HomeMy WebLinkAboutWorking Group Meeting Notes 10.29.19Purpose ofMeeting:
Location ufMeeting:
Date ofMeeting:
Attendees:
Cindy xol|i(Tt)
April Svrprenam([on)
nnbertprrnrim ([oH)
Robyn Matsumoto (cnn)
Bob nomou(spectrum)
Daniel Chun (con)
Bill Hanson (CoH)
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County nFHawaii
Meeting Agenda
Hawaii County Multi Hazard Mitigation Plan Working Group
Civil Defense Emergency Operations Center
10.29.2019
Michael Yee ([on)
ocamm Sako(con)
Barry pehan([nH)
Talmadge wagno(con)
Eric Honda (oon)
Megan Brotherton (lt)
David Yamamoto ([on}
ni|,vSaito([on)
Blaine 0yama(Spectrum)
Diane Ley (c»*)
Bryce narada(con)
Steven aensfe|d(oLmn)
nnxdcwmltien(Cun)
Darren Rosario ([un)
Alison xxisNman([oH)
oamdmumham (nsLrn)
Paul 4gomnta(H|sxxA)
Bethany Morrison (con)
nanYTaNve(noOT
Patti Pinto ({zm)
Maurice Messina ([nH)
James xnmota(mH)
nobp|anner(n)
Rob Lee (H DOT)
Item No. | Description | Actionhem(s):
1 Welcome and Introductions
Group Introductions
ReviewAgencla
2 Project Overview
• Work plan
0 Premise of Disaster Mitigation Act law: No
plan, no money. Pre -disaster funding program
• Timeline
0 Plan must be adopted and approved by FEMA
by August 1, 2020
• Important milestones
o Public meeting locations and timesTBD
3 The Working Group Role
* WG Purpose
* Working Group Meetings - Monthly
meetings (open to the public).
• Meeting facilitator is the Chair.
• Public input will be testimony only on the
previousagenda. Not discussion. Sign -in
sheet at every meeting for public input. There
will be no real-time response to public input.
Ground Rules and organizational structure will
keep the meeting orderly. Working Group is a Decision: OneDrive folder will be extended
recommending body, not a decision-making
body. Public will have a very direct input on to Working Group by April Surprenant via
the risk assessment and the draft plan at the email
1
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County nFHawaii
scheduled Public Meetings. Press release will
Decision: Barry will upload meeting notes to
emphasize key times the public will be allowed
the website.
to input.
0 Recommend designated spokesperson (Chair,
Vice -chair, PIO) who will handle comments for
the press.
Consensus: All in agreement to Working
• WG Expectations
Group Guidelines
• Decision: OneDrive folderwill be extended to
9 Consensus: Add to Guidelines -Total
Working Group byApril Surprenantvia email
commenttime for public input — 18 minutes
• Decision: Barry will upload meeting notes to
(6 comments).
the website.
0 Consensus: Add to Guidelines -No
• WG Organization
recording devices
• Talmadge Magno—Chair
* Consensus: Add to Guidelines - Working
• April Surprenant—Co-chair
Group has the right to go into Executive
• Confirm WG ground rules
Session which will be closed to public.
• Consensus: All in agreement to Working
Group Guidelines
• Consensus: Addto Guidelines -Total
commenttime for public input — 18 minutes
• Consensus: Add to Guidelines - No recording
devices
• Consensus: Addto Guidelines -Working
Group has the right to go into Executive
Session which will be closed to pu blic.
4
Plan Review
* Review prior Hawaii County HIVIP 2015
• Hazards of concern for Hawaii County
• Confirm Critical Facilities and lifelines
definition
• County's goals and objective
• Framework and Structure (Example —
State Plan)
* Hazards of Concern
0 Full risk assessment must be done for natural
hazards. Fornon-natural hazards (no concept
of frequency; a profilewill be developed, but
notfull risk assessment fornon-natural
• Non -natural hazard not eligible for HMGP
grantfunding. Other funding eligible under
Homeland SecurityGrants, etc.
• Hazard List will be prioritized eventually.
• Deep dive into each list item will occur after
risk assessment.
