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Home My WebLink About2016-06-14 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Tuesday, June 14, 2016, 9:30 a.m. North Hawaii Education and Research Center 45-539 Plumeria Street Honoka'a, HI 96727 CALL TO ORDER Chair Farrah -Marie Gomes called meeting to order at 9:44am. Quorum was met. II. ROLL CALL PRFSFNT Farrah -Marie Gomes, Chair Brooke Derby, Vice Chair Lee -Ann Heely, Recording Secretary Mele Spencer, Treasurer Jewel Castro Debra Toledo-Ebreo Renee Schoen, Corp. Counsel FM ISM Cyd Hoffeld, ex -officio Jessie Marques, excused III. APPROVAL OF AGENDA A. Debra moved to approve the agenda and Lee -Ann seconded. No discussion. The agenda was approved as submitted. IV. APPROVAL OF MINUTES (May 24, 2016) A. Mele motioned to approve the May 24, 2016 minutes and Jewel seconded. No discussion. The minutes of May 24, 2016 were approved as submitted. V. TREASURERS REPORT A. May 2016 Financials • Mele discussed budget and financials by Function and explained that the Accounting Codes are for County purposes. • We are obligated for the entire amount of the quote from the Hilton: $2812.50 ($35X55 adults; $23.75X10 children). Hawai'i County is an Equal Opportunity Provider and Employer The encumbered amount includes more than the portion the CSW budget expects to cover. These numbers include adults and children that we expect to pay in addition (ie. 44 adults we pay, but 11 pays on their own). Mele recommended we schedule budgets early on for next fiscal year 2016-2017 to reduce unforeseen events. The essay luncheon should also happen much sooner in the year. We also have to budget for Urgent Services and CSW brochure. The mileage budget needs to be boosted for next year due to having a full CSW Committee and representation from both North and South Hawaii. • Miscellaneous projects need to be specified for County approval. • Suggestion was made for Committee Members to consider what projects will be carried out with proper protocol. • Proposed budget will be made available next meeting, July 2016. • There was a discrepancy in total amount between Accounting and Function codes. Mele will correct and resend. May 2016 financials were not approved and will be left on agenda for approval at July 2016 meeting. Action: CSW committee to consider what projects to commit to for 2016- 2017 fiscal year. VI. STATEMENTS FROM THE PUBLIC A. None. VII. CORRESPONDENCE A. None. VIII. REPORTS A. State CSW Liaison • Cyd was not in attendance and Farrah provided State CSW update via document. • Legislative update included a total of 12 bills being passed. • Ala Moana is venue for the NACW 2016 conference. • Conference deadline is this June 16, 2016. Topics are updated and shown on NACW website. Mrs. Ige will be hosting afternoon tea catered by Mark Noguchi and more raffle items are desired. The NACW is also looking for moderators and grants are pending to support the event. IX. NEW BUSINESS A. Budget for NACW conference registrations • July 16-21 at the Ala Moana Hotel. Schedule is posted online. • Mele is out of town, Jewel and Debra are unavailable to attend, Brooke is interested all 3 days as well as Lee -Ann. Farrah and Cyd's fees will be covered by State and UH CSW funds. 2 $390 per person Conference registration; air $200 RT; shuttle $40 person; room $175 for 2 nights totals $805 per person; we have $800 from state CSW. Website is nacwconference.org to see the program and workshop schedule. $800 from state CSW; $500 HCCSW. CSW members to report for August 2016 meeting and work with Farrah offline to coordinate all the details. Mele motioned for Brooke and Lee -Ann to represent HCCSW at NACW convention in Honolulu and that monies be split from State CSW and HCCSW for Brooke and Lee -Ann to attend the National Association of Commissions for Women 46th annual event ($800 state, $500 HCCSW funding). The $800 from State CSW will cover conference fees. HCCSW funding will cover up to $250 per person for reimbursement of air/ground transportation and lodging. Jewel seconded and the motion was carried. B. New CSW Member— Tammy Aiona • HCCSW members took turns introducing themselves to Tammy Aiona and