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Home My WebLink About2019-09-18 Committee on the Status of Women MinutesHARRY KIM County of Hawaii Mayor COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Wednesday September 18, 2019 9.30AM Locations: Hilo: Prosecutor's Office, Conference Room B I. CALL TO ORDER Chair Farrah -Marie Gomes called the meeting to order at 9:38am II. ROLL CALL PRESENT Farrah -Marie Gomes, Chair Mele Spencer, Corresponding Secretary Mihaela Ryer, Recording Secretary Andrew Langtry, Treasurer Brooke Derby Jewel Castro Diana Mellon -Lacey, Corp. Counsel EXCUSED Debra M. Toledo-Ebreo Kami Bolster, Vice -Chair Cyd Hoffeld, ex -officio III. APPROVAL OF AGENDA Brooke motioned to approve agenda. Jewel seconded. Motioned carried. IV. APPROVAL OF MINUTES (August 21, 2019) Mihaela motioned to approved the minutes, Mele seconded. Page 4, under para- graph `Adjournment', specify `no video conference available in the month of Septem- ber'. Motion carried to approve the minutes with above changes. V. TREASURER'S REPORT A. August financials Change from prior month is $95 for mileage. Expenditure detailed report and remain- ing budget presented by Andrew. Farrah - this year when we make the changes we will make changes in the detailed report. We must specify a date when a change is made to the budget. Mele moved to approve treasurer's report, Brooke seconded. Motion carried. Action items: 1) move this item (B) to the end of the agenda; 2) create 2020-2021 budget VI. STATEMENTS FROM THE PUBLIC None VII. CORRESPONDENCE None Hawai'i County is an Equal Opportunity Provider and Employer VIII. REPORTS A. HSCSW liaison report The Hawaii State Commission on the Status of Women will be meeting on Thursday, September 26, 2019. The Resonate invoice for Equal Pay ads from last fiscal year is still not resolved. Laney from HSCSW and Grant from Hawaii County are working with Resonate CEO on the compliance issue. B. County reporting timeline Farrah received confirmation from Lee Lord that there are no quarterly reports needed. The only reports needed are final status and mid -year reports. C. Final Status Report on Program Objectives Farrah handed out for group to review. It is due this Friday. Mele moved to find this year's objective and allow the executive committee to issue mid -year report to Lee by Friday deadline. This document will be reviewed by CSW at our next meeting. Action item: Brooke to send this year's program objectives to Farrah. IX. OLD BUSINESS A. Teen Dating Violence The subcommittee still needs to review the project proposal and present to CSW at next month's meeting. B. Real Women Essay Contest The information and entry documents have been updated. Major changes - updating the dates, we will send by Friday if CSW approves today. Deadline for essay submis- sion was also updated - responses due in mid-January. Changes were made to re- quest approval to have radio ads. Approve Sub -Committee members: Brooke motioned to approve Kami, Brooke, Mele, Farrah as sub -committee members, Jewel seconded. Motion carried. C. Hawaii Island Women's Leadership Forum The $500 payment approved in last fiscal year was paid to Friends of the Future in this fiscal year, but will not be taken from the CSW's budget this fiscal year. D. CSW Brochure Review and approve paper and printing quotes: 3.65/ring, 10c/brochure. 500 bro- chures - 53.65, 1000 brochures -$107.30. Mele moved sto order 500 brochure, Brooke seconded. Motion carried. E E. Family Services Directory Tracking log — update on distribution: Andrew distributed 200 to Department of Developmental Disabilities. Jewel 20 to Ola I ka Hana Action items: 1) Ask Deb to bring the box with copies of Family Service Directory to the October meeting 2) Update the document with the CAMHD phone numbers F. Human Trafficking Update from Sub -Committee on Awareness Campaign: Response from Julie Mowrer - student not interested to do the video project. We will delay the video part of the project. Cyd will invite Evelyn Lee to one of our future meetings to discuss potential collaboration. Andrew distributed HT supplies he ordered. Waiting for supplies ordered by Mihaela (500 posters) from Blue Campaign, they should arrive in the next month Action items: 1) Compile a list with other groups who do HT and identify partners for fu- ture collaboration. 2) Remove `Project Rationale' from future agendas G. Equal Pay Andrew brought and distributed to the group an article from `Journal of Accounting' - steps to closing the gender pay gap Action item: Jewel will do a final report and bring to the next meeting H. Status of Women Report Sub -Committee Update Subcommittee (Farrah and Mihaela), met and put together a document detailing project scope, outline, timing and a list of resources. We need to include Cyd in subcommittee and see if State CSW has any plans towards this topic Action item: Mihaela to contact Cyd Farrah researched the website, which is a well -supported initiative. We should reconsider doing a separate survey, but join this initiative instead. Brooke mo- tioned to move away from developing our own survey and instead promoting NACW survey. Jewel seconded. Motion carried. Action item: Mihaela to use the outreach letter from website, send it to Lisa, Lisa will distribute to CSW and we all distribute to our networks. Operating Guidelines Sub -Committee Update Mele proposed to give Lisa more time to send notices for agenda and minutes. Following changes are proposed: Submit minutes to chair 1 -week after each meet- ing. Submit minutes to Lisa 2 -weeks prior to the next monthly meeting. Agenda: chair to submit to Lisa 2 -weeks prior to monthly meeting. Committee members wanting to add items on the agenda should contact chair in time to meet the deadline. 3 Action item: Mele to update document and send to Farrah the updated version. Farrah to include voting on the document at the next meeting. X. NEW BUSINESS Add `Walk a mile in her shoes' to next agenda. Mihaela to send info to Andrew. I. ADJOURNMENT Next meeting is Wednesday, October 16 at NHERC. Mihaela motioned to adjourn meeting. Brooke seconded. Motion carried, 11:16 am meeting adjourned. S