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County nFHawaii
Meeting Agenda
o Climate change will be addressed within each
hazard.
o
List came from 2015 Plan and State of Hawaii
Hazard K8iUgediun Plan.
o Action. Tt tosend three lists ofall hazards of
concern —201G Plan, State Plan, FEMA
n Discussion onother potential non -natural
hazards: EMP, solar, space weather,
movement ofmagnetic polar points, invasive
species (catalyst to agricultural
naparousmiona).war (how isitaddressed
under state TH|RA Thread Hazard
Identification Risk Assessment), political
unrest (Mauna Kea)
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Consider crossover between response
and mitigation.
o Action: T\ to provide examples of non -natural
hazards from other jurisdictions.
o Just because a hazard is pmzfi|ed, does not
mean FEMA will giveamitigation grant foriL
w HAZUS takes spatial extent ufohazard and
intersects with an inventory based on three levels.
o Dam failure, aorthquoka, flood, tsunami,
tropical cyclones (wind damage on|y).
o Point based for every attribute inthe County.
o L|DAR used forterrain model with asset
inventory, damage functions.
o HAZUS based onassumptions and available
data toquantify risk.
o Benefit cost analysis can be used as e tool by
the county and stakeholders forfutune
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Action: Tt to nand list of Critical Facilities and
def initionmtothe working group for review and
consensus
Working Group response needed. Is anything
missing from the list?
Lifeline definition critical toaligning with FEMA's
new program: Building Resilient Infrastructure in
Communhies(3FHC)
o Critical Facilities will be categorized within
seven lifeline categories. Aggrogab*dabaon
locations will bepart nfplan, not forward
facing.
n Financial institutions, grocery stores also port
of County critical facilities.
3
w Action: Tttosend three lists ofall hazards
ofconcern —2O15 Plan, State Plan, FEMA
for review and consensus onthe list of
hazards
m
Action: Ttbzpmvideexamp|eaofnon-
w Action: Tt to send list of Critical Facilities
and definitions for review and consensus
Working Group response needed: Is
anything missing from the list?
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County nfHawaii
Meeting Agenda
5
Public Involvement Strategy
* Press release announcing commencement of the
plan update process
* Update the HMP website with information on the
plan update
* Web page on Civil Defensewebsite specific to
Hazard Mitigation:
• Public comment section with parameters:
• Comment only on plan and process
• Intent is good feedback
• Minutes, agendas, drafts, fact sheet
• Website launch: November 15, 2019
* Additional Outreach Capabilities (suggestions
o Website
• Survey -Should we do one again?
• Press/media
o Social Media
* Strategy for public engagement:
• Phase 1: Gauge public perception of risk
• Phase 2: Present draft plan and
recommendations
• Take advantage of established events to set
up a booth for public engagement.
• Best process forfeedback is a completed
• Equal opportunity to engage Hilo and Kona
sides of the island.
• Effective outreach with other plans?
• GP draft outreach was community -
organized and hosted. Builds trust.
• Website comments.
• Facebook, mailing lists to inform
community of website.
• Working group: Share survey via Facebook,
Everbridge (opt -in system) — explore for
• Action: Tt to design brief informative
PowerPoint 3-4 slide deck to show at
department meetings, classrooms, community
Action: Tt to design brief informative
events.
PowerPoint 3-4 slide deck to show at
• Promote Website
department meetings, classrooms,
• How to take Survey
community events.
• Must keep records of public comments.
0 Promote Website
Memorialized in text.
0 How to take Survey
• Survey design:
• Questions that lead to useful information.
• Targeted surveys yield better data — get
these out at community events.
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County nFHawaii
• Pre -kickoff surveys can be used if
questions are relevant to community
perception of risk.
• Action: Patti Pinto will share previous
surveys (Survey Monkey) with Working
• Initial Public input should be disseminated via
the press. PIO from Mayor's office (to be
• Consensus: Add amendment to Guidelines -
Working Group members will not talk to press.
• Decision: FIG, should be part of the Working
0 Consensus: Add amendment to Guidelines
Group.
- Working Group members will not talk to
• Goals and objectives can be amended at any
press.
time, but survey should be initiated as soon as
possible. The soonerthe better. Survey
0 Decision. PIO should be part of the
results not necessary to set goals.
Working Group.
• Next Steps: CERT data, Survey examples,
PIO press release, Website launch
a Decision: Keep survey short and concise.
• Decision: Keep survey short and concise.
Use a bar to show progress. Format will
Use a bar to show progress. Format will make
make it more successful. Ten questions or
it more successful. Ten questions orless is
less is best.
• Tt uses Survey Monkey as the platform of
• Survey should be anonymous.
• Not focused on government agency.
• Possible survey title examples: "Get Safe
Hawaii" "Community Risk Reduction"
• Create a sample survey and send to Working
• Civil Defense is starting a new outreach
program in November and will incorporate
survey promotion.
6
Action Iternsand NextSteps
0 Next Steps: CERT data, Survey examples,
• Risk Assessment Document and Data Request
PIO press release, Website launch
• Confirm Guiding Principle, Goals and Objectives
0 Action: Cindy to send out email to Working
Group with meeting notes, slide deck and
supporting documents from today's meeting,
revised Guidelines
0 Action: Working Group Members designate
alternates and identify by email to Cindy by
Monday, November 4
F-7
I Adjourn __T