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Home My WebLink About2016-02-12 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Friday, February 12, 2016, 9:30 a.m. North Hawaii Education and Research Center 45-539 Plumeria Street, Honoka'a, HI 96727 CALL TO ORDER Chair Farrah -Marie Gomes called meeting to order at 10:16am. ROLL CALL PRESENT Farrah -Marie Gomes, Chair Brooke Derby, Vice Chair Mele Spencer, Treasurer Lee -Ann Heely, Recording Secretary Jewel Castro Quorum has been met. III. APPROVAL OF AGENDA EXCUSED Jessie Marques Debra Toledo-Ebreo Cyd Hoffeld, ex -officio Renee Schoen, Corp. Counsel A. Lee -Ann Heely moved to approve the agenda and Jewel seconded. No discussion. The agenda was approved as submitted. IV. APPROVAL OF MINUTES (January 8, 2016) A. Brooke Derby motioned to approve the January 8, 2016 minutes, Mele seconded. The minutes of January 8, 2016 were approved as amended. V. TREASURER'S REPORT A. January 2016 Financials • One travel expense in January 2016 for CSW meeting in Waimea was processed. • Farrah confirmed with CSW members that mileage requests should be submitted on a month-to-month basis. Submitting more than one month on the same mileage request form will be returned to CSW for correction and resubmission of mileage on separate forms. Hawaii County is an Equal Opportunity Provider and Employer • Brooke Derby motioned to accept January 2016 financials and Jewel Castro seconded. Treasurer's financials were approved as submitted for January 2016. Action: Farrah to ask Lisa to send mileage forms to CSW members for February 2016 meeting and all future meetings. VI. STATEMENTS FROM THE PUBLIC A. None. VII. CORRESPONDENCE A. None. VIII. REPORTS A. State CSW Liaison • Cyd provided update via phone, as approved by Renee. • Discussed legislative caucus evolving at legislature for 2016. • July conference planning activity is ongoing and moving forward • State CSW is still looking for speakers; taking suggestions for speakers for conference. Farrah inquired about topic areas needed to identify speakers. Topics will include affordable housing, economic justice for families; breakout session on advocacy day legislative day/lobby day; Women in renewably energy; women in military; 2nd generation approach to health and human services; panel on native Hawaiian women's history. • Overall theme for July 2016 Conference is "Aloha and Equality for All" which will highlight women in our community and issues (STEM; economic justice; family paid leave) and to represent women in Hawaii in Hawaiian history. • Mele offered a connection via San Francisco on establishing foundations for CSW boards. Farrah offered idea that a panel of women from each County CSW Committee be created to share what each CSW is doing to advance their respective community and to further align with State of Hawaii CSW. CSW is still operating in silos and we have to link and create synergistic energy and opportunity. • State is still considering funding for July 2016 conference for County CSW members. IX. PROJECTS A. Teen Dating Violence • Mele provided update for website; YWCA is having difficulty with videos which is the only obstacle at this point. 2 • Jewel provided update — at this point, suggesting to use $900 to do a public service announcement to advertise "Teen Dating and Website" as a means to create awareness. • One suggestion is to take a positive proactive approach — i.e., safe dating or healthy relationships. • Farrah shared an idea that collaboration with schools' leadership teams may be a strategy to show CSW Teen Dating videos. Can we figure out what schools received the video and how can we continue to create awareness about healthy relationships? • Farrah shared "No More" commercial that aired during Superbowl game focusing on signs of being in an unhealthy relationship. Action: Jewel will connect with Cyd on what schools got the video on DVD and how we might be able to purchase additional copies. Action: Mele will follow-up with YWCA on status of website. B. Real Women Essay Contest • All essays were mailed to judges. Scan and email scoring sheet only to Farrah by 2/19/16. • Once essays scored, Committee will meet to discuss next steps. • Request for gift cards is in progress. Farrah is getting clarification about the RAE process. $1400 is budget for gift cards: 4- 1St, 4- 2nd; 4 — 3rd; 4 -honorable mention; 4- teachers. Farrah shared that we will need to keep record on gift card distribution record. • Committee will meet to discuss invitation, booklet and notification to winners. • Essay contest is written in as $3000; once facility and lunch is provided committee will decide upon the fee for public attending • April 17th Sunday is the