HomeMy WebLinkAbout2019-12-17 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: December 17, 2019
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Hilo Operations Center Conference Room,
889 Leilam Street, Hilo, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the November 26, 2019, Water Board Meeting
4)
5)
6)
APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
POWER COST CHARGE:
Departmental power costs from all power sources decreased since the last Power Cost Charge rate
was determined. The Department proposes to decrease the Power Cost Charge from $2.00 to $1.90
per thousand gallons as a result of this decrease. Power cost charges over the past two years were
as follows:
Effective
PCC
October 1, 2019
$2.00
June 1, 2019
$1.96
February 1, 2019
$1.89
August 1, 2018
$1.94
April 1, 2018
$1.88
December 1, 2017
$1.62
Before the Power Cost Charge is changed, a Public Hearing should be scheduled to accept public
testimony.
RECOMMENDATION: It is recommended that the Board approve holding a Public Hearing on
January 28, 2020, at 9:45 a.m., to receive testimony on decreasing the Power Cost Charge from
$2.00 to $1.90 effective February 1, 2020.
PRESENTATION BY BROWN AND CALDWELL ON JOB NO. 2017-1061,
POWER SYSTEM STUDIES:
Brown and Caldwell will be doing a presentation of their findings to date for North Kona high level
water deepwells. The outcome of these findings should not be used as a single solution for all of
our existing and/or future wells. There are well -specific issues that are unique based on a number
of factors. The general recommendations are also dependent on each site and existing conditions
and should always be revisited as additional information becomes available.
Page 1 of 6 December 17, 2019, Water Board Agenda
7) SOUTH HILO:
A. JOB NO. 2019-1115, PANA`EWA WELL A REPAIR — REQUEST FOR
ADDITIONAL FUNDS:
The contractor, Derrick's Well Drilling & Pump Services, LLC, is requesting a contract change
order for additional work in association with the installation of the Pana`ewa Well A for the
amount of $12,174.81. The description of additional work and associated fees are attached.
Original Contract Amount: $ 98,000.00
Original Contingency Amount: $9,800.00
1st Additional Contingency Request: $8,003.05
1st Change Order: $250.64
2"d Change Order: $5,377.60
Total Revised Contract Amount: $115,803.05
RECOMMENDATION: It is recommended that the Board approve an increase in contingency
of $8,003.05 to Derrick's Well Drilling & Pump Services, LLC, for JOB NO. 2019-1115,
PANA`EWA WELL A REPAIR. If approved, the total revised contract amount shall be
$115,803.05.
B. JOB NO. 2012-983, KAI`E`IE MAUKA FACILITY IMPROVEMENTS — REQUEST
FOR TIME EXTENSION:
The contractor, Isemoto Contracting Co., Ltd., is requesting a contract time extension of 56
calendar days. This time extension request will allow the contractor to complete the project
after experiencing a delay in the issuance of a building permit for this project. The delay was
beyond the control of the contractor.
Staff reviewed the request for a contract time extension and finds the 56 calendar days justified.
Note: There are no additional costs associated with this time extension.
1st time extension — 56 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 56 calendar days to Isemoto Contracting Co., Ltd., for JOB NO. 2012-983, KA`IE`IE
MAUKA FACILITY IMPROVEMENTS. If approved, the contract completion date will be
extended from December 13, 2019, to February 7, 2020.
8) SOUTH KOHALA:
A. JOB NO. 2018-1085, PARKER #1 DEEPWELL REPAIR — REQUEST FOR
TIME EXTENSION:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract time extension of
91 calendar days. The contractor encountered fit -up issues with the spare pump and motor
equipment furnished by the Department of Water Supply (DWS), which are currently being
addressed by the suppling vendor. These delays were beyond the control of the contractor.
Page 2 of 6 December 17, 2019, Water Board Agenda
Staff reviewed the request for a contract time extension and found that only 62 calendar days of
the requested time can be considered justified. Note: There are no additional cost associated
with this time extension.
