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HomeMy WebLinkAbout2019-10-22 Standardization Committee MinutesMINUTES COUNTY OF HAWAII STANDARDIZATION COMMITTEE Tuesday, October 22, 2019 County Building Finance Conference Room 25 Aupuni Street, Suite 2103 Hilo, Hawai`i CALL TO ORDER The meeting was called to order by Chairperson Deanna Sako at 2:00 p.m. ATTENDANCE There was a quorum with the following committee members and staff in attendance: Deanna Sako, Director of Finance Joseph Kamelamela, Corporation Counsel Allan Simeon, Deputy Director of Public Works Lee Lord, Accountant III of Office of the Prosecuting Attorney Reid Sewake, Business Manager of Parks & Recreation Also present: Steven Hunt, Deputy Director of Finance Diane Nakagawa, Purchasing Agent — Finance Steve Wilhelm, Procurement & Specs Specialist - Finance Crystallene Pacheco, Private Secretary— Finance Chad Marote, Lead Electrician — Parks & Recreation Kevin Matsunami, Electrician — Parks & Recreation Absent: David Yamamoto INTRODUCTION Those present at the meeting were introduced by Ms. Sako. MINUTES OF MAY 28, 2019 MEETING 2 Mr. Kamelamela moved to approve the minutes of the May 28, 2019 meeting. Mr. Sewake seconded. Motion carried. STATEMENTS FROM THE PUBLIC (AGENDA ITEMS ONLY) There were no statements from the public. NEW BUSINESS Agenda Item 1: Standardize the purchase of E2 Lighting — Model E2 -SB XXX W -HL -S (XXX: Various Wattages) for the Department of Parks & Recreation. Mr. Kamelamela made a motion to approve the item and it was seconded by Mr. Sewake. The committee listened to Mr. Marote's presentation and reviewed handouts. Mr. Marote — The Department's Maintenance division is asking for LED lighting to conform to the light ordinance of the observatories. The lighting industry is also phasing out the yellow orange color low-pressure sodium lighting that is currently used throughout P&R parking lots and roadways. Mr. Marote — There are issues with their existing LED fixtures and an upgrade to the fixtures is in need. The fixture is made out of sheet metal and it has many vent openings for trash and mud bees to lay their nests inside. LED's puts out a tremendous amount of heat so the radiating heat from the trash and nests wears and shuts down life of the driver. The existing fixture provides poor lighting. Mr. Marote — The current vendor, Chips & Wafer (C&W) will not replace the filter that cuts out the UV light (blue light). The filter is fading and burning from the heat of the LED. Vendor will also not replace the LED chips. Only the driver can be replaced. If the filter and/or chips fail, the entire fixture will have to be replaced. Mr. Marote — The E2 fixture is well -made, has a rubber seal to keep out elements like the mud bee, has a good driver and it's mounted away from the LED bar, cooling fins inside to help dissipate the heat from the chips, UV light lens are built in the LED chips (aka the engine) and has a 1-1 '/2 % blue light stoppage (better stoppage) whereas the current fixture has a 2% blue light stoppage. LED Hawaii is able to replace both the filter and LED chips. Mr. Marote — Maintenance installed 55 fixtures throughout the Merrie Monarch festival area and received feedback that it was much brighter and felt safer in the area. Mr. Marote — The manufacturer for the E2 fixtures can accommodate different types of adapters for square/rectangle, round and slip fitter type poles. The manufacturer stocks them all in Kona and are willing to exchange adapters without having to purchase the additional adapters. Mr. Marote — Current fixture cost $705.00 for 50 count and the E2 fixtures are approx. $487.00 for 100 count and its already approved by the County. Mr. Marote — The July 13, 2019 Hawaii Tribune -Herald newspaper published an article about the Department of Public Works, Traffic Division's plan to install new light fixtures that are better performing streetlights around the island. They are planning to phase out the current LED lights and replace with the better LED E2 lighting fixtures. Ms. Sako — Asked if the newer fixtures P&R put up before Merrie Monarch were holding up well and Mr. Marote said yes they were holding up good and no signs of wear. Mr. Marote — Prefers the adjustable adapters since they need to keep the horizontal plane. Especially for their parking lots; if someone hits one of the poles, it can easily be adjusted to keep the fixtures plumb, in a horizontal plane and also assist with the observatories. Ms. Sako — Questioned if the driver or the engine part last the longest. Mr. Marote said they both have a long life. Mr. Marote — Besides the E2 fixture having a good rubber seal, it also has stainless steel screws. They have the option to go with photocell or put a shorting cap inside and run it with a timeclock. Mr. Lord — Approximately a year ago or maybe even a few months ago he read the County/Public Works (DPW) were installing 6,7 or more types of lights on different roads on the island to test for the observatories. Mr. Lord asked if these fixtures were all in line with what Public Works are doing and Mr. Marote said it was. Mr. Simeon — DPW uses and has a contract with Chips & Wafer (C&W). They converted from LPS to the 1st generation LEDs but the life of the LEDs does not last too long therefore C&W is honoring their warranty and replacing with the more current and better LEDs. This in relation to the article in the July 13, 2019 Hawaii Tribune -Herald. Recommends P&R get a good warranty. Mr. Marote — Theircurrent fixtures are from C&W and they didn't honor exchanging the chips and/or the filters. They are changing vendor from C&W to LED Hawaii. LED Hawaii will provide a 5 year warranty. Mr. Hunt — Asked if P&R have a lot of inventory of the sodium bulbs left. Mr. Marote said they are phasing them out slowly. Mr. Hunt questioned if the scheduling and priority on those bulbs that die will be replaced by using the older LED's and so forth with eventually converting all to the E2 fixtures. Mr. Marote said this is what they are currently doing. Mr. Matsunami — One low pressure sodium bulb now costs approx. $120 at a store (off of the bid). The maintenance division were having issues getting the bulbs because not many people were producing these bulbs anymore. The low pressure bulbs have to be discarded a certain way — it gets crushed in a can, pour water inside (while standing back), and it catches on fire/explodes. Mr. Kamelamela — Inquired if the 55 fixtures that were replaced for the Merrie Monarch for all the sidewalks and walkways. Mr. Marote said yes, it was installed at Aunty Sally's, the Civic and the Victor Stadium. Ms. Sako said if you drive by the area, there's a noticeable difference in the lighting. Mr. Kamelamela — Asked if LED Hawaii was the only vendor. Ms. Sako stated there was only one manufacturer and Mr. Marote confirmed there is only one manufacturer making this particular model and they have a series of these fixtures that have different wattages. You look at lumens not wattages for LEDs. LED Hawaii is the vendor they would be working with. Ms. Sako — any other questions? None. The Committee voted and motion was carried. ANNOUNCEMENTS None. ADJOURNMENT There was no further business. Mr. Kamelamela made a motion to adjourn the meeting and it was seconded by Mr. Hunt. The meeting adjourned at 2:21 p.m. Respectfully submi Cr stallene Pacheco