date for event. The final plan will be presented at March 11th meeting. • CSW members do not pay for attendance but can submit mileage as has been done in the past. Action: CSW members to submit final scoring sheet to Farrah by 2/19/16. C. Hawaii Island Women's Leadership Forum • Event is confirmed for August 26, 2016 at the Hilton Waikoloa. CSW has a $500 budget to help support this event. Can we use $500 to purchase bags as item to be used in support of summit? Discussion on whether we can do invoice from forum to friends of future or fiscal sponsor---Mele will call Nikol to clarify and per Farrah are there consumables that are not considered "giveaway's"? We have to know our parameters in order to proceed. 3 • Theme solidified "Tools for Excellence" Self; relationships; Career; Community." The planning committee needs to hone in on purpose statement that align and will hold workshops that will provide "tools" to women in attendance that will enable and encourage immediate implementation of tools. Action: Mele will call Nikol to get clarification of fiscal funding usage for Summit. D. CSW Brochure • Farrah provided samples to CSW members for review. • Color was changed; emails added on backside. • Recommended CSW group photo on backside beneath CSW emails. • Brooke recommended to delete "abuse" and replace with "teen dating violence" and take out "women's hall of fame" and take out "Hawaii County Health Fair" as items to complete for brochure. Add "UH" to "58% of total "UH" enrollment. • Farrah provided 2014 statistics from Hawaii State CSW report. She will email to on Hawaii County data and will email CSW members. Action: CSW members to review 14pg document and make recommendation to add "report link" onto brochure. CSW to revisit brochure next month and continue making edits. E. Cell Phone Safety Cards • Lee -Ann brought cards/raffia. Other members are encouraged to take cards as needed. • Jewel handed out 50 at UH Ho'olaulea. F. Equal Pay • $400 budget • Farrah and Lee -Ann provided WHT and Tribune Herald rates 1/2 page;'/4 page; 1/8 page. Decision to pursue a'/4 page on April 12. Confirmed color'/4 page ad for $740 in West Hawaii Today and $843 in Hawaii Tribune Herald totaling $1583. • CSW would like to request support from State CSW and is willing to add State CSW on ad as additional sponsor. Action: Put Urgent Services Director back on agenda for March 2016 meeting. Action: Farrah to connect with Cyd to discuss approaching State CSW for $1500 support for Equal Pay ad in WHT and HTH. Have proof for'/4 page layout for April 12th Equal Pay Day presented at March 2016 meeting. Action: Lee -Ann to clarify with Sherry Bracken on Big Island Video News. 0 G. Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) • Farrah sent a copy of the final bill signed by Mayor Caldwell to Renee. No report back yet from Renee on CEDAW. Action: Farrah will ask Renee Schoen for update on clarification on "non — discriminatory policy X. OLD BUSINESS A. Calendar of Events • Discussed events based on CSW conversations we've had. • Farrah showed database of events in excel format. • One billion rising link was shared by Farrah. Action Item: Farrah will forward Calendar of Events draft to Lisa to send out to CSW members. B. By -Laws • Confirmation that all CSW members received emailed copy of bylaws. • Additional edits may be desirable. Action: Add review of bylaws to May 2016 meeting agenda. C. Operational Guidelines • Mele previously did revisions/draft which identifies CSW roles and protocols. This document still needs to be reviewed. Action Item: Poll CSW members for best day to attend meetings for future meetings. D. Support for CSW • With the transition of Roxanne, CSW needs to identify future support. Core tasks to include facilitation and ongoing communication between members for sake of compliance with sunshine law, assist with posting of agenda, prepping of documents for meetings (agenda, minutes, guest list, roll call, mileage forms), update membership list as needed, create annual meetings list, make reservations for meeting sites and assist with Hilo/Kona video conference coordination, keep County Laser fiche site updated, process mileage and meal reimbursements, process procurement for CSW activities. CSW will keep drafting of the agenda and taking minutes at the meetings. 5 Action: Farrah will work with Mitch, Lisa, Lee, and Renee for future CSW activity protocols. XI. ANNOUNCEMENTS (relating to CSW) A. Next meeting will be via video conference on March 11, 2016. Start time is 9:30am. XII. ADJOURNMENT A. Mele moved to adjourn meeting and Jewel Castro seconded. No discussion. Meeting adjourned at 12:38p.m. RESPECTFULLY SUBMITTED BY: Lee -Ann Heely 0