shared current status of employment, involvement in community projects, family, and hobbies. Tammy Aiona also introduced herself to HCCSW members. Lee -Ann motioned to approve Tammy Aiona as the new committee member of HCCSW and Mele seconded. Motion was approved. Lee -Ann will work with Tammy to do swearing in and signing of oath in Kona Office of the Mayor. X. PROJECTS A. Teen Dating Violence • Mele provided update that CSW comments were sent to YWCA website reviewed by CSW members. B. Proposed Projects for next year • Because of the encumbrance to County; no other projects are allowed this year. Recommended that current CSW group put together ideas for an early start next fiscal year 2016-2017. C. Real Women Essay Contest • Confirmed for June 26, 2016 at the Hilton from 10:30am — 1 pm CSW members email Farrah; $35 for adult $24 age 5-12. • Brooke, Deb, Tammy, Jewel, Lee -Ann, and Farrah committed to attending June 26, 2016 luncheon at the Hilton. Aunty Jessie is pending, Mele is unavailable to attend event. • Send email to Farrah before June 22nd; if there are any changes to attending event and if bringing additional guests, please make payment to County Director of Finance. • Booklets being printed. Action Item: CSW member must bring banner from Prosecutor's Office. 3 D. Hawaii Island Women's Leadership Forum • Ticket sales are scheduled to open on July 1St. More than likely price is $99 up to July 31St. The rates will increase as of August 1st to $109. • Room rate is $149 plus $10 parking and $10 resort fee. • Wait until July meeting to approve summit fee. • Keep on agenda for next month for further discussion. E. CSW Brochure • Update on status — CSW members waiting for updated picture from Real Women Essay function and picture of current members. F. Cell Phone Safety Cards • Brooke distributed 50 cards. • Farrah continues to hold cards and CSW members will get more from Farrah to hand out. G. Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) • Farrah provided update that Senate resolution 97 adopted by legislation requests state and county to adopt items of 97 resolution, however there are no funds. • Will continue to work with Val's office to get CEDAW on Council agenda at future session. H. Urgent Services Directory • Farrah thanked Mele for picking up printed urgent services directories. • Keep distribution as agenda item on future agendas so we can track where directories are going. XI. OLD BUSINESS A. Calendar of Events • Table until July 2016 meeting. B. By -Laws • By laws reviewed Chapters 367-3 and 367-4, Articles I, II, III, and keeping CSW committee at 9 members. • Page 5 Edit page 5 `add' D. Corresponding secretary as a stand alone item; revising "D" to "E" — The Treasurer. • Page 6 legislative committee starting with paragraph. • Section D; program committees plural without "a". • Complete edits; add bylaws to agenda; publish in newspaper; any changes with bylaws must be incompliance with HRS 91 • Keep on agenda for future discussion at July 2016 meeting. 0 Action: Farrah will check on costs to edit bylaws and perhaps if changes are not as substantive; the request to change may take less space. C. Operational Guidelines • Table for next meeting in July 2016. • Project plan section: needs to be reviewed. • Minor edit in Meeting Meals: Administrative section add "in person meetings" delete "when the fill committee meets". • CSW reviewed Operating Guidelines for HCCSW. • Minor edit add "to" in item 4 Annual Budget. • Lee -Ann motioned to approve operating guidelines and seconded by Jewel. No discussion. Operating guidelines approved. Action: Lee -Ann to send out template to CSW group for project plan so program committee members have a guideline to follow. Farrah will make edits and sent to Prosecutor's office as FYI. D. Support for CSW • Table for next meeting in July 2016. XII. ANNOUNCEMENTS (relating to CSW) A. Next Meeting • Next meeting tentatively set for teleconference on Tuesday, July 12, 2016 at 9:30am. This will be confirmed via email after checking Aunty Jesse's availability. XIII. ADJOURNMENT A. Brooke moved to adjourn meeting and Debra seconded. No discussion. B. Meeting adjourned at 12:42p.m. 5