COMPONENTS LLC PRE-FABRICATED SCADA 66 Control Systems West, Inc. $1,645,377.37 SOLUTIONS AUTOMATION AND CONTROL 67 Fluid Technologies, Inc. $48,364.00 COMPONENTS 68 AUTOMATION SOFTWARE Fluid Technologies, Inc. $122,278.00 69 PROGRAMMING SERVICES Sean Pierre Yarbenet $720.00 71 COMMUNICATION HARDWARE TK Process Hawaii, LLC $15,055.85 72 LICENSED RADIO EQUIPMENT TK Process Hawaii, LLC $19,145.16 73 UNLICENSED RADIO EQUIPMENT TK Process Hawaii, LLC $3,272.84 74 WELL PRESSURE TRANSDUCER TK Process Hawaii, LLC $33,079.24 HD Supply Facilities PRESSURE TRANSDUCER 75 Maintenance dba $2,108.16 RESERVOIR LEVEL USABlueBook 76 PRESSURE TRANSMITTER TK Process Hawaii, LLC $2,191.75 77 FLOW SWITCH TK Process Hawaii, LLC $1,369.70 ZERO-CLEARANCE 80 TK Process Hawaii, LLC $581,557.10 ELECTROMAGNETIC FLOW METERS BATTERY ELECTROMAGNETIC 81 Pacific Pipe Co., Inc. $301,340.42 FLOW METERS HD Supply Facilities 83 WATER QUALITY EQUIPMENT Maintenance dba $71,733.90 USABlueBook HD Supply Facilities 84 REAGENTS AND STANDARDS Maintenance dba $6,060.19 USABlueBook 85 MULTISTAGE BOOSTER PUMPS Engineered Systems, Inc. $408,557.49 HD Supply Facilities 86 CHEMICAL FEEDER PUMP Maintenance dba $7,677.84 USABlueBook OneSource Distributors, 88 CHLORINE GAS FEEDER $20,921.21 LLC 90 MECHANICAL SEALS Engineered Systems, Inc. $164,499.43 91 MOTORS TK Process Hawaii, LLC $1,277,677.14 93 LEAK NOISE DATA LOGGERS TK Process Hawaii, LLC $37,354.34 A.P. Water Supply, Inc. REMOTE PRESSURE MONITORING 94 $4,344.00 SYSTEM dba HIW Hawaii Page 6 of 10 May 28, 2019, Water Board Agenda PART DESCRIPTION BIDDER AMOUNT NO. Graybar Electric Company, LIGHT EMITTING DIODE 95 $3,604.65 LUMINARIES Inc. For the following Sections: Section 8 High Density Polyethylene (HDPE) Pipe; Section 29 Hose Bibbs; Section 38 Rotary Pump Control Valves and Actuation; Section 55 Junction Boxes & Enclosures; Section 70 Uninterruptible Power Supply (UPS); Section 78 Legacy Electromagnetic Flow Meter Parts; Section 79 Universal Electromagnetic Flow Meters; Section 82 Reagentless Chlorine Residual Analyzer; Section 87 Digital Chlorine Cylinder Scale; Section 89 Tablet Chlorinator & Parts; Section 92 Legacy Leak Noise Data Logger Parts; and Section 96 Industrial Lubricants, no bids were received. For the Sections where no bids were received, staff shall obtain quotations in the best interests of the Department. C. MATERIAL BID NO. 2019-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY: Bids were opened on May 16, 2019, at 1:30 p.m.; and following are the bid results: WHC Yamada LTD dba Jas. W. Puna Rock Grace & Sons, West Glover, Ltd. Company Pacific LLC Inc. Limited Concrete DISTRICT I: 3/4-Inch Base Course 1A. $21.65 No Bid No Bid $18.75 $16.20 (Cost per ton) 1½-Inch Base Course 1B. $21.00 No Bid No Bid $17.71 $15.15 (Cost per ton) No. 3F Rock (Cost per 1C. $27.95 No Bid No Bid $30.21 $18.00 ton) 1D. #4 Sand (Cost per ton) $53.80 No Bid No Bid $40.62 $39.40 Mortar Sand - ASTM 1E. No Bid No Bid No Bid $64.58 No Bid C144 (Cost per ton) Cold Mix- ASTM 1F. $165.25 No Bid No Bid $152.60 No Bid D4215-87 (Cost per ton) Blended Material 60% #4 1G. Sand and 40% No. 3F $57.45 No Bid No Bid $57.04 $22.45 Rock (Cost per ton) Hot Mix County Mix 1H. $132.80 No Bid No Bid $142.00 No Bid IV (Cost per ton) DISTRICT II: 3/4-Inch Base Course 2A. No Bid $16.25 No Bid No Bid No Bid (Cost per ton) 1½-Inch Base Course 2B. No Bid $14.72 No Bid No Bid No Bid (Cost per ton) No. 3F Rock (Cost per 2C. No Bid $25.13 No Bid No Bid No Bid ton) 2D. #4 Sand (Cost per ton) No Bid $28.39 No Bid No Bid No Bid Mortar Sand - ASTM 2E. No Bid $48.49 No Bid No Bid No Bid C144 (Cost per ton) Page 7 of 10 May 28, 2019, Water Board Agenda Cold Mix- ASTM 2F. No Bid No Bid No Bid No Bid No Bid D4215-87 (Cost per ton) DISTRICT III: 3/4-Inch Base Course 3A. No Bid $23.24 No Bid No Bid No Bid (Cost per ton) 1½-Inch Base Course 3B. No Bid $21.43 No Bid No Bid No Bid (Cost per ton) No. 3F Rock (Cost per 3C. No Bid $35.89 No Bid No Bid No Bid ton) 3D. #4 Sand (Cost per ton) No Bid $40.72 No Bid No Bid No Bid Mortar Sand - ASTM 3E. No Bid $64.50 No Bid No Bid No Bid C144 (Cost per ton) Cold