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Home My WebLink About2016-03-11 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Friday, March 11, 2016, 9:30 a.m. Office of the Prosecuting Attorney Conference Room 655 Kilauea Avenue, Hilo, Hawaii and video conference West Hawaii Mayor's Office Conference Room West Hawaii Civic Center 74-5044 Ane Keohokalole Hwy Kailua-Kona, HI 96740 CALL TO ORDER Chair Farrah -Marie Gomes called meeting to order at 9:51 am. Quorum has been met. II. ROLL CALL PRFSFNT Farrah -Marie Gomes, Chair Brooke Derby, Vice Chair Mele Spencer, Treasurer Lee -Ann Heely, Recording Secretary Jewel Castro Renee Schoen, Corp. Counsel FXrl ISFn Jessie Marques Debra Toledo-Ebreo Cyd Hoffeld, ex -officio III. APPROVAL OF AGENDA A. Mele moved to approve the agenda and Jewel seconded. No discussion. The agenda was approved as submitted. IV. APPROVAL OF MINUTES (February 12, 2016) A. Mele motioned to approve the February 12, 2016. The minutes of February 12, 2016 were approved as submitted. V. TREASURERS REPORT A. February 2016 Financials Hawai'i County is an Equal Opportunity Provider and Employer Two groups of expenditures: one mileage and lunches Report by Accounting Codes was explored and discussed to appropriate funds. Last column in balance and budget was explored and CSW group agreed to explore funds at next meeting since group will know Lee -Ann motioned to accept February 29, 2016 treasurer report, Brooke seconded. Motion carried to approve Treasurer Report of Febraury 29, 2016. VI. STATEMENTS FROM THE PUBLIC A. None. VII. CORRESPONDENCE A. None. VIII. REPORTS A. State CSW Liaison • No update submitted to CSW members. • Preliminary 2016 Conference schedule approved by the National Organization. • CSW members who may be interested in representing Hawaii County should contact Farrah to express interest. • Request for $1600 for equal pay day ad will be entertained next week on 3/14/16. CSW may potentially receive half so if this is the case, CSW will have to revisit funding support. IX. PROJECTS A. Teen Dating Violence • YWCA put website up under "What We Do." Mele requested CSW members input to help shape the layout and look of website as we move forward. • Mele requested CSW consider ways to improve website as shown on YWCA page. • Farrah recommended that CSW group look at website together at next month's meeting scheduled for April 8, 2016. • Keep on agenda for next month. B. Proposed Projects for next year • Both Cyd and Deb think it's a good idea to purchase discs using $500 budget • Discussion centered on taking videos and providing discs to Counselors and Health Teachers and if we attend conferences we can share discs with teacher who are also in attendance. Jewel posed question to CSW group, after getting clarification from Lisa, project proposal can be pursued. 2 Jewel made motion to move $500 in Teen Dating category and move remaining $485 to Equal Pay, increasing Equal Pay to $885. Seconded by Brooke Derby. No discussion. Motion approved. ACTION: Jewel and Deb to finalize purchasing info for discs and send to Farrah before next meeting. C. Real Women Essay Contest • There was a mailing delay in getting essays to/from Aunty Jessie for scoring. • Ties in several categories. • Winners in three older categories and winners will be contacted soon. • Committee needs to meet to plan for program, booklet, and preparation. • 6 of 16 essays are done; upon completion we will make spiral bound booklets to distribute. • April 17th is event date for Real Woman Essay luncheon. • Lisa received the lowest bidder on March 8, 2016, but she now has to provide additional documentation to confirm. Ten business days from today is the latest is when we would find out if lowest bidder is compliant. D. Hawaii Island Women's Leadership Forum • Planning members are meeting every second and fourth Friday. • Event is confirmed for August 26, 2016. • Farrah shared that theme is solidified "Tools for Excellence. Self, Relationships, Career, and Community". We need to hone in on purpose statement that aligns. We will hold workshops that will provide "tools" to women in attendance that will enable and encourage immediate implementation of tools. • Purpose of program will be placed on printed materials. • 25% on the way to securing deposit with Hilton • Communications and Program Committee is meeting weekly. • Committee is working on schedule for the day and speakers. • Price not confirmed but will be shared with CSW members once finalized. • Mele shared that Program Committee came up with three sessions as a recommendation, yet to be discussed with Planning Members. E. CSW Brochure Update on status: Wait until real women essay to get current pictures to use in brochure. Next meeting on April 8, 2016, CSW group will look at brochure on big screen to make final edits. Action: Brooke will research paper stock to be used and will send to Farrah. 3 F. Cell Phone Safety Cards • Debra has been distributing cards. • Box of cards was dropped with Farrah at February 2016 meeting. G. Equal Pay • Request has to go in ASAP if want to be aired on the radio. We have $885 at this point. CSW group is unsure of funding from Hawaii State CSW budget at this time. • CSW committee decided to spend up to max of $885 toward 30 second ads between the hours of 6am to 8pm running once per hour over four stations. Action: Executive Committee will decide on verbiage. Action: Jewel to get quotes from Wave and KWXX. Lee -Ann to get quotes from Lava. Farrah to get quotes from KAPA and KBIG. Action: Farrah to connect with Cyd to discuss approaching State CSW $1500 for funding support. H. Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) • No Report from Renee on CEDAW • Keep on agenda for next meeting. Action: Farrah will follow up with Val before April 8, 2016 meeting. I. Urgent Services Directory • Keep on agenda for April 8, 2016 meeting. • Sky blue color chosen by CSW members for 2016 directory and will be submitted for funding. Action: Farrah will send document and paper info to Lisa. X. OLD BUSINESS A. Calendar of Events • No updates. Can remove from agenda for now. B. By -Laws • Confirmed that all official CSW members received emailed copy of bylaws. • Put on agenda for review at future May 2016 CSW meeting. Action: CSW to review bylaws at May 2016 meeting. 0 C. Operational Guidelines • Mele did revisions/draft, which identifies the roles of CSW members and protocols for CSW activity. • Farrah distributed Operational Guidelines draft to CSW members. • Mele shared the guidelines on protocols for purchasing deadlines for Prosecutor's Office with CSW members. • Operational Guidelines approved by CSW members. Action: Take off watermark, editing, draft and redistribute to CSW group. D. Support for CSW • Lisa is our contact and support so we will see how CSW can operate as is and will continue to revisit as we move forward. XI. ANNOUNCEMENTS (relating to CSW) A. Next Meeting • April 8, 2016 at NHERC in Honokaa. • Farrah will check with the Mayor's Office on the status of new CSW applicants. XII. ADJOURNMENT A. Next meeting will be via video conference on April 8, 2016. Meeting site will be at NHERC. Start time is 9:30am. B. Jewel moved to adjourn meeting and Mele seconded. Meeting adjourned at 11:26a.m. No discussion. 5