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Home My WebLink About2016-05-24 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Tuesday, May 24, 2016, 9:30 a.m. Office of the Prosecuting Attorney, Conference Room 655 Kilauea Avenue, Hilo, Hawaii and video conference West Hawaii Mayor's Office Conference Room 74-5044 Ane Keohokalole Hwy Kailua-Kona, HI 96740 CALL TO ORDER Chair Farrah -Marie Gomes called meeting to order at 9:43am. Quorum has been met. II. ROLL CALL PRESENT Farrah -Marie Gomes, Chair Lee -Ann Heely, Recording Secretary Jewel Castro Jessie Marques Mele Spencer, Treasurer Debra Toledo-Ebreo Renee Schoen, Corp. Counsel EXCUSED Cyd Hoffeld, ex -officio Brooke Derby, Vice Chair III. APPROVAL OF AGENDA A. Jessie moved to approve the agenda and Mele seconded. No discussion. The agenda was approved as submitted. IV. APPROVAL OF MINUTES (April 8, 2016) A. Jessie motioned to approve the April 8, 2016. Jewel seconded. The minutes of April 8, 2016 were approved as submitted. No discussion. V. TREASURERS REPORT A. April 2016 Financials • Financials reflect the expenses. • Showing deficit in mileage and meals category. Hawai'i County is an Equal Opportunity Provider and Employer Mele recommended Farrah to ask County to re -allocate funds of $150 from urgent services and $150 from teen dating violence $300 from miscellaneous to travel and mileage. Jewel motioned to approve financials and Jessie seconded. April 8, 2016 financials were approved as submitted. Action: Mele to adjust financials at future meeting. VI. STATEMENTS FROM THE PUBLIC A. None. VII. CORRESPONDENCE A. None. VIII. REPORTS A. State CSW Liaison • Cyd was not in attendance and no State CSW update was provided. Action: Farrah to follow up with Cyd for any updates. IX. PROJECTS A. Teen Dating Violence • YWCA website reviewed by CSW members. Mele following up with YWCA. Action: Mele to follow up with YWCA re: Website. B. Proposed Projects for next year • Jewel provided update on proposed projects for teen dating regarding the disc containing information with Roxanne. Farrah recommended splitting funds and allocating $250 to do a teen dating violence PSA working with the WAVE and two younger women who had prior experience who will do the commercial. • Currently holding off to see when most appropriate time to do commercial and also confirm funding available. C. Real Women Essay Contest • First bid for April 2016 resulted in no award due to non- compliance; 2nd bid was canceled because CSW in good faith could not get 95 adults and 15 youth. County decided to pull the bid to be fair to all potential bidders. • CSW went out for a 3rd bid for a date of June 12. Hilton asked if they could provide a bid for June 26t". CSW and County agreed to allow. Bid received. There are no more chances to re -bid in this FY. Hilton is in compliance. CSW has requested the County to award the bid. Numbers are lower: 55 adults and 10-15 youth. 2 • Confirmed date for Real Woman Essay luncheon is June 26th at 10:30am at the Hilton. • Action plan consists of: Lee-Ann calling 5-8 to advise winners to save the date; Jewel contacting 9-12 and teachers. Lee-Ann drafting invitation and letter in half sheet format to capture RSVP and send to Farrah no later than May 27, 2016 for final approval. • Prosecuting Attorney staff unavailable for assistance for logistics. • Date to RSVP and respond to CSW Committee is June 21St • $1000 for gift cards; 1 St place $100; 2nd $75-3 rd $50; HM $25 X4 equals $1,000; already submitted to County. $25 for each teacher; of the 16 winners only 9 teachers X25 equals $225; $1,225 total in gift cards. • Luncheon costs: Hilton came back with $35 adults; 23.75 for 12 and under; tip and tax included. Committee decided to round up to $24 for kids 12 and under. This is high end; assuming ALL teachers come; in past we paid for all students; one parent 16 parents and 9 teachers; CSW members; CSW staff. • Farrah recommending asking Lisa that $500 funds towards teen violence will be reduced to $250 and the additional $250 will be re -allocated to essay luncheon. • Aunty Jessie motioned to allow leadership to decide upon discretionary usage of remaining balance. • Discretionary decision made by leadership; moved and seconded for leadership to use remaining funds. Motion carried. Action: Jewel talking to WAVE radio to ask about rewriting contract for lesser amount of $250. D. Hawaii Island Women's Leadership Forum • Committee confirmed August 26, 2016 at Hilton Waikoloa Village. • Ticket price to be determined. Approximate cost is $125. • Budget items for 2016-2017 is to look at numbers to factor in as a line item. • Email Farrah to be added to list serve for updates on Leadership forum. Action: Add separate line item for tickets for attendance for Leadership Womens' Forum for next fiscal year 2016-2017. E. CSW Brochure Update on status: Brochure is pending; Brooke not in attendance. Picture pending to be taken at luncheon. F. Cell Phone Safety Cards • Debra distributed 789 along the north side of island. • Aunty Jessie distributed 75 at Ka'u coffee festival • Jewel 50 distributed. 3 G. Equal Pay • Project is done; ads were run on radio stations; if CSW is interested in running ads in 2016-2017 we should get copies of contract. • HSCSW paid $234.37 to Mahalo Multi -Media and $312.50 to The Wave. Action Item: Add NACW item as agenda item for next meeting. H. Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) • Councilwoman Poindexter attended. • Council Woman Poindexter recommended proposing talks with Mayor to set up a separate Committee or Task Force to start up initiatives on; Health committee will be moving forward under Blue Zones project under current administration so CSW CEDAW Committee, if formed, could potentially be a part of that group. • CSW exploring setting up a Committee. • Keep on agenda for next meeting. • Council Woman Poindexter recommended having only one person present testimony if there are multiple attendees in audience supporting same initiative. Action: Farrah will send link to CEDAW legislation. I. Urgent Services Directory • Paper has been received. File re -sent to Lisa for printing. New directory will be printed on light blue paper. X. OLD BUSINESS A. Calendar of Events • Tabled until June 2016 meeting. B. By -Laws • By laws included in binder; last set of bylaws were sent via email by Lee; revision date September 2015. • Take a look at particular items at each meeting to break it down. • Table item to discuss edits to bylaws until next meeting June 2016. • Binders are provided by Prosecuting Attorney office and should include: Sunshine law; Bylaws; Operating guidelines; HRS provision. Action: add back operating guidelines for review; to be sent out in advance to next months meeting as well as bylaws last draft of September 2015. 0 C. Operational Guidelines • Table for next meeting in June 2016. D. Support for CSW • Tabled for next meeting in June 2016. XI. ANNOUNCEMENTS (relating to CSW) A. Next Meeting • Tuesday June 14, 2016 9:30am in Honokaa at NHERC; Room 206. • Deb announced 50th celebration of Hamakua Health Center; Hawaiian plate; free food. • Jessie announced Ka'u hosting tropic care; free screening; vision; dental; hearing at Ka'u High School; also simultaneously in Oceanview; then following week in Keeau. XII. ADJOURNMENT A. Jessie moved to adjourn meeting and Lee -Ann seconded. Meeting adjourned at 12.00p.m. 5