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Home My WebLink About2016-07-12 Committee on the Status of Women MinutesWILLIAM P. KENOI Mayor County of Hawaii COMMITTEE ON THE STATUS OF WOMEN c/o 655 Kilauea Avenue • Hilo, Hawaii 96720 (808) 961-0466 • Fax (808) 961-8908 MEETING MINUTES Tuesday, July 12, 2016, 9:30 a.m. Office of the Prosecuting Attorney Conference Room 655 Kilauea Avenue, Hilo, Hawaii and video conference West Hawaii Mayor's Office Conference Room West Hawaii Civic Center 74-5044 Ane Keohokalole Hwy Kailua-Kona, HI 96740 CALL TO ORDER Chair Farrah -Marie Gomes called meeting to order at 9:53am. Quorum was met. II. ROLL CALL PRFSFNT Farrah -Marie Gomes, Chair Brooke Derby, Vice Chair Lee -Ann Heely, Recording Secretary Jewel Castro Tammy Aiona Jessie Marques Cyd Hoffeld, ex -officio FM ISM Debra Toledo-Ebreo, excused Mele Spencer, excused Renee Schoen, excused III. APPROVAL OF MINUTES (June 14, 2016) A. Brooke motioned to approve the June 14, 2016 minutes and Jewel seconded. The minutes of June 14, 2016 were approved as submitted. IV. TREASURERS REPORT A. May 2016 Financials • Mele revised May 2016 financials to reflect the corrected amount of $14,125.69. • June 2016 financials have not yet been received. Hawai'i County is an Equal Opportunity Provider and Employer • After discussion that included complexity of procurement procedures, members agreed to allow for pay out of May and June mileage and June meals. Any late submittals from previous months will not be paid. To avoid the late FY encumbrance, members were encouraged to have events complete by April so that any unused funds can be identified and used appropriately. • Those members who attended the Real Women Essay luncheon at the Hilton on June 26 were reminded to submit mileage reimbursements for that event. • A motion to approve the revised May 2016 financials was made by Lee -Ann and seconded by Brooke. No discussion. Motion carried and May 2016 financials were approved. Action: Farrah will ask Lisa to send out to CSW committee the May 2016 revised and updated financials reflecting corrected amount of $14,125.69. Action: Farrah to send mileage forms to CSW members. V. STATEMENTS FROM THE PUBLIC A. None. VI. CORRESPONDENCE A. An item on May 31St was sent from the Senate and emailed to all members. Senate Resolution 97 encourages support of CEDAW and was forwarded to Councilwoman Poindexter's office to assist with drafting of language for Council action. VII. REPORTS A. State CSW Liaison • Cyd reported the recent meetings focused on the NACW conference to be held on July 16-21, 2016 at the Ala Moana Hotel. • Business meeting sections of the NACW conference are important for Brooke and Lee -Ann to attend on behalf of CSW. These take place on Tuesday 8.00am-9:15am and Wednesday 8:30am-9:30am. The Tuesday workshop on commissioner exchange occurring between 10:30am-11:30am should have CSW representation. Wednesday's session on Helping your Commission Thrive and Survive is also highly recommended to have CSW representation. • Farrah motioned and Tammy seconded to appoint Brooke to be the HCCSW voting delegate and Lee -Ann as alternate voting delegate. No discussion. Motion carried. • Farrah added that the Hawaii Island Leadership Summit is approaching and with the new fiscal year if the State CSW can come in with $1000 again it would be greatly appreciated. Farrah will resend sponsorship request and copy Cyd for assistance with follow-up once the NACW conference is done. 2 VIII. NEW BUSINESS A. Formation of Nomination Committee Election for all officers will be held at next CSW meeting. A motion made by Aunty Jessie and seconded by Tammy to have the nominations committee consist of Jewel, Lee -Ann, and Farrah. No discussion. Motion passed. Nominations committee will reach out to members over the next two weeks to see if they are interested in serving in any vacancy (chair, vice chair, recording secretary, corresponding secretary — not in place, and treasurer). Nomination committee will have conversations with all committee members to inquire about any possible interest in holding any of these positions. Slate of candidates will be sent out at least 2 weeks before next meeting. New members expressed desire to learn process more before committing to officer positions. Farrah will continue the follow-up and ask for binders for new CSW members: Tammy, Jessie, Jewel, and Deb. B. Move Meeting Dates for Future CSW Meetings • Meetings on Fridays have resulted in low attendance. There