1st time extension — 61 calendar days (Due to replacement check valves)
2nd time extension — 92 calendar days (Due to replacement discharge case)
3' time extension — 62 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 62 calendar days to Beylik Drilling & Pump Service, Inc., for JOB NO. 2018-1085,
PARKER 91 DEEPWELL REPAIR. If approved, the contract completion date will be revised
from November 30, 2019, to January 31, 2020.
B. JOB NO. 2011-970, WAIKOLOA RESERVOIR NO. 1 EARTHQUAKE REPAIRS —
CONTRACT TIME EXTENSION:
The contractor, Henry's Equipment Rental & Sales, Inc., is requesting a contract time extension
of 344 calendar days to compensate for the unworkable days caused by the DWS request to
suspend construction activities in July 2019.
The DWS issued the July 2019 work suspension because it was necessary to modify some of
the Reservoir repair and improvements design details due to the discovery of unforeseen
conditions of the existing reservoir (structure, concrete panel lining, north and northeast facing
exterior embankments and rain runoff accumulation at the west side of the reservoir).
The DWS recommends a 30 -calendar day extension to the January 5, 2020, contract completion
date.
The 30 calendar days will allow time for the State of Hawaii, Department of Land and Natural
Resources (DLNR), Dam Safety Program, to complete its review and approval of the design
modifications of the reservoir repairs and improvements; for the DWS to analyze construction
cost estimates associated with the design modifications; and for the DWS to review a revised
construction schedule to accurately reflect the time necessary to complete the modified scope of
work.
As the reviews and approvals progress, the DWS will be better able to determine a reasonable
contract time extension and a cost estimate to complete the modified project scope of work.
Staff reviewed the request for the contract time extension and found that an extension of 30
calendar days is justified. Note: There are no additional costs associated with this time
extension.
1st time extension - 30 calendar days.
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 30 calendar days to Henry's Equipment Rental & Sales, Inc., for JOB NO. 2011-970,
WAIKOLOA RESERVOIR NO. 1 EARTHQUAKE REPAIRS. If approved, the contract
completion date will be revised from January 5, 2020, to February 4, 2020.
Page 3 of 6 December 17, 2019, Water Board Agenda
9) NORTH KONA:
A. JOB NO. 2018-1098, PALANI DEEPWELL A REPAIR — REQUEST FOR
TIME EXTENSION:
The contractor, Derrick's Well Drilling & Pump Services, LLC, is requesting a contract time
extension of 10 calendar days. Logistical issues associated with the vendor furnishing and
delivering the shroud delayed the delivery of the shroud. These delays were beyond the control
of the contractor. Note: There are no additional costs associated with this time extension.
ls` time extension — 60 calendar days (due to failure of motor manufacturer's lamination machine)
2nd time extension — 40 calendar days (due to incorrect motor lead length and shroud)
3' time extension — 10 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 10 calendar days to Derrick's Well Drilling & Pump Services, LLC, for JOB
NO. 2018-1098, PALANI DEEPWELL A REPAIR. If approved, the contract completion date
will be revised from December 1, 2019, to December 11, 2019.
B. JOB NO. 2016-1043, WAI`AHA WATER SYSTEM IMPROVEMENTS -
TRANSMISSION — REQUEST FOR TIME EXTENSION:
This time extension is to allow contractor to complete the waterline work on the three stream
crossings. The designs of the crossings were revised to address Department of Public Works
concerns and to eliminate impacting the profile of flood waters at the crossings. These
concerns and redesigns occurred after the job was bid out. The contractor could not construct
the stream crossings while doing other critical path work, hence the stream crossings are now
the critical path items. The contractor will need more time to complete the work and is
requesting for 210 calendar days to complete the redesigned stream crossings.