MixASTM 3F. No Bid No Bid $153.30 No Bid No Bid D4215-87 (Cost per ton) Hot Mix - County Mix 3G. No Bid No Bid $159.10 No Bid No Bid IV (Cost per ton) RECOMMENDATION: It is recommended that the Board award the contract for MATERIAL BID NO. 2019-03, FURNISH BASE COURSE, SAND, COLD MIX, HOT MIX, AND NO. 3F ROCK TO THE DEPARTMENT OF WATER SUPPLY, by Parts to the following for the amounts shown above, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contracts, subject to review as to form and legality of the contracts by Corporation Counsel. The contract period shall be from July 1, 2019, to June 30, 2020. District I - Parts 1A, 1B, 1C, 1D, and 1G to Puna Rock Company, Limited Parts 1E and 1F to Jas. W. Glover, Ltd. Part 1H to Yamada and Sons, Inc. District II - Parts 2A, 2B, 2C, 2D, and 2E to WHC, Ltd., District III - Parts 3A, 3B, 3C, 3D, and 3E to WHC, Ltd., ncrete Parts 3F and 3G to Grace Pacific, LLC For Part 2F, which did not receive any bids, staff shall obtain quotations in the best interests of the Department. D. WATER HAULING BID NO. 2019-04, PRICE AGREEMENT TO PROVIDE WATER HAULING SERVICES TO VARIOUS LOCATIONS ISLANDWIDE (ON AN AS-NEEDED BASIS) FOR THE DEPARTMENT OF WATER SUPPLY: Bids were opened on May 16, 2019, at 2:00 p.m., and following are the bid results: 1. Carnor Sumida dba ACR Water Hauling 4,000-, and 5,000-gallon water trucks (price for all districts): Regular Hours $103.28/hr. Overtime Hours $117.48/hr. RECOMMENDATION: It is recommended that the Board approve the price agreement for WATER HAULING BID NO. 2019-04, PRICE AGREEMENT TO PROVIDE WATER HAULING SERVICES TO VARIOUS LOCATIONS ISLANDWIDE (ON AN AS-NEEDED BASIS) FOR THE DEPARTMENT OF WATER SUPPLY to Carnor Sumida dba ACR Water Hauling, at the prices listed above, and that either the Chairperson or the Vice-Chairperson be authorized to sign the contract(s), subject to review as to form and legality of the contract(s) by Corporation Counsel. The price agreement shall be from July 1, 2019, to June 30, 2021. Page 8 of 10 May 28, 2019, Water Board Agenda E. REQUEST FOR PROPOSALS NO. 2019-02, PROVIDE A DEBT COLLECTION AGENCY FOR THE DEPARTMENT OF WATER SUPPLY, COUNTY OF This item was deferred at the April 23, 2019, Water Board Meeting. Request for Proposals (RFP) No. 2019-02 was issued in February 2019 to select a collection agency to pursue collection of past due amounts owed the Department. Sealed proposals were due no later than 2:00 p.m. on March 22, 2019. One proposal was received from Aargon Agency, Inc. (Aargon). Based on an evaluation of background, methodology, qualifications, references, and terms, Aargon was determined to ds. RECOMMENDATION: It is recommended that the Board award RFP No. 2019-02, PROVIDE A DEBT COLLECTION AGENCY for the Department of Water Supply, County of -Chairperson be authorized to sign the contract subject to review as to form and legality by Corporation Counsel. F. MONTHLY PROGRESS REPORT: Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. G. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. H. MANAGER- The Manager-Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Department of Water Supply Energy Report 3. 2019 Water Conservation Poster Contest I. 1. Chairperson to report on matters of interest to the Board. 9) ANNOUNCEMENTS: 1. Next Regular Meeting: The next meeting of the Water Board will be June 25, 2019, 10:00 a.m. at the Department of Water Supply, Hilo Operations Cen Page 9 of 10 May 28, 2019, Water Board Agenda 2. Following Meeting: The following meeting of the Water Board will be July 23, 2019, 10:00 a.m., at the Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilani Street, Hilo, 10) ADJOURNMENT Anyone requiring an accommodation or auxiliary aid and/or services to participate in this meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobbyists within five days of becoming a lobbyist. {Article 15, Section 2- e than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate 15, Section 2-91.3(a)(6), Hawa forms and expenditure report documents are available at the Office of the County Clerk-Council, Page 10 of 10 May 28, 2019, Water Board Agenda