was discussion about moving meetings to another day of the week. • Decision was made to hold meetings on the 2nd Tuesday of each month. Action item: Farrah to ask Lisa to adjust meeting schedule for the year and to reschedule video conferencing sites. Lisa will need to reserve rooms for September 13, 2016 and November 8, 2016. All other meetings will be held at NHERC. All meetings will begin at 9:30am. IX. PROJECTS A. Teen Dating Violence • No update available yet for website. • Jewel sent project report for Teen Dating Violence project to CSW members. • Discussion about possible project for next year. With possibility of funding from Council, think about what it is we want to do if budget were to double. Jewel added that sticking with PSA would be great! B. Proposed Projects for Next Year • CSW members will continue to discuss budget to ensure that enough funds are available to pursue projects for 2016-2017 fiscal year. 3 C. Real Women Essay Contest Sub -Committee • A new Sub -Committee was formed to include: Aunty Jessie, Farrah, Tammy, and Lee -Ann. • Committee will continue to engage in discussion and work on the planning of 2017 Real Woman Essay Contest to ensure earlier luncheon. D. Hawaii Island Women's Leadership Forum • There is $300 budgeted for interisland conference. We don't anticipate spending that on interisland conference and want to redirect to Hawaii Island conference, so we can reallocate to the HIWLF Summit. That will cover 3 members attending. We will have to figure out where we would take the expenses out of for any additional members attending summit. • Needed to decide on the number of seats going to the Leadership Summit. We can adjust budget categories later. • Committee discussed attendance of the Leadership Forum to include: Lee -Ann, Brooke, Aunty Jessie, Mele, and Deb. • $500 max can be approved today and adjusted in future as needed. We want to allow opportunity to register before deadline. • Currently not a budgeted item, however in response to Councilwoman Poindexter's comment at the Real Woman Essay event, we will be working to supplement costs by working with councilmembers. • A motion by Aunty Jessie was made and seconded by Tammy to pay for up to 5 members to attend the Hawaii Island Leadership Summit to be held on August 26, 2016 with early bird registration. A maximum of $600 was approved. • CSW members will wait for confirmation by Farrah to either pay and save receipt for reimbursement or go in and pay via purchase order. • Registration through the end of this month is $100 and after August 1 st it increases to $110. E. CSW Brochure Update on status —we need to reformat the whole brochure now that we have the picture from the Real Woman Essay event from June 26, 2016. Action: Farrah will get a draft of CSW brochure by next meeting in August 2016. Farrah will ask Lisa for 4 reams and printing count to be approximately 600 copies. F. Cell Phone Safety Cards • Jesse gave 100 between the Kau coffee festival and Tropic Care. • Lee -Ann and Brooke will take cards to share at the NACW conference. D Action Item: Add NACW item as agenda item for next meeting. G. Convention on the Elimination of All Forms of Discrimination Against Women (CEDAW) • Farrah provided update that it continues to be worked on by Councilwoman Poindexter's office. H. Urgent Services Directory • Farrah announced that the new inventory is in. • Lee -Ann reported that 50 distributed at Council, 100 distributed to Parks and Rec, 100 distributed to Office of Aging. Action: Mele to send a digital copy of the Urgent Services Directory to YWCA to load onto website. X. OLD BUSINESS A. Calendar of Events • Table until August 2016 meeting. B. By -Laws • By laws will remain on agenda for August 2016 meetings. Action: Farrah will check on costs to edit bylaws and perhaps if changes are not as substantive; the request to change may take less space. C. Operational Guidelines • Table for future CSW meeting. D. Support for CSW • Table for next meeting in August 2016. XI. ANNOUNCEMENTS (relating to CSW) A. Next Meeting • Tuesday August 9, 2016 at 9:30am via video conference. • We are switching to video -conference in August 2016 due, which enables Chair Gomes to be present. • Cyd left two flyers to be distributed and Farrah will email to CSW members. Parenting event on Friday. Youth retreat August 13, 2016 for Tobacco Free Hawaii Youth Council on Oahu. XII. ADJOURNMENT A. Jessie moved to adjourn meeting and Brooke seconded. Meeting adjourned at 11:33a.m. 5