Staff has reviewed the request and finds that the time extension request is justified to complete
the work required for the project. Note: There are no additional costs associated with this time
extension.
ls` time extension — 210 calendar days
RECOMMENDATION: It is recommended that the Board grant this extension of contract
time, of two hundred ten (210) calendar days, to Isemoto Contracting Co., Ltd., for JOB
NO. 2016-1043, WAI`AHA WATER SYSTEM IMPROVEMENTS — TRANSMISSION. If
approved, the contract completion date will be revised from November 1, 2019, to May 28,
2020.
Page 4 of 6 December 17, 2019, Water Board Agenda
C. JOB NO. 2017-1063, SOURCE WATER ASSESSMENT — NORTH KONA MID-LEVEL
MONITORING WELL:
The contractor, Derrick's Well Drilling & Pump Services, LLC, is requesting a contract time
extension of 365 calendar days. The contractor experienced delays caused by the Department
unable to obtain a Conservation District Use Application permit prior to securing the Well
Construction Permit. During this period to obtain the permit, the project was put on hold and
no activity occurred.
The Office of Conservation and Coastal Lands (OCCL) determined that, before granting a
Conservation District Use Application (CDUA) for the proposed monitoring well, the
unpermitted status of the project parcel's subdivision of Tax Map Key No. 7-3-009:027 from its
original Tax Map Key No. 7-3-009:017, must be addressed first. This permit as well as the Site
Plan has been approved as of December 2, 2019 and the contractor may now begin work at the
site.
These delays were beyond the control of the contractor.
Staff reviewed the request for contract time extension and the accompanying supporting
documentation and found that only 305 calendar days of the requested time can be considered
justified. Note: There are no additional costs associated with this time extension.
1st time extension — 305 calendar days
RECOMMENDATION: It is recommended that the Board approve a contract time extension
of 305 calendar days to Derrick's Well Drilling & Pump Services, LLC, for JOB
NO. 2017-1063, SOURCE WATER ASSESSMENT — NORTH KONA MID-LEVEL
MONITORING WELL. If approved, the contract completion date will be revised from
October 27, 2019, to August 27, 2020.
D. ASSIGNMENT OF WATER UNITS — WELL DEVELOPMENT AGREEMENT —
LANIHAU PROPERTIES, LLC, WEST HAWAII BUSINESS PARK, LLC, AND
PALANI RANCH COMPANY, INC.
The Developer of the subject agreement is assigning four (4) Water Units from their allotment
to Tax Map Key (3) 7-4-008:057, subject to the approval of the Water Board. DWS staff has
reviewed the assignment of units and finds that it is consistent with the intent of the First
Supplemental Well Development Agreement (Section 4.d. — Assignment of Equivalent Units),
which is to another property of the Owner, that is in the process of being sold.
RECOMMENDATION: It is recommended that the Water Board approve the assignment of
four (4) Water Units from the WELL DEVELOPMENT AGREEMENT and the FIRST
SUPPLEMENTAL WELL DEVELOPMENT AGREEMENT (Palani Well) from the receiving
parcel, Tax Map Key (3) 7-4-008:005 to Tax Map Key (3) 7-4-008:057.
Page 5 of 6 December 17, 2019, Water Board Agenda
10) MISCELLANEOUS:
A. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
B. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
C. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
L Kapulena Well — Department of Health press release
2. North Kona Wells
3. Retirees of the Department
D. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
11) ANNOUNCEMENTS:
1. Next Regular Meeting: - January 28, 2020, 10:00 a.m.; Department of Water Supply, Hilo
Operations Center Conference Room, 889 Leilam Street, Hilo, Hawaii.
2. Following Meeting: - February 25, 2020, 10:00 a.m.; Department of Water Supply, Hilo
Operations Center Conference Room, 889 Leilam Street, Hilo, Hawaii.
12) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobb: If you are a lobbyist, you must register with the Hawaii County Clerk
within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code}
A lobbyist means "any individual engaged for pay or other consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate
with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration
forms and expenditure report documents are available at the Office of the County Clerk -Council,
Hilo, Hawaii.
Page 6 of 6 December 17, 2019, Water Board Agenda