HomeMy WebLinkAbout2019-08-27 Water Board Agenda
DEPARTMENT OF WATER SUPPLY
WATER BOARD MEETING
AGENDA
MEETING DATE: August 27, 2019
TIME: 10:00 a.m.
PLACE: Building G,
74-5044 Ane Keohokalole Highway, Kailua-
1) CALL TO ORDER 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES Minutes of the July 23, 2019, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Requires Roll Call Vote)
5) POWER COST CHARGE:
Departmental power costs from all power sources increased since the last Power Cost Charge rate
was determined. The Department proposes to increase the Power Cost Charge from $1.96 to $2.00
per thousand gallons as a result of this increase. Power cost charges over the past two years were as
follows:
Effective PCC
June 1, 2019 $1.96
February 1, 2019 $1.89
August 1, 2018 $1.94
April 1, 2018 $1.88
December 1, 2017 $1.62
August 1, 2017 $1.73
Before the Power Cost Charge is changed, a Public Hearing should be scheduled to accept public
testimony.
RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing on
September 24, 2019, at 9:45 a.m., to receive testimony on increasing the Power Cost Charge from
$1.96 to $2.00 effective October 1, 2019.
6) NORTH KOHALA:
A. JOB NO. 2018-1102 REQUEST FOR TIME
EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., has requested to be placed on the agenda
was submitted to the Department on July 9, 2019.
Page 1 of 4 August 27, 2019, Water Board Agenda
7) SOUTH KOHALA:
A. JOB NO. 2018-1085, PARKER #1 DEEPWELL REPAIR CHANGE ORDER REQUEST:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract change order for
the additional work in association with furnishing one (1) replacement pump discharge case.
The description of additional work and associated fees are as follows (see attached):
ITEM DESCRIPTION AMOUNT
1. Furnish (1) replacement pump discharge case $ 13,668.00
TOTAL $ 13,668.00
Original Contract Amount: $ 83,200.00
Original Contingency amount: $ 8,300.00
st
1 Additional Contingency request: $ 48,620.00 (Additional 4 positive seal check valves)
nd
2 Additional Contingency request: $ 13,668.00
Total Revised Contract Amount: $ 153,788.00
The contractor, Beylik Drilling & Pump Service, Inc., is also requesting a contract time
extension of 122 calendar days. The Department requested a change in the scope of work to
replace the existing pump discharge case based on concern of the reliability of the connection.
These delays were beyond the control of the contractor.
Staff reviewed the request for contract time extension and the accompanying supporting
documentation and found that only 92 calendar days of the requested time can be considered
justified.
st
1 time extension 61 calendar days
nd
2 time extension 92 calendar days
RECOMMENDATION: It is recommended that the Board approve an increase in contingency
of $13,668.00 to Beylik Drilling & Pump Service, Inc., for a total project cost of $153,788.00,
and approve a contract time extension of 92 calendar days for JOB NO. 2018-1085,
PARKER #1 DEEPWELL REPAIR. If approved, the contract completion date will be revised
from August 30, 2019, to November 30, 2019.
B. JOB NO. 2019-1108, WAIMEA DEEPWELL REPAIR CONTRACT TIME EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract time extension of
45 calendar days. The Department requested a change in the scope of work to change the
approved materials of construction for the positive seal check valves,
inability to meet the original project specifications. The change in the check valve material
delayed the order of the check valves. These delays were beyond the control of the contractor.
st
1 time extension 45 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 45 calendar days to Beylik Drilling & Pump Service, Inc., for JOB NO. 2019-1108,
WAIMEA DEEPWELL REPAIR. If approved, the contract completion date will be revised
from August 31, 2019, to October 15, 2019.
Page 2 of 4 August 27, 2019, Water Board Agenda
8) NORTH KONA:
A. JOB NO. 2017- CONTRACT TIME
EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract time extension of
45 calendar days. The Contractor encountered logistical issues with shipment of the power
e spool into two spools. The
work involved in performing the work to divide and respool the cable, as well as the time
required to coordinate the work, causing a delay in the shipment of the cable. This delay was
beyond the control of the contractor.
st
1 time extension 274 calendar days
nd
2 time extension 45 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 45 calendar days to Beylik Drilling & Pump Service, Inc., for JOB NO. 2017-1077,
from August 15, 2019, to September 30, 2019.
9) MISCELLANEOUS:
A. SERVICES JOB NO. 2019-05, PROVIDE SMALL UTILITY ENTERPRISE LICENSE
AGREEMENT FOR GEOGRAPHIC INFORMATION SYSTEMS (GIS) SOFTWARE:
DWS completed the sole source procurement for GIS software to be provided by
Environmental Systems Research Institute, Inc. (ESRI).
are.
Typically, this type of contract is limited to a one-year term. However, per
Administrative Rules (HAR) Section 3-122-149 the Water Board may approve a multi-term
contract for geographic information system (GIS) software to provide uninterrupted GIS
service over more than one fiscal period. The multi-year contract will improve efficiency for
DWS by ensuring continuous and consistent information and mapping applications. A
multi-year contract will also limit the need for additional start-up costs of a new vendor. The
proposed term for this GIS software license agreement is three (3) years with an estimated total
cost of $80,000.00.
RECOMMENDATION: It is recommended that the Water Board approve a multi-year
contract for GIS software. It is further recommended that either the Chairperson or the
Vice-Chairperson be authorized to sign the contract, subject to review as to form and legality
by Corporation Counsel.
B. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
C. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
Page 3 of 4 August 27, 2019, Water Board Agenda
D. MANAGER-
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Department of Water Supply Energy Report
a. - Noise Logger Rebate Presentation
E. EXECUTIVE SESSION REGARDING OPEN LITIGATION:
The Board anticipates convening an executive meeting for the purposes of discussing the legal
rights, duties and liabilities of the Board concerning open litigation against the Board, as
authorized by Hawaii County Charter Section 74.6 and Hawai
Section 92-4 and 92-5(a)(4). The Board wishes to have its attorney present, in order to consult
privileges, immunities, and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of
the members present, pursuant to HRS Section 92-4, is necessary to hold an executive meeting,
provided that the affirmative vote constitutes a majority of the board.
F.
1. Chairperson to report on matters of interest to the Board.
10) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be September 24, 2019, 10:00 a.m. at the Department
2. Following Meeting:
The following meeting of the Water Board will be October 22, 2019, 10:00 a.m., at the
Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilani Street,
Hilo,
11) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists
within five days of becoming a lobbyist. {Article 15, Section 2-
other consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate
cle 15, Section 2-
forms and expenditure report documents are available at the Office of the County Clerk-Council,
Page 4 of 4 August 27, 2019, Water